An EASY Trick to CLEAN Your E-Mail Inbox - Apple Mail

👍Here is an EASY and FREE trick to clean out your e-mail inbox using the "rules" feature in Apple Mail to identify the common characteristics of messages that tend to be junk.
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Please note: This feature will be best left ON for some people and for others it may be best to just simply turn this feature on and then off quickly as needed (especially anyone in business who may be receiving business-related messages from people whom they have not previously corresponded.)
In order for this to work on your computer, you are going to need a Mac and have your e-mail linked up with the Apple Mail application. This can also be done in Outlook and perhaps some kind person will leave the instructions for how to recreate this feature on a Windows PC in the comments section.
STEP 1: Create A Mailbox
This is so we have a place to store all the messages that are about to be identified as "probably junk." You could also optionally use the pre-existing "junk" mailbox, however because there is a certain risk of missing legit e-mails, I tend to recommend keeping them separate.
STEP 2: Create Your Rule
The two main aspects of this rule involve people who are not already saved into your contacts and people who are NOT previous recipients (meaning at some point in time you have corresponded with each other).
Once the emails have been filtered, consider sorting the messages by who they are from (instead of the date). This will make clearing out groups of messages a lot faster.
Thank you for watching this video. Please leave us a comment below if it helped you!
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[@jeffbranning144]

David, I love all your KZbin classes! Your classes are awesome and I’ve referred a number of people to your channel to learn more about anything Apple.

[@TechTalkAmerica]

Thank you for being a fan!!!

[@wsforster]

Dear David, I am an occasional viewer of your clips - but all of them have been very educational. I want to thank you for your generosity and wish you a joyous christmas, Wolfgang

[@damonrobinson1657]

David, I bought my first Mac in 1994 so you could say I’m familiar with the platform. You are the go to for the most straightforward and useful Mac help that I can remember. Thanks for all you do. Happy new year.

[@marthagirgenti6514]

As always I learn something new from you at each class. You have a way of explaining the topic very throughly and you make it easy to follow which not everyone has that teaching knack. Thank you again looking forward to next year’s classes. Your long time student!

[@philipbloss5370]

Thank you so much for all your help throughout 2018! Your videos over the years have been so invaluable in my learning how to use my MacBooks but in my transition to all things apple, my iPhones & iPad Pro. In a previous comment, I told you how I once used PCs, Android phones and Android pads. After changing & being totally lost. I was so lucky in finding your videos very quickly. You not only make the videos informative the energy you put into each video entertaining. I wish you a Mery Christmas and Happy New Year. Phil..

[@mikem2132]

I always leave a like on David’s videos before I finish watching them because they are always great 👍🏻 Thanks for all the classes, Merry Christmas 🎄🎁

[@ChowDownDetroit]

That Apple Cube you have on your desk is one of the most beautiful computers ever made.

[@LuisSanchez-lz1zq]

I've been using this trick from the day that you first released the video and it has made my life so much easier. Thanks for such great content!

[@Macsnapshot]

Merry Christmas and an amazing 2019 David. I can't get enough of your excellent tutorials . Thank you for your expertise and help. ⛄️🎄

[@HansOey]

David, you're my hero, bud! This is absolutely life-changing!

[@sparkygarrett]

Thanks for your classes. They're always so helpful!

[@cyndifeeney1049]

As always, THANK YOU BIG TIME. You are the best and make us better every day.

[@karld55]

David, Thanks so much for your amazing videos. I throughly enjoy view them and as others I too have passed them along to my friends and family. Hope you have a Merry Christmas and a Happy New Year. Looking forward to your future classes. Best wishes, Karl

[@DisneyMarkUK]

Have a super Christmas David and thank you so much for all of your brilliant tips & tricks

[@CatherineBaliikya]

WOW....Thank you, David your Lesson was very helpful. My Mailbox was a massive clutter and needed a great cleaning up and now it is going to be cleaned in a simple and easy way. Thank you, thank you, thank you

[@sldd.9225]

This was life changing! Thank you from the bottom of my heart!

[@avrumgolub2735]

Sensational tip, David! Thank you. Best for 2019.

[@joserobertocastellon]

You make the best videos!! You're awesome for sharing these for free. Ive learned so much about Final Cut from you, it's insane. I wish you a merry Christmas and a Happy New Year!

[@graciestudiogold6863]

Excellent video's, thank you for your time in sharing. Have a fantastic Christmas to you and your family and a prosperous New Year..

[@rebeccak6290]

You are definitely my apple guru guy. My brother told go with apple. Like all things there are ups and downs... you seem to navigate all apple’s quirks as they come along! Thanks for your dedication! FYI... I’ll be calling for lessons.

[@haley1170]

new to apple and would like to thank you for how you explain things in limens terms you have really help me with some things I could not do. Merry Christmas and Happy New Year

[@stephenJWDW]

I have enjoyed watching your videos this year and wish you a Merry Christmas & a Healthy and Happy New Year and look forward to more to come.

[@Bulldog44s]

Thanks David, always something good in your lessons. Looking forward to your videos in 2019!!

[@petercostello181]

Thanks David, looking forward to many more great lessons in the new year.

[@joannstachewicz4893]

Love learning with you , Merry Christmas

[@gobrad]

Excellent David... Really needed this... Great to hear you do one on one!! Definitely avail of the that early in the new year

[@SueFerreira75]

Many thanks to you, David and Merry Christmas! 😀😀

[@WarriorsPhoto]

This is what I have been looking for. Thank you for showing me another way to clean up my email.

[@jonpetersdronemedia4142]

Another very simple but so informative and very helpful tutorial David. Many thanks. A Merry Xmas and a healthy & happy new year.

[@barbarachandler4430]

I' glad to have found you! Thank you so much for educating us in a very fun way.

[@hanswurst1660]

I appreciate the effort. Instead of going through this complicated process though and risk getting important mails pushed into that junk folder you could just scroll to the end of the emails and hit unsubscribe. Thats it. Done. Also when u sign up somewhere just uncheck the newsletter tickbox. That way you dont get any mails you dont want.

[@LeoDodier]

Hello David, We always enjoy and learn a lot from your videos, so thank you. Merry Christmas and have a safe New Year!

[@TechTalkAmerica]

You’re very welcome. Merry Christmas to you too 🌲

[@cosmicdust3881]

Thank you! This worked for me! 👍🏼😃

[@syersue]

Brilliant just what I needed to do, thank you so much and you explain it so easy.

[@TomRivieremusic]

Thank you very much for your great knowledge and I wish you all the best, health and good fortune. Merry Xmas & Happy 2019.

[@marcguimaraes]

Great video once again 👍🇺🇸 Merry Christmas 🎁🎄 and Happy new year 🎊

[@RainbowLane]

Thank you! This is extremely helpful.

[@billsiegel1783]

Wow this is something I’ve been looking for, very good informative video. I would rate it a 10 on just this first video I saw from you. I definitely will look at and how to donate! Thank you.

[@davidtaylor595]

Thank you ... love your presentation.

[@beckerohio58]

I learned something new! And boy do I need it.

[@pacificbob24]

Very Helpful - Thank you

[@iantincangleed4702]

Cheers David, great info

[@beandipnyc]

Awesome video! I am sharing with my 83 year old dad, who just got his first mac (has had an iphone and ipad but never an 'real' computer. He wants and needs your lessons! Namaste

[@animesamurai3081]

Wow, thank you for the help, I have a little bit more space on my Mac now!

[@busyteacher2]

You're my "GO-TO" techpert!

[@kakeskkd]

The Best thing I’ve learned today. Thanks

[@lorafisher3619]

This video was extremely helpful. Thank you!

[@VinnieSutra]

Rules & Filters: Things I had completely forgotten about from back in my Y2K Windows Days. Thanks for the reminder, I just moved out a ton of clutter. 👍

[@marilouvallespin3166]

Thanks.. very helpful.

[@cosmicvoid6202]

Great video. I was looking all over for a way to organize my inbox better. While I like the Smart Mailboxes option, it doesn't quite do what I want. I want those emails to be moved out of my main inbox like having different folders in Outlook. I can do that with the Mailboxes option.Then just add those to my favorites and change the "unread count" and "notifications" preferences to "All Mailboxes". Now I can still be alerted to new emails that are only going to show in those folders or "Mailboxes" :) It is unfortunate that you can't apply the rules to your whole account though. You just have to do it on one device like your Mac and it will sync across the others as long as your Mac is online.

[@matsteel2292]

Thank you that was a helpful vid and Happy Holidays!

[@RVingLiveTheDream]

Good tips. thank you for sharing.

[@jayminahir]

Love your videos! ❤️

[@chriscaldwellvoiceovers]

This was great help! Thank you.

[@duchche]

Thanks buddy really helpful

[@TransplantHelper]

Extremely useful video. Thank you so much

[@Inlove1045]

This was soooooo helpful!! Thank you so much!

[@ralphwoodard609]

Hi David, another excellent video as usual and I learned from it. On a sidenote, what is your Camera slightly tilted to the left when you filmed this? It looks like it had a bit of a tilt. Seasons greetings and see you next year.

[@violetstoneycreek5746]

oh my God.Thank you very much, David! I had emails in archive for the last 3 years and was trying to delete them manually by clicking on trash icon. had a rule to delete at least 100 per day. with your help delete in sec today.!!! will watch all your videos. Back to school!

[@cjlove7539]

This is amazing!!!!!!!! This has cut down my time, fooling with junk mail by several HOURS per week! Defiantly gets a subscribe :)

[@radhwanyassin5357]

You are good teacher, Thank you.

[@engelneen1686]

new subscriber here and first Thank you!!!!! Will you please do a video on what printer you recommend? thanks!

[@darleneshipe7120]

Thank you David! Another great video! :)

[@pierrec7968]

Thank you very much ,incredible this tips !

[@ajaytz]

Thank you, a very welcomed tutorial for me

[@MRrwmac]

Merry Christmas David!

[@rapaent]

Thanks for the great tutorial! Do you have a tutorial for backing up Apple Mail? I'm about to update to Mojave and would like to back up all my email along with all my email folders. As always David, Thank You for your help. Ray 😊👍

[@RensWesterhof]

Thank David and a happy new year from Holland. I have a question. in this class you add the emailadresses to your contacts. it would be better when you add the emailadress to a certain group within contacts. So you can filter this emailadresses from the adresses form your family etc etc. otherwise your contacts will be garbage in time.

[@kingZeuz]

thanks you just saved me alot of time from sorting thru all those junk emails i receive on a daily basis

[@sgtserenityx]

I am in this Dude Rocks !

[@ottf24]

Merry Christmas 🎄

[@nickstevens6398]

David...great stuff! Can you do a tutorial on iPad Pro detachable keyboard. Thanks...I’m lost! Happy New Year!

[@kg4798]

I love this. Except there is no iCloud to choose on your first step on my iMac ?

[@bmcalderon]

Great info and videos!!! I bought a new Mac book air and I do not want to migrate from older Mac. I would like to specifically move over “Mail” and have it just like I had it on my older Mac. Is there a good way to do this?? Thank you so very much for any help.

[@caroljackson8166]

Great info....

[@TheJosa007]

Like always you are a God send.

[@murphyrp01]

Great job again David

[@MrHal9000X]

Whew, had re watch the video to learn there's a on/off switch👍🏾

[@dale5898]

Ten thousand thumbs up!

[@maikaimakena9424]

Fantastic video ☝️☝️

[@BrunoDECOURCY]

Wow!!!! Such a clear way to teach!!! But too bad, I don’t use my MBP anymore... I’m an iOS user.... Would you consider developing a serie of videos pertaining to iOS (app to clean caches and stuff, best practices...) Have an awesome blessed season David.

[@Ailtoncard]

Thank you! 👍🏾

[@miyacarrol5948]

Thank you so much

[@mauriceryton]

Awesome, thank you.

[@kouroshpersia4425]

Thank you so much for all useful video dear David 🍀🍀🍀🌈🌈🌈

[@stanleysullivan9833]

Your video are awesome

[@BobFlavinVideo]

I never fail to learn something here, thanks David.

[@eddiegalindo1770]

You are the best !!!!

[@Msenlightened1]

Hello Ive watched many of your tutorials and im grateful for them! thank you! I am hoping you can guide me on how to get a list of all my emails from fb or and all my email accounts ? Ive been trying to figure this out for awhile now and fb doesnt help.. thank you! beautiful eyes btw!

[@Lutzboater]

As usual, well explained and understood by this less than expert techie. Thanks and Merry Christmas.

[@melissarichardson5842]

Great voice, handsome face, and helpful info. THANK YOU!!

[@clivewoolley4492]

David, I love your vids and they have solved a lot of problems in the past for me, but there is one I can not solve and its duplicate sent emails on my Mac OS X 10.13,6 can you help.

[@nadjakostow3000]

Hi! Great feature, now i just learned how to do it right :) Now the next question is, if i have one emailadresse that i would like to exclude from the rule, can i do that? :)

[@erskii21]

Thanks!

[@dennisevangelista7654]

Very good info !

[@heidipedersen562]

Never had a MacBook before but this video help a lot. Thank you :-) Just wondering. You say that I can click on the first mail and click shift and all the emails in between will get get selected. Can I somehow select different mails without the mails in between gets selected? Hope that you understand what I mean.

[@le.anqela]

thank you so MUCH! i had literally 18k mails.

[@TEDSHOTTHAT]

Thank you bro!

[@Burps___]

Rules tab, wow, never would have tried it w/out your vid, thx David. I use iCloud, but not for my Gmail. Is that wise? I figure all my Gmail is already in the free Google cloud. 🤷🏻‍♂️ Thx

[@tayloriginals999]

My email is a mess! Thank you for this!