A Complete Guide to Worksets in Revit

[@akbarkhan1162]

Best explanation i have recieved ever regarding worksets

[@markbaker2494]

Dood. 10 years of REVIT experience. Never took the time to figure out worksets. This video. plus my current project. and now I feel like an expert and I can teach the people I work with Worksets and how we should utilize them. Also - I especially appreciate the back beat music to keep it flowing and not just a guy talking about what he knows. Great job and Thank you!

[@ArchitectureVanguard]

Thank you for the kind words, Mark! It always makes me happy knowing someone benefitted like you did from my videos and that more people will get to share everything on worksets.

[@chmuneebshahid3127]

Can't have better explaination than this. Thank you so much Sir.

[@ArchitectureVanguard]

You’re most welcome! Glad it helped!

[@seunkolade1887]

You demystified worksets and now I love it. Thank you!!!!

[@fouezdesign]

This is so far the best tutorial regarding worksets in Revit. I personally use this feature to manage my views, one for architecture, one for site, one for furniture, one for Structure ...etc . And why i use this cause once you turn one of your machine performance !

[@ArchitectureVanguard]

Thanks so much! And yes worksets have a huge performance factor. This is why you can choose which to have open or closed when you open a project.

[@fouezdesign]

@@ArchitectureVanguard exactly, and forgive my keyboard pls, it messed that my comment but you got the meaning of it anyway. It's a great honor for me also being one of your followers man. Keep up the good work and thx a lot for all the effort you're putting in..."Hat down"

[@ArchitectureVanguard]

@fouezdesign I really appreciate the kind words! It really means a lot, and I’ll be sure to keep going!

[@1175-o8e]

This is pure gold. Currently studying in my last semester and this has been great help dividing the project's structural design from the architectural. Thank you and keep your videos coming.

[@ArchitectureVanguard]

Glad it was helpful! Best of luck!

[@Vijay-he5bb]

Thank you, This video really helped me to solve my confusions on the Revit worksets.

[@Tomuki27]

Awesome video. Very clearly explained. I was so confused and afraid of worksets, but it all makes sense now. Thanks so much.

[@ArchitectureVanguard]

You're very welcome!

[@mohamedabrar8000]

one of the best tutorials! thanks a lot for expplaining worksets in detail

[@ArchitectureVanguard]

Glad it was helpful!

[@mohamedkamal5788]

thank you for this amazing explanation

[@borisprotich9453]

This was extremely helpful in bridging the gap I had in my knowledge. Very clear and informative.

[@ArchitectureVanguard]

Very nice to hear, Boris, and glad it helped you!

[@prasadshetty9422]

great. Very clearly explained the flow of worksets. thanks a lot for sharing your knowledge.

[@ArchitectureVanguard]

You are most welcome!!!

[@armanramezannejad773]

Thank you so much for your excellent video. Now, I know what is worksets and how to work with them.

[@ArchitectureVanguard]

You are welcome!

[@dirgedeus5446]

Great tutorial, precise and easy to follow

[@ArchitectureVanguard]

Glad you think so!

[@ahmedgenaidy7540]

Thank you for the detailed explanation , it was really helpful

[@ArchitectureVanguard]

Glad it was helpful!

[@asiab2335]

This is really good video! Congrats for putting so many useful worksets' tips here!

[@ArchitectureVanguard]

Glad it was helpful!

[@ajacq]

very clear explanation, and in depth guide of this topic, thank you!

[@ArchitectureVanguard]

You're very welcome!

[@Technologysix]

Great video! Thank you!

[@ArchitectureVanguard]

You’re welcome!

[@beisiknikneimas]

Thank you so much for this amazing comprehensive and in depth tutorial mate, this is amazing!!

[@ArchitectureVanguard]

Glad it was helpful!

[@keldholse618]

Love the logic in your explanation

[@ArchitectureVanguard]

Thanks, I appreciate it and glad it helped!

[@Rritag21]

Incredibly clear and helpful. Thank you, thank you, thank you!

[@ArchitectureVanguard]

You're very welcome!

[@InternArchitect]

Thanks a lot, That was very helpful

[@ArchitectureVanguard]

Glad it helped!

[@saiyaamahajan9666]

thank you for making it simplified !

[@ArchitectureVanguard]

Glad it was helpful!

[@kallesvensson5100]

Thanks for a very informative video! it helpt me very much to understand workset finaly better sens i work in ACC with worksharing enabled .

[@rahmatullahiqbalali3720]

Thanks learnt allot about worksets.

[@ArchitectureVanguard]

Great to hear!

[@dondiedanamoroto1761]

Super helpful this video bro. keep sharing your knowledge. cheers!

[@ArchitectureVanguard]

I sure will! Thanks!

[@BIMx-h1n]

Very good overview! I would add Workset display setting to quicky apply color coding to all worksets in any view. Also the general use or worksets to separate scope or discipline not covered by Revit categories.

[@mikea7174]

#SAVEDMYLIFE Bro, thank you again....this video is very helpful, you are an absolute legend...keep them coming. Just when I think I have seem them all, you always come thru. cheers bro!

[@ArchitectureVanguard]

Love the kind words, Mike! There will always be more!

[@Mrsureshutekar]

Nicely Explained, love it

[@ArchitectureVanguard]

Glad you liked it!

[@abdullahshaik2728]

Thank you very much sir, Making valuable video for us.

[@ArchitectureVanguard]

So nice of you!!!!

[@babaozhou5822]

THANKS FOR SHARING

[@ArchitectureVanguard]

Thanks for watching!

[@carloscalvache5363]

That's a good practice!!! Tks

[@ArchitectureVanguard]

Glad you liked it!

[@lisasharp3667]

I've been using REVIT for years now and didn't have this figured out. I think this will be helpful in us showing base bid and alternate items. We tried using phases, but both the base bid and alternate items are new items and this was messing up our graphics.

[@ArchitectureVanguard]

That's great, yes a wonderful use for worksets!

[@georgele872]

thank you awesome! infor

[@ArchitectureVanguard]

No problem!

[@rafaybukhari8525]

Great effort sir!

[@ArchitectureVanguard]

Thanks a lot!

[@Duck-jc9ox]

Thanks. Very useful!

[@ArchitectureVanguard]

Glad it was helpful!

[@willwei258]

This lesson is totally save my ass. I m a beginner of BIM and just meet a problem about linked file workset. And this tutorial just clear enough and informative for a beginner such as me. Subscribe for sure and will recommend for my friend!

[@ArchitectureVanguard]

Thanks so much Will! I am so happy to hear that this helped you. Please get in touch if there is anything else I can help with!

[@michaelfang1242]

Thank you!!!!!!!

[@ArchitectureVanguard]

You're welcome!

[@gatitao3014]

Also it seems this may be a better alternative to using instead of the Design Center features.

[@erikhartwig6366]

Worksets are a great tool for the MEP systems too

[@gatitao3014]

I wonder, does this take the place of creating a working view? In this tutorial you create separate worksets, so i wondered would this be a good way of setting up working views?

[@carlheintz4170]

Thanks again for this video. One question though, the worksets make a lot of sense but the detailed items does seem to ignore the worksets and do its own thing. For example in my case i created a furniture workset and the majority of the furniture are 3d items but I have a few 2d items as well to keep the file size down. I want to assigned them to the furniture-workset but oddly enough under workset it has the specific view name instead (and not any of the current 3 worksets) which seems to defeat this idea.

[@ArchitectureVanguard]

Unfortunately only 3D items or model items can placed into Worksets. Worksets are specifically for 3D objects. Hope that helps!

[@96architecturaldesigner8]

👍👍👍👍👍excellent

[@ArchitectureVanguard]

Thank you! Cheers!

[@UmmaTab1]

The problem is in the name. They should have named it ' workshared layers' instead of work set. And you pointed out clearly. Well done, bravo👍.

[@ArchitectureVanguard]

Ahh yes, I don't disagree with you!

[@repa2919]

Very helpful

[@ArchitectureVanguard]

Glad you think so!

[@eastudio-K]

What's a typical workset for a residential project., or any type actaully. if you want to divide and conquer.? At this point I do everything, but wonder how to start taking advantage of worksets. I have to continue watching to end !

[@thejavoo77]

Great video! thank you (:

[@ArchitectureVanguard]

You're so welcome!

[@SuhaibAbutahoon]

You know man you are fantastic, because you started with little explanation of the work sets before you dig to "how to use or deal with Work sets". I like to see explanation why this is used, and little background is.

[@ArchitectureVanguard]

I love this, thanks so much and happy to know it helped!

[@troydyall6624]

good video

[@ArchitectureVanguard]

Thanks so much!

[@babyfactory587]

seems easy thanks

[@ArchitectureVanguard]

You're welcome 😊

[@עדיבוטרמילך]

And how do i rename the work set?❣

[@carlheintz4170]

Nice video. I have a odd situation though now where I cannot save the file because it is created by another user. It says that I can get more information in the Workset dialogue but it does not let me access the project. I am both users btw and I have not set any elements as non editable so it is odd to me that it seems locked without using the editable-feature. Any idea what it could be?

[@ArchitectureVanguard]

Hmm that's interesting. It could be that the central model has not been fully created/saved. Also, making sure you have created a local model for each user is likely a huge reason. Having to login with your Autodesk account, it would be hard to be multiple users too.

[@GearFixGaming]

The view template by default does not the V/G Workset parameter , how to add it

[@ArchitectureVanguard]

You must first enable worksharing in the collaborate tab to create a central model. You will then see worksharing everywhere.

[@GearFixGaming]

@@ArchitectureVanguard Many thanks...the video was extremely beneficial

[@murahk123]

You can probably do without the music in the background. It's very distracting. Also, you probably should open up and explain a little bit the main functioning reason behind worksets (why it exists in the first place), which, in a gist, is to organize and control elements, views, etc. in a model to cater to what the user is currently doing (mainly for different disciplines).

[@JavierOropeza08]

Really good stuff. I think the only thing that was maybe missed how to set up the work set/central file. I guess it’s a question of when? Do you work on a REVIT file up until a certain point and then enable work sets, or do you set it up day1 of the project ? I am a lone wolf so I’ve never used work sets with anyone, just wondering if I need to set up work sets even as I’m working alone. I guess it may depend on the scale of the project. Thanks again, I will be rewatching this as some point in the future.

[@ArchitectureVanguard]

As a general rule, I almost always enable worksharing out of the gate. This would apply if it is just you working on a school project or if you are in an office and needing to work with others. There is no real downside to enabling worksharing, just know that this must be a central model. When first enabling worksharing, you will be prompted to name "Workset1" if you want as well as the shared levels and grids. This window will also ask if you want to move levels and grids to the shared levels and grids workset with the remaining elements going to Workset1. You only have to setup worksets if you need others to work in the same model as you at the same time or if you want to utilize worksets themselves. The scale of the project does not matter as much as if you need more than one person in the model and if you want to use worksets. I have used worksets with the tiniest of projects to the largest. The functionality does not change based on the scale. I do have a video on how to create a central model, although if I remember correctly, I may have left out the worksets parts. Enabling collaboration is required and give you the shared levels and grids and Workset1 by default. Hopefully that cleared some things up!

[@JavierOropeza08]

@@ArchitectureVanguard thanks! I think it does clear things up. I only work with Dropbox, so not have a network setup, part of the reason why I haven't set this up. The people I work with all work remotely, and I'm the only Revit person. I wanted to get help during a crunch time, but I figured it was too late to enable work sets so late in the project and I was worried about corruption. I will definitely look into this more on an upcoming 900 unit apartment project that is in the pipeline

[@ArchitectureVanguard]

Ahh I see, that makes sense. If you are the only one working in the model then you do not necessaruly need to use worksharing. Also, if you are constantly uploading and downloading from Dropbox, then I would probably not recommend you enable worksharing. That is just because to do that you would need to create a central model and the constant uploads and dopwnloads from Dropbox would require you to remake the central model every time you download it. That would be a royal pain and I would not recommend that just because it's so tedious and things might more likely go wrong. Best of luck on the apartment project and let me know if there is anything I can help ya with!

[@JavierOropeza08]

@@ArchitectureVanguard well I guess the only thing I would need help with is how to make this work with Dropbox lol. I don't sent files via links for example, its just a synched folder that has all our work. On my PC it's c:\Dropbox\ but on someone else's, it's maybe D:\. I think there lies the problem, not the same pathing. I looked into this long ago but didn't end up trying due to time constraints. Apparently it's possible (with software) to path a folder as it's own letter (maybe r:\) anyways, I am rambling. It's just something I wanted to know if possible (via Dropbox) and how yo make that work and what to avoid to not have corruption in the central file. What you described of uploading and downloading a Central file was not what I had in mind when I was talking about Dropbox, but I can see if I did work that way, it would be pretty bad. Thanks again for the great video.

[@ArchitectureVanguard]

I think I understand a little better now. From what it sounds like while you are working through Dropbox, you are not moving the file. If you want to utilize worksets and create a central model, the file location would need to stay in the same place. The second you move the file, you would need to remake the central model (you would not lose any workset data id you had to do this). I would create e test project with worksharing enabled and try the file on different computers in different locations. That said, you are fine working the way you have without a central model.

[@charlesrobertson1860]

Great and informative video!! Thank you! Not sure if you are still active but I have a question. I work for an Architectural and Engineering firm where architectural and structural collaborate in the same office. I was wondering your thoughts on combining Architectural and Structural into the same model using worksets or should we just keep them separated like we have been and they can just link our architectural model. Also, I assume it would be useful to create more indepth worksets for each floor, windows, doors etc. for viewing purposes do you have any experience with this and pros or cons with doing so? Any information would be greatly appreciated!

[@ArchitectureVanguard]

I would say that if you are in the same model and working with them directly in the same office all the time, that is fine. Just have to realize what goes into having multiple disciplines in the same model. I have heard of others in my previous office doing with with an outside consultant and it became a nightmare because of model elements being moved all the time. So nothing wrong but just more things that can go wrong.

[@TsquareAI]

thanks!

[@ArchitectureVanguard]

No problem!

[@beto008]

if a workset is closed, can i model walls over and around it and it wont intervene in terms of geometry? kind of like phases, where if you model stuff over each other in different phases, it starts to create different issues like wall joints, etc..

[@bassemb.2369]

could you tell me please different between worksets and phases? thank you

[@ArchitectureVanguard]

Think of phases as the time in which you plan to construct either a portion or all of a building. A different phase generally means construction happening for something else or additional at a different time. Worksets are simply a version of working with "layers" or just as a way to organize model elements in Revit.

[@AkhiDeia]

Hi! Thank you for another informative video. I was just wondering, how one can specify what goes into each workset. does that need to be discussed by a group in an office before the work begin on a project. Why adding already built components into a workset is allowed? Doesn't that defeat the purpose of the sole ownership.

[@ArchitectureVanguard]

Anyone is able to create worksets and add elements into any work set they desire. You can always add any element after they are made into any workset in the properties of any element selected. Sole owner ship is purely so that no one can edit an element while you are. I honesty don’t bother taking full control of a workset as it will likely produce more problems with people running into elements. Hope I answered your questions.

[@AkhiDeia]

@@ArchitectureVanguard Yes you did thank you. I was wondering if you will ever make videos regarding reinforcement detailing, steel connections and parametric modeling? I have mentioned many times, but I just would like to thank you again. Your in-depth videos are always helpful.

[@ArchitectureVanguard]

I could, although as an architect, that is definitely not within my realm of expertise. Definitely more of a structural engineer type of thing. I will see what I can do though.

[@andreadellai3819]

Hi! Good video, but I have a question about the local model. Subsequently, I create the central model, the local model and the worksets (for example, 1 wrk for the structure and 1 wrk for the plumbing, Could I assign the template project to every local model? Thanks, AD

[@ArchitectureVanguard]

I may or may not be understanding you question, so feel free to correct me if you need to. The template you use when you start the project will be unchanged and still working as expected after you create a central model and enable worksets. If you are asking if you can apply the template for 1 Revit file to another, there is not a way to do that to my knowledge besides starting the Revit project with the same template. Hope I answered your question.

[@andreadellai3819]

​@@ArchitectureVanguard First of all, I am sorry for my English grammatical mistakes. Secondly, you have replied correctly to my problem! I have to build a Revit model with 2 disciplines (STR and MEP). So do you recommend me to create the central model with the default project template and to use this template for my STR and MEP local model? Regards

[@robertostolfa4453]

When worksharing a model, how do you deal with Revit synching the active workset back to the central file? This has caused headaches for us when someone wants to work in a specific active workset but doesn't switch out of it before synching. Then the next person to open is unaware they are in a hidden workset.

[@ArchitectureVanguard]

My best experience has been to have everyone work in one main workset and keep that as the active. It really is the best way to model. That means everyone can freely add elements to the model and know where they will "land" while still having the freedom to alter the model workset.

[@aymenghribi1753]

Can 2 collaborator work with the same workset in the same time?

[@ArchitectureVanguard]

Yes they can, it is all about borrowing elements at that point. This is done by Revit automatically, and you will be alerted if you try to work on an element that is currently borrow and vice versa.

[@sarkarnabinh]

Your lessons are very good, and it helps me lots. Please make a lesson, how start a project from #none template. Open Revit - > New - > none - > project - > OK. Than how set all for a new project. Please make it.

[@ArchitectureVanguard]

Thank you! There is honestly not much to cover with the "none" template. When you use that template, you get the most basic of setups. The idea is that you have to load in anything that you want to use. All the other templates do is a little more by supplying some default views or showing specific model tabs.

[@sarkarnabinh]

@@ArchitectureVanguard thank you very much for your reply.

[@alitshariff]

Hi, great video here about worksets. I hope my doubt isn't confusing. Basically I am trying to learn working in collaboration and to establish the same I am working with two users in my computer. first user or User 1 is assigned to work on the Architectural modelling where as second user or User 2 is suppose to work on structural modelling. However all the videos I have seen so far indicate towards linking the architectural model in a structural template. However I cannot do that if I have created a central file. I cannot connect my linked architectural file in structural to the central file because I have not created a local file in the first place. So I come up with a solution of creating a local file for structural in user 2 and use Structural views for the modelling of structural discipline of the project. Can you validate if what I have done is right? Is there a way to bring the linked file into collaboration with the central model?

[@ArchitectureVanguard]

You have likely seen the structural portion linked in because it is done by a consultant or company. If you are working with a consultant or others not in your model, then you must use links. If you have everyone in the same model, then it would be best to split up the work with worksets like you are talking about. If you have a separate model then regardless if you have collaboration setup then you can link the file in. Just go to the add the separate Revit model in the Revit links. Let me know if I did not answer your question and I can do my best to try again. haha good luck!

[@alitshariff]

@@ArchitectureVanguard Thank you for the response and greatly explained. So I am suppose to basically establish a work-sharing only if both my disciplines (Arch & Struc) are under the same roof or using BIM360 cloud sharing and use link revit when working with a different company if they are not operating through work sharing collaboration system. Right?

[@benchurch2319]

After saving as a local file my project wont show up on my revit home page as a recently opened project. i have to go in my files and open it that way. do you know of a way to get it to populate on the home page ?

[@ArchitectureVanguard]

Hmm I’m not entirely sure, as this normally happens on its own. After you have saved the file it should show up my guess after you restart Revit. That would be something to try but it should be working.

[@benchurch2319]

@@ArchitectureVanguard thanks for the quick response, I appreciate all the work you put in to help others.

[@ArchitectureVanguard]

Thank you so much for the kind words, Ben!

[@vinayck855]

how to turn off the workset permanently while sharing the model to client ..for example:some elements placed for our refernce but those members should not be visible to cleint while linking our file with other files ,we informed them to off those workset but they dont know much about revit so kindly help me ...those un wanted workset should not be visible to others while linking our file

[@SUL-KSA]

i think worksets will be beneficial for people work in tthe cloud collaboration

[@pollibush]

What about Text on a sheet, not in a view?

[@Akstudio75]

How to remove synchronize (central file)???

[@ArchitectureVanguard]

I am not sure you want to do that. If you want to make the central a local file, then Save As then just use that new file normally without making it a central file.

[@jodrafting]

thx worksets rule

[@ArchitectureVanguard]

Heck yes they do!

[@maciejzelechowski3167]

Is it possible to turn off the background sound, because it gets annoying after 3 minutes?

[@Thequeenclasher]

how to de-collaborate with cloud?

[@ArchitectureVanguard]

That is an iffy one, it can be done but would require to save as a new file. Save as a new file and make sure that create central model is not checked. Most of the time, you want to setup collaboration and leave it, it's just easier that way.

[@allansmythe5822]

great video there mate, but youve got to turn that music off.

[@ArchitectureVanguard]

I have since done that with other videos, thanks

[@stuarturban5761]

The background music is distracting.

[@ArchitectureVanguard]

Sorry about that, it is a bit.

[@hpt08]

Maybe "opened" is more like FREEZE, and "visible" is on/off ? How Autodesk like to Reinvent the Wheel (maybe that's where the name Revit came from) and make something too complicated!

[@ArchitectureVanguard]

yea if oyu want ot compare it to AutoCAD, I would say you are right on! haha

[@mohamadhoussamkastali2549]

the lesson is very useful the backround musiec is not a good idea.

[@ArchitectureVanguard]

I agree now, thanks for the recommendation.

[@cps900]

What's up with the background music?

[@ArchitectureVanguard]

Not sure, hopefully it was alright for you.

[@lindapreciosa304]

My brain is overheating

[@ArchitectureVanguard]

Haha right!

[@sunilkumarsahoo7245]

Picture is not clear

[@ArchitectureVanguard]

Which picture is not clear? The thumbnail?

[@mohammadalsafarti3735]

please next time post the video without music

[@ArchitectureVanguard]

I have since removed music from other videos

[@romanhoncar4832]

you didn't say "no homo" man

[@ArchitectureVanguard]

I'm sorry, what?

[@mohamedezzat7735]

Tremendously tedious

[@ArchitectureVanguard]

You think worksets are tedius?

[@wrighthausracing9641]

@@ArchitectureVanguard he will learn lol

[@ramilakkis9756]

@Tomuki27 10 months ago Awesome video

[@juca2101]

Hi, I followed all it is being said and explained , but for some reason after I created the central file and also the local file working in the original computer where the central file was created, if I open the same central file in another computer where another person has to work sharing the same job, that other computer is not allowed to save what has been changed in the central file, only locally and gives the message file not saved after clicking on synchronizing what has been done, what I am doing wrong, any hint please much appreciated.

[@ArchitectureVanguard]

Hey Juan, here are a couple of things to check. Assuming making the central model went smoothly, then I would make sure that when you open the model to make sure that "create new local model" is selected. This should be done any time you open the model from any computer at this point. Second, make sure that before you sync that the location you are syncing to is the location of the central model. This would need to be the same and stay the same for any computer that access this model. This should be setup correctly by default. Hopefully that helps!