What is an App in Power BI? How to use and distribute reporting using apps in Power BI? | Power BI

[@coolbreeze2213]

I like short videos like this which are easily digestible, yet do a good job of describing a topic.

[@BIConsultingPro]

Thank you for your feedback. Much appreciated.

[@krishnakantapanda6835]

It was super easily explained. Very informative and useful 😃

[@TitansLacrosse34]

Extremely helpful! Thank you so much!

[@BIConsultingPro]

You're welcome!

[@pedroplatzerdamotta]

Thanks for the video!! Quick question. To access the apps I create, users must have the Premium license as well?

[@BIConsultingPro]

No premium license is required. Mini Power BI Pro license is required.

[@pedroplatzerdamotta]

@@BIConsultingPro Thanks for the quick response! Have a nice day : )

[@smitas6005]

what will be the approach for a SaaS product having a multi-tenant db setup. e.g. every customer of the SaaS product has a db instance. So as SaaS company, if I want to create a content pack for distribution among my customers, will this approach work ?

[@9845614859]

good information about app. i was not aware of app creation in power bi by .

[@waqar_khan]

Can we create an app and then sell it to client as subscription or one time payment?????

[@BIConsultingPro]

Hi, yes, you can do it. However, you have to place the app on Microsoft App Store, and there you have to list it. For more information, you can refer Microsoft documents. Recently, they have made a lot of changes.

[@Su-ec7pj]

very nice tutorial.. i learnt a lot from this video. Thanks

[@bharathsp5542]

In navigation automatically all the reports and dashboards from that perticular workspace will the there or to pick the required dashboards and reports is there any options in navigation?? I need this info please reply for this question

[@BIConsultingPro]

It totally depends on the person who is creating an app. You’ll get the option to choose or turn on all the reports.

[@bharathsp5542]

@@BIConsultingPro thanks

[@knowledgegurudharmendra7049]

Can we change data, source in app

[@allaboutpixhawkandrpi3691]

Question, lets say i created a welcome page on one report that contains multiple pictures that act as bookmarks to other reports on the APP. now, lets say i finished loading those other reports to the app. is there a way to link those pictures (bookmarks from the Welcome page) to the other reports on the app so that when i click on one of those pictures, its just takes me to that specified report on the app?

[@BIConsultingPro]

Yes, you can do this. However, there is no out of the box functionality. You can create a simple report page where you'll have all those icons. Then you can link them with the respective pages. Also, you can try simply adding links or a section.

[@oscarestorach6162]

thanks a lot for sharing your knowledge

[@saumitrakulkarni583]

Great effort, Thank you!!

[@ros_na]

This was amazing, well explained.

[@faizagustira3608]

Thank you for the explanation, but What if the case is like this: I have 2 users (User-A and User-B) User-A wants to have access to dashboard W, X, Y and Z. User-B wants to have access just to dashboards Y and Z. Cause from my understanding for cases like this we need to make more "Create App". Or any other solution that is faster than "Create App" for this case? Thank you.

[@venkateshthiru2449]

we can Limit our users by Row Level Security

[@Adumbrate]

I use a student account on my Microsoft BI, I can't seem to see the "Get Apps" feature on my Microsoft BI desktop. Is it a paid for feature?

[@BIConsultingPro]

This is not a paid feature. You need to go to the Power BI portal. Go to the apps and then on the right-hand side, top corner you'll find a yellow button named "Get Apps". Just click on it.

[@nathanmichael167]

Curious, what is the benefit of creating an app as opposed to providing workspace access .

[@BIConsultingPro]

Glad to know that you are interested in it. If you have worked in this field, by the time you should know the benefits. For example, if you have multiple reports, you don't want to share individual report links. Secondly, it's easy to maintain security in an app rather than on a report. Also, you can integrate external or internal documents, pages, or different sections within an app. Last but not least, it's a best practice to share reports always via app to the end-users. I hope this answers your question.

[@nathanmichael167]

@@BIConsultingPro Thanks for responding. Our company seperates its reports by department (its a fairly small company of 700 with 6 departments) . My predeeccsor set up a workspace/ rls setup which seems to work. We handle security through office 365 /rls which allows us to create AD user groups for workspace access. I'm debating on switching to apps as i like the idea of including ready made documentation. Does RLS still work with Apps? IE can i assign a particular app to an AD user group

[@BIConsultingPro]

@@nathanmichael167 Everything would work in Apps. So no need to worry about RLS etc.

[@abbabccbcddc]

Is there is a way to create subsections of pages within a report in PowerBI Apps? For example, I have a report that consists of 15 tabs. Is separating them into individual dashboards/reports and adding them to a report the only way to have sections and groups?

[@BIConsultingPro]

You can try Power BI apps latest updates where you can create audiences.

[@reshmachoudhary408]

Hello,I have one question. I am using power bi app, when I try to access the reports from app, 1st report shows data 2nd report shows data when accessing 3rd one it doesn't shows data. To troubleshoot shoot I did normal page refresh then it shows data. Is it common behavior of power bi app? Please help me to understand.

[@BIConsultingPro]

Please do the following: 1) Delete the app 2) Refresh all the reports 3) Publish again. PS: no, it's not a common behavior but sometimes it happens because of your browser or bug in power bi service.

[@TheKirannag]

can u make video on workspaces

[@vijaybodkhe8379]

Thank you nicely explained.

[@BIConsultingPro]

Glad it was helpful!

[@anjujain4308]

So much helpful..thank you so much

[@BIConsultingPro]

Glad it was helpful!

[@LaxmanKumar-vu6dq]

Is it possible to edit the content in app by the user who is accessing it?

[@BIConsultingPro]

No, Power BI Apps are only to view the contents. However, end user can use Visuals personalisation and can create their own bookmarks too.

[@RajShankar66]

Can we share dataset as well through apps or just the reports/dashboards?

[@BIConsultingPro]

Reports, Dashboard & Documentation link only.. No Datasets. You can upload your dataset in Excel or CSV on SharePoint and then you can embed the link in your App.

[@RajShankar66]

Ok thanks 👍

[@kunaljain2154]

hi you say when we share apps. we have to provide permission. what type of permission. when we share its seen by everyone. or to whom we want to share.plz expain

[@BIConsultingPro]

Once you will update app or create an app, you will get to a section where you have to add email address or AD groups of the users. This means you are allowing those users access on that report. This is what permission is. For more information, please check this link: docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps

[@kunaljain2154]

@@BIConsultingPro thanks sir

[@naniviru8517]

What is the use of hide from navigation which is on the right side of up and down arrows. Can anyone tell me please

[@madroneroc]

Hi, Why don't I see the "Include in App" options? Do I have to create the app separately first?

[@BIConsultingPro]

Hi, no you should not do anything separately. You can do the following: Note: To create or update an app, you need a Power BI Pro or Premium Per User (PPU) license 1) Check your permissions first on the workspace 2) Logout and login in to Power BI Service, and check now 3) Ask Power BI Admin if the problem still persisits

[@madroneroc]

@@BIConsultingPro thanks for the feedback. Will check with PBI admin then.

[@TheKirannag]

very clear explanation...

[@gediminasbielskus7584]

At 9:30 in the video, I see that you are on the Demo- Crash Course report and in that view, there is an "export" option in the upper left corner of the view. Is there a way to prevent the end user from exporting the underlying data? My settings for my report in the "Export data" section of the setting is "Choose the type of data you allow your end users to export = None", but that doesn't seem to affect what a person viewing the app can export. Any ideas? Thanks.

[@BIConsultingPro]

Yes, you can. You need to go to the current report settings and then select 3rd option i.e., don't allow end users user to export any data from the service or Report

[@annaamalaimuthu7829]

is it possible to implement RLS for the apps. For example , in the left hand side there are many items and not all the users who logs in can see the "BI Consulting pro" tab. Please advise

[@BIConsultingPro]

Yes, there is a video on Dynamic Page Navigation with RLS.. please watch that video

[@annaamalaimuthu7829]

Thanks for the reply. But i want to implement 4 power bi files as reports and publishh it in services and then include all the 4 in template app. Then certain users can see all the 4 and few can see only one or two. Each file will have a landing page and multiple reports on the trigger will be displayed.

[@annaamalaimuthu7829]

Really confused of the performance. One report will have more that 10 pages. There are more than 50 reports to be developed under each pbix file and integrate in template app

[@BIConsultingPro]

Well, my friend, I can only guide you but I cannot do your work. You have to do some brainstorming yourself too.

[@annaamalaimuthu7829]

@@BIConsultingPro I will research and yes you are right.. anyways your videos are highly helpful during some tough implementations

[@knowledgegurudharmendra7049]

Can we change data source through parameters in an app

[@BIConsultingPro]

we can do this at report/dataset level. After that app needs to be updated from Power BI Workspace. Also, please note that only Developers can update parameters but end users.

[@Laxmanmane007]

Thank you so much ..

[@BIConsultingPro]

Anytime

[@sandeepreddy7687]

Thanks for sharing

[@kannadastream99]

can i add external user in the app permission

[@BIConsultingPro]

Yes, you can add guest users too. However, guest users first needs to be added in your organisations active directory, and they should have appropriate license too.

[@theweeklychart]

Very helpful.

[@Bobo-wl6bs]

How can I share apps with people who don't have power BI at all?

[@BIConsultingPro]

You can either have a Power BI capacity-based license or you can use Power Automate to get the first subscription to yourself and then forward the report to others or you can use PowerBI Roboto automation too.

[@Bobo-wl6bs]

​@@BIConsultingPro Thanks for the response. It looks like I will have to upgrade to premium per capacity then. I have a power bi premium per user license. Per capacity is so expensive though. The other two options you suggested would not be suitable for me unfortunately as I need to use RLS as I will be sharing it with different users in our organization.

[@ros_na]

QUICK Q: how can I edit the sample data used in Power BI template App?

[@BIConsultingPro]

Once you installed one templated app, it would create a workspace for you. Go to app page, and click on the three dots, and click on edit button. This would take you to the workspace. Now, you can download the file, and edit it. However, it would prompt you to connect with your data as well, so that if you would like to connect with your dataset or data source, you can do it.

[@9845614859]

how normally reports and dashboards can share in pbi ?

[@BIConsultingPro]

Once you will publish your report, you will find a share button on top ribbon. Click on that and you will get an option "Share Report" and then you will get a link. Also, you can directly enter e-mail Ids there

[@9845614859]

Thanks you so much for your reply .

[@debasreetripathy5962]

Informative👍

[@karinbeyaert9950]

Why do people upload music with an instruction-video? To make it more difficult to understand what is being said?

[@BIConsultingPro]

I can understand and completely agree with you. Apologies and thanks for the feedback. However, it’s been more than a year that we don’t use background music

[@karinbeyaert9950]

@@BIConsultingPro No Problem. I guess most people are so used to music that they don' t even notice they put it in. But it often makes the understanding difficult.

[@olivialinden8699]

good

[@BIConsultingPro]

Super

[@jasonmxx]

free users cannot create app?

[@BIConsultingPro]

Please refer this: docs.microsoft.com/en-us/power-bi/consumer/end-user-features

[@emach4392]

you should drop the background music. it is very distracting

[@BIConsultingPro]

thanks for your feedback. Much appreciated.

[@rahulachapale3393]

Pls stop ads its diverting focus from topic

[@BIConsultingPro]

please buy a membership plan!

[@podamaire]

copy cat ...enough of all the talking ... and that accent is disgusting ... just kidding , good going bro

[@BIConsultingPro]

Thank you for your feedback. However, I’ll think anyone can use the same words. Moreover, much appreciated

[@TheKirannag]

can u make video on workspaces