Organize Your Documents With INSANE Effeciency (UPDATED)

If your Documents folder is a chaotic mess, this video is your ticket to a clutter-free digital life.
Download the Pre-Assembled Folder Here: bit.ly/Organiz...
NOTE: The Smart Folders feature does not work on Windows
This tutorial is an update to a video I posted seven months ago. Back then, I introduced a simple yet effective workflow for organizing your documents, and today, I’m excited to unveil a significantly refined version.
In this step-by-step tutorial, we’ll start by clearing out your Documents folder and putting everything into temporary storage. Think of it as renovating a closet. We'll install a pre-assembled, highly organized folder structure into your Documents folder, making it easy to find a place for everything.
First, create a folder on your desktop called "2 B Organized." Move all files from your desktop, Documents folder, and Downloads folder into this new folder. You can spend hours creating a folder structure, or for the cost of one cocktail, buy the pre-assembled structure from my website, TechTalkAmerica.com. After your purchase, follow the simple instructions to download and set up the organized folder structure.
Our pre-assembled folder structure includes red-tagged folders designed for sharing with family members. For example, the "Family Shared" folder is perfect for storing important files like family recipes, marriage certificates, and medical records. Sharing these folders is easy - just click the share button and send access via email. We also have shared folders for babysitters and pet sitters, complete with forms for emergency information.
This organized structure is multiple levels deep, with folders for everything from business documents to church-related materials. Students and teachers will find dedicated folders for educational documents.
One of the major new features is the "Find My Stuff" folder, utilizing Smart Folders. A Smart Folder is an intelligent search tool that finds files based on specific terms and conditions. It can help you locate important documents, large files, and even old iPhone apps that might be taking up unnecessary space.
To start using Smart Folders, open a Finder window and ensure the path is displayed. This helps you see where files are located. For instance, if you have PDFs scattered across your hard drive, a Smart Folder can gather them all in one place. It can also identify duplicate movie files or old iPhone apps backed up via iTunes.
To move files from the "2 B Organized" folder to the appropriate places, open two Finder windows side by side - one for the Documents folder and one for the "2 B Organized" folder. Use split-screen mode to make the process easier. Set the "2 B Organized" folder to List View (Command 2) and the Documents folder to Column View (Command 3). Simply drag files from the left to the right into their respective folders.
Need more help? You can book a remote session with me for personalized assistance with your Mac, iPad, or iPhone at TechTalkAmerica.com. Don't forget to like, subscribe, and hit the notification bell for more tech tutorials.
#organization #documents #techtalkamerica
👉 BOOK A TECH THERAPY SESSION WITH DAVID techtalkameric... 👈
🎵I Use Music from Epidemic Sound.
Try One Month Free With This Link:
share.epidemics...
❤️Support My KZbin Channel 💙
Venmo - venmo.com/techt...
PayPal - paypal.me/techt...
📱My Favorite iPhone Gimbal for UNDER $100
amzn.to/3kq6QQb
FAVORITE GEAR
The Camera I Use: amzn.to/3r9TOYm
The Lights I Use: amzn.to/3rbDPsN
The Microphone I Use: amzn.to/3NuBFPe
DAVID’S PERSONAL SOCIAL MEDIA
Facebook / notstevejobs
Instagram / therealdavidacox
DAVID’S DRONING PROVINCETOWN VIDEOS
DroningProvince...
❤️Support My KZbin Channel 💙
Venmo - venmo.com/techt...
PayPal - paypal.me/techt...
DISCLAIMER: Links included here (in this description) may be affiliate links. If you click on those links and purchase a product (or service), I may receive a small commission. There is no additional charge to you.
Thanks so much for supporting my channel. I love getting to make these videos for you guys.
🙏🏼 David A. Cox

[@Keith72360]

WOW… been struggling with this for YEARS… Thanks Dave! OUTSTANDING video!

[@kellymendez]

He's the best when it comes to computer knowledge Apple or windows

[@JimCutler]

David good to come across a video from you again. You do a great job. Cheers from NY.

[@CraynosGaming]

Well done, Sir. I love it.

[@gregorylittle7009]

I disagree. David’s videos are outstanding! He has insights and products that Apple does not. His hr therapy online sessions are more than worth it. Keep up the great work David. Greg

[@neem1972]

I learned mac when transitioned from windows in January 2015 thanks to him on his old channel……. I keep coming back

[@yvonnecamperriovista225]

I have lots of work ahead of me thanks for this information, I really like the family documents and sharing the information

[@mylifeonthebeach]

Great video David! I was an organizational maniac on windows. Switched to Mac when I retired and now … not so much! 🤣 this was very helpful. Thank you!

[@stephenmannis846]

Excellent overview. Love the clear explanations! Great job!

[@mayradayful]

Hello, sorry would this work on windows 11? I know this is dedicated to mac but I could use some help here please.

[@joannematthys6017]

I am going to purchase the pre assembled folder that you have but would like to know if I can make changes or eliminate any that are pre set. I need a place for my embroidery files. I am not very tech savvy and you have helped a lot! Thank you for your video and great explanation!

[@karenloperena8115]

You are an awesome teacher. I switched to my first Apple products ever,an iPhone and a Mac Air, thinking I would attend Apple Store classes. Just after I bought them Covid shut everything down and I knew nothing about my devices, apps or programs. Your tutorials totally saved the day and my sanity! Now I have had them long enough to need specific “what did I do?” Questions answered. When you do private zoom classes, can you access my computer remotely, or do I have to explain verbally and take notes? If so It may take several appointments. I have to watch your videos several times to get all the steps down.

[@TechTalkAmerica]

Hi Karen. So glad you enjoy my videos. Yes, durring a session I can remotely work with you on your computer. The entire session is recorded and I provide it to you at the end (free of charge) so if there are any parts you need to review, you can!

[@ernielansford8710]

I am buying this! Thank you, David!

[@denveraspen]

Enjoyed your videos for years now. Can you do a similar strategy version for video professionals?

[@familypreneurs151]

great video

[@joeglennaz]

I’ll be buying the pre-den folders anything like this they can save time I’m all for spending five or $10 David I was suggesting more stuff like this that will save us time. Maybe you have more just haven’t looked at your site lately. Thank you.

[@jomo8385]

good instructions..will try...can I add more names and folders

[@clemturner1113]

G'day Dave, early last year I purchased and downloaded the Organised Documents Template. It worked fine with no issues. I have recently updated my Macbook Pro, moved stuff to a DAS drive and can't find the template. Could you please let me know the downloaded file name. This will help me do a search for the template package. Thank you. Regards, Clem

[@Boriindia]

Is there any organizer for Windows?

[@erichepperle5902]

Great digital file organization structure - man that's intense detail! But, don't spaces in filenames cause issues anymore? I'm mostly on windows but have used both mac and linux as a web developer and I have been using underscores instead of spaces because spaces break some file paths.

[@Wardiesart]

Could not purchase on Safari. Purchase went fine on Chrome. I like the concept- saves a lot of time.

[@aliciagraysonstanley2449]

I am getting a new MacBook tomorrow. Should I do this on my new laptop after migrating my files, or do this on my old MacBook before migrating? Anxious to use your system...

[@ernielansford8710]

David, I bought your files! Love them. Now, how do I move all, 100% of my Google Drive files to ICloud using your format? I have a huge desire to vacate Google for all services including Gmail. Thank you for your service to us. I hope your new business is successful!

[@PeterJansen-ns2nd]

Hi David, thanks for your most useful video's. I tried to buy your folder structure and photo library but the purchase doesn't work in my case (apple pay) I do have paypall but it's not an option in your shop. It is an contribution option however. I am from the Netherlands, could you help me complete the purchase? Thanks in advance, Bart.

[@murulishamanna909]

I recently purchased - May 24. Is it possible to download new structure?

[@ruthbennett679]

If you are an iOS user can you use your existing phone?

[@antiquexray]

Can this be used for documents in iCloud?

[@TechTalkAmerica]

You bet

[@craftaholic-creations]

Does this work on iPad & I pad pro? I bought this but now I don’t know how to locate it on my iPad pro

[@TechTalkAmerica]

The old version of the tutorial shows you how to do the same thing on iPad kzbin.info/www/bejne/qJSZgnuhm7N1jMU

[@markwilkins9048]

Great video David, thank you. I am curious, if I implement this on my Mac will it create the same file structure across all my devices, I.e. MacBook, iPad?

[@TechTalkAmerica]

It will provided you have everything set to sync

[@ianvissers750]

Do you have anything like the Smart Folders for Windows?

[@brazenserpent7]

We can save searches for different file types for swift reference at a later time.

[@jeffkogler1170]

Are the folders designed to contain the actual files and documents or simply links or shortcuts to them? I prefer the latter (I am on Windows 11).

[@russelmason8841]

Hey, I tried to purchase the folder, but my country, Trinidad and Tobago, is not supported. I want to use my CC. Please assist.

[@TechTalkAmerica]

Do you have access to Venmo?

[@russelmason8841]

@@TechTalkAmerica No I don't. I see you have all the other Caribbean countries listed.

[@TechTalkAmerica]

@russelmason8841 it’s not me personally. I use Square for credit card processing. Shoot me an email at [e-mail]

[@antiquexray]

Bought it. It works. My question is can it be used more then once, as in a regular schedule, or one and done? Thanks.

[@TechTalkAmerica]

Are you referring to the smart folders? If so then yes

[@rogerallen665]

Can this be used on iPad where there is no finder for example. Thanks

[@TechTalkAmerica]

Absolutely. Just use the files app and launch it twice so it’s in split screen mode. There’s a demo on the older version of this class

[@billblanchette3604]

Can I use your template on my PC would love to reorganize my OneDrive

[@TechTalkAmerica]

Yes. The only thing that won't work are the smart folders.

[@Baloo5867]

Does this download work for Windows OS?

[@TechTalkAmerica]

It does however the smart folders will not work on Windows

[@donlindgren4113]

While I appreciate the organizational structure, which I badly need, the one thing you fail to mention is when you do this it breaks the links to the programs and where their documents are filed. I am now in the process of re-building those. Is there a way to avoid breaking those links or was my system not set up properly to begin with?

[@andyg9872]

Unfortunately there’s no way of avoiding breaking the links in the programs. However if you open the documents directly from the finder window it will automatically re-establish the new link in the program.

[@lordhriley]

What about a bash script that makes the file system for us ..

[@evergreen7676]

That file titled as “2 girls…” haha. Thanks Mr. Cox

[@PresentadoraSabihondilla]

I won’t ever have a “Church” folder in my computer! Never! Eeww!! 😂😂

[@tngolfgame]

Having purchased the original iteration of this does what you are detailing today require another purchase or are you offering an update that is free?

[@TechTalkAmerica]

If you email me privately and include a screenshot of your purchase receipt I'd be happy to send it to you free of charge [e-mail]

[@tngolfgame]

@@TechTalkAmerica I did email you my receipt a couple of days ago. Have you received it?

[@DrClausTechTips]

You went way too fast on the video. Is there a way to see what the folders are before we purchase them? I'd like to know what my organization structure will look like before so I can make sure it's what I want.

[@Pterodactyl-kn3ve]

Push pause.

[@perrysrc]

received email saying could get free office software is this genuinely from you and upfront or a scam ?

[@TechTalkAmerica]

Never said it was free. Heavily discounted? Yes!

[@pennyhamm8204]

This is a great video. Do you have advice on organizing files on my IPad

[@TechTalkAmerica]

Everything you can do in this video you can do on iPad with split screen mode.

[@lordhriley]

But great idea

[@cippo1987ITA]

Incredible it is possible to sell a folder tree to mac users :|

[@SteveHilliarphotography]

The problem here is all of this file structure relates to the Hard Drive on the computer. What if you use a NAS? Is that a different story?

[@Pterodactyl-kn3ve]

A NAS is a hard drive on a computer… that you remotely connect to. If you can create folders on the NAS, then it’s a file structure.

[@gilgrunbaum3473]

Sound interesting so sad it's only for Apple not MS

[@rwbishop]

Why do all (or most) of your videos involve buying or downloading something? We'd much rather see acceptable methods/techniques/practices utilizing Apples baked in software.

[@HendersonvilleLifestyles]

Do you work for free? David does fantastic education videos and yes he should get paid. End of.

[@SteveUrich]

I agree, you come across as just taker.

[@SteveUrich]

There is more than enough info provided to duplicate it yourself. If just involves more work on your part.

[@kurts3779]

This is extremely inefficient

[@amanda907]

Bro. Who is paying for a file structure. Screenshot and add the folders yourself.