My Reseller Inventory System and Office Tour

All about my inventory system, how I store my items, and quick tour of our office. We ship out and list 200+ items a week using this space.
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✖✖✖✖ All my links are on my Linktree ✖✖✖✖
linktr.ee/cayleyelaine
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✖✖✖✖ Questions or Business Inquiries? ✖✖✖✖
Reach out to: [e-mail]
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✖✖✖✖ Supplies I Use ✖✖✖✖
docs.google.com/document/d/12...
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#ebayseller #poshmarkseller #clothingreseller #resellercommunity #cayleyelaine #ebaytips #poshmarktips #inventorysystem #officetour

[@rnrgoodies]

Love when Nikki joins you in the videos, she's so great on camera. Y'all have an awesome dynamic together. You are both so informative and love the organization.

[@amethystscorner]

Another idea too that you could do quickly is using Velcro for all of your labels! Have every bin at the exact same spot have one side of Velcro, and every single label you have obviously the matching piece. It might also be easier than fumbling around with plastic :)

[@cayleyelaine]

Ooooo never thought of that!

[@abil828]

I love this idea!

[@annshirley6248]

Tables on risers - great idea!

[@dwfinds3030]

Interesting, definitely with you on the multi stage listing. I have unlisted, box of drafted, box of draft & photo. I used to have another step of the putting away but now my last photo is sku on the bag. Able to do things in smaller chunks so it doesn't go so overwhelming. Oddly enough I'm better at processing stuff I just got over items from awhile back before I started my systems. I think its because I see it more as todays homework but unlisted stuff I bought during garage sale season is where do I start highest value, items for that season, just by box. Now that its winter here I knew Id have lot more time to list even if I didn't get to everything in the summer. Even going back through my boxes to double check each listing Ill find things that are unlisted, I swear its ebay. Its a lot to keep on top of.

[@resellingwithjon]

Good stuff! Really appreciate the insight, as always.

[@jennettewalker1722]

Thanks for sharing. It's cool to see different office settings and see what works:)

[@flairgrace1184]

Awesome video! Thank you for showing how you process items from the beginning!

[@ourcultureourway86]

Great layout. Thanks for the walk through

[@inesgonzalez3147]

Thank you ladies for the tour and all it is amazing tips. I jotted some tips that so will be using for my reselling area. Happy New Year!

[@KisnCozns51]

Great job ladies!! I really like your system. Very well planned and executed! Thanks for sharing! ~Wendy

[@craftzebra]

I learn so much from you gals. You have a great system, for sure.Thank you for taking the time to share with us like you do! Happy New Year!🎉💖🥳

[@suzybaker4329]

Another amazingly helpful video! Thank you! Love Nikki! (Sorry if I misspelled) you make it fun to watch! I love the frog too!!

[@rjhicks4631]

Great job ladies 😊

[@designsbybriana]

Thank you!! I ordered the boxes from your link and they are super high quality. Thank you!

[@cayleyelaine]

Awesome!

[@mandiepandie]

Thank you for the show and tell❤ I love the bed risers to make your tables taller!

[@michellecd4722]

Lol I do that too, got them at the bins in 2019.

[@maryarwood8942]

Loved the tour. I’m nowhere near as large as your business, but I’ve been redoing and rearranging my office this morning. It was getting out of hand, which is easy to happen. I just use a bedroom for the majority of my reselling. I don’t plan on getting too big at it, but I love every bit of it.

[@brittanyrosas6213]

this is incredible tbh

[@carollynn5441]

I love your office set up. Thanks for sharing with us. I wrote down some of your organizing methods for future use. I am quickly outgrowing the spare bedroom in my house that I’m using. Hoping to expand a shed that we have outside to use for my office. Happy new year!

[@cayleyelaine]

Happy New Year!

[@dgarreis]

Great work space and stuff! Thanks also for sharing the link on items to purchase. Just subbed really liking your channel and info. Thanks

[@cayleyelaine]

Thanks so much. Glad to have you here!

[@aupscaleresale]

Thank you guys for this video! I have been back selling for about 3 months now and just hit over 300 items in my store. Right now i'm using all the closet space in the house LOL and some. So I went and bought the shelves and boxes and have been putting all my items in poly bags and into the boxes. Watching your video gives me a blueprint and start and I love that!

[@cayleyelaine]

Awesome!

[@Resell_crazy]

I just switched over to boxes from totes,but still have totes full.....alot of work to transfer them all over but worth it.

[@emeraldgardenvintage1479]

I love this! Thank you guys for another great video. I'm an avid watcher but as a busy mom of 3, I get distracted and rarely comment 🤣

[@cayleyelaine]

Glad you did this time! ☺️

[@emeraldgardenvintage1479]

@@cayleyelaine I'm so excited because I used your link and bought some Banker boxes, which I've been wanting for a bit now! Being 5'2" and getting huge totes from the top shelf is insane and I'm looking forward to never doing that again 🤣

[@Mel-vu9ss]

Thank you ladies!

[@teresamendel8736]

OMG that Frog! Hahaha

[@normaledezma937]

Did you just use white paint for the wall where your taking the picture? Thanks so much for the tour! Helped me so much 😊

[@cayleyelaine]

Yes!

[@lorilob]

So loved the Nikki tackle at the end‼️ Okay, so I get that inventory numbers are reused, but??? The labels from the link have a permanent adhesive. Soooo, I don’t understand how you keep track of all the numbers, especially when you sell so much. Sorry, I’m just not understanding 😩😳 and really want to understand your process of keeping track of and reusing inventory numbers . I’ve been using bins labeled by classical composers (so it’s less boring): Liszt, Mozart, Hayden for example. Things have to change though, too much inventory, a good thing but don’t want to let go of the composer bins, they’re fun and different. A reseller has to do what a reseller has to to keep things interesting, that’s one of mine. Happy New Year and thank you very much for the video 💕

[@cayleyelaine]

Love that! Basically all we do is every morning we write down skus for the items that have sold onto new labels and then use those labels for any items being listed. We do not reuse the physical label, just the #.

[@lorilob]

Well, that makes sense! As usual I complicate everything unnecessarily 😵‍💫. Thank you for taking time to reply to my looong winded question 🙋‍♀️ You all are just wonderful 🤗

[@summergay2452]

This is so informative and so helpful! I'm up to 2500 listing and starting to get a little overwhelmed! Always looking for ways to improve my system. I must be missing a step because I know theres a reason why it is done, but can't figure it out. After they are photographed why not just put the items away? Why do they go into drafts and scheduled listing totes? Are they not given a SKU until after they are listed? Thanks again for the awesome content!

[@cayleyelaine]

It's because we usually don't schedule them at the same time we draft them.

[@frankhomen2632]

That was a nice video very informative do you have a video on you you do your drafts….

[@cayleyelaine]

Hoping to have one coming soon!

[@frankhomen2632]

@@cayleyelaine that would be nice that’s one of the spots in reselling I would like to no how to create drafts…

[@joytoyouandme4593]

Thanks for the tour. One question, why don’t you have hours shelving back to back to reduce space? Your # of aisles would be reduced and give you room for additional shelves. Also how do the # of items per box compare with the bins? I’ve always used bins but may need to start thinking about boxes. Thanks so much

[@cayleyelaine]

Hi! We honestly just didn't thing about back to back but will probably do that once we run out of space. We fit 25 items in the boxes and were only able to fit 15-20 in our smaller totes.

[@astracey1]

You mentioned your "light graveyard" and I noticed you didn't have any lighting equipment set up at the stations now, except at the white box for shoes, etc. Did you just stop using it due to having enough sunlight filtering in? I typically take all of my photos outside now, but I can't always do that, and in theory, I would like to do all measuring & photographing in my spare room to keep from carrying up & downstairs to be done, but the lighting is not great in there.

[@cayleyelaine]

We just wanted to simplify our process as much as possible. Removing lights and background removal has given us a lot of time back to use on other things. Since it doesn't seem to make a difference in my sales we changed our process. We actually do not have any natural light.

[@abil828]

Great video, but I have a question. In your numbered inventory system, once you sell an item of a given number, how do you keep track that the number is again available to use? I mean, you can't just keep using higher and higher numbers...lol I love how organized you guys are!

[@cayleyelaine]

We write down the skus of any item sold on new inventory labels every morning. When we put new listings away, those are the skus we use. We basically just recycle the numbers every day.

[@abil828]

@@cayleyelaine love that! Thanks.

[@Shesalwaysflipping]

Hey great video what are the Dimensions of the boxes?? How many items roughly do you get in those banker boxes??

[@cayleyelaine]

Hi! Link to exact boxes and dimensions are in the description of the video. About 10 items on average in each box.

[@GalaxyFinds]

Love your office! I looked in your Google doc with your supplies and the shoe racks weren't listed. Do you have a link for those? My cheap ones just collapsed 😩

[@cayleyelaine]

We have multiple brands that we ordered off of Amazon. At this point I'm not sure what the brands are. I will be honest though, mine are also pretty flimsy!

[@GalaxyFinds]

@@cayleyelaine haha thanks, they looked better than mine but I'll keep looking around

[@darlapanabaker9349]

Do you reuse clothing numbers as they sell? How do you handle half empty boxes?

[@cayleyelaine]

We reuse so the box is always full.

[@teresamendel8736]

So it looks like you hand write the sku numbers on blank labels. When that item sells, do you reuse that sku number or just produce a new number in the system?

[@cayleyelaine]

We reuse.

[@heyysteena]

I'm curious if you keep track of each sale within a spreadsheet? This will be my first year filing taxes and I've kept track of each sale within a spreadsheet, mostly for inventory tracking/bin locations but also to see what my profit and loss is. Do you guys do anything like this? Looking for tips to make things easier come tax time, as a single mama I need to save as much time as I can so i can focus on listing and bab6.. any comments from anyone are welcome 🤗🙏🏻

[@cayleyelaine]

I just pull my reports from ebay. They put everything in a spreadsheet format for me so I don't feel the need to additionally track each sale myself.

[@nightowl2245]

Will you be changing any processes for your scheduled listings since you have many items. I believe, eBay started charging for scheduled listings? Just wondering? Thanks so much for the great info! Annette

[@cayleyelaine]

Hey! Yes, they do charge for scheduling. Right now we are testing out scheduling for later in the day, grabbing them before they go live and setting active then. By doing it this way, it allows me to still schedule but not get charged.

[@nightowl2245]

@@cayleyelaine That's so smart!!! BLESSINGS on a Great 2023!

[@remembermealways4033]

I’m curios.. what are your thoughts on opening a store? What has held you back from doing so? Everything is soo organized and your place is already a good size. I guess it depends how much you rent space is..

[@cayleyelaine]

You mean like a brick and mortar? I'm not interested in it right now because it's even more overhead.

[@remembermealways4033]

@@cayleyelaine yes, an actual store just like goodwill.. I have 2 storage units (10x25) and pay $850 a month and it kill’s me that I could just open a store but then I start to think about utilities, liability insurance, having a restrooms and whose gonna clean it💩😵‍💫😳.

[@cayleyelaine]

@@remembermealways4033 right lol

[@rogerisold]

do you keep track of what you paid for a particular item, so when you list it, you know your bottom $ price to keep it profitable. Also, if you buy say 20 items in a sourcing event, how do you know if that day was profitable? do you check the sales for that event, or is that a waste of time?

[@cayleyelaine]

We put our cogs for each item in our custom sku within each listings. It's probably different for everyone but for me, I find a sourcing day to be profitable when I'm able to bring back significantly more in value that day than I spent in expenses.

[@nikkismart878]

Where did you purchase the racks for the shoes please . I didn’t see it in your link or what are they called ? I’ve been looking for some Sturdy shoe racks

[@cayleyelaine]

Hello! There are a couple of different brands we have. I can't remember whya they are. We got them off Amazon. However, I wouldn't say they are sturdy but they do the trick!

[@genabeanable]

i love Nicki

[@darlinecook1814]

How do you know and keep track of what sku to use next ?

[@cayleyelaine]

Hi! We use the ebay sku field to keep track.

[@Oldsoles2]

Is there a sorting system for items that need washing ect?

[@cayleyelaine]

We pull them as soon as we bring them into the office. We keep a spreadsheet while we are out sourcing of the ones that need washed.

[@markfarr4889]

Looks great!! Similar size to mine. How do you handle filling back up the boxes? Do you re-use the numbers for new items?

[@cayleyelaine]

Yes. That's correct!

[@markfarr4889]

@@cayleyelaine I kind of like that method better than mine. I use the chris box method so have to constantly be consolidating , never using the same number again. Super fast to pull order in morning- can do 40-50 in like 15 min. But the consolidating takes a bit when your talking 100s of boxes

[@cayleyelaine]

@@markfarr4889 right. I've considered that method!

[@ClaudiaAnchondo1]

Hi! What camera do you use? Or do you use your phone? Sorry if you already answered this question, Thank you

[@cayleyelaine]

Just my phone! Samsung Note.

[@traciparsons8945]

Please explain the numbers. How do you re-use them?

[@cayleyelaine]

When we pull items to ship, we write down the #s we pulled because they are now open numbers. When we list new items we use those #s and put the new items in the empty spaces.

[@susanvelez6534]

What does she mean by draft I’m so excited to have found your channel

[@cayleyelaine]

A draft is the listing before its active for sale.

[@susanvelez6534]

@@cayleyelaine oh lord does Posh have that if so I have never known or used it

[@susanvelez6534]

@@cayleyelaine I’m a posh Ambassador 2 and had no idea about drafts? That’s what happens when you just start doing something and not look into everything I feel like such a dummy. Thank you for being so kind. Your video’s are very through ❤️🥺

[@cayleyelaine]

@@susanvelez6534 they do.

[@SusanNexus]

Why do you marl the unlisted inventory bins with the date?

[@cayleyelaine]

Hey! Good question. We have a system for keeping track of our sourced items. These helps us to more easily put in drafts and only lookup items once. I talk about it more in this video: kzbin.info/www/bejne/kIqQq4yMq5VjmLc

[@Launena100]

👍🏼👍🏼👍🏼

[@tracywieczorek3012]

Ok. I am a little dumb so I have a question. Why not just put away items after they are drafted and photographed? It seems like an extra step to have the second bin set up after they are photographed. I am sure there is a reason because you are super smart but I can’t wrap my brain around it! Thank you so much for the tour and the continued inspiration! These type of videos are my favorite because they give great ideas for processes!

[@cayleyelaine]

That's a good question! It's mostly because the scheduling process and drafting process are not always done on the same day.

[@tracywieczorek3012]

@@cayleyelaine ok now I get it. I think what you are saying is that they are ready to be scheduled for automatic listing but that process still needs to be done right? They need a schedule date in other words and the dates you have on that paper is the day they are supposed to go live? Thank you for your help!❤️

[@cayleyelaine]

@Tracy Wieczorek close! We do the listing and then they sit in the drafted section until they get scheduled. Then we move them into our scheduled section. On the day they go live we put them away. We theoretically could put them away when we schedule them but just aren't in the habit of it.

[@tracywieczorek3012]

@@cayleyelaine thank you! This is what happens when you fall down a flight of stairs at a patients house lol! You have to have things explained in great detail lol! Your kindness is truly appreciated and I wish you all nothing but the best in the new year! Hopefully $8,000 a week will become a regular thing! I am working on processes this year to improve speed in my business so I really appreciate your help. I am trying to cut as many steps as possible so that it is simplified for even my brain damaged self lol! Take care!

[@cayleyelaine]

@@tracywieczorek3012 oh no! I hope you're okay and recovering quickly!

[@mandihoening2825]

How many square feet is your Office?

[@cayleyelaine]

2k

[@cindymullins3918]

When selling items and it leaves a empty space in the box, how do you keep up with the older boxes inventory getting low. Do you ever add inventory to the old boxes as they empty? Do you ever reuse numbers after a item sells?

[@cayleyelaine]

Yes, every morning we write down skus for the items that have sold. We reuse those numbers and fill the holes with our new listings.

[@cindymullins3918]

@@cayleyelaine Thanks for answering so quickly. I love you videos, I have learned so many brands thanks to you and your team! Love you guys

[@NamirRivera]

Which shelves are those? :)

[@cayleyelaine]

The link to the exact ones are in the description of all of my videos. Just click into the supplies sheet.

[@NamirRivera]

@@cayleyelaine Thank you!

[@dustyoldhat]

Where's the bathroom???

[@cayleyelaine]

Good question!