15 MUST-KNOW Notion tips for Productivity!

[@JeffSu]

My free Notion Toolkit: academy.jeffsu.org/notion-toolkit? TIMESTAMPS 00:00 Productive way to add icons in Notion 00:35 Tab management in Notion 01:27 Notion Database navigation tips 01:58 Wrap individual columns 02:11 Use custom icons for columns 02:28 Edit properties directly in Gallery view 02:42 Repeating templates with recurring actions 03:12 Filter view: Date is relative to today 03:26 Change start week to Monday 03:41 Automatically update Day of the Week 04:12 Add navigation toggle to page (for mobile) 04:47 Database organization tips 05:51 Notion page organization tips 06:08 The one practical Notion AI tip (so far) 06:58 Use Save to Notion with Notion AI 07:12 Updated Notion Buttons feature

[@chriz95.9z3]

How to organize passwords and usernames

[@Sakurambo]

Ok….you’ve convinced me to try and not have an intro in my videos 😂 so satisfying to jump in immediately. Brilliant

[@JeffSu]

Tag me in your next video 😁

[@moalkahlout]

Leaving a comment to say I love your videos. They are creative, light-hearted, straight to the point, appropriately paced, and never feels self promotional (which is not easy to do). Thank you and have a wonderful week!

[@JeffSu]

Woohooo thank you my friend! Means a lot to me!

[@francisco.j]

Jeff! I have seen thousands of Notion videos, but this one changed the way I used it more than all the others combined (including some of yours 😅). Here's my favorite topics: - tab management (this one blew my mind 🤯) - database navigation tips - custom icons for columns - Notion AI - Buttons feature

[@JeffSu]

Wooohoo that's the best compliment I could have received! Which other channels do you follow? I feel like Thomas Frank's videos are always super informative!

[@coreyanderson3288]

You'll never see a "video begins at 3:53" comment on Jeff's videos because he just gets straight to the damn point 🔥

[@JeffSu]

I've seen a "It begins at 00:00" once 😉

[@xavthomas]

I am watching this thinking that it has become irrelevant since March, but then 'BAM! 💥' a tip I've been wanting for YEARS!

[@JeffSu]

Which one?

[@xavthomas]

@JeffSu The day of the week instead of making a 'select' column. But it does sort for day of the week or month in board view even without the formula. I just preferred to have it. I'm going to see if I can write a formula now for morning, afternoon, evening. Thanks, Jeff. Your videos are always top tier, even if they are watched after Notion does a million long-awaited feature updates!

[@AlberToretto]

I just want to thank you for your CV redaction tips. I just applied them and as soon as I sent it I got the interview, and now I am waiting for the starting date. Thanks!! 🙏

[@JeffSu]

Wow that's awesome, congrats my friend 😁

[@MatthewEaton]

Great stuff as always, my friend! Don't forget that there is always the plus button that will open the tab for you if you don't want to stumble over the keyboard shortcuts. Not for us power users though. We have macros through our streaming service equipment that will do it all at a touch of a button, right? Totally not me, of course haha

[@JeffSu]

If I can't use a keyboard shortcut, then I don't want the feature #amiright 😉

[@DragonFistLeeMontage]

I want you to know that i subscribed purely because you referenced the original source. Only true OG’s do that

[@JeffSu]

Thank you! And of course! Always want to give credit where its due 😁

[@Eparthon]

As always incredible video! Oh and stay hydrated!😁

[@JeffSu]

Hahahaha will do my friend 😁

[@tbrahadeesh2798]

Hey Jeff, this is your friend After a long time I am seeing your video is becoming good day by day

[@JeffSu]

Hi there friend! Thank you 😁

[@stefistann]

YOU HAVE CHANGED MY LIFE

[@JeffSu]

YAY!

[@Priyanshu.085]

Nice Tips! That's why I always wait for your video.

[@JeffSu]

Thanks Priyanshu! How long have you been using Notion now?

[@Priyanshu.085]

I'm a college student (2nd year). So I just started using it since last year.

[@JeffSu]

@@Priyanshu.085 😁😁

[@OMGKenny314]

Even though I"m watching this 4 months later it was still so many 🔥🔥🔥 tips!

[@JeffSu]

Glad to hear it my friend 😁

[@CutlerVisual]

Awesome video as always! You can leave more than one column blank by just adding a space in the name, then 2 spaces in the next name, then 3 etc

[@JeffSu]

That's a great tip!

[@YelleIsonOfficial]

I just randomly arrived on your video and I love your vibe! New subscriber here!! This is a good productivity notion tips love it.!

[@JeffSu]

Glad to hear it Yelle! Hope to see you around 😁

[@jeffbrown8821]

I'd love to see more info on database organization tips. Creating views instead of new databases, etc., but more in depth.

[@JeffSu]

I have 2 notion videos coming out Jeff 😁

[@jeffbrown8821]

@@JeffSu Fantastic! I’m looking forward to them.

[@victorwongyk]

Damn your videos are so damn entertaining. Thomas Frank performing Buttons cracked me up. Need THAT video.

[@JeffSu]

Hahahahaha glad you stayed till that part Victor, thank you my friend 😁

[@Alessamusic]

I would love to see a video of you explaining your main databases, I keep creating new ones and didn't understand quite well why I need to concentrate on general ones.

[@JeffSu]

Gotcha, will do in the future Alessa 😁

[@OndrejChannel]

again, great video! thanks.

[@JeffSu]

Anytime Ondrej! 😁

[@-iamlisa]

Super useful video again🙆‍♀ Absolutely love the tips for AI block, master DB + views, and tab management hotkeys! Would love to see you talk more about your methods for setting up and categorizing your master DBs in your future videos!

[@JeffSu]

Will do Lisa 😁😁

[@eduardoanthuantriguerofuen6998]

For the organization part to use in mobiles you don't need to paste the link to the block. Just use a table of contents block that will automatically detect all the headings blocks and give you access to them

[@JeffSu]

Great point, thanks for sharing Eduardo! 😁

[@isaacmpidi2289]

you are the best! Thank you! 😄

[@JeffSu]

Yea I know 😉. Haha thank you Isaac!

[@peterdemuth]

Awesome video Jeff! Now I need to plan some time in my calendar to implement some of the tips :) By the way: linked Databases views have an arrow on top of their icon to illustrated that its linked and not the actual database.

[@JeffSu]

Maybe this weekend is a good time Peter? 😉 re:arrow yea I know but sometimes I miss it :(

[@DannyHatcherTech]

Thoughts while watching: Loving the hotkeys, can you change them yet in Notion? 3 tabs why? Can't you open a page in a new tab when searching? Obsidian can pin and drag tags - just saying 😆 Making edits from a dashboard is so helpful! I use that all the time in Obsidian. I use Morgen for repeated meetings, tasks etc. The hotkeys and calendar sets make viewing things much easier. Is there no table of the content tab you can use on Notion mobile? I use the outline for Obsidian on PC and mobile. The term 'role prompting' needs to catch on. Buttons in Notion seem really cool. I think Obsidian buttons are better, but nice to see Notion keeping in the race 😉 Other commenters please realize I am being sarcastic here with some points 😁

[@JeffSu]

1. Nope :( 2. Just tried, it works! 3. Dam :( 4. 😂 5. Does Morgen sync with Obsidian? 6. Just realized I could use /toc 7. 100% for role prompting needing to catch on I'm sure they do 😂

[@DannyHatcherTech]

@@JeffSu I dont need Morgen to sync with Obsidian. Tasks, events, projects are all in Morgen. Obsidian has all the notes and files for a project which i can put in the morgen but obsidian search is so quick there is no point.

[@dxvidmr]

love your video editing, especially that unrealeased videclip by Thomas Frank haha. No, srsly, love your videos. Thanks for the tips!

[@JeffSu]

Thomas tried to hide it but I was better 😉. Thanks David!!

[@fanlin31415]

good stuff as always!

[@JeffSu]

Thank you Frank 😁

[@PaulShylko]

Amazing video, Jeff, as always! Should we expect an updated version of your daily/weekly planner page with buttons?😇

[@JeffSu]

Nah because I don't actually have default tasks for my weekly planner page (apart from the template button I already showed)

[@sysozaa]

in notion 2024 we can pin tabs and drag em😭❤

[@JeffSu]

Yea I love that feature!

[@AlessandroArangino]

Nice job as always. It's pretty interesting the fact that you use one main database for all your tasks. It helps a lot. Thanks! PS: It would be helpuful if you can share how you divide databases, for example "One for my life things, one for work... bla bla bla"

[@JeffSu]

For the All Tasks DB -> I stole that idea from Thomas Frank actually! And for how I divide databases, I follow a version of the PARA framework. I'll make sure to do a video on that in the future 😁

[@Hamidddddddddd]

A video on the version of the PARA framework that you are following would be great, thanks @@JeffSu

[@anickglobensky-bromow9820]

For your navigation toggle, you can simply add a table of contents block and it will update automatically when you add new sections

[@JeffSu]

That's a great point, thanks for letting me know Anick!

[@ericl3441]

Those are some really good tips.

[@JeffSu]

Thanks Eric! Which one did you end up using?

[@Laz_jpg]

Man this was damn helpful. Ty Jeff ❤

[@JeffSu]

Glad to hear it Rudra!!! Which tip did you like the most?

[@Laz_jpg]

@@JeffSu The Tab management one. It's very helpful

[@JeffSu]

@@Laz_jpg Nice!

[@ashiqurrahman5900]

Make a video comparing Notion with Microsoft Loop? Can you replace Notion?

[@JeffSu]

Right now I don't see a reason to switch to Loop, but I feel like for existing Microsoft users who have never used Notion, Loop might be the way to go!

[@JayeshDhandha]

Getting addicted to your videos, I saw at least 20 since yesterday. Getting scared from my wife :P

[@JeffSu]

She should be worried :)

[@LuisjmGil]

After watching this productivity ninja tips I felt in my heart that I must study A LOT about the Notions database feature 😂

[@JeffSu]

Databases are probably the most game-changing feature from Notion for sure Luís!

[@oliviajoyryan_]

4:21 can't you just use the table of contents feature? when you add a new /toc block, it automatically picks up all the headings and formats them nicely. You can just put the toc block in a toggle and use it the same way without having to copy/paste links to the blocks.

[@JeffSu]

You totally can! Thanks for the tip my friend 😁

[@cloudlake]

So for the navigation suggestion, why not just use /toc instead of creating links?

[@JeffSu]

That's a good point!!

[@kite8556]

I wish Notion had more flexibility in terms of table formulas, like Coda or even better - spreadsheets. Would make it perfect.

[@JeffSu]

I know right? I couldn't get used to Notion formulas after 10+ years using Excel and Google Sheets

[@justnaturalcake1]

@@JeffSu I found out that you can use ChatGPT to let it write Notion Formulas, you explain what formula you want and it will write it in code (maybe you can add this as a tip)

[@DaMorg3]

@kite Do you think Coda is superior overall? How so?

[@kite8556]

@@DaMorg3 For my use case, yes. I use tables a lot and specifically, formulas. Coda is better at references and has more ways of writing formula. Notion, Clickup etc. are more limited. Plus I like Coda's UI better. Feels more fluid and looks sleeker.

[@JeffSu]

@@DaMorg3 I'm interested to know as well!

[@rahulmhatre2693]

Bro you can just type /toc inside the toggle block and you will get the names of all the heading there, instead of copying link and pasting it

[@JeffSu]

That's a great point!! Thanks for sharing Rahul 😁

[@UlMik94]

But did notion remove the "this page" option for buttons or doeas it only work in payed version?

[@JeffSu]

Nope it's still there in the free version too

[@UlMik94]

@@JeffSu then there’s the mistery of “why I don’t have it”😂 EDIT: Mistery solved: Notion Window's app does'nt allow that

[@chaitanyapratapsingh]

use the table of content block in the toggle then you will not have to add the link again and again 😎😎😎😎 /toc is the command

[@chaitanyapratapsingh]

given for 04:12 Add navigation toggle to page (for mobile)

[@JeffSu]

That's a great tip! Going to steal it 😏

[@FireFr0ggy]

@@JeffSu to add, /toc will add all /heading as a link. So anything you want to be in your navigation, make it a header.

[@chaitanyapratapsingh]

@@JeffSu please make a video of the content creation template you use in notion

[@JeffSu]

@@FireFr0ggy That's a great tip!

[@KevinThurman]

Tip: when you ask AI to summarize content include the sentence “replace vagueness with specific details.”

[@JeffSu]

That's a great tip, thanks for sharing!

[@Heyjadid]

Hey jeff, how can I get these template you're showing us in you video?

[@JeffSu]

I linked in corresponding videos in the description 😁

[@tomasgajardo5633]

How can you integrate Notion with Google Calendar?

[@JeffSu]

You can sync them together: gridfiti.com/notion-google-calendar/

[@shout64]

NOTION HAS TABS?!?!??!! HOW HAS NO ONE TOLD ME THIS BEFORE

[@JeffSu]

Hahaha it's pretty awesome! 😁

[@ravindersheron6364]

Days of week formula not working for me

[@JeffSu]

Is it working now?

[@ravindersheron6364]

Not yet, when I enter after typing a formula, formula get change and show some error

[@SiLiDNB]

The problem with the copy image address is that if the original image gets removed it‘s gone…

[@JeffSu]

Hopefully Flaticons never goes out of business LOL

[@brian106699]

DUDE!!!!!!

[@JeffSu]

YOOOOOOO what's up

[@kartikpillai]

Pro Tip Use Notion Enhancer

[@JeffSu]

Ah i heard about this before. How do you use it Kartik?

[@MichaelMoesslang]

Can anybody listen as fast as you speak??? I cannot.

[@JeffSu]

I guess other viewers will have to chime in 😂