A Guide to Organize Your Workspace - How to Declutter

Thanks to Audible for sponsoring this video. Go to audible.com/matthewencina or text ‘matthewencina’ to 500 500 and start listening today.
👇 More details, links, and resources 👇
In this video, I share the organization system that I use to keep my office tidy. Clean with me, and follow along in my decluttering process.
By using some of the affiliate links below, I may receive a small commission at no extra cost to you. This is the easiest way to support me and helps me continue making content like this for you. Thank you 🙏
👉 Everything I used to organize my home office can be found on my kit link: kit.co/MatthewEncina/organize...
🎬 Take a full tour of my home office: • Work From Home Office ...
If you want detailed photos and a breakdown of what's in the space, I've made a blogpost about my workspace here 🏠: www.modmusings.com/blog/work-...
💡My Organization System is made up of 3 design principles:
1. Function - The purpose of the space
2. Flow - How easy it is to access tools
3. Familiarity - Intuitive tool placement
🔢 The Process
00:00 - Why it's important to have an organized space
01:53 - Matthew Encina's Organization System
02:26 - 1. Audit Your Workflow
02:49 - 2. Remove everything to assess what you have.
03:07 - 3. Reduce and simplify
03:54 - 4. Take inventory
04:06 - 5. Measure and plan out your space
04:34 - 6. Compartmentalize with more storage
05:00 - 7. Label everything
05:23 - 8. Adjust as needed
05:49 - My five minute clean up routine 🧹
📝 Here are a few recommended resources to help you organize your own space:
◾️ Simply Spaced: bit.ly/Simply-Spaced
◾️ For document scanning, I use Dropbox: db.tt/UtA9XoZy
◾️ The one habit you need: how to set systems (vs goals) by @Rowena Tsai : • the one habit you need...
◾️ The Best Way to Organize Your Files and Folders by @Thomas Frank : • The Best Way to Organi...
◾️ Decluttering for Messy People by @Matt D'Avella : • Decluttering for Messy...
🎧 Do you like the music in this video? It's all from the Epidemic Sound library. Use my link to get your first 30 days for free: share.epidemicsound.com/matth...
#cleanwithme #officeorganization #officemakeover
_
Hello. I'm Matthew Encina. I'm the Chief Content Officer at The Futur and a Creative Director at Blind. I’m a Filipino-American. Born and raised in LA. I studied Graphic Design at the Art Center College of Design in Pasadena, CA. I've been a creative professional for over 15 years directing, designing, and animating for some pretty awesome clients.
I love to rock climb, breakdance, train in combat sports, play video games, drink coffee, and nerd out on video games and comic books.
You can find me on many platforms:
Instagram (Workspace Aesthetics): / mod.musings
Instagram (Creative Projects & Thoughts): / matthewencina
Facebook: / matthewencina.design
Twitter: / matthewencina
Kit: kit.co/MatthewEncina
The Futur: / thefuturishere
Medium: / matthewencina
Linkedin: / matthewencina
It's nice to meet you.
#DeskSetup #OfficeMakeover #DeskTour #TheFutur #MatthewEncina
_
DISCLAIMERS:
We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for us to earn fees by linking to Amazon.com and affiliated sites.
Some of the products featured here were provided to me.

[@MatthewEncina]

If you liked my organization process 🎬 Take a full tour of my home office: kzbin.info/www/bejne/h4eooWpuZryYosk

[@dylanbmx3193]

I'm watching this 8 months late but u inspired me to clean and redoo my gaming / school work place and it looks incredible so thank you for inspiring me and I will do my sisters room/school place

[@aztecazul]

I'm a person who tends to have things where I know they're at, but which grows out of hand rapidly. I think this is a lack of having a system like yours to where I don't have to worry about losing things, lacking that familiarity and flow. Thanks for this great video on how you organized your space and created a system that works for you. I've taken notes and will be attempting to use it to build an organization system that works for me as well. Great video, Matthew.

[@alexvidu4517]

Lovely Video! Excuse me for the intrusion, I am interested in your thoughts. Have you heard about - Mahorrla Control Clutter Method (search on google)? It is a great one off product for decluttering your home without the headache. Ive heard some awesome things about it and my mate after a lifetime of fighting got excellent results with it.

[@raulcervantes4067]

@@dylanbmx3193 h

[@luisguevara7402]

how to I get rid of the letters in fromt of your video. They don't let me watch the video. Thank You

[@lalamonteagudo3923]

When he said "I wasn't cleaning. I was hiding things." I felt that. Lol

[@Infiniteproductions02]

Facts😓

[@theheadlinerbandatl]

DEEPLY!

[@Be1smaht]

Aren't we always hiding things

[@SpIashify]

Same, that turned into being grounded for 3 months.

[@derbjornmachtdiemusik23]

that’s where I‘m still at 😅 though i‘m improving 🙏☺️

[@user-rf6iu4dk7z]

Nice. My guy was generous enough to summarise the amount of knowledge he gathered from books and videos that would've taken me a lot of time to do myself. Great video, great person. Thanks for the vid!

[@MatthewEncina]

You’re welcome. Thanks for the kind words.

[@octanefx3228]

1:29 "i was not cleaning i was hiding" that is what most of us doing😀

[@eunarusso807]

Guilty..

[@valoer]

Hit me hard🥵

[@miabam26]

lol this is a wake up call for everyone

[@marlonsitoprunita7436]

Appreciate Video! Excuse me for the intrusion, I am interested in your opinion. Have you heard the talk about - Mahorrla Control Clutter Method (google it)? It is a good exclusive product for decluttering your home without the hard work. Ive heard some decent things about it and my cousin got cool success with it.

[@arturogoleman5221]

Excellent Video clip! Apologies for the intrusion, I would love your opinion. Have you ever tried - Mahorrla Control Clutter Method (do a google search)? It is an awesome one of a kind product for decluttering your home minus the hard work. Ive heard some awesome things about it and my close friend Aubrey finally got great success with it.

[@MKmagnifico]

“I wasn’t cleaning, I was hiding” I could not relate more! Thanks for making this video!

[@c.rmahal5809]

kzbin.info/www/bejne/gYKoe5WFhK9_mdk 😮

[@g-cellatwork5406]

How can someone dislike this? The aesthetics of the video and audio, the message and straight to the point... Thanks man, this truly made me want to clean and truly organize my stuff,not just hiding

[@getbiks]

Exactly!! Thats what I thought on seeing the dislike count.

[@mrsupermannow]

@@MatthewEncina Your video is good, but maybe you can speak faster and make the video shorter, Love your video but I think if you cut your story down shorter you would get more views and get more energy into your videos

[@renzo9588]

what mic do you think he's using?

[@Gangstadeath619]

@@mrsupermannow More energy would ruin this video and his voice is calming. I don't want some tweaked out fool telling me how to organize and clean lol

[@Chris-rm1pn]

They probably were thinking of those poor hard drives being thrown around 😢😢

[@dominic.h.3363]

I've tried to declutter since forever, but every source I found was beating around the bush and was talking about concepts instead of getting to the point. You did a marvelous job combining those concepts with an actual representation of that process on a computer desk environment, the exact thing I need to declutter. Thank you!

[@AyechinoProd]

Even the timeline is organized... That speaks volumes.

[@MatheusSilva-oc7zv]

What "even" means?

[@AyechinoProd]

@@MatheusSilva-oc7zv New to english?

[@MatheusSilva-oc7zv]

@@AyechinoProd Yes kkkk I am from Brazil

[@ErikCohenVlog]

OK, I just looked around at my desk space and felt it was a disaster so I googled organizing a workspace and found this video. I am now a new subscriber and have saved this to my favorites. So much of what he says rings true. Inspired is what I feel, I hope to design my space to be as functional, flowing and efficient as yours is here. Awesome video! Thank you!

[@MatthewEncina]

🙌🏽🙏🏽

[@richarddsouza7761]

I've been dreading the cleaning and organizing of my home office. Doing it while using your ideas has made it much easier and more fun too! Thank you!

[@MatthewEncina]

That’s great to hear!

[@andrewwong6899]

The quote:"I was cleaning, I was hiding." hit me so hard like I never saw a quote that is so relatable, ever.

[@MatthewEncina]

Truth hurts

[@awesomespaceplane]

"Decision fatigue," The monster in my path has a name! I was born messy, but I'm still fighting the good fight. Bravo! I've found inspiration in your guide.

[@MatthewEncina]

🙌🏽

[@brycen6268]

Honestly dude I love the quality over quantity it is a great way to do your videos, keep pumping them out man, I love them

[@claudiad412]

COMPLETELY AGREE

[@madmax252]

I've watched Matthew's videos several times to help give me ideas for my new home office design. Thank you for sharing your experience and ideas. Your videos are so thoughtful, helpful, and soothing!

[@refinedsimplicity8420]

This is an outstanding office organization video. I was so impressed with the concept that you are a designer so you designed how your office should function and look - you are giving me lots of ideas as I am currently in the process of re-designing my home office. Unfortunately I'm in the stage of it looks worse before it looks better........ I also love that you were organizing real office materials and not just "decorating" your office. So many videos are about "decorating" a home office which is nice but I wanted ideas on how to store my reference materials and work tools. Your video clearly and concisely showed how and why you placed the items in the way you did. Great job !!!

[@normayoung3993]

I am a senior woman. I enjoyed your video. I had cleaning business 18 years. I want to start an organizing business for small business owners. You provided much information. I follow The Futur. You are making a difference. Thanks!

[@MatthewEncina]

Appreciate the kind words.

[@gruelgurl]

I'm in awe right now---this video was just what I needed! I'm a designer (who also often feels daunted by cleaning), and it's brilliant to approach this like a design challenge too. Gonna go declutter and reorganize now!

[@getbiks]

I love how clean the room looks. I try to keep my stuff clean as much as possible and do a proper setup but unable to do it because of the limited space. May be someday I will be able to achieve what you have done. Loved your video. Keep it up.

[@hamdanitulus]

that "I'm not cleaning, I hide things" really got me.. ahaha

[@thearax-man7912]

I just love how u genuine construct your life, not too ambitious or too rush...that’s just inspiring me in a calming way!

[@daniellearmendi8087]

Hi Matthew, this week I was envisioning my workspace in my dream house. I've watched some of your videos and just so you know, your workspace is one of the inspirations! Thanks for the video.

[@alexter001122]

Hey, just wanted to say I'm glad I found your video, its going to help me reorganize my room a lot! I still work away from home at a warehouse, but I have not yet finished my degree, so I need a clean work flow for a clean mind when I'm home learning. Also wanted to say you have great cinematography and video skills. I wish you more success this year, keep up the good work

[@AngeDani.]

I really love your home office! It's inspires me to hard work and have my own nice space at home. Congrats for your awesome content!

[@julzsenpai]

Absolutely love your content! Your work flow and work space has given me so much inspiration to clean up my space and increase productivity! Tysm for all the content you create on this platform!

[@CanalUnoMx]

I watched this video a few months ago and I really enjoyed it, so I gave it a thumbs up! Today, I watched it again, but can't give it thumbs up anymore! So here it is . . . 👍👍👍

[@MumtazPachisa]

Function, flow, familiarity - spot on! Your narration is calming, the esthetics pleasing, and the end result just amazing. I am totally motivated to organize my work space. Thank you, Matthew 😊

[@MatthewEncina]

Cheers

[@leevileinikka6374]

Theese videos are so relaxing. And because of theese i've had a bit of improvement in my room so thanks👍

[@morgie873]

Thanks, Matthew. You have been a lifesaver. Sometimes, it's such ideas that stimulate our working environment. Kudos!

[@Axtrem1s2]

This inspired me to make a minimalistic yet cozy and light setup last year thank you.

[@stuartdoyle99]

Me : Opens drawer full of crap and thinks on whether to clean Drawer : “Piss off, not now!” Me : “Ok!” closes drawer

[@Pwittzzz]

Yo Kidz I laughed till I saw that self promo comment.

[@BrowningBoy28]

Just what I needed to see. The way you film and capture all the specifics step by step is so calming and simple to follow. Just as organized as your office. I know it’s a lot of work, but it really goes a long way! Thanks for this!

[@MatthewEncina]

You're very welcome.

[@mohansasankamuthyala3556]

The moment I see this video, I understand how organised I am and how much more I can be organised. Whenever I see your videos, I feel like I am doing some meditation. It is calm, crisp and straight to point

[@moosemoose9949]

I really love the fact that you covered the tiniest details of the decluttering process. It really helped me thanks.

[@AnorakTheSoulkeeper]

6:23 I still have the same Quarterback game on display and use it once in a while. Gotta love that thing. Great video. Thanks for the many useful tips!

[@MatthewEncina]

Cheers

[@nicknflang]

Your videos are the best! Perfect example of quality over quantity!

[@jayespinal]

Matt, well written and executed. The questions you posed will help me as I consider a better plan for my home studio. I really enjoyed watching and learned from this piece. Thank you!

[@rafaelsamaniego5126]

I find satisfaction watching your videos and so much inspiration at the same time, that makes me want to be more organized and productive both at work and in my personal projects (one of those is to make improvements to my room). Since I have watched your videos I have learned to improb in a better way, I did not even know about the existence of Notion and now it is my favorite platform and I use it daily to organize myself and take notes. Continue this way Matthew, from Panama, Rafael.

[@LenKirin]

I KNOW WHEN SOMEONE HAS READ THE MARIE KONDO ORGANIZING MANGA! good work :))

[@dinaibrahim3760]

Watching this is so satisfying ❤️❤️

[@thomaskinney5879]

I recently stumbled across your channel, and I love it so much! You have so many good ideas, your voice is very calm, and I love how you respond to people in the comments. That's something I really wish every KZbinr did!

[@MrMargioHDTV]

One of a kind, what a great channel, one of my all-time favorites. Thank you matthew

[@LeadWithAdam]

Thanks Matthew, this was solid. I followed all your steps and I’m working on this now myself

[@MatthewEncina]

🙌🏽

[@ImprovementGang]

Wow, I think that this is probably one of the best desk setup advice for people. You need to make sure that you can easily access the things that you usually use, and make sure that the clean up is easy and convenient. Often times, things look aesthetic, but are not very practical.

[@MatthewEncina]

Glad it was helpful

[@varietyoftalks2673]

Your Videos Are Always Calm To Watch...

[@Xyper1231]

Where... where have you been all my life. Everythin you discussed... are what I have learned throughout my years of organizing... No one has ever related to me... So to watch your video...Wow.

[@MatthewEncina]

👌🏽

[@lainlain9966]

You make me fall in love with your voice and presentation tone... 😘

[@swankygaming7197]

Thank you Matthew your Videos inspire me and give me tips one becoming more organized.

[@gonzagalincoln6405]

Your content is inspiring. I am not where I want to be yet but your content keeps me on track. THANK YOU SO MUCH.

[@GrowWithWill]

Love this production quality; well done, Matthew!

[@crusader2603]

Dude I LOVE your vids soooo much! I’ve probably seen each one over 10 times lol keep up the awesome work

[@mralfey]

I’ve seen the desk set ups way too much.

[@crusader2603]

mralfey haha same 😅

[@samarthpatil4092]

Same bro

[@Bullsnation6]

Thanks for uploading quality videos and please keep these types of videos coming. You really helped me organize my workspace and obtain the productivity I was seeking. Thanks bro!

[@RhysAngulatta]

Great stuff man! You sparked the drive in me to organise my work space at the start of lockdown and it's made a world of difference. Can't wait to see what you'll post next!

[@tysoncottam893]

Thought this was a Matt D'avella video. Very well done!

[@thisumdilnath2639]

I' waiting for this for a long time

[@thisumdilnath2639]

@@MatthewEncina Can I contact you for something important

[@danielcleary1072]

I like how crisp and concise this video is. Very organized and his office is understated elegance. I like it.

[@thedaveko]

Always a great watch. This is super helpful Matthew! Thanks!

[@wongchunmin2251]

Everything has a home. Well said.

[@_HoangManhTien_A]

Yeah money can buy a house, but not a home !

[@diegonicolasdelacruzarcosa]

Never clicked on a notification so quickly

[@erickmunoz2739]

Tus videos siempre me inspiran a trabajar por tener una oficina increíble como la tuya, aunque aún me falta, estoy trabajando en eso. Gracias

[@sauravsarmah5207]

I always learn something about workflow and discipline just by watching his videos. Thanks, Matthew!

[@thebrokeartist1272]

Me seeing the thumb nail that looks like some thing I cannot afford but let's just watch to make myself fell more broke 😂🤣

[@Hasifayakun]

Dude, the 'familiarity' part is so true! Especially when my wife rearrange my work space without me knowing and im like, wait, where did my stuffs go?!

[@ewolam]

Same as my mom did that too.

[@sheribrooks8205]

...so soothing. I've replayed this video 10 plus times.

[@Pnut123e4]

Awesome video! It gave me the boost to do the same exact thing as I'm having those problems right now! Thank you

[@chair2945]

Matthew: *uploads video early.* Me: Wait, that's illegal. I haven't watched the video yet but I expect a good video and I know it's gonna be a good one. 👍👍

[@lucifer9033]

basically buy more drawers 😂

[@lilfina]

Moving in a new house and needed this. Thank you for your help!

[@JazreelVergara]

Your creative ideas helped me a lot! Thanks!

[@muhammadqaim1466]

First yeeaa

[@alexlynpi]

It's kinda weird hearing Mattew's voice makes me feel like want to work

[@MatthewEncina]

Do it!

[@mr.banana4178]

@@MatthewEncina Bruh I dont even have a desk but I stayed for your talking

[@shanvisuals]

I just renovated my room and planning my new workspace. Binge watch all of your videos again for inspirations. All of your videos will forever be helpful ❤️ Thank you and more videos to come!

[@c.rmahal5809]

kzbin.info/www/bejne/gYKoe5WFhK9_mdk 😮

[@gideonthegamingboy5524]

When I found this KZbinr, I was surprised he was not at 1 million get him to 1 million subscribers he deserves it

[@MatthewEncina]

Appreciate that

[@gauseb]

Why the countdown? 🤔 Brings us to November 5th, 2061..

[@MatthewEncina]

Death clock

[@gauseb]

@@MatthewEncina Love it! 😂

[@samuelwilks7938]

Always learning and being inspired by your videos. Thanks for sharing!

[@marin5792]

Finally a new video! Your quality in content never drops, keep it up, good work!

[@mohamedabdinasir2635]

I always feel motivated watching your videos

[@CraftyDad]

Another great video. Love your clean, organized set up. All the best to you!

[@kaylakey7997]

Another great video! I love how you always have a lesson to teach, I feel like I should be taking notes lol. Thanks for the content! 🙏🏽

[@ShutterSpeed.Visuals]

This is a great and very much needed video. Love the breakdown for everything. I’m finally building my own work space as I will want to keep it neat and organized a and this video definitely helped a lot. Thank you! I subscribed 🫡

[@scoobs9768]

I needed this in my recommended videos so much right now. Thank you!

[@Yanni6il]

I got inspired to redo my room because of your videos! Planning to have the same color scheme of the walls! Always love your videos!

[@dksa8085]

The editing on this content is insane, so amazing

[@MatthewEncina]

Thanks

[@youssefhanna]

Bro your quality is insane! Absolutely love your videos Matthew for real. Keep up the good work! 🙌🙌

[@yanhernandez3915]

Thank you so much. I'm going to organize my next space with the same concept! So much easy

[@susanharkema2888]

I'm nerding out on organization Nirvana! Thanks for sharing your journey. LOVE Design Thinking applied to everything.

[@manchest100]

I can say with absolute confidence and with pride that my workspace is not as cluttered as yours. My space has only the things that I use daily. How? Easy. My mom. She's ensured that I understand the importance of cleaning. She's rubbed me thoroughly. ROFL

[@imnotmatthew]

Best ending shot I have seen in a while! The setup was really nice and well planned. Got me some ideas as well.

[@eliorellana5274]

Genial!!! Me encanta que seas tan organizado y planificador, asi se hacen las cosas super bien

[@jennifer9084]

You already helped me. I have the same drawers from ikea and I find that when I open them the little bins I have things in keep moving back and forth when I open them (that's the result of me decluttering and now my drawers are emptier) and I saw you have a mat. Good idea.

[@kellewis5213]

Yes! Nice system! Your videos are such a joy to take in 👍🏽 thank you

[@Nightfire-ui9zu]

Your video's always motivating me, thanks man

[@alexgoldfinger5522]

I like watching your videos to unwind, they're very relaxing

[@survivalskills8135]

Thank you brother this really helps I’m getting my brand new desk today thanks you for your time

[@Jackie.Daytona]

I'm in love with your setup

[@aayushganatra6866]

You are so positive and inspirational.

[@DiscoverWithDima]

Love your work space, your organizational system is very inspiring!

[@kungfudunk94]

This is so helpful! It's so cool that you put so much effort into the quality of the content. Keep it up!

[@jobama9909]

These videos are insanely satisfying and comforting

[@BedimpledJazzy]

Your videos are addicting. It's very, very informative and a feast to one's eyes. I learned a lot of good stuff from your channel. Keep it up, dude!!

[@maxgensler9572]

Time to clean up my office. AGAIN. thanks Matthew for keeping me on track