Automate Your Photo Booth Business Using Honeybook

[@love7isintheair]

Thanx for sharing. I love HB so much, so glad I found your channel when I did. I was with another crm before finding your channel & switched to HB.

[@ownyourmomentco]

That is awesome!

[@KenLaine]

Hi Nicole! Just wanted to give you a shout out on your amazing videos that has helped my wife and I get our Photo Booth up and running! We just got the DNP 620a printer and got it all set up yesterday! The first video I watched a few weeks ago helped us decide on buying a IPad Photo Booth and we got the iPad Pro 6th gen 12.9 through our phone plan to help keep cost down. Again! Thank you for doing these videos as they are very helpful to someone just starting a Photo Booth video! Here’s to an amazing 2024!! 😊

[@ownyourmomentco]

That’s amazing!!! Congrats on starting this journey!! 🥳🥳🥳

[@boothandbashco]

Do you have another video showing your process of sending the client proofs and confirming everything with the client? I know you mentioned it in the video. Thanks!!

[@ownyourmomentco]

Maybe this one? Photo Booth Event Questionnaire kzbin.info/www/bejne/Z4msfqeepcd8h9U

[@jodybostick8640]

Sorry for so many questions. I have been trying to figure out how to add the “Get Started” button in the email. I see how to add a link but I like the look of the button better.

[@ownyourmomentco]

The button is automatically generated when you’re sharing a file. You can customize the look of the file within the settings of the file.

[@lylyluvda916]

I absolutely love the way you’ve displayed your backdrops. 📝

[@TheSelfieClub]

Thank you soooo much for this!

[@ownyourmomentco]

You're so welcome! Glad it’s helpful

[@R3KPhotobooth]

This video was very helpful in setting up my honey book. I was so stressed at first until I viewed your videos so thank you!!!

[@ownyourmomentco]

So glad it helped!

[@LushFlowerWallStudio]

I have a question about the contract portion- how do you create a contract that covers all the possible packages/add-ons when it comes to the “rental equipment” portion of the contract? Like, one person is booking a package with less rental equipment than another….how can there be one automated contract in the Smart File when each individual client would potentially be responsible for different rental equipment? Thanks!!

[@ownyourmomentco]

I send booking forms with contracts that are specific to the needs of the event. I have a different contract for drop off and rentals than I do with an attended Photo Booth event. Those are different experiences, and to your point, require different language! A lawyer can absolutely advise on the best ways to that in your contract but 100% they will be different based on the needs.

[@cherylhaberland5633]

Can you tell me at what time do accept the deposit and what time do you take full paymeant and do you use an integrated payment system in your website

[@ownyourmomentco]

I have a video on the importance of a retainer versus a deposit, but the retainer applies at the time of booking. I accept the remainder 30 days prior to the event date. I use a CRM called Honeybook for payments and contracts. (Checkout the videos on those as well)

[@cherylhaberland5633]

@@ownyourmomentco I just got honey books rifling through it now. I picked up you templates for emails and the your too expensive templates tyvm

[@5STARMemoriesllc]

Thanks for sharing your knowledge. Silly question maybe but when does sending the contract come into play? Thanks!

[@5STARMemoriesllc]

Found the answer on part 1. Thanks again for all the info.

[@ownyourmomentco]

Not a silly question at all! The contract comes to play when I send the proposal/ the booking form. The way I have it set up is I send the booking link to the client, once they click the link they can select their package and add on, sign the contract and pay the retainer. It’s all one file

[@candybaha4775]

Are the initial inquiry and the date is available, How do you put the link in an email for the client to select their packages. In your video it’s the “get started “ button. I want to start basic so I can begin taking bookings.

[@ownyourmomentco]

It’s all integrated within the platform. It automatically attaches the link once I share a proposal.

[@love7isintheair]

How do you send proofs to your clients? I would like to view your other video.

[@ownyourmomentco]

Photo Booth Event Questionnaire kzbin.info/www/bejne/Z4msfqeepcd8h9U

[@allenjphotos]

I’d also love a video of how you deal with corporate clients, if it is possible without breaching any NDAs you’ve signed. Obviously wouldn’t want you getting into any trouble.

[@ownyourmomentco]

Great idea!

[@TheSelfieClub]

How do you integrate the inquiry form on your site? I’m not seeing the option for Shopify or Square space?

[@ownyourmomentco]

help.honeybook.com/en/articles/2209232-embedding-your-contact-form

[@TheSelfieClub]

Thank you so much

[@jtso968]

So so helpful! Thank you for sharing your knowledge and expertise from a newbie photo booth owner!

[@ownyourmomentco]

Glad it was helpful!

[@roxzannee4910]

So informative! Thank you for sharing

[@ownyourmomentco]

Glad it was helpful!

[@narissa9592]

Hi- Can honey book do client portal in the way that the client can add on services and pay automatically up until event day?

[@ownyourmomentco]

Because that involves editing the contract, you’d have to be involved and send out revised contracts with the new terms

[@weekend_zen]

When I create a honeybook form it gives me a link to point to. How did you get it the embed code for it to seamlessly display on your webpage?

[@ownyourmomentco]

help.honeybook.com/en/articles/2209232-how-to-embed-your-contact-form-on-your-business-website

[@weekend_zen]

@@ownyourmomentco ooh thank you!

[@jodybostick8640]

Can you explain the get started button on the initial email…does it immediately open the booking form or do send another email with the booking for link? I saw you send availability email then email a reservation smart file so that confused me a little. Why a 2nd smart file Email if the get started button links to the reservation smart file? Maybe I am misunderstanding.

[@ownyourmomentco]

Get started button links to the smart file which holds my contract, invoice, payment etc. I don’t automate my booking link because I don’t want to double book myself or my booths. Step 1: inquiry through my website Step 2: I review the inquiry, I’ll respond with an email linking my booking form if I am willing to serve the client, OR I respond asking for additional information, OR I decline Step 3: client books my services using the link

[@angellongoria9649]

Love your video’s new to all this a lot of information I’m about to start using HoneyBook.

[@ownyourmomentco]

Thank you for the feedback! It’s a really great tool!

[@jenn6471]

How do u link the template chosen by the client to the photo booth

[@ownyourmomentco]

This video may help explain it better: How to Create Templates with Canva for Your Photo Booth Business kzbin.info/www/bejne/Y3rHhquhipWmr5Y

[@sagtravels]

Love your content! So inspiring! Can you give a break down video of creating the Photo Booth website? Did you use the honey book template?

[@ownyourmomentco]

Hey! The website I went with was godaddy and I used their ready made templates. Super easy to drag and drop content

[@kathleenstubbs5750]

Thank you for sharing this wealth of information!! I started to make an online brochure based off this video, it’s ALOT of work. 😂 You should totally sell this as a fill in the blank templates on Etsy, I’m sure a lot of people will buy it up in a heart beat!

[@ownyourmomentco]

Thank you! Oh great idea! I’ll work on that 😉

[@ownyourmomentco]

It's now available at www.ownyourmoment.co/shop

[@stevenpastor3526]

I have a question I was wondering when do you ask for the time they want to rent the booth? Like start time and end time?

[@ownyourmomentco]

It’s in my contract! So it’s one of the first things my client does before booking my services.

[@SharMovesAbroad]

Hi you are amazing! This is a great information place to learn the biz. Subscribed!! :) Quick question: Do you need to be registered as an LLC to start charging clients via Credit Card?

[@ownyourmomentco]

HoneyBook asks for that info when you connect a bank account so I would absolutely recommend it. No harm in keeping your self safe!

[@isabellagonzalez2624]

Thank you for this information super useful! Quick question do you solidify your time of the event on the honey book questionnaire or after the booking confirmation? If so how to you embed it in your contract? I did not see a question regarding the time.

[@ownyourmomentco]

I do that at booking! That’s a very important part of my contract so I do ask for that information at the very beginning. I like asking for the event timeline on the questionnaire because it’ll give me a good idea on when the booth might be busier and even look into suggesting idle hours so the client gets the most out of their rental. I can always edit the contract and have all parties sign again.

[@allenjphotos]

I was wondering if there’s a way to add a cost (ie: travel fee) if it isn’t a selectable option during the smart file process?

[@nicolehidalgo6407]

I have it in there actually! One of the things that I learned as I encountered it personally. I have it set in the “add-ons” section as half hour units because a client specifically only needed me for 3.5 hours. So I charged “x” amount per half hour. If you have a flat rate you can just put that there as well. When I make that initial email confirming my date availability I let them know that they need to add in the travel fee. Then before you sign the contract you can double check it’s correct.

[@allenjphotos]

I have a question, You have the events you cater to split into 3 categories. Does this mean you have 3 different smart files? How do you prevent a client from wanting event prices but the event is actually a wedding?

[@ownyourmomentco]

Great question!! So because I’m manually editing before sending or approving the automation prompt I’m able to send a wedding specific smart file. Because I already had the events one made I was able to copy the file and change the packages specific to the weddings (that way I didn’t have to add in all the upgrade options again). I also made sure the title and wording matched my wedding branding etc. when I made the wedding smart file. In total I have 2 smart files. One wedding specific and one events/corporate specific. My corporate and events options right now have been the same as far as what their needs are for hours so I haven’t had the need just yet to create a separate smart file for that.