Weekly agenda and review in Notion - Advanced tour

In this video I share an updated demo of how I do my weekly agenda, planning, and review process in Notion, using linked databases.
This is a demo/tour more so than a how-to video, as this is a more advanced setup that I've been honing over the last few years, and involves lots of grouping, formulas, and filtering that is heavily tailored to my needs.
Take inspiration and leave what doesn't work!
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One of the most common questions I receive about my videos and screenshares:
"Is this available as a template?"
I do not provide ready-made templates of the dashboards you see in my screenshots and KZbin Videos.
WHY?
One of the reasons I don't make them available as a templates:
My dashboards use dozens of databases and properties that are:
1. Overwhelming for the majority of new users,
2. Messy for experienced users who already have some of the same databases, and don't know how to merge/integrate the data,
3. 100% tailored to my processes, working style, and ADHD brain.
If you don't have and regularly use the databases demonstrated, things can get messy/confusing very quickly!
I do however provide all the components (databases) and step by step instructions to build them yourself in a way that is tailored to your needs inside my course Notion Mastery notionmastery.com/
We provide everything you need to build them yourself, along with prompts, considerations, and ideas for how to make them work for your unique needs and circumstances. Your systems are much more likely to be effective when you've had a hand in shaping them!
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Table of Contents
01:30 The Week page
01:56 Navigation + Callouts
02:57 The Week database
03:39 The Actions database
04:56 The Weekly Review
05:42 Phase 1 - Closing the Gaps
08:34 Phase 2 - Reflect + Review
14:25 Phase 3 - Planning for success
15:54 Setting up my journals for the week
17:48 Review calendar and upcoming actions
19:52 Back to the Week page
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⚡️Go deeper with my online course, Notion Mastery:
notionmastery.com/program/
💰Join Notion Mastery's affiliate program and earn 20% commission on every sale:
notionmastery.com/affiliates/
⚡️Check out my Notion templates:
notionmastery.com/templates
☕️ Love this content and want to buy me a coffee?
www.buymeacoffee.com/7r86dYO

[@Nani-pw4lj]

And she's back!!! I love the way you think 😍

[@stevenrussell6581]

As well as her superb content, Marie is the master Notion themer - it's all in the pleasing little details: a carefully selected, complementary colour theme in the OS background, Notion headers, even her video background and make-up.

[@hoe1356]

your notion has changed so much!!!! would love an updated tour :)

[@samueltremblay275]

I was thinking I was good with Notion. Now, I have to revise my conception of what is good and what is superbly good. I will have to watch this video at least many times to digest everything she said. Wow, thanks a lot!!!! it's a masterpiece simply!

[@lukajeliciclux3074]

Finally new amazing video from Marie. I can’t wait to see how she will incorporate new status property when it comes out.

[@lukeMac]

Seriously, every time I watch one of your videos I immediately upgrade my workspace (and thus my life). The beauty is that we have very different approaches to Notion (e.g. I don't have day themes or journalling), but the principles hold.

[@didi-ui6ys]

Thank you Marie for your work! You have ADHD and you are so clever and creative! It's amaizing! I want to be like you! I'm your fun! People talk how to do things, but you show how to make it!!!

[@owenevans4709]

Would love to learn more about your custom snapshot view and the formula(s) you used!

[@luccicorp]

Wow Wow Wow... You have really put a lot into notion. Your notion utilization is always an inspiration. And you always look very beautiful too.

[@Kate__123]

This was amazing! Your way of thinking is very similar to mine! It's so nice to have a system to help support my brain's processing finally :) Thanks!

[@iamjohnbuckley]

You make Notion look insanely beautiful.

[@daoud1608]

I didn’t even realize it was notion at first look.

[@rolfgehring9238]

Marie, as you say, you hope your video gives us an example of what is possible - and it does just that! I'm very impressed - and a little intimidated 🙂 . I only seem to be scratching the surface of what is possible with Notion. Thanks so much for all the inspiration.

[@etgdesignstudio]

I LOVE the way you think and how helpful your kind of setup process has been for me. I wish I could peek into every corner of your Notion!!! I have a similar thought process on theming (I took a screenshot during the moment you have that toggle open), so I'm excited to build out something similar for myself with adjustments for my needs. And I appreciate seeing how you organize your weekly planning & review. I had tied my weekly review and weekly planning dbs into my Friday journal template, but I think this approach will work better (or having the links in both places). Thanks for this!

[@beanietoes350]

I love the new layout! I would love how you made the snapshots like that, it looks so clean

[@HomesickMac]

So neat Marie!! No, the friendly & humble warning in the beginning of the video (that it shouldn't overwhelm...) didn't help. I'm still breathing heavily. It's actually not so overly complicated once someone masters the way Notion works (check), but the consistency of doing the Weekly Review is a tough one (no way this is checked). Inspiring in any case. I love the moody look of the video.

[@jonr6680]

Not a Notion user but this resonates for sure. My weekly review is easy: Peeps need to remember this channel like all the others are CURATED designed products, not reality. So don't try to emulate or be self-critical. You do you.

[@yewandefrommeetyourcoo2548]

Thank You Marie for helping me learn something new in Notion! I've been using Notion for about 4 years now and why have I never though of using Text properties to separate items on a board or gallery card 🤯! So crazy that the thought never crossed my mind. Thank You for sharing your workspace with the world to help us learn cool ways to have Notion continue to be our favorite place on the interwebs! 😃

[@anastasiajahadi4874]

I love the board view by formula that you have there. I'd love to know the formula you use to see just the week and learn how you have headers in that view.

[@benji405]

Wow! Mind blown! I’m in awe at your organization and focus, very inspiring!

[@danielbaker212]

I always love your ideas and designs! Thank you!

[@KateMcDee]

You are my hero!!! I can't wait to get to this level!! Thank you for sharing your gorgeous setup!!!

[@GoodMorningButch]

Your videos are precious and valuable to us! Thank you for sharing.

[@Gilly103221]

Great video , so deep and thorough

[@willmcconnellsimpson1411]

There’s much in this video, it’s going to take me some detailed reviewing to absorb. Thanks Marie!

[@greenlizard812]

Hi Marie! I absolutely love your videos and this one helps extremely! Thanks for the detailed setups! Can't wait to see more videos of this system you use!

[@Notion]

✨

[@apracticalrichinnerlife]

Love the thought process. So neat and organized :) I wish to become proficient in Notion too one day.

[@MargAbbottYou]

Thanks so much, will go do my baby version of Weekly Review this afternoon to help sort my chaotic life/brain out. Will also check out your daily journalling too. Thanks so much for your generous sharing - and amazing brain!

[@WarrenThrush]

Lots of great ideas in this video, Marie. Many thanks for taking the time to put this together. Found myself taking lots of notes to this and I've already created a task in my Notion database to rewatch and summarise.

[@neoniastarz]

HAHA its like taskception. creating tasks to get better at creating tasks. i also made a bunch of tasks from this very excellent video

[@GarethPaulMorris]

Thank you Marie, very helpful and inspiring. Happy Canada Day🇨🇦

[@claudiamkramer]

I love this 😍

[@cashnasty7]

Any chance that you could show us how you made those cards in your weekly snapshot & At a glance tabs?

[@philipduvin]

She's using Notion callouts :)

[@cashnasty7]

@@philipduvin I'm actually currently taking her course and they are simply cards inside of board view. They have just been optimized to consolidate your daily journal entries and any other data you are tracking throughout the day. 🙂 I HIGHLY Recommend her Notion Mastery course btw if you are really looking to get the most out of Notion. It completely exceeded my expectations.

[@philipduvin]

@@cashnasty7 Thanks ! will have a look :)

[@stevedowning4824]

Turning Notion into something like this is actually a Life Goal.

[@MariePoulin]

Totally achievable! :D

[@javierangel1282]

INCREIBLEEEEEE!!!!!!!!!!

[@Gemini5AU]

Great update Marie. Great work you have done, I can see some of Ben’s work in the background. 😉 The customisation is also the reason I moved to Notion, from another app (actually two apps) about 3 years ago. My Notion needs updating to make use of the new features, but I need to push many other tasks out, to allow time to do and to properly test.

[@faceface27]

She's back! Loved this, Marie. I really ought to up my design game in my workspace, mine works fine but yours is gorgeous!

[@AislinEvans]

as always you're a wizard

[@Moderntractiondotcom]

Wow, inspiring Marie! Just recently finding out I'm ADHD this is like candy to me! Hope you're well and enjoying the coast!

[@MariePoulin]

OH high five! I hope you're finding the support you need and also enjoying your summer!

[@barefacedquestions]

I'm not sure if you have addressed it, but what is horizon? Thank you so much for such a thorough walk through of your weekly process.

[@alejandroespinosadelosmont1811]

How do you get to a layout like that? It's AMAZING, Do you have a tutorial for that?

[@Piefke12345]

Many thanks for the amazing fruitful inspirations. It's really helpful to find a way through the notion opportunities. I am still very new with notion, but I am sure it is THE tool for my futureself-organizing-management. I am just wondering how and where to get the best and deepest insights of notion. Furthermore it would be great, if you are going to show your monthly, quarterly and yearly reviews, too. Is there somehow an opportunity to get these insights? Especially as we're running towards the end of the year it would be a great opportunity to create a full setup. Many many thanks for a short feedback. Best regards and again many thanks for sharing.

[@leahkrym1014]

I love the idea of having different time horizon databases, how did you do that/can you please elaborate?

[@mlnikon9434]

Hi there! I just discovered Notion and have fallen in love with it as I am a nerd and love organization. I love your videos! I had a question. How do you make your select option be icons instead of just words (ie your burner status for projects DB) Also, how would I set it up so that if the burner status is changed, it changes the due date property of related tasks and what other related task properties you have this action (changing the burner status of projects) change?

[@CoffeeNancy]

I love this! It is exactly what I need! Is this set up what is included in your Notion Planning Template?

[@MariePoulin]

Hey Nancy, No this setup is different, though it uses some of the same databases!

[@stephaniechrystal]

This looks not only functional but beautiful too! Love this setup! I also love the idea of adding a project size. I'm still a little unclear on the difference between initiative vs big rock? Thank you again for another great video!

[@MariePoulin]

Initiatives are BIG overarching parent projects that can last years and often have many sub-projects. Big Rocks are quarterly-sized projects :D

[@stephaniechrystal]

@@MariePoulin Thank you for the clarification :) And love the idea of a space for those bigger projects and breaking them down into sub-projects to help with focus yet having a space to capture ideas as your working on another project.

[@raulhaz]

I've been using Notion for almost 10 months for project management, doing little updates, tweaks or adjustments in the pages and views every one or two weeks for thirty minutes or so to improve productivity for me and my team; and although I am very proud of what I had accomplished so far, after watching this video the whole thing escaled so fast to another level in a matter of days. Thank you so much! This really was an eye-opening experience. One thing I really liked but couldn't replicate were the color changing dividers. Found solutions for color static dividers using code, but it's not what I was looking for. Are you using a custom made gif for this?

[@MariePoulin]

Yep, that's a custom gif :D

[@Stephishealing]

I think I love this! Still absorbing 😂 I have one main question! The reoccuring tasks that you can see on your weekly snapshots, is that a formula view type thing? I love the idea, just trying to figure out if it's an 'advanced use, learn later' thing or a 'could use now' thing. Thanks again for making these videos. Even just seeing what's possible is very cool even when our brains work a bit differently.

[@barefacedquestions]

Hi. You can create a template for task. Click ... on any template, where you'll see a "repeat" option. Set your frequency, then the template will be automatically duplicated.

[@JMBahio]

Is there a tutorial that shows how to come up with this template on Notion? Thank you

[@danacooper74]

Love the video, Marie! Is this one of the templates you have for sale on your site?

[@MariePoulin]

Hey there - i just updated the video description with more detail for context! (short answer is No, longer answer is, sort of... haha)

[@danacooper74]

@@MariePoulin No worries, Marie! Thanks for the response. I will sign up for NM :)

[@violethenry6519]

Marie, do you have a video about your Week Snapshot Board database (seen in your Reflect on the week section, timestamp 9:37)? I love that card view but can't seem to recreate. If you're willing, I'd love to see a walkthrough on how you build/use that in your dashboards and workflow. Thanks for your videos. I glean a lot of information and tips for my own Notion workflow.

[@MariePoulin]

It's a board view grouped by date with a number of properties showing. I create text based properties to use as "headers" in board view, and then display relations.

[@Jadcoffy]

thnx

[@Cyterous]

Do still can see the data from past wekks or is this dashboard relevant only for this specific week and then you can not review week before 20 weeks ago ? Btw your process is amazing, where can we get template for this ? :)

[@MariePoulin]

The This Week dashboard is dynamic - the individual "week" entry in the Weeks database is the record in time. Since i've been doing this for years I can go back to any week in the past and look up what happened and what was going on during that week. No template for this as it requires some advanced Notion know-how, but i teach people how to build up to this in my course, notionmastery.com

[@skaterdude14b]

This is the dankest Notion tour I’ve seen. Anyone know any others like this‽

[@Lenastar23]

Loving your current icons- are these yours or publicly available?

[@MariePoulin]

I designed them using icons8.com as a starting point, not sure if i'm allowed to resell or redistribute...

[@Lenastar23]

@@MariePoulin this is great. thank you

[@barefacedquestions]

Thanks for sharing your amazing setup. It seems like you don't differentiate personal and work tasks? I think that may be the way to go for me, as one's weekly agenda is not something others need to see.

[@MariePoulin]

What do you mean by "diffrentiate"? they are all in the same database, but they are related to different projects. For example, personal tasks relate to the "life admin" project, so i can always scope that out whenever I want to, and filter it as needed, but its all accessible in the same task database.

[@barefacedquestions]

@@MariePoulin I mean, some people make separate databases, or even separate workspaces for personal and professional areas. But I like your approach.

[@annejoshua5030]

Oh wow. Looks great. High quality design ánd functionality. The latter is way out of my reach. Despite almost one year of using Notion, compared to this I’m still a beginner. But I’m happy with my simpler setup. (For now.;) About the design though! - Your dividers, they are purple and change colours!!! How did you create them? (Nice touch, by the way, of having your background lighting match your workspace.) - Your weekly ‘one card board view’ includes a list below the thumbnail, with a combination of checkboxes and text properties (incl. all-cap headers). How do you format it like this? I’d love to implement these within my own workspace.

[@MariePoulin]

Color changing dividers are really thin gifs! The card view is displaying all the checkboxes, and a few text properties which are just uses for header purposes!

[@annejoshua5030]

@@MariePoulin Thank you!

[@AbiRobinson]

I was looking for a gardening database and came across yours which has led me to spending the last week learning how to use notion. I thought I could replace all my various productivity apps for notion to streamline my life but having spent a week setting up a dashboard I realise Notion has a major drawback. On Ipad and iphone there is no sound alert for reminders in notion and it seems Notion has supposedly been going to add sound for 2 years that I can see. As an expert in notion, are you aware of any work around to getting sound on reminders? I’ve been looking at syncing Notion with other apps that I get alerts for but don’t really want to have to pay $10 a month just to get sound notifications!

[@MariePoulin]

This is so fascinating to me because I turn off notifications on every app I use, so i cannot imagine that being a big enough drawback not to use it! But i understand we all have our personal preferences. I'm not certain about this but might be worth tweeting and tagging @notionhq to confirm/ask!

[@AbiRobinson]

@@MariePoulin I can totally understand turning notifications off because I turn them off for every app except my tasks because they can be so annoying but I have fibromyalgia so I literally don't remember anything, even stupid things like taking medicine or feeding the dog. Without a LOUD sound alert on all my to-do things I always end up watching hours of dog rescue videos 🤣. I literally can't cope without sound reminders!

[@reganscally5161]

Hi Marie, How are you able to have big cards in your board views? E.g., for your reflection at a glance.

[@MariePoulin]

You can adjust the card size from small medium or large in the database view settings (3 grey dots, click on Board, adjust size)

[@reganscally5161]

@@MariePoulin Thanks, but even when the card is 'large', it only shows me about 5 lines of content text. It appears as though you have almost 30 lines of text when viewed in board view.

[@brittanycarusone4668]

@@MariePoulin Hello, I have also wondered how you were able to show all of those lines in the gallery view as well. I have googled extensively and come up empty.

[@cashnasty7]

Would you be able to make this dashboard available for purchase or download?

[@MariePoulin]

Hey there - i just updated the video description with more detail for context!

[@erikamolinas404]

Does anybody knows how to get the colors that she has here? Cause those are not the colors available by default in Notion

[@MariePoulin]

Those are Notion's default colors! Might be a screen/monitor difference?

[@erikamolinas404]

@@MariePoulin omg probably😂 Or probably the dark mode🤔

[@kennethmiguelbansil5150]

how you make the lines glow???

[@MariePoulin]

It's an animated gif image!

[@younesalgerian4179]

is that divider rgb color 😱 how?

[@MariePoulin]

It's an animated gif!

[@younesalgerian4179]

@@MariePoulin url plz 🙏

[@amanda.kavanagh]

Is this weekly agenda template available?

[@MariePoulin]

Hey there - i just updated the video description with more detail for context! (short answer is No, but we do cover how to build this in the course)