30 Ultimate Outlook Tips and Tricks for 2020

The ultimate compilation of Outlook tips and tricks to enhance your productivity using Outlook. Updated for 2020! I’ve combined long-established tips and tricks featured in previous versions with prominent new ones Microsoft added in 2019 and 2020. You’ll find these tips and tricks useful whether you’re using Outlook for the first time or just wanting to enhance your Outlook skills.
Support me with your Amazon purchases, click here: amzn.to/2Kxp533
Contents 0:00
1. Dark Mode 0:37
2. Quick Steps 1:11
3. Add Calendars 2:53
4. Drag to Calendar 4:42
5. @Mentions 5:13
6. Search Folders 6:16
7. Mailbox Cleanup 7:53
8. Quick Access Toolbar 9:22
9. Insert Calendar 10:21
10. Shared Calendars 11:17
11. Developer Menu 13:13
12. Download Addresses 14:04
13. Quick Parts 14:52
14. Export to File 16:38
15. Smart Lookup 18:22
16. Junk Mail 18:50
17. Offline Mode 21:34
18. Out of Office 22:27
19. Get Add-ins 25:21
20. Change From Address 26:25
21. AutoComplete 27:27
22. Multiple Time Zones 29:10
23. Keyboard Shortcuts 30:34
24. Mark Deleted Items Read 32:34
25. Read Aloud 33:05
26. Ignore Conversation 33:53
27. Dictation 34:44
28. Save to Desktop 35:27
29. Edit Message 36:26
30. 3D Models 36:57
#seletraining #outlook #tipsandtricks

[@StonewickDesign]

Thanks! Very good use of my "home sick with COVID" time. I noticed Rapid City school lunch in your video. I love and miss those Black Hills and the great folks from Rapid.

[@jurgenvoss8434]

Thank you for all your efforts to creating this video! 👍🏻

[@Quackamagooska]

These are great. The @Mention function seems very useful for calling attention to action items in an email.

[@stella_blu6291]

Great video, I am starting a new job where I am managing about 7 calendars. I watched this video over three times. I am so thankful for the amount of knowledge this video has. There is so much I have to learn. I can't thank you enough

[@thabangleshaba5163]

Thank you very much for taking the time to help us. Highly appreciated

[@SeleTraining]

Happy to help

[@mhysoonlascano3137]

Thanks for sharing more information about Outlook, I like the way you explain how simple and easy to follow.

[@svijayrao]

One of the best Outlook productivity videos i have seen. Thank you for creating great content. Shared with co-workers

[@annamariabrunet168]

Excellent video - new to a PC again after using a Mac for years so needed a refresher but after your video I feel like I’m more advanced than many of my coworkers who have had this for years and I can teach them a few tricks ! Super informative and helpful ! Looking forward to watching more of your videos~

[@SeleTraining]

Great to hear!

[@susankoosacker5914]

Many fabulous time saving tips. I think the "Quick Parts" function will save me from getting Carpal Tunnel. :-)

[@SeleTraining]

Excellent!

[@davidsaldate1562]

So insightful, interesting, and helpful. Thanks!

[@ericmlove]

Stumbled onto this - and man, great tips & tricks. Thanks Jason.

[@SeleTraining]

Welcome!

[@fcrabtree69burchfield47]

@@SeleTraining .

[@maxlengkong8584]

Thank you so much and keep going Sele.

[@wayneedmondson1065]

Hi Jason.. great list of tips for Outlook. Thanks for sharing! Thumbs up!!

[@SeleTraining]

Thanks Wayne

[@m.turpel4818]

Thank you, I learned a few new tricks! I I'm looking forward to switching between email, calendar, and contacts with control + one, control + two, control + three. I also want to try quick steps.

[@SeleTraining]

Wonderful!

[@robertjgledhill8934]

Excellent work, one of the best all-round tutorials on Outlook. Keep it up. Thanks

[@SeleTraining]

Thanks, will do!

[@JoseGonzalez-bb6uv]

Thank you for sharing your knowledge. I'm ecstatic to learn about the "Quick Parts" and "Dictate" options.

[@SeleTraining]

Glad it was helpful!

[@santoshamin3632]

Liked the Tip on creating Custom Parts and Adding Additional Time zones in my Calendar

[@SeleTraining]

Glad you liked it!!

[@ICTNuggets]

Sale, your tips and tricks series is great and helping us a lot

[@SeleTraining]

Happy to hear that!

[@alfonsorodriguez5449]

This tips and tricks are pure gold.

[@SeleTraining]

Thanks. Glad they help.

[@heatherfurnas319]

Very clear and so helpful! Thanks so much!

[@johnhogan6775]

Great stuff!! I learned a lot of information that I will use daily!! Thanks.

[@SeleTraining]

Great to hear!

[@CouponChica1]

Helpful! Didn’t know about the search folders that will help me tremendously

[@SeleTraining]

Excellent!

[@kendallmiller8740]

Thank you the search folder feature was new to me. It will be very helpful!

[@SeleTraining]

Glad it was helpful!

[@liezelleroux3770]

Very helpful tips and tricks, I knew some but the others are amazing! Thank you.

[@gurmeetsingh4508]

This is perfect, thank you very much!!!!

[@SeleTraining]

Excellent!

[@habibsicttutorials6684]

Outloook can be tricky to run it smoothly all the time. Thank you for this lovely tips and tricks to make our jobs easier.

[@SeleTraining]

You are so welcome!

[@jacobmading4384]

thanks so much for this wonderful excel video. it is my first time to joined it today and i hope to enjoyed learning more.

[@SeleTraining]

Welcome aboard!

[@monicashellbeck9523]

Clear, concise and very helpful...Thank you!

[@SeleTraining]

Glad it was helpful!

[@vcn1945]

As always, terrific training. Thank you

[@SeleTraining]

Glad you enjoyed it

[@kelleyholan4241]

Thank you for the wonderful tips!

[@shobhanasharma5865]

Thank you, these are some great tips.

[@SeleTraining]

Glad it was helpful!

[@hollyputnat]

Thanks! I loved the keyboard shortcuts.

[@dannymcphee]

Thanks for the excellent video. Question, I use Microsoft 365(home), and my tool bar at the top looks nothing like the one you you demonstrate from . What version do you use??

[@SeleTraining]

I have Office 365 Business and running version 2006. They made some changes in the most recent version. I'm on the fast updates so you may see the changes soon.

[@sathya-enjoy_lifetothefullest]

Excellent stuff thanks a ton for your efforts!!

[@SeleTraining]

Glad you like them!

[@ramirlopez1396]

I watched subscribed. Thank you for the tremendous effort of compiling these amazing tips.

[@SeleTraining]

Glad you like them!

[@rnjyoung1]

Excellent video. Thank you. Your pace is perfect.

[@SeleTraining]

Thanks!

[@eddyjcreative100]

This is training in itself.. beautiful work..

[@SeleTraining]

Thank you so much 😀

[@koontiemohabir4920]

I am super excited to learn - save as my favorite review over and over since I am from the old school. Thanks for the very easy pace to follow - from NEW YORK _USA

[@PeggyStinson]

really helpful tips - thanks so much!!

[@darrenwhite6964]

Some great tips, thanks

[@erastohernandez5961]

Muchas gracias por compartir tus conocimientos! :)

[@flootsy]

WOW! This video is great! Thank you.

[@SeleTraining]

Glad you liked it!

[@jdtoledo]

Thanks man appreciate this!

[@SeleTraining]

Glad it helped!

[@rwandawynder7241]

Thank you for your tips and tricks. I have a question: when I receive an action email to do something, how can I add a note on the email stating what has been done so when I receive a question about the email that was sent and what was done, I’ll be able to pull it up with the comments/notes made. This will also keep me from reviewing my emails to make sure I’ve answered/done/made notes to the email that was sent to me and keep from duplicating work

[@SeleTraining]

Several options available depending on which works best for your purpose. You can drag/drop an email to tasks and create an entry with a due date and notes associated with the email. That even let's you schedule activities for the particular task. Another option is to open the message and edit it. You can add text to the email. Another option is to use the flag to mark emails or categorize them. That won't let you add notes but you could sort by a particular category. Another option is to use OneNote. OneNote integrates to all the Office apps.

[@gamberril]

Great video, Thanks !

[@wendellfishing]

Well done! Thanks!

[@carolinedemers9555]

Hi, Thanks a lot for sharing with us!! I would like to know about the 3rd tips, when I go on OUTLOOK online and I choose add calendar, I don't have alle of your choices. I have only holidays in the choice bar. Can you help me please?

[@SeleTraining]

Those additional calendar options are only available in the latest version of office 365 Outlook. You may be delayed on the updates.

[@damonkeman970]

Very sharp and to the point, well done!

[@SeleTraining]

Thanks

[@SURESHBABURAJENDRAN]

Wonderful presentation! I learnt lot from this video and thank you very much!

[@SeleTraining]

You're very welcome!

[@everydaylearner6746]

Thank you for sharing the useful tips. I am watching this video at 2022!!

[@nilofarsepehrimand7806]

Thank you for creating great content. I Will Shared with co-workers

[@SeleTraining]

Awesome, thank you!

[@88Wolf]

great helpful content!

[@Vinodbhalekar02]

Simply Great !!!!!

[@techno-life2494]

Great, thanks for these good tips

[@SeleTraining]

Glad you like them!

[@johngilbert2393]

Brilliant and easy to use.

[@edenvictoriapedige3984]

You explain things so well. Many thanks for the videos! All are very helpful. Appreciating outlook all the more❤️ More power to you and your channel.

[@SeleTraining]

Thank you so much!

[@eng21]

Very helpful. Thanks for providing this information.

[@SeleTraining]

Glad it was helpful!

[@raidokivikangur9365]

Great tips, looking forward to your next videos.

[@SeleTraining]

Awesome, thank you!

[@ebshoaib]

Hi, I'm not getting settings icon for the Dark Mode for my Pane after turning the Outlook theme to Black. Plz guide.

[@SeleTraining]

It is only available in 2019 or later versions of Outlook. Do you have an older version? Also make sure your email is in HTML mode and not plain text.

[@juliasue9539]

Great video. I’ve learned a lot. Thanks for sharing

[@SeleTraining]

Glad to hear it!

[@yacinebenamane3290]

I think dictation is the best feature to gain time on replies , thanks for sharing !

[@hiteshkumawat5216]

Thankyou so much sir. Video really helped me grab attention of my team members.

[@beach_bum52]

EXCELLENT out of 1-10 i give it a 110 ... thank you so much. sorry that as of 12.14.20 - 143 persons gave this a thumbs down. this is by far the best put together presentation that i have ever encountered in my 68 years. there were no, "um", "well", no extra noises, sounds or extra dialog.

[@SeleTraining]

I appreciate that!

[@ernesto_martinez]

Great tutorial, thank you for this.

[@SeleTraining]

Glad it was helpful!

[@wink3319]

Very helpful! Thank you!

[@SeleTraining]

Glad it was helpful!

[@jewlzkel]

Very helpful. Thanks!

[@christibender2525]

This was incredible. Thank you so much. Do you have any training on how to effectively use folders in outlook 365 email? I'm going to be checking out your website next to see what other training you have. Well done!

[@gayinpdx]

Great information! Thank you.

[@SeleTraining]

Glad it was helpful!

[@monalizacirujano9238]

Very informative! Thanks for sharing.

[@SeleTraining]

Glad you enjoyed it!

[@belenperez4996]

Very useful video. I loved the Key shortcuts. Thank you.

[@tr90210]

Thanks for this video. I have about question One Note--how do I add the One Note capture to my ribbon? I'm using outlook 365 locally, not web.

[@SeleTraining]

Go to File-Options-Addins and click Go on the COM add-ins at the bottom. Check the box for the OneNote add-in. That should show the item on your Home menu.

[@113dmg9]

Thank you!!! I used to hate the new Outlook.

[@diannezemba9580]

Enjoyed and learned some great tricks or forgotten ones!

[@SeleTraining]

Glad you enjoyed it!

[@RosaMaria-dl4ih]

Thank you very helpful!!

[@alialbayati9368]

Very helpful, thanks.

[@SeleTraining]

Glad it was helpful!

[@steinecampbell1580]

EXCELLENT!!!! well presented. THANKS!! Will share will my Users!!

[@SeleTraining]

Awesome, thank you!

[@zibertronics]

A time Saver video. Thanks

[@SeleTraining]

Glad it helped

[@zainabsadatkhareghani2539]

Thank you this was useful

[@danmorrison4753]

This was a very informative video - thanks.

[@SeleTraining]

Glad it was helpful!

[@fxw2dj]

Thank you, very very useful tips.

[@SeleTraining]

Glad it was helpful!

[@Excel_Mantra]

*Very nice content for professionals.!*

[@yourquery]

A user using Microsoft office 2016,he can able to receive the mails but he can't able to send mails, need your suggestion

[@technicalsupport6573]

Thankyou for the upload.

[@SeleTraining]

You're welcome

[@dr.davidotto7859]

Great tutorial. I have never seen anyone put chapter markers on KZbin videos = awesome time saver to skip past known segments. I am having trouble with Outlook 2010. I realize it is legacy, but love it and hate all of the newer versions that use wire icons that all look very similar, very poor contrasting (lighter gray on-top of slightly darker grey instead of real contrasting colors, loss of hotkey function like tab clicking to select multiple emails to delete instead of having to do them one at a time, and a host of other deletions and general changes for the worse. IN watching this video, I did learn about a lot of cool features (thank you), but none that compensate for the horrible butcher job they did to the forced (no option) aesthetic changes and loss of advanced user function. Everyone seems to be following Apple's tren of minimalism - sacrificing function for beauty. Doesn't make sense to me, especially not providing legacy options like they did for windows 7 = task bar and quick launch from windows Xp and Windows 98. All of this is an example of 'fixing' things that weren't broken. You seem to be one of just a few people who may be able to help me with my outlook 2010 on Windows 7 Pro. Please help.

[@SeleTraining]

Some of the display options for Outlook and other apps are actually controlled by Windows. Take a look at the Advanced System Settings in this video: kzbin.info/www/bejne/qavYh4aia8pjmLc

[@saadhussain4681]

Sir you are awesome. Thanks for your services. ❤❤🎉

[@jpinheiroalmeida]

Great video, as always!!!! I do like Outlook office 365, but the problem is to sync with google calendar....

[@pillettadoinswartsh4974]

Yep, that was the dealbreaker for me. Couldn't get it synced too my Google Calendar. So i use Spark, with built-in calendar that DOES sync.

[@leilawilson8361]

Thank you. This was useful.

[@SeleTraining]

Glad it was helpful!

[@fadiyasin]

very good job. thank you

[@SeleTraining]

Thanks!

[@alex18057]

Thank you for sharing with us your knowledge, I would like to know how to insert an excel file in the middle of a text. Also i would like to know how to sync my outlook contacts with my Iphone.

[@SeleTraining]

If you insert an Excel file it places it as an attachment. If you want Excel inline with the text then you need to copy and paste the spreadsheet into Outlook. Another alternative is to go to Insert-Table and select Excel spreadsheet. This will place a table in your email that can contain Excel data.

[@kumard3571]

Thank you lot I leaned a lot of things in Outlook ......❤️❤️

[@SeleTraining]

You're welcome 😊

[@mei2925]

Does anyone know how to add animated profile in outlook and does it work? Thanks

[@heatherforster3939]

wow, some ideal tricks on this video - Well done

[@SeleTraining]

Glad you liked it!

[@mrhooks01]

Thanks, Sele I just got new Outlook 365 for our office, this is good tips, tomorrow morning when get to the office I fix my email, first thing I will do is to change the skin colour of the email

[@SeleTraining]

Excellent!

[@erslanashraf4454]

Thanks man! loved it. Just a question, i know there is some way you can change the attachment in the email you received, just like the text, can you tell how? if you have some video on that appreciate if you share link. Thanks.

[@SeleTraining]

Not aware of any option to do that. You can edit a message but that does not let you edit the attachment. You'd have to save the attachment and add it back to the message.

[@JS-wc3td]

Superb ☺Thank you so much.

[@vwxyz1911]

Thank you for this video 👍

[@SeleTraining]

My pleasure

[@vikaasb2016]

Awesome ! So informative.......

[@SeleTraining]

Glad it was helpful!

[@MarjanFarshadi]

Thank you it was great!

[@SeleTraining]

Glad you enjoyed it!

[@justadreamin1004]

This is somewhat related - a little. When using Outlook email, The reading pane (the part that has the message in it) had a slider at the bottom right. This will zoom in and make the text larger and easier to read. Unfortunately, it will not stay. The next email you pull up will be as before and you have to use the slider all over again. Is there a way to change the default setting to a desired zoom? I have asked my IT people and they are not aware. You can change the font a little in the other message list screen, but not in the pane that has the message. Thank you so much!

[@SeleTraining]

You can't do it with HTML but if you switch to plain text it can be done. Go to File-Options-Trust Center Settings-Email Security and set the Read Mail in Plant Text on. Then go to File-Options-Mail-Stationery and Fonts and set the Font to a larger size.

[@ravikumar_r_c]

Thank you so much it was really great

[@SeleTraining]

Glad you liked it!

[@MrSim0nky]

Hi Sele, great work! Thank you very much. I do have a question regarding Favorites folder, I´ve several email accounts and I can´t find the way to see all my incoming emails on favorites, as you would see them on a iPhone, instead I´ve several folders for all my accounts that is quite anoying, any help will be much appreciated! Sim

[@SeleTraining]

You may want to create a search folder that shows all unread mail. It will show mail from multiple folders.