Zoom Meeting: How To Use (with example of a Breakout Group)

Essential tips for Zoom here: • Essential tips for Zoo...
I use Zoom many times a week. I get asked by clients all the time to teach them how to use it. Here's a tutorial! Below, you can click on a timestamp to jump to that topic in the video.
0:00 Begin
0:30 Launching Zoom
0:49 Personal Meeting ID (PMI) is different for each Zoom account
1:00 What happens if you check the box "Always use PMI for instant meetings on this computer"
1:32 Scheduling a meeting
TIP: I actually prefer to schedule a new Recurring Meeting. see 4:10, even if it's a one-time meeting, because I've noticed that for some reason. people can be confused by the meeting time. Recurring Meetings don't have a label for the date/time of the meeting.
1:45 Video (when joining a meeting) -- on or off?
2:20 Audio Options: I prefer "Both" instead of "telephone only" or "VoIP Only"
2:26 Why I don't require meeting password, and when to
2:56 "Enable join before host" -- check this box if participants already know each other
3:50 Record meeting automatically?
4:10 Recurring Meetings
4:58 How to find the meeting ID / access link / phone numbers again
6:45 What happens if you check the box "Always use PMI for instant meetings on this computer"
(sorry to repeat myself here!)
7:16 How to get into a specific zoom meeting that you created
7:54 How to mute all / make sure all new participants are muted automatically
and whether to "Allow participants to unmute themselves"
8:52 How to stop someone's video
8:58 How to spotlight (focus the attention on) someone's video -- including your own
I forgot to mention -- it's helpful to "Lock Meeting" if you frequently promote a particular Zoom link. Click Manage Participants, then More, then Lock Meeting.
9:45 How to record a zoom meeting
10:13 Gallery vs. Speaker Views
11:25 Moving the zoom window around, so you can look like you're looking at the camera
12:51 How to mute yourself or stop your video
13:19 Changing the zoom audio or video settings, including mirror effect, "touch up my appearance", enable HD, etc.
15:05 the chat room features
15:23 How to change how your name shows up on zoom with "Rename"
15:45 How to chat privately with another participant
16:13 How to save the chat transcript / chat roll in zoom
17:09 How to access the Advanced Settings
17:52 How to share your computer screen
18:35 How to share the screen of your iPhone / iPad / Android device
19:36 How to stop your screen share
21:10 When screen sharing, how to move your little video around to not cover what you are seeing.
21:16 How to annotate (draw) on a screen share
21:51 Remote Control: giving another participant ability to control your computer (move / click your mouse and type)
21:30 How to see the Chat box when you're in screen-sharing mode
22:50 How to enable breakout groups in Zoom
23:25 How to share screen WITH sound so you can play a video for your participants and watch together.
25:48 How to do Breakout Rooms in Zoom.
26:10 You can rename breakout rooms, or move people from one room to another
26:27 Before starting the breakout room, unmute all so they don't have to remember to do that themselves, and also recommend an order of speaking, e.g. alphabetical by first name
27:58 How to join a breakout room (as an admin)
28:47 You can't hear what Leslie is saying because I didn't record this video with allowing the computer sound to be heard, sorry :) She was saying she'll test the chat once I leave the room, to see if it comes through to the main chat. (It doesn't.)
29:08 Re-size the zoom video windows by clicking & dragging either bottom corner
29:35 How to Broadcast a Message (an announcement text) to everyone in the breakout rooms
30:40 Tip: After breakout room, be sure to spotlight your own video again, so people know they're back in the main room.
There's "Leave meeting" (which means keeping the room open) and "End meeting" which means closing the room.... so that you can open another room and allow people to enter. With the kind of zoom account most of us have, we can only have 1 room open at a time... so whatever room you aren't using, don't just close the window (which equals "Leave meeting") but do click End Meeting.
***
BIG thanks to those who showed up and helped me out!
www.KelseyLowitz.com
www.MichelleSpurling.com
www.RosalieSchneider.com
www.KimVictoria.com
www.VisionsApplied.com
www.CoachLeslie.com
Thank you everyone!!
~ George Kao, Authentic Business Coach, www.GeorgeKao.com
To sign up for Zoom, go to www.Zoom.us -- the official link. I'm not an affiliate, nor paid to do this video. Just a fan!
For my essential Zoom tips, go to this playlist:
• Essential tips for Zoo...
#Zoom #ZoomTutorial #ZoomTips

[@krisking1233]

You recorded this three years ago and you are now a Coronavirus superstar! ☀️ Excellent video. Thank you.

[@Ty-vj4wg]

Agreed

[@zeuxlaught2797]

somethings fishy🤔

[@yo-en]

zeu xlaught Ya what is it

[@lisepham4311]

True😂

[@rise6808]

why u gonna do da nigga ike dat lmaooooooooooooooooooooooo

[@jessicaeggleston8426]

Excellent training. Now I can confidently teach my university classes during our mandatory remote teaching schedule (and it was more fun than the university web trainings). Thank you! (And your voice calms me down during this stressful time :))

[@rosalindganymede7883]

Agree Jessica. Going through the same here. But we are a theatre conservatory and there is so much hands on training and student's acting with each other, we are at a loss. Broadway went dark today.

[@karyhays1839]

I am a newbie to hosting a zoom meeting, have watched many tutorials, and would like to say that this is one of the best ones I've watched. Thank you for your in depth demonstrations. VERY helpful!

[@desakputuratmini4012]

The pandemic forces my school to run a Distance Learning classes. That was incredibly useful, George as a newbie in the Zoom world.Thank you. I shared it with my co-teachers, my team, the dean and classmates of my master degree program as well so we all at the same page. I am confidence as a participant, a host and virtual classroom teacher now.

[@miasatbeach]

Of all the countless hours of training videos and tutorials I've watched over the years, that was by far the best!

[@GeorgeKaoCommunity]

you are very kind! thank you.

[@kapilagunawardena356]

Wow. Best tutorial ever. Thank you George. To CEO at Zoom: You should fire everybody in your marketing department and hire George Kao for that purpose.

[@GeorgeKaoCommunity]

+Kapila Gunawardena you are too kind! Thank you 🙏🏼

[@mdsiamansary]

Our teacher just gave four days to prepare for Online classes because of Covid 19. This is a great tutorial.

[@chandlerhuffman4474]

I'm a new user to Zoom. I was genuinely pleased with this tutorial. It appeared to be well planned and well orchestrated. Very informative and comprehensive. As a result I am now a new subscriber. Keep up the good work.

[@MindyBrouse]

SUPER HELPFUL as I have to suddenly prepare for an online homeschool co-op due to Coronavirus. Thank you!

[@kingdoge69]

I have a class coming up on zoom, kinda awkward how we’re all gonna see each other on this video chat, damn coronavirus lol

[@DaRealYungRay]

Spaz Tek XD same here.

[@elcoringa2959]

Same here...

[@shaadboolaky8351]

Same here...

[@DaRealYungRay]

Shaad Boolaky just had mine. Was quite awkward seeing my classmates at home.

[@charlottewilson5901]

My class is going to have a zoom session on Monday ;-;

[@markmcdoodle1897]

Used zoom before - but as a basic user. Christmas company quiz tomorrow night, and they mentioned "break-out rooms". I didn't have a clue what they where talking about! But after this vid, I now know. Good job, great presentation.

[@dyannedelaney8646]

Thank you SO very much George! The quarantine ended our ability to teach our ESL classes at Church, so my husband and I have tried to keep in touch with 20 students via email and phone calls. I've just signed up for ZOOM and have requested more than 40 minute meetings as we usually teach these adult students for 2 hours. Just trying to learn HOW to make this tool work until life returns to something like what normal used to be. We've volunteered for the last 3 years and really love these folks. Appreciate your efforts to get us up to speed!

[@mikekwasniak7948]

I run a MAC user group in the UK and we were looking to find a way to maintain contact during the Corona epidemic. ZOOM answers that need, and your tutorial is first class. Many thanks.

[@chanteledwards7633]

Who is here because schools shut down yet you still what to do everything possible to continue the learning??!! Teachers are HEROS and don't ever forget it!!

[@karenzink4528]

Very helpful tutorial, as I'm a new ZOOM subscriber and will be hosting a meeting in two days with a group of 70 year old high school classmates. I think the more I know, the easier it will be to facilitate a smooth, fun event. And we might have to do it monthly from here on. Thank you!!!

[@t33hrrs]

This is the most informative video I have found for break out rooms and hosting a group on Zoom using advanced functions. Thanks for the tips.

[@laxvideogeek]

Very helpful. I am a high school teacher and have had to miss a significant amount of days due to illness and this is a great way to be able to be with the kids daily and help them through the work I have left for them. Thank you, very easy to understand, I will be testing it tomorrow!

[@carmendeassis1857]

It was really good: informative, simple directions and ways to do it. I am a K-teacher using this Zoom tool by first time, because the Corona virus,and I will be checking all the tutorials you have Mr. Kao . Thank you soooo much. :-) Stay healthy

[@annang473]

Hi George , I love your tutorial on Zoom as I am a new learner. It is the most detailed tutorial on Zoom . Thanks for your teaching

[@murielallen140]

This was very helpful. Way better than the Zoom manual the usual webinars!

[@sissiwang4312]

Who is here because their school might get shut down bc of corona and transition into zoom🙂

[@francesbayona9082]

Sissi Wang lolll me

[@topnotch97]

here here. SF State already telling us to do class over Zoom

[@shits_and_giggles177]

Loll me

[@pampride1053]

March 11, 2020: We are now using Zoom for all of our Indivisible chapter meetings.

[@romeocrvv2680]

😂😂😂 yktv

[@RockyBear216]

Thank you for this video!! With all the Fear in the US right now w the Coronavirus, we will be using video much more often. THIS is the kind of tutorial I needed! I will share w others in our company! Thank you again for all your time & effort.

[@teresapittgreen6707]

This is the best ZOOM run through I've found and .... thank you for speaking quickly and conversationally. Really great.

[@sheilaturek1059]

Thank you so much for this very detailed but easy-to-follow explanation. The breakout rooms will be useful to me as a language educator; I'm excited to try it out! Merci!

[@projectpenguin9]

I never found Zoom tutorial video as clear and accurate as yours. Brilliant! You helped me a lot. Thanks a ton!!

[@GeorgeKaoCommunity]

Thanks so mcuh, LeiLa!

[@HamzaAli-qq9nm]

CORONA made me come here. Hello from Pakistan :( we are now having virtual classes bcs of closure of our universities in the city.

[@angelos.wilson8412]

IU?

[@HamzaAli-qq9nm]

@@angelos.wilson8412 Wow how do u know that?

[@angelos.wilson8412]

Hamza Ali I’m also from IU bro waiting for my class to start 😂

[@madi6734]

Angelo S. Wilson LOL we have to do this for my school. 😭 this is gonne be so awkward

[@iinisnaniyah1187]

yesssss me too! i'm from Indonesia :(

[@francescrane9837]

This tutorial was spoken and explained way to quickly for a first time user to understand.

[@murielorevillo-montenegro3518]

Very helpful. So far, the most detailed comprehensive tutorial on how to use zoom platform.

[@sgcatr]

I love that. It was not just helpful, it is super helpful for me.

[@tonielam8134]

your video on how to use ZOOm is the bestof all other video walk through from A-Z ..that i have seen...Thank you very much for sharing.

[@GeorgeKaoCommunity]

+Tonie Lam thank you so much! That means a lot to me.

[@tonielam8134]

Dear Mr.Kao I would like to be a guest in one of your Zoom meeting..I went to your website and watch and your introduction video with all these testimony.This is the guiding light to my online marketing path please help.Best regards,Tony Lâm

[@GeorgeKaoCommunity]

+Tonie Lam Hi Tony, thank you! I currently don't have any public zoom meetings planned, but if you go to my website and join my email newsletter you will receive invitations to my future online workshops, which uses Zoom.

[@tonielam8134]

Thank you for your quick respond .

[@flinchey6962]

First year of college, classes transitioned to zoom thanks for the detailed walkthrough

[@ezekielodufoye]

Best Zoom tutorial. Comprehensive and straight to the point. Thank you

[@nuriagiralt617]

Because of the coronavirus, I have to start teaching online next week. This tutorial was really helpful. The breakout feature sounds fantastic. Thank you so much.

[@GeorgeKaoCommunity]

"How do I set up the meeting so that the participants only see me and my screen when I share?" 3 steps: 1. Click "Share' and start your screen share. 2. Click on your own small video and select "Pin video" 3. Then click the square-box icon above your video. If this doesn't help, please contact Zoom support -- I'm just a fan and can't answer a lot of questions :)

[@clairemurphylow9630]

Have been watching tutorials all week and this is by far the best. Excellent. Thanks

[@tuminkosi]

This was very helpful, thank you so much. I have my first Zoom meeting for over 20 people happening tomorrow so I was worried about my role as admin. Now I am as confident as I can get for someone using new technology. Thanks George!!!

[@taichiblr]

This was very helpful. I know it was published 3 years ago, I believe that the content is true for Zoom today. Thank you

[@doctorita100]

This was a fantastic, rich overview of Zoom features. So many options shown and a great presentation style. Warm, clear and content-rich. Thank you. Just what I was looking for!

[@maryanneb1122]

Thank you so much George. Your calm and lovely delivery was very insightful. I really enjoyed your tutorial. Take care😊👍🏼

[@pfiddle]

Excellent tutorial. Probably the first one I ever watched with great interest from beginning to the end. Thanks.

[@curiousme2483]

I never knew such a thing existed for the public thanks for sharing this tutorial

[@Wordsmiths]

Still the best Zoom tutorial on the entire web.

[@fifijay9971]

the best zoom tutorial I have viewed in recent time,,, learnt alot... ready for zoom class. love all your participants. Thank you so much.. Michael Omoregbee- NIGERIA

[@travellingfar]

Thank you so much George for this great tutorial! I am hosting yoga teacher training tomorrow and needed to find out more info on breakout rooms - your teaching was spot on and easy and so helpful! Thank you!

[@TrueENT5]

I can’t believe how helpful this has been even tho this was made long before needed. Thank you George, well done!

[@sandiebeauty2067]

OMG , everybody here is recent 1-3 days because they have to use it because of coronavirus, wow. Thanks for the video George.

[@magicrealism2505]

Wow! It has been a year now!

[@margaretscott2178]

Thank you George, your presentation was so easy and natural to follow so appreciative

[@reginam1120]

So glad I found this video. Just started a new job and this is how we are meeting while orders are in place to stay home. Had never heard of Zoom nor did I know how to use it. Had two meeting before finding this and I was doing video all wrong on my side. Tomorrow are two more meetings and I think I just might know what I am doing now thanks to your how to video! Thank You.

[@ericgreen9205]

George this was a great help. I have to host my first zoom meeting soon and this was well made. Thanks

[@Section1av]

George - that was excellent, thank you! I am a Real Estate Professional.. My business involves making the connection in person with clientele but now with the pandemic, virtual is going to be the process at this time.

[@johnadeniran5516]

Beautiful presentation, thanks to George and the six volunteers. Keep it up!

[@cuatauna7063]

I shared your video with my colleagues , Fidm (the Fashion Institute of Design and Merchandising) DTLA instructors.,

[@skilzzz2kw]

Thanks George, for providing such in depth info, also thanks to the team that helped

[@carmellamanna4856]

Great tutorial, George! I'm going to share it with my remote team so we can all be on the same page. Thanks for doing this.

[@adinanachum9714]

Thank you George. I am a youth mentor coordinator and am running my first zoom meeting with 30 kids next week. I feel very well informed and ready to practice. You gave really good tips that were really clear. Thank you again - keep up the good work :)

[@sarahescueta5319]

This is very helpful for beginner teachers who wants to teach online too. THANK YOU! ❤️❤️❤️

[@nelceadow8436]

This was just what i needed even though i have an ipad i was able to follow along and even do a mock meeting. thank you George.

[@Isabellegouws11]

What a great tutorial George. I've watched a few videos to try and put a guideline together for the company I work for and this is by far the best video. Very detailed and helpful. Thank you.

[@mikedalakis5292]

Thanks for the detailed coverage of Zoom. I knew very little about it until now. It clearly has a lot of capability/flexibility.

[@michaelhardie585]

Very helpful. I need to get up to speed and I have already gotten confused a few times-this video cleared up a lot of questions I had. Thanks!

[@annetteyoung7722]

Thanks so much, George. Lots of great points including the breakout rooms, and the one that really helped: how pressing speaker view or gallery view takes you to the view that you want and not the view you are in at that very moment. Thanks again.

[@piotrknapinski9790]

Fresh to zoom. The best tutorial. Great personality.

[@garyblum3701]

great tutorial! One note, when viewing this video click the full-screen button on the lower right of the video screen. this gives a real-time view of whats going on with zoom. thanks

[@garyblum3701]

Ive sent this link out to dozens of classmates and peeps I know who can use this basic and well thought out video. thank you again

[@G_E5]

I don’t want be on practically FaceTime with everyone from my class on Tuesday 😩

[@yumivo7805]

G_ E my class on tuesday too 🥺

[@what827]

guys don’t worry I got scared but I didn’t need to show my face

[@GJMA13]

I feel like my professor is gonna practically force me to turn my camera on. I feel like she’ll make me feel guilty about it somehow lol. But we’ll see how that goes. I have one soon

[@RazorM97]

same, i hate this, don't even have a cam, so idc

[@Nutty_L]

i also have class today

[@daviddiamond2415]

George, This was an awesome presentation. I am brand new to Zoom, and I need to host a meeting in a few days. I watched a basic tutorial to get started, but there were some things that I could not get working (such as having the attendees hear a KZbin video in addition to seeing it). I also wanted to learn about chat rooms and advanced features. Your tutorial covered all that I can absorb right now. For someone's first hosted meeting, I would suggest that they watch a more basic video tutorial first, and then watch yours. I am grateful to you for your thorough, and clear, presentation. Thank you.

[@matyfeldman-bicas819]

George: If I want to have slides in my presentation or a video, how do I add it?

[@brendanewberry]

Wow! So many people have watched and are commenting. I, too, and researching zoom meetings in the age of coronavirus. Your video popped up at the top, specifically interested in breakout groups and you covered it well. Thank you!

[@rvdasari]

Great video on Zoom. Demoed a lot of basic and important features of Zoom in one sesion. Thank you very much

[@I.A.I.Y]

this is exceptional zoom tutorial i have seen. i do thanks you a lot. your efforts are highly appreciated

[@christopherbratt161]

This was extremely helpful. Thank's a lot.

[@JandCfilms1]

Out of all the videos on KZbin about Zoom yours helped me the most. Thank you.

[@-luxky-4031]

One of the BEST and most thorough Zoom tutorials on KZbin. Great work!!

[@marijkebongers593]

Hi thank you for this, due to Corona, I want to help my interns online, so tomorrow I will be able to coach them online.

[@connieseleka4272]

Thanks, George. This was helpful. I am going to start online meetings via zoom. Thanks for wonderful tutorial experience

[@towandawilliams1159]

George Thank you so much for making this video. It was one of the better tutorials that I've been able to find. Your step by step version was easy to follow. Thanks to your team for participating so zoom dummies like me can have a visual and better understand how this works. The information for the breakout rooms was the most valuable for me because I was not sure where to go to get it all set up properly. I will be viewing it again to practice the steps. I will recommend to others who are unfamiliar as well. It seems that zoom is inevitable for us for the future. Thanks again.

[@paulschmitt2954]

Excellent pace! Thanks. Creating a meeting while recording gave an excellent format to understand the process.

[@amandamonmon9038]

my school wants me to find a program allowed them to teach an online class cause of corona as I'm the ICT one so yeah i will try that program hop it work

[@davpaav7713]

Tutorial is fantastic, very informative. Before watching it I was very disillusioned with Zoom especially after reading all the reports about zoomboombing on the internet. But now I will certainly give it a try when I find a reason for video conferencing.

[@shivdasyerolkar8130]

You are very silly

[@markjack123go]

Dav has been very popular

[@richardnoggin175]

By far the best instruction I have seen for using Zoom yet; you are aces! Don't stop now, cuz you are the best -

[@dinorahsanchez7901]

George I want to thank you for this video explaining how to use zoom. You were very professional at explaining what I consider to be very important features of this conference application. I am a teacher finding myself providing remote learning for the first time. I needed to become familiar with the features of zoom and you did a great job explaining those for me, especially the advanced features and breakout rooms. Thank you!

[@Ladysash123]

Very helpful. I definitely see the mistake I made in scheduling a meeting.

[@brisking]

I haven’t had to use this yet, but my school downloaded on all the computers so i might have to soon

[@brisking]

lucy gabriell nah im from union grove in Wisconsin

[@melissatopping1189]

So glad I found you George! Super helpful!! The best tutorial I have come across, covering everything! Thank you participant helpers too!

[@francisosei9735]

Just watched the tutorials. Fantastic presentation and insight into a tool that has become an instant "can't do without"

[@veronicamontes7221]

Thank you, George, for this great overview of zoom features. You did outstanding work.

[@Winstonwu54]

Hil

[@oritshuster]

very helpful today especially that i can teach through this during corona virus time

[@iamritagarcia]

Very good job, having actual people in your zoom made it better. Thanks

[@billpollman6863]

Excellent video, George. I will probably need to watch it again, and maybe again so it all sinks in. Great job! Thank you.

[@shevahpinkus6584]

Wow! better than the tutorials i got from zoom employees

[@GeorgeKaoCommunity]

+Shevah Pinkus wow thank you! That means a lot to me. I hope I don't get any zoom employees fired 🤣

[@nicholasmoniaga5288]

all of my meeting in university become online immediately after lock down in Indonesia T_T..... I hope this application very usefull for meeting :) thanks for the info

[@excitingmarmot2820]

There is no lockdown in Indonesia what r you talking about

[@nicholasmoniaga5288]

@@excitingmarmot2820 my bad, mispelled the word "lock down" thanks for the reminder

[@fionadsilva1963]

Thanks George for the simple explanations from the beginning! A lot of videos get too technical for me.

[@victorcampbell9887]

I would like to add videos to the waiting room prior to everyone joining the main room. Maybe music playing or some video playing. I think you explained that around marker 15 to 24 but a very specific video on that would be helpful too. Thank you for very nice tutorial.

[@GeorgeKaoCommunity]

Hi Victor -- This would mean you start the meeting earlier than people arrive, and then Share your screen with computer sound, and play your music or video. Then when you're ready to start the meeting, end the screen sharing so people can see you.

[@itmegorski9716]

Can I go to the bathroom teacher? Teacher:no Me: *HOW BOUT I DO IT ANYWAY*

[@ContemplateTheUniverse]

😂😂

[@vishalshah1973]

George it was an excellent demo. Really appreciate the details that you provided for Zoom. I'll definitely recommend this Video to my friends. Thanks.

[@loganathannaidoo9805]

Excellent presentation! Enhanced by pleasant disposition and politeness.

[@julianmsala]

Who’s here because they have an upcoming zoom meeting?

[@helenclairegould6580]

Thanks George, that is very interesting. I can see how I could run my small-group assignments in break-out rooms in Zoom workshops.

[@dinahelmyacc2133]

Download

[@fredw5162]

Thanks, George. Great tutorial... detailed and clear. I also like your mannerism and voice... they are superb for teaching/coaching.

[@marilynmcdermott866]

George thank you for making this easy for me being older and not particularly great with technology!

[@rebeccaschwaner3243]

I couldn’t hear the other participants when you were talking to them. How do you enable that?

[@GeorgeKaoCommunity]

That was my fault-- I recorded this tutorial using a software where I forgot to check the box that allowed the computer sound to be heard