Top 14 Notion Tips for Productivity!

[@JeffSu]

My free Notion Toolkit: academy.jeffsu.org/notion-toolkit? TIMESTAMPS 00:00 Notion.new to Open a New Page 00:54 Create Template Buttons in Notion 01:48 How to Create Synced Blocks 02:47 Set Reminders in Notion 03:21 Best Notion Keyboard Shortcuts 05:06 Use Notion Web Clipper Tool 06:32 How to Sort Database in Notion 07:22 Use Embedded Archived Pages 07:55 Create Nested Columns in Notion 08:58 Use Toggle Feature in Notion 09:22 Link to Specific Blocks in Notion 10:05 Use Custom Icons in Notion 10:36 Use a Consistent Color Scheme 11:01 Leave yourself a Comment in Notion

[@WOUUUTT]

There is a better Chrome extension called 'Save to notion' where you can use templates & autofill specific items from a webpage ;)

[@JeffSu]

@@WOUUUTT Oh wow that's awesome!

[@HannesGeng]

You do not have to download images to upload as icons. You can simply copy their image link and paste it inside notions icon uploader called “link”

[@JeffSu]

@@HannesGeng great tip!!

[@lygiasampaio1441]

i would love to know how to sync my google calendar with notion! i have it on my phone but i feel like it would extra help me if i had it at notion too! also on how can i use it as an actual notebook: separating it on subjects and using diferent styles and fonts or if i can find my google docs of notes I have taken using docs on classes! also i love your content, it's helping me starting a better student life! keep up the good work!

[@egjowogopwro]

I "archive" my finished to-do's to look at them when I feel unproductive or like I'm not doing enough, I just look at all the things I have done throughout the past few months, which tend to be a lot, and I just feel better and energized to keep going!

[@JeffSu]

Oh that's a great mental tip! Thank you for sharing Manuela!

[@joaquintorres834]

With that enthusiasm and charisma you could run for President, sir. Congrats! Loved the video.

[@JeffSu]

Hahaha thanks for the *vote* of confidence 😉

[@angelaw6812]

The more I watch your videos the more I am convinced you're literally the most organized and productive person in the world

[@JeffSu]

I mean... I am.... jkjk 😉

[@DataProfessor]

3:21 Yay keyboard shortcuts, keep 'em coming. You're a Notion ninja!

[@JeffSu]

Thank you my friend!!

[@초승달-c7m]

I’ve been binge watching your content for the past few days, and I learned SO much! Thank you for all the productivity tips, I really feel like my work life has been improving!

[@w.w.sakbeh571]

Binge. Same 😀

[@JeffSu]

Glad to hear it! You're very welcome of course!

[@aforavii]

Who is making our life easier with Notion? You Jeff!!!!!

[@JeffSu]

Yessir!! 🙌

[@cm975]

I love your funny spin on doing these videos! Notion is fun to play with, but so any tutorials get pretty monotonous. Thanks for the smiles! :)

[@JeffSu]

You're extremely welcome CM 😁

[@visalinikumaraswamy6431]

Hey Jeff! This is super awesome. Here's a shortcut. Instead of downloading and again uploading the icon from flaticons, I always right click the icon image & copy image address (basically link to the image) and then paste it on the Link option of the icon change dialog in Notion. That means, no clutter on my local machine. Obviously, I'll be online while using Notion & it always works cool..!

[@JeffSu]

Wow this is awesome Visalini! I hope you don't mind me stealing this tip for my next Notion tips video!!

[@visalinikumaraswamy6431]

@@JeffSu Haha! It's all yours. And, lemme see if you credit me for it 😜 I really liked your way of presentation, Jeff. Makes the video more interesting.

[@leakyloki]

Jeff is the 🐐 for these Notion tips. So easy to understand, quick and simple

[@JeffSu]

Glad to hear it 😁

[@nailkash2347]

Don't know if someone already mentioned it, but quick way to create toggle blocks is ">" + space shortcut. I use toggles a lot to structure large lecture notes, so it really comes in handy. Love your vids, mr. Jeff, still using your Weekly Agenda Template and really enjoying it :)

[@JeffSu]

Thanks for the input Nail!! Glad to hear you're enjoying the agenda template :)

[@gregoriusalvin118]

Or you can do the same thing with Ctrl + Shift + 7

[@aliahmed-tr3ll]

Honestly Jeff, you're changing my game at work!

[@JeffSu]

That's what I love to hear Ali 😁

[@InvisageStudios]

Whooaaa this guy is a Notion Lord! Thanks for the tips!

[@JeffSu]

Hahaha thank you! What a nice compliment :)

[@mey860]

I rarely comment but dude your video is amazing!!! I love your humor and how you quickly get to the point! Awesome content!

[@JeffSu]

I'm super happy to see you commenting on my video then Mey! Thank you so much 😁

[@smartboy8918]

You srsly make some amazing vids man, I use your daily agenda template and its a just aweosme, KEEP UP THE GOOD WORK BUDDY !

[@JeffSu]

Thank you so much my friend! Glad to hear you found value from the daily agenda template!!

[@DimashaFernandoawesomeness]

@@JeffSu Fr, the agenda template definitely help me be more organised than before. Just waiting for the KZbin Video Planner to drop 🙌🏾

[@AlisaShafira]

This video just made me fell in love with Notion all over again! Thank you so much, Jeff!

[@JeffSu]

Glad to hear it Alisa! Curious though - What made you fall "out of love" with it before?

[@AlisaShafira]

​@@JeffSu just the aesthetic appearances with adjustable blocks and stuff! But all you did was showing shortcuts and making it more efficient than ever :)

[@lx_od]

Great format. Possibly the most likeable person doing these videos!

[@JeffSu]

Haha thanks so much Alex! I'd like to think so too 😉

[@cindyfortuna4821]

Hi Jeff, thank you for making productivity tips simple. You help me a lot.

[@JeffSu]

Yay 😁

[@aravdhoot8615]

I eagerly wait for Jeff’s videos. It’s literally a blessing

[@JeffSu]

Dam, now I HAVE to continue putting out a video a week

[@stereophotons]

A much awaited video. Still using your daily agenda templates with a few minor tweaks.

[@JeffSu]

Nice! How do you find your improved agenda? 😁

[@stereophotons]

@@JeffSu Man, I love the synced blocks update. Super useful. Still can't believe Notion is free for personal use!

[@JeffSu]

@@stereophotons I know right???

[@lucas_teo]

I had no notion about Notion, but because of Jeff I now do.

[@JeffSu]

HAH, love it Lucas 😂

[@PreethulDas]

Always look forward to your videos and it was well worth it.

[@JeffSu]

Glad to hear it Preethul!

[@CfTesla]

Thanks a lot…now I have to go and redo two weeks of work because this is so much better! 😝

[@JeffSu]

😂 well I hope you enjoy the process!

[@leanlailacaba]

Never been this early! So excited for this video! EDIT: Keyboard shortcut missed: WINDOWS: CTRL+SHIFT+any number from 1-9 has a shortcut to formatting, MAC:CMD+CTRL+any number from 1-9

[@JeffSu]

Oh wow really? But it's "pre-installed" right? We can't attach a shortcut of our choosing?

[@leanlailacaba]

@@JeffSu It's already in Notion :) Doesn't work with an iPad keyboard though :(

[@andremember]

Got so excited when I saw this in my feed! Love your videos

[@JeffSu]

Thank you!! Hope you enjoyed it :)

[@saraiitrecruiter7993]

I've been watching your videos all the afternoon (can't stop), I really appreciate the quality of the info that you provide

[@JeffSu]

Be sure to take a break and drink some water 😂

[@lillogadget]

Thanks Jeff! Those shortcuts saved me so much time on Notion!!! You're awesome :)

[@JeffSu]

Glad to hear it!!

[@dkmontano]

I'm here at 78.2K subs. Good job. I don't comment a lot but this is too helpful to not comment on.

[@argajit]

Love from India ❤️ Your shortcuts saved a lot of time!

[@w.w.sakbeh571]

Love from the small town of Girona, Catalunya, where the cathedral bells are ringing 5:00 p.m.

[@JeffSu]

Hope you're staying safe and well Argajit! And that's great to hear!

[@JeffSu]

Sounds very peaceful :)

[@emreturkeli]

amazing videos! Just installed Notion today, and you sir is my first subscribed Notion KZbinr!

[@JeffSu]

Wow, I'm honored Emre! Let me know how Notion goes for you 😁! I have free templates available to download if you want to find creating your own pages too daunting

[@pablocuesta9395]

Best shortcut of all: on mac, Cmd + opt + number to change between the type of element. From 1 to 0 on your keyboard -> h1, h2, h3, checkbox, bullet, ordered list, tagle, code, page, paragraph

[@JeffSu]

Great tips! Thank you for sharing Pablo!

[@jonasbiermann]

Thank you for this video Jeff. I've been looking for this type of video for Notion for some time. Great to see it now🔥

[@JeffSu]

Glad to hear it Jonas! Hope you enjoyed it :)

[@manibharathi7797]

Jeff !! .. you are guide for my productivity in recent months ... Thank you.... man 👍

[@JeffSu]

Glad to hear it Mani! Thank you!

[@James-wu7jx]

Ohhh man, you've opened a Pandora's box for me. Not sure if spending hours tinkering with my Notion is going to help my productivity.... kidding, kind of. I love it! I've been looking for a good digital bujo replacement and this is definitely it.

[@JeffSu]

Definitely don't let these tips actually get in the way of doing your work 😂, maybe add a few in everyday!

[@jswanson859]

I need to step up my Notion game and these are definitely going to help. Thanks.

[@JeffSu]

Glad to hear it! Let me know how it works out :)

[@fahadbukhari]

Amazing videos by Jeff Su .. big fan bro .. thanks a lot !

[@JeffSu]

Glad to hear it! Thanks Fahad :)

[@daddydroii]

Man this guy can even make the notion logo look good

[@JeffSu]

Are you sure it's not because I'm in the photo too 😉

[@daddydroii]

@@JeffSu Well...Might be ;)

[@SoroushTorkian]

Since you asked us in the video, I can tell you a shortcut. You can automatically apply previously used font formatting onto other text by highlighting which specific text you need formatted, then using CMD + Shift + H. This is faster than your /colouryellow method.

[@JeffSu]

Gotcha, thank you for sharing Soroush! But it only applies the previous font formatting correct? Just to confirm :D

[@SoroushTorkian]

@@JeffSu Yes. So if you said "bold" last time, it will only bold. If you said "yellow highlight", it will only yellow highlight. If you said red text last time, it will only do red text this time. I don't think it can do a combination of two things (bold+highlight), if that's what you're getting at.

[@nro337]

This is a game changer. Thank you!!

[@JeffSu]

Glad to hear it! You're welcome!

[@Norbi50090]

Hi Jeff, Great video, I'm just downloading a Notion, Greetings from Poland

[@JeffSu]

Let me know how you like it :)

[@Ashley-pt5ny]

Just used Notion web clipper to save Jeff's video 💕

[@JeffSu]

Oh that's the BEST use of the Notion Web Clipper tool 😉

[@lulusplannerlifegmz1202]

OMGeeee! thanks so much for the tips. keep them coming!

[@dayashankarsuresh57]

Great VDO !!! Last vdo's presentation really levelled up my project work... Hope your homeplace is safe from the floods.

[@JeffSu]

Glad to hear it, thanks Dayashankar!

[@kristyhung2747]

Oh myyy, this really helped a lot😍 Thank you so muchhh!!!

[@JeffSu]

Glad to hear it Kristy!!

[@Dr.Gamboa]

Another fantastic video Jeff! Motion is such a powerful tool, but so intimidating.

[@rediffusion7996]

Motion 🫤

[@tylerdetermined]

Notion is truly life-changing! Thank you for a great video Jeff! I think you would also enjoy August Bradley's PPV system!

[@JeffSu]

I checked out his channel! To be very very honest it was so complicated 😂

[@tylerdetermined]

@@JeffSu I 100% understand, definitely was difficult to digest without taking the course. Maybe we'll see a Jeff Su course in the future 👀👀

[@WeFilmThings]

Love these tips, I’ll be implementing some of them right away! Notion is such a beast, there’s constantly more to learn. Thanks for the useful video 👍

[@JeffSu]

No problem! Glad you found this helpful 😁

[@rayflanagan9970]

Good stuff here, Jeff. Lots of good tips. I'm a keyboard shortcut junkie myself.... love them.

[@JeffSu]

Great minds think alike Ray 😁

[@NormanVsNorman]

I love your videos! Engaging, fun and lots of useful info. Right time since I'm just getting into Notion! Keep on the good content!

[@JeffSu]

Glad to hear it, thank you my friend!

[@d.l.02.44]

Excellent Video. Really like the tip about reminder. I thought I had to have a database table with a column dedicated to date. I found that heavy. Your tip is game changer in my little world. Love your practical tips and your light style.

[@JeffSu]

Glad to hear it my friend 😁

[@willneville]

So much good stuff in this video! Thank you Jeff 😊

[@JeffSu]

You're very welcome Will!

[@LearnWithTAA]

Dude, why are you still at 74K with such great videos! You deserve more and better! ❤️

[@w.w.sakbeh571]

He’s super close and moving fast to 100K 😀

[@JeffSu]

Because if those 74K are viewers like you (and Sak Beh haha), I'm already pretty happy 😁

[@w.w.sakbeh571]

@@JeffSu btw, it's ww Saq’ Be’. I misspelled it (pronounced sock bay) is a Mayan term referring to the white/sacred road, the Milky Way and the spiritual path of one’s life. So my handle in part means "World wide web" as a nod to technology; see, I'm more tech savvy than I get credit for 😉

[@JeffSu]

@@w.w.sakbeh571 wait so it was Saq Be all along? 😂

[@w.w.sakbeh571]

@@JeffSu Just had an educational brain spasm :)) so had to share the info :) Can still call me SakBeh, though :)) Have a great week!

[@arthropodracer]

CTRL + [ or ] to move between your recent pages. I use this all the time to switch between my weekly layout and whatever project page I need to work in.

[@lukakooo]

Hey Jeff, please continue making Notion tips videos!

[@JeffSu]

Will do Luka!

[@naveen9102]

thanks to the keyboard shortcuts man

[@LucienKuo]

Thanks, Jeff! I was waiting for this! I'll watch this later then I might have some questions.

[@JeffSu]

Sure sounds good Lucien :)

[@LucienKuo]

Those tips/functions are cool. I love watching your KZbin channel, but I have a very basic problem. I frequently forget to check my Notion. I just don't rely on the GTD system because maybe I'm not doing it right. I'm curious how you get your own GTD habit, and how it helps you. Thanks. ( sorry, I'm not a native English speaker. I already tried my best to express my question)

[@JeffSu]

@@LucienKuo No worries, I understood :). Basically if you commit yourself for 2 weeks, you will build the habit of checking. Also, I use Todoist specifically because the widget is always front and center on my phone, so I can't ignore it even if I wanted to!

[@LucienKuo]

@@JeffSu Thanks, Jeff. I saw your notion-todoist video. That's the one I started following you. I also want to ask you that do you have a set flow of checking your Notion? Every time I open it, and I just see a mass.

[@JeffSu]

@@LucienKuo I keep my Notion pretty organized 😂

[@tasnianishat3194]

1. I have tried the changing icon of the page. I have done it with .gifs. 2. Going to try the setting up links for references to the portion I need to go back frequently. Also , I was wondering if I should create link to go back to the portion I came from. Like a two way referencing. 3. Type > followed by a space to create a toggle list. I use this shortcut for toggle list. Lastly, seeing Jeff's notion page, I wish I could be 5% as organized and passionate about things to get done as Jeff. Stay blessed Jeff, love from Bangladesh.

[@JeffSu]

Niceee! Thank you for all your input Tasnia!

[@sophiasuetabanao3746]

You always bring something new to your tips! Thanks for this :)

[@JeffSu]

Thank you Sophia! I try my best!

[@sethlin8828]

tbh tip 3 is kinda confusing, but thinks your agenda master page, saved my life!!!!!!!

[@JeffSu]

Sorry I didn't explain it well! Glad you're finding the agenda master page helpful!

[@trnow]

You have really great presentation skills and a great style of cutting and designing your videos!

[@JeffSu]

Thank you so much Tobias, I really appreciate it!

[@lisabelly3439]

THIS VIDEO IS AMAZING!!!!!!!!!!!!! thank you so much, i loved your channel

[@JeffSu]

THANKSSSS LISA!!!!!!! 😁😁

[@anettemoriko7264]

Love this video. Thank you so much for your good work. Subscribed!

[@JeffSu]

Thanks so much Anette! Glad to have you here 😁

[@yilinqiao3262]

Your "Ask Jennifer Lawrence out on a date with my million dollars" on your Daily To-Do's truly made my day!!!!

[@PhysicsandProductivity]

Super nice and a lot of trick vdo thanks a lot Oh and I probably gonna use your VDO as a motivation idea for my channel in Thai hahaha

[@JeffSu]

Sounds great! Not a problem my friend :)

[@prakharaug]

Great as always 😁

[@JeffSu]

Thank you Prakhar!!

[@pritishbarabde]

That's an Productivity Explosion 💣💥!!

[@JeffSu]

Glad you think so Pritish!!

[@MikaR]

I def tried to look at your content calendar and template for your videos (would love to see a video about that). Continuously trying to refine mine!

[@JeffSu]

Awesome, let me know how it goes Mikaela!

[@dulcette1827]

always amazing tips! love it thank you so much I learned so much useful new tips from this video, bless u :)

[@JeffSu]

Glad to hear it my friend!!

[@caonguyen3792]

Thanks for the tips!

[@rippledmind]

I love your explanation of FOMO at 7:48 🤣

[@JeffSu]

Hahahaha I'm glad you can relate and I'm not the only one 😂

[@khalidelgazzar]

Love your videos! Full of vibe 😁

[@JeffSu]

Thank you my friend 😁

[@andrea_dong]

Thanks for the awesome tips, Jeff! Now where’s your Notion sponsorship? 😂

[@JeffSu]

Apparently that's for the Notion team to know and for me to find out 😅

[@specserge]

yeah ! Notion is coming ! Thanks dude ! Cool video)))

[@JeffSu]

You're welcome Sergey, glad you like it :)

[@specserge]

@@JeffSu Notion saved us in this pandemic time. And this features really effectively. I'll use them in my work😉👍

[@poison7806]

I made a synced block withlinks to my main used pages just so I can get rid of the sidebar. That way all my page is content, and if I need to switch pages, is easier. Also, If I'm actually working on a specific proyect at the moment, but is embedded in a client folder, is so much easier to get to it. Once I finish it, I edit the block, erase the link, and that's it. And for the main pages I use icons, or tiny images (100 px square) instead of text. Just for aesthetics, because it looks way better.

[@JeffSu]

Oh that's awesome Poi!! nice!

[@Ramagetime]

great video jeff!

[@JeffSu]

Thanks Matt 😁

[@Juulylie]

Super helpful video! I've been using Notion for a few months now, but I still have trouble finding a set-up that works for me among all the ideas in YT videos.. the struggle is real! I like your weekly set-up, I'll have a look at your other videos to see if I can find it :)

[@JeffSu]

Awesome, let me know if you have any questions!

[@TechnoBoomer]

Hi Jeff and thanks for the Video... I do not use Notion but it seems very interesting.

[@JeffSu]

Thank you for being so supportive even if you don't use Notion Francois! What system do you use for overall management?

[@TechnoBoomer]

@@JeffSu Your videos are very useful, even when not using the software your reviewing ;-) For overall management, I use a combo of Things, G Calendar, G Keep and several note-taking apps (Obsidan, iA Writer, Mindnote, mainly) depending on what kind of note I want to write down...

[@JeffSu]

@@TechnoBoomer gotcha Francois!

[@toddlichtenwalter2041]

So helpful! Thank you.

[@JeffSu]

You're very welcome 😁

[@TheAntipreneur]

Can't wait for future templates, speaking of which... When is that KZbin Production template banger coming? :)

[@JeffSu]

It's still on the way 😂

[@TheAntipreneur]

@Jeff Su Keeping me on the hook! 😂 JK I LOVE your videos and watch every one that pertains to the software and habits I implement. I don't think there will be a more deserving 100K subs brother. Cheers!

[@DavidAGroves]

Hey, thanks! I've started to do some research around notion/building a second brain/base of operations. I love it! I'm using Notion's page publish feature to create and publish my blog postings. Granted, I can't see page views (that I know of); however, I don't really care about that. I just want to create content that I care about.

[@JeffSu]

That sounds like a great project David! Thanks for sharing 😁

[@Chloenne]

Could you please do a video on how you set up or categorize Notion dashboard in a productive way?

[@JeffSu]

Hi Chloe! Yes I'll be making one of those videos soon :)

[@mohitsoundankar]

Thanks a lot jeff

[@JeffSu]

You're very welcome Mohit! Thanks for the comment!!

[@eriklundstrom1336]

The nested columns are CLUTCH

[@JeffSu]

Glad to hear it Erik!

[@ErnestissesErnestoFerreira]

Men, you can use command+option and number 1,2,3 ... to each format I love to use the 7 for Toggle :)

[@AmritAssi]

A video on how to design new notion templates from you would be great !!

[@JeffSu]

Have you checked out my existing templates? 😁

[@AmritAssi]

@@JeffSu No I haven't, I'll go through them for sure, and thank you for a quick response 😃

[@JeffSu]

@@AmritAssi Not a problem 😁

[@pogolo1387]

5:04 Para poder particiones dentro de un toggle, lo que quieras partir metelo en un toggle, pero como una página. Una vez que la página este dentro del toggle turn a text y listo tienes particiones dentro de un toggle. Puedes hacer muchas particiones metiendo cosas dentro de un page y luego convertirlo a texto To be able to partition within a toggle, put whatever you want to partition into a toggle, but as a page. Once the page is inside the toggle turn to text and voila you have partitions inside a toggle. You can do a lot of partitioning by putting things inside a page and then converting it to text

[@JeffSu]

Good point, thanks for sharing!

[@arutsankaranravichandhran9041]

Thank u so much needed it and expecting it

[@JeffSu]

Glad this met your expectations!!

[@tarekalrifai8551]

Great video! You could use ">" instead of "/toggle" for the toggle feature

[@JeffSu]

Thanks for the tip Tarek!

[@brandonten-fah782]

Triple tap of like = single tap of like. Not effective ❌ Great video as always Jeff, very useful stuff!

[@JeffSu]

Hahaha yes! Thank you Brandon!

[@tasnianishat3194]

Triple tap on the like button = smashing the like button for Jeff ✅ 😍

[@JeffSu]

@@tasnianishat3194 Woohooo yesssss!

[@rudrajaiswara9851]

Amazing content thank u sir for this video

[@JeffSu]

Thank you for being here Rudra! You're extremely welcome :)

[@rudrajaiswara9851]

@@JeffSu the first time I saw your google shortcuts video my brain blowed up

[@JeffSu]

@@rudrajaiswara9851 wait which one? The chrome one? Haha

[@rudrajaiswara9851]

@@JeffSu yah

[@sacdaabdurhman]

"Life is 10% what happens to you and 90% how you react to it." Sharing some love with all of you, if you are reading this keep smile you are amazing🤍

[@JeffSu]

Yessss

[@rafaellareis9807]

love it!

[@JeffSu]

Thank you Rafaella!

[@CuteDemoBog]

Instead of /colouryellow u can just do /yellow (or wtv colour u want) edit: also instead of /toggle u can do >

[@JeffSu]

Great tips!! Thanks for sharing!

[@renzuuuruuu]

A faster way of hyperlinking/referencing a block or any links to a word is just by copying the link > highlight the word you wanna use then paste. It'll create the hyperlink then and there.

[@JeffSu]

That's a great tip! Thanks for sharing 😁

[@GiovanaPozza]

i love your videos, so god, inspires me

[@JeffSu]

Glad to hear it, thank you Giovana!

[@monicachavira4910]

Jeff, just discovered your page today and I'm binge watching everything. Love that you are totally to the point. Thanks so much for all the info you share. Do you use Asana?

[@JeffSu]

Thank you Monica! And no I don't use Asana. How is it?

[@lizzieswaminathan4120]

I Love this Guy!

[@JeffSu]

I love you all too 😁

[@joanaeldo]

Could you please make a video on notion inline equation, formulas and all?

[@JeffSu]

Not gonna lie, that's something I'm still figuring out....BUT I'll try 😂

[@joanaeldo]

@@JeffSu I know man! 😂😂

[@Taskade]

Amazing tips! :)

[@JeffSu]

Thank you my friend 😁

[@IgorCTaveira]

In the keyboard shortcuts, you just exemplefy the MARKDOWN types but the code has many more functions in Notion. And you can export it for an blog for ex. and not worry with missing the headers used

[@JeffSu]

Thanks for the input Igor! When you say export do you mean 3 dots > Export > Markdown and CSV option?