10 Gmail Productivity Tips that Changed My Life!

[@JeffSu]

Will any of these tips change the way you use Gmail? 😁 TIMESTAMPS 00:00 Create a Custom Gmail Signature 01:24 Compose Gmail Draft from Google Docs 02:07 Briskine Gmail Extension 03:40 Block All Spam Emails 04:35 Edit Gmail Title before Forwarding 05:11 Enable Confidential Mode in Gmail 05:49 Enable New Gmail View 06:16 Clear Text Formatting in Gmail 07:01 Change Default Snooze Times 07:44 Know When to Use Snooze in Gmail

[@_fabiojacinto]

"Enable New Gmail View" Thanks for that! 🙂

[@JeffSu]

@@_fabiojacinto you’re welcome!!

[@haronysierra]

Compose Gmail Draft from Google Docs? You bet! Awesome video as always, Jeff!

[@breelinton87]

Yes! I stayed up late to set up my email exactly as you explained in the inbox zero video. Love all these tips too!

[@JeffSu]

@@haronysierra It's a super cool little trick! Thanks Harony!

[@StephanieManley]

Just found you, you have dispensed more helpful tips in the last 8 minutes than I have read all year when talking about gmail. Thank you.

[@JeffSu]

Hi Stephanie! Glad we found each other 😂. Thanks so much for the kind words 😁. I had to leave your channel page because I got hungry...

[@roshan002]

Every time I think that I've mastered Gmail, Jeff swoops in and takes us to school! Love the videos! :D

[@JeffSu]

Dam, now the bar is even higher 🥲

[@RobertPlank]

This video is packed with some seriously practical Gmail hacks. The tip about using Google Docs to design a polished email signature is such a game-changer. It’s simple, free, and avoids the clunky formatting issues that often come with trying to customize directly in Gmail. Adding hyperlinks and social media icons takes it to the next level for both professionalism and efficiency. The smart chips email draft in Google Docs is another standout feature. Being able to collaborate on email drafts with colleagues before sending is a productivity boost, especially for critical emails. It’s one of those tools you don’t realize you need until you start using it. I also loved the Brisken extension tip. Automating repetitive phrases and inserting dynamic elements like dates is such a clever way to save time, especially for those of us juggling lots of email communication. And combining it with cold email templates? That’s next-level efficiency. Finally, the etiquette tip about editing subject lines before forwarding emails is something I wish more people followed. It seems small, but adding context can save so much confusion and back-and-forth. Thanks for making these tips so actionable and easy to follow!

[@richardli6130]

Jeff has been my single source of productivity learning for the past few months. His videos aren't just useful, they've helped me actually get work done faster. I love you Jeff. Keep going.

[@JeffSu]

And hopefully for the next few years right Richard 😜

[@richardli6130]

@@JeffSu For sure!

[@rasheedrasheed6769]

I’m on vacation and still watching your videos, this is because your vids are one of the best on KZbin.

[@JeffSu]

I'm glad to hear this video is now part of your vacation 😂

[@LaureanoFulco]

I believe this is your 7th Gmail related video, and you keep surprising from the star to the end. I can’t believe the Keep workaround, such a productivity rockstar

[@JeffSu]

I can't believe it's the 7th video I made around Gmail already 😂, I guess it never gets old. Yea the Keep setting workaround is both cool and weird, because you'd think there would be a setting in gmail directly for the snooze time haha

[@frankwalders]

Bedankt

[@JeffSu]

I had to Google translate this and realized it's "Thanks" in Dutch! Thank YOU Frank 😁

[@frankwalders]

@@JeffSu Ha ha you can probably change that message too, but yes Dutch! It's bedankt or dankjewel, the last one is more in speech and informal. 😀

[@mehtasdeepak]

You amaze me everyday by your editing techniques. Love it buddy!

[@JeffSu]

Thank you Deepak! A lot of practice 😂

[@abicole1192]

Jeff, all I can say is wow. Delivery and information was top class. Keep being amazing.

[@JeffSu]

Thank you so much Abi! I'm so glad you think so, thanks for making my morning 😁

[@ryanjm]

I feel like it has only been a few weeks since I looked at one of your videos... you have blown up! Congratulations.

[@JeffSu]

All because of amazing viewers like yourself Ryan 😁

[@NovaAquarius]

For 3weeks now, I've started using inbox zero for my work email following your tutorial and it's such a game changer. My workflow heavily utilises Follow up and Awaiting labels and it's such a breeze to digest those now. And tips in this video is definitely going in my toolbox as well. Thanks One request though, if you can make video on how to write cold emails

[@JeffSu]

That's AWESOME to hear Nova!! Congrats! Cold emails is definitely an interesting topic and it depends on what objective of the cold email (e.g. job search vs. landing clients)

[@NovaAquarius]

@@JeffSu Thanks. I will try to be better in cold emails by following the objective more closely

[@IAmSam_TheMan]

Looking SWOLE Jeff! 💪😃. Great Video once again with great tips! Keep up The great work!

[@JeffSu]

Hahaha thank you! All that bench press paying off 😂

[@chypher]

6.20am, waiting for my flight in airport (should be working but I am watching Jeff's video instead) - but amazing video as usual! you are amazing Jeff!

[@JeffSu]

Where are you flying to?? I'm flying for the first time in 3.5 years in August hah

[@chypher]

@@JeffSu flying to another country in SEA for work. where you going in August?

[@JeffSu]

@@chypher Hong Kong!

[@macky2green]

*_Hello, Jeff. I'm glad I ran across your (this) video from KZbin's recommendations/algorithm. I love the way you present with lots of enthusiasm. I was planning just to add this to my "what to watch next" playlist but instead eventually finishing the whole video. Great presentation and great content. Learned a lot today. Instant sub._*

[@JeffSu]

Woohoooo thank you for the kind words Mark!! 😁

[@richfletcher3275]

Another great video. Try turning the heating on in your studio. You could hang a wet jacket off those!

[@JeffSu]

🥲 I'm never wearing that hoodie while filming again. I didn't notice how tight it was until afterwards...

[@RenM908]

Dude out here with the super useful videos! Thanks Jeff!

[@JeffSu]

Anything for my viewers Ren 😏

[@modernprogrammer6101]

This is exactly what we needed!! Thanks Jeff, Gmail is so much easier to use now :)

[@JeffSu]

That's exactly what I was hoping to hear Jaden 😁😁

[@darius1b]

Once again, a great video Jeff. Snoozing emails can often be quicker than adding the email to a task management system and assigning a follow-up date etc.

[@JeffSu]

That's a great point Darius! I should have mentioned that in my video 😂

[@monicachavira1525]

As always your video was full of awesome tips. Thank you so much for all that you share. I have mutiple email accounts and am happy to say after your inbox zero video I am always at inbox zero in all of them! Thank you Jeff! Can't wait for the next video.

[@JeffSu]

Wow achieving inbox zero across multiple accounts is no small feat, congrats Monica! 😁

[@prakharaug]

Thanks Jeff for the Briskine tip 🙏😊

[@JeffSu]

You're very very welcome 😁

[@sarancryo]

Formatting, snoozing, and signature were cool new features I got to learn, thanks mate

[@JeffSu]

Glad to hear it Saran!! Thanks for letting me know 😁

[@amandal140]

Hey Jeff! Thank you for creating such a simple, and amazing channel. As a full time college student, and business owner...things can get crazy hectic. Your channel has helped my productivity, and organization.

[@JeffSu]

Super glad to hear it Amanda, thanks for letting me know 😁

[@MyW115]

Hey Jeff, I cannot believe your videos never popped up on my feed before! Looking at a new subscriber here and loving the pro tips you provide. Keep this valuable content coming 👊🏽

[@JeffSu]

You need to blame the KZbin algorithm!!! But I'm glad you are here now my friend 😁

[@jerry716]

looks like you put on some muscle bro, good for you. Thanks for the tips as always!

[@JeffSu]

Or just bought an extra small hoodie 😉. Thank you though!! haha

[@ludovicpilon2452]

Intro of the year! GG Jeff!

[@JeffSu]

Hahaha thank you Ludovic 😁

[@rudidup]

I see a Jeff Su video, I click on it. I watch it, it's useful and great. Cheers Jeff.

[@JeffSu]

Simple 3 step process, love it Rudi 😂

[@RaymondWLo]

The reformat function just blew my mind. Thanks Jeff!

[@JeffSu]

Remember to use it next time Raymond 😁

[@AureliusTjin]

Oh snap! 🤯 All that time you can make an email signature in Google Docs? Dumbfounded 😄 Thanks for these tips, Jeff!

[@JeffSu]

No problem Aurelius! Send me your next signature on WhatsApp 😂, I'd love to see it!

[@boriskardzhiev3085]

I was just struggling this week with making a signature that looks good. Thanks!

[@JeffSu]

Must be fate Boris! Did you end up creating something you like?

[@boriskardzhiev3085]

@@JeffSu sorry for responding so late. I created exactly what I wanted! Other tutorials just showed really clunky ways and third-party apps. Thanks again!

[@JeffSu]

@@boriskardzhiev3085 nice!!!

[@frankwalders]

Thanks again! I This signature thing is great and I didn't know you could paste without formatting, I always pasted and then removed the formatting. No I can do it all in one go. Yes!

[@JeffSu]

Haha glad you found this helpful my friend 😁

[@darshanmandade3677]

As you said you love us, we love you too. Thanks for those awesome Tips Jeff!

[@JeffSu]

Awww that's so nice of you to say 😁

[@harm864]

I am so glad this vid popped up on my feed, it is super helpful. I subbed and am learning so much from the other videos on your channel to make my life easier. Appreciate you, Jeff! FYI: @ 6:57 you say "forward-slash" but you put a back-slash on the screen.

[@JeffSu]

I'm glad the video popped up on your feed too 😉 Thanks for the correction! I always confuse those 2!

[@harm864]

@@JeffSu I also had trouble deciphering between the 2 until my wife gave me a great tip. Think of the slash | as if you were standing. -When you lean forward to get a closer look at something, your top half leans / (forward-slash). -If you want to lean back & relax, your body's top half leans \ (back-slash). That works for me, hope it helps you also!

[@JeffSu]

@@harm864 🤯 mind. Blown. Thanks for this tip!!!

[@bySterling]

Confidential Mode!!! I had no idea any email setup could ever set an auto post send delete and lock forwarding etc!

[@JeffSu]

It's pretty awesome! What will you be using it for? I rarely use it if I'm being very honest haha

[@caedengoering]

That signature tip is even clutch for Outlook! Thanks, Jeff.

[@JeffSu]

Oh nice! It worked for Outlook as well??

[@melodysu9529]

so incredibly useful, thank you!

[@JeffSu]

Glad to hear it Melody! Thank you 😁

[@thecanvanerd]

Great video as always and big thanks for the Gmail signature template! 🥰

[@JeffSu]

You're very welcome! Have you created your own yet? 😁

[@thecanvanerd]

@@JeffSu I didn't have time to get to it today but it's on the planner for first thing tomorrow 😁

[@JeffSu]

@@thecanvanerd Nice! Let me know how it goes!

[@kiffbien]

This is gold, thank you for sharing this tips !

[@JeffSu]

You're very welcome! Glad you found this helpful Naresh 😁

[@LareinaP]

I'm on my 5th videos fixing my digital life. God bless you man!! ❤❤❤

[@JeffSu]

Haha let me know how it goes 😁

[@LareinaP]

@@JeffSu it's going very well, spent 5 hours doing stuff and getting streamlined. Definitely would like to find one of your videos that covers some tips on the notes app in Apple - and some tips on how can iPad and MacBook work even more efficiently together 😀 🙏

[@NormanVsNorman]

That Gmail draft is awesome! Great tips! Also, kudos on your desk & studio settings... Looks great!

[@JeffSu]

I might be doing a desk setup video soon! Let me know if that's something you'd be interested in seeing 😁

[@NormanVsNorman]

@@JeffSu totally! I’m actually moving to a new place and I want to have a nice desk setup. So I could use some great ideas!! 💡

[@ssharizalutube]

my mind is blown... this is some really awesome tips.

[@JeffSu]

Thanks so much Max! Glad you found this helpful 😁😁

[@ckck1499]

Hi Jeff, I have been bingeing your videos and am finding tremendous value from them. Where did the Gmail Inbox Zero video go?

[@JeffSu]

It's outdated :(

[@andrea_dong]

Huh, never knew there was actually a snooze feature in Gmail 🤔 With how many times I hit the snooze button in the morning, I’m probably gonna utilize the heck out of this now haha Thanks for the video as always!

[@JeffSu]

It takes a while to get used to snoozing emails but it's a great feature to use! Let me know how it goes for you Andrea 😁

[@andrea_dong]

Definitely!

[@RealGrouchy]

The problem is that if a message comes in August 1 and you snooze it until August 15, it will always appear chronologically in your inbox at August 15. There's no way to get it to sit back at August 1.

[@JeffSu]

@@RealGrouchy wait but that’s the point right 😅

[@zubayerspeaks]

Thanks man for signature filed tips with google docs_You are amazing!

[@JeffSu]

Glad to hear it! 😁

[@wardaddyfury]

@Jeff: Can you please add these in your next video if it's achievable? 1. How to use animated logos in signature? 2. Can we change the text font used for keep? 3. How to use a neat view for emails which have multiple threads or a long ongoing email?

[@JeffSu]

Great ideas, I'll keep those in mind Piyush!

[@tilakbhat4551]

Hey, I am a huge fan of your work and i really love the new Gmail view.. hoping a separate video soon on that. Btw is there a snooze filter where a particular mail is automatically snoozed by creating a filter for the sender??

[@JeffSu]

Can you give me a specific use case?

[@tilakbhat4551]

@@JeffSu There is a newsletter coming at 8.30 every morning, since it distracts me from work, i want it to be available on my inbox at noon around 1 PM , can't i just set a filter for that sender to snooze mail till 1 PM??

[@BarkadaRES]

Hi Jeff, I can not find the Gmail Inbox Zero setup video anymore. I got a new Google account and need to set it up again. It was so amazing, now I can't work organized. The video has been set to private.

[@JeffSu]

It's outdated now :(

[@joeydollaz1993]

Great content Jeff, thanks. Very Helpful

[@JeffSu]

Glad to hear it 😁

[@joeydollaz1993]

@@JeffSu and of course, a sub earned

[@wallerz]

Jeff your smile makes my day bro…

[@JeffSu]

Hahaha thank you Steven! Glad to hear it 😁

[@radomiriz]

Thanks for your tips, bro. They're always appreciated.

[@JeffSu]

And I'm always appreciate of amazing viewers like yourself 😁

[@evanparcon]

Thank you!! 🙌

[@JeffSu]

You're welcome Evan 😁😁

[@MaiKai_Makena_Property_Advisor]

Best Google TEACHER IN THE GAME ⚡️⚡️❤️👊

[@JeffSu]

Shhhh, the other teachers will get jealous 😂

[@MaiKai_Makena_Property_Advisor]

@@JeffSu hahaha 😝

[@kyotto2656]

Liked the signature template. Improving my Gmail game. Thanks, Jeff!

[@JeffSu]

Nice! Wish I could see your new signature Jan!

[@NinerGuy49]

Thank you Jeff! This was awesome! I really appreciate your tips… Almost as much as your humor!

[@JeffSu]

Hahahaha glad to hear it Ian!!

[@collije]

Whaaaaaaat? I need to leverage this! Thanks Jeff.

[@JeffSu]

No problem 😁

[@xaquison]

Excellent video! And funny too. Thank you!

[@JeffSu]

Glad to hear it!! 😁

[@twominutetips]

I'm just transferring over to Gmail from Yahoo and I'm thrilled that it has improved so much. Having a little trouble with the signature (thank you). Don't know how insert it into the gmail signature. Help please.

[@JeffSu]

Glad to hear this is helpful! You can make edits to your default signature in Gmail settings! 😁

[@Leggenda88]

Very Useful!

[@JeffSu]

Glad to hear it!! 😁

[@nikolayrayanov2895]

Thank you, Jeff! That's so good!

[@JeffSu]

Thanks 😁

[@hasnain231]

Just fallin Love with your Content 😃and your Acsent is ❤KEEP GOING 💯

[@JeffSu]

Woohooooo welcome!!

[@ingoschiller142]

Thanks for the great information. I find the “drafting emails in google Docs” to be helpful. It seems that the default for this path is to not include a signature. One just needs to remember to add it when you are in the gmail preview window. - Please keep the great tips coming.

[@JeffSu]

That's a great point! Thanks for sharing Ingo!

[@breelinton87]

I'm about to change jobs from a Microsoft environment to Google workspace. I have just binged watched your channel and used so many tips!! Thank you! What's the best project management tool on Google workspace? Similar to Trello and Microsoft planner?

[@JeffSu]

Congrats to coming to the light side 😉. For project management I rely on Gmail, Google Tasks, and Google Sheets 😅

[@leeles]

Thank you, Jeff, for sharing these insights and shortcuts with us. This is very helpful :o) I appreciate that you contribute to our productivity skills by teaching what you have found out. It helps how you skillfully combine explanations with practically showing the execution. Keep going and all the best wishes to you!

[@JeffSu]

Thanks so much Lee! Glad you've been enjoying these videos 😁

[@anyasinsuwan2968]

Thank you for your sharing this tips.

[@JeffSu]

You're very welcome Anya 😁

[@ClownPunch]

Nice work. Got a couple of tips out of it. Thank you.

[@JeffSu]

Glad to hear it Scott!! 😁

[@sruli522]

Loved the new look!!

[@JeffSu]

Haha thank you my friend 😁

[@bluemebueb670]

Already gave me a solution in the first 40seconds, thanks buddy ! 🙏🙏🙏

[@JeffSu]

You're welcome! Which tip did you like the most?

[@ianshulgora]

Your Website is also very cool ! So, Next Video idea - How to create a website from my template 😂😂

[@JeffSu]

Hahahaha that would be a tough video to make 😂

[@ryanculverwell]

Hey Jeff I think you mean backslash not / at 6:56. Other than that, great video as always 👊

[@JeffSu]

Oh that's right!! Thanks for the correction Ryan!

[@JeffSu]

Wait I went back to double check, I think it is CMD+\?

[@mikeballew3207]

6:55 I am 100% not trying to come off as rude, but I just wanted to offer a correction. "\" is called "backslash". The forward slash is "/". The only way I can remember the difference is that starting from the bottom, the backslash goes backwards and forward slash goes forward. If I want to double-check, I can look at a URL and compare to a file location on my computer. URLs use the forward slash (I think of this as going forward beyond my local computer location) and directories use the backslash (I think of this as going back/deeper into my computer). If you find this to be too pedantic, please disregard as that was not my intention. Thank you for your videos. Your inbox zero video was especially helpful to me. My email inbox was a dumpster fire before you helped me.

[@JeffSu]

Mike, you are 100000% NOT being rude, because I LOVE learning stuff like this! I will now NEVER forget backslash vs. forward slash thanks to your "starting from the bottom" tip. PLEASE KEEP calling me out when I make a mistake! Thanks so much Mike!!!!

[@JanLandy]

I always learn a lot from you

[@JeffSu]

That's what I love to hear Jan 😁

[@mohits12345]

You’ve achieved gmail productivity rockstar lol 🏋🏻‍♂️

[@JeffSu]

If only there was a badge I can show off 😂

[@danthesafariguy]

Super Helpful! Thanks for sharing!

[@JeffSu]

Glad to hear it Dan!!

[@danielkhorami1524]

Thank you, these tips were great..

[@JeffSu]

Glad to hear it Daniel 😁

[@gibsonedu]

Love snoozing emails. I snoozed one this morning that was some movie tickets I ordered online to arrive back in my inbox the day I'm actually going to go to the movies.

[@JeffSu]

Perfect use case Thom!!! 😁

[@bahauddinchishte]

Thanks for this tutorial, Master!

[@JeffSu]

You're very welcome young padawan 😂

[@DrakeStrikeVN]

You deserved more subcribers than this 🥰 Love your tips

[@JeffSu]

Yea I think so too 😉 Thank you!!

[@TechnoBoomer]

Many thanks Jeff for this very useful video... perhaps one day could you make a video on how to use Google Workspace marketplace ... See U. François

[@JeffSu]

I haven't used that before, I'll look into it François!

[@Ghostxvii]

Great video! I never knew these Gmail features.

[@JeffSu]

Glad to hear it Tristan!! Let me know if you end up using any 😁

[@Ghostxvii]

@@JeffSu I absolutely enabled some

[@wardaddyfury]

You had me at algebra 🤣🤣🤣🤣

[@JeffSu]

Hahahahahaha glad you enjoyed that one!

[@siddharthbouddha]

Those biceps 💪 bro 😎🙏🏻

[@JeffSu]

Hahaha thank you Sidd 😁

[@vikastiwari6780]

Useful information. Thanks for sharing.

[@JeffSu]

No problem!

[@mallaboremakato]

You’re a true productivity and optimization guru, thank you! 🫡

[@JeffSu]

You're very very welcome Alena 😁

[@derickcabotage1369]

Jeff can I just say aluhv you such helpful tips!

[@JeffSu]

You're very welcome my friend 😁

[@samuelkeaton3944]

Great content. Any guidance, tips regarding wrapping text around an image in Gmail and having the formatting stick when the email is received?

[@JeffSu]

If the recipient is using Gmail as well it should be ok!

[@techdadnyc]

Great tips! Thanks

[@JeffSu]

You're very welcome 😁

[@amandatheamazing]

I am loving your stuff! Thank you! Question - with the @emaildraft portion, why does the email not format how the doucment is formatted?

[@JeffSu]

Because Gmail doesn't have format feature parity with Google Docs unfortunately!

[@nishantsoni1378]

This was pretty useful! Thanks

[@JeffSu]

you're very welcome! 😁

[@Pedro5antos_]

AWESOME content!

[@punu34]

Great tips were covered in this video and the intro tip just blew my mind 🤯 However, do you have any tips to put borders around an inline image? And do you have any tips to copy formatting. Compared to MS Outlook, I miss these features often in Gmail...

[@JeffSu]

Inline image within the email body you mean? Honestly I would just create a border in Google slides beforehand haha

[@punu34]

@@JeffSu yes,, within the email body! good workaround suggested 😁 thanks 👍👍

[@pabspdxbass]

What happened to your zero inbox Gmail tutorial? It seems to be marked private now and it was a great resource.

[@JeffSu]

It's outdated now :(

[@kanek797]

Helpful video, Jeff, thanks! At the end, you mentioned check out step by step tutorial on inbox zero video, but when I click it, it doesn't connect to that; it's workplace templates instead. I also couldn't find that video on KZbin - where did that go!

[@JeffSu]

It's outdated now :(

[@kanek797]

@@JeffSu cheers, keep up the good work!

[@bidathomas]

Thanks a lot for this video. Is there a way to recall sent gmail messages. Any extension?

[@JeffSu]

I would just rely on Undo send to be honest!

[@Kevin.Andrews]

Awesome videos. Well done!

[@JeffSu]

Thanks Kevin! 😁

[@rodneyholloman]

Great tips as always

[@JeffSu]

Thanks Rodney!! 😁

[@MrConstantinopolus]

Jeff, please, be a hero and help me/the internet with something that I can hardely find on the youtube (with quality and/or updated): How to migrate to a new gmail! I have a gmail account that is 10y old, with calendars, contacts... everything on it. But I need a different email address. How can I move my "life" to a new home?! I already use forward email, but I want to aggregate all under one account... Thanks Jeff and keep the amazing work.

[@JeffSu]

Gmail Settings > Account and Import > Import mail and contacts

[@isaacgyanesomuah2805]

Oh men, first tip ....PRO

[@JeffSu]

Glad to hear you say that Isaac!!

[@anexgeorge4276]

Thank you Jeff, very useful as always. Need your Pro-advice 😊 - is there a simple way to share access to multiple documents linked in one?

[@JeffSu]

I don't think so (yet). I feel like Smart Chips will evolve in the future so that if you share a document with multiple links inside, those files will also be shared automatically

[@SJGFitness]

Thanks so much for this!

[@JeffSu]

You're very welcome 😁😁

[@ednarstuck4982]

Hi Jeff! I do have a question: what's the "External" tag that's seen at 04:54 ? It does look like one, but doesn't have the X to delete it. Thank you for the amazing videos!

[@AgoesSantosa]

That means the message came from outside of his Google Workspace group (different domain address, usually sent by someone from outside the organization, e.g. clients) thus it is a message from “External”.

[@JeffSu]

Wow I don't even need to reply with amazing and knowledgeable viewers like Agoes around 😂