New Inventory System + How to Print SKU's on Rollo Printer

All about our all new inventory system. Some people call it the file system or the magazine system or the Daily Refinement method. 😊 Also I show you how to print inventory labels on my rollo printer.
▼▼▼ Rollo Label Printer ▼▼▼
amzn.to/3WwJl8f
▼▼▼ Rollo Labels 2x1 (For Skus)▼▼▼
amzn.to/3QrHkKf
We get the shelves at menards:
www.menards.com/main/storage-...
New boxes we are using from Uline:
www.uline.com/Product/Detail/...
Old Inventory System Video
• My Reseller Inventory ...
Video I learned from (Mac Users):
• How to Create Sequenti...
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✖✖✖✖ All my links are on my Linktree ✖✖✖✖
linktr.ee/cayleyelaine
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✖✖✖✖ Questions or Business Inquiries? ✖✖✖✖
Reach out to: [e-mail]
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✖✖✖✖ Supplies I Use ✖✖✖✖
docs.google.com/document/d/12...
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#ebayseller #poshmarkseller #clothingreseller #resellercommunity #cayleyelaine #ebaytips #poshmarktips #inventorysystem #rolloprinter

[@alb5994]

The daily refinement way!

[@Originalresellergirl]

We have done this for many years, however I use zip top style plastic bags and re-use my inventory numbers. When something sells we take it out of the bag, double check it and wrap in tissue paper. It is more cost effective for us and uses less plastic. At the end of the day we just put the days listings back into inventory.

[@LuLu-xs4sh]

This is originally the Daily Refinement system, which works great for clothes; Im still trying to work out an equally efficient but un-boxed method for shoes, hard household/decor objects, and accessories like pocketbooks and jewelry.

[@angelbabe1977]

We do this for our clothes, but for our shoes we have a huge shoe rack where everything is located in its own area and we can just look and grab the item. Hard goods we label the boxes with letters and just put what fits into the box. And of course label the sku with the letter. We just moved to that within the last few weeks. Prior everything was broke down into categories, which was great, but took up more space.

[@LuLu-xs4sh]

@@angelbabe1977 Thank you. I'm so encouraged to read your comment! I have the shoe racks, and I think I'm going to do the hard goods as you say (I'm also going to put them all in plastic baggies with the SKU, so they don't damage each other & so I can find them). When it comes to really bulky coats and jackets, I think I may try to sneak some rolling garment racks in, and just cover them with transparent Sam's Club clear garbage bags, then put the SKU stickers on the bag shoulders. SO: what I guess is that I'm going to have to orchestrate several different types of inventory storage systems, because I don't want to give up on selling a little bit of everything : )

[@teh_longinator]

Lets not pretend Chris invented the sequential sku inventory. He might have popularized it with youtubers with his group, but businesses have been using sku inventory systems for a very, very long time.

[@LuLu-xs4sh]

@@teh_longinator I'm not "pretending" anything; he's the first KZbin reseller I saw promoting this system - a couple of years ago - hence my reference to him, in this context, amongst a bunch of people who share an interest in best reselling practices.

[@retrobydestiny1030]

Have you seen Dealingwithdaltons clothes pin method for shoes?

[@dustyoldhat]

Thanks for the tour of your inventory system Cayley. That's some out-of-the-box thinking right there. No... wait, it's in-the-box thinking. Wait...

[@angelakmoses]

This tutorial on printing numbers WAS FANTASTIC!!! 😂😂 of course, I just ordered 1001-2000 stickers but I’ve saved this video for later which I will definitely be using. Thank you so so so much!!!

[@angelaroeder6198]

I use the Daily Refinement system also. So much time saved!!!

[@michelemoline5984]

As a Professional Organizer, I love this system.

[@cayleyelaine]

Wow! I'd love to know what your day looks like!

[@michelemoline5984]

@@cayleyelaine My day really varies depending on who I’m working with and what is needed. I work with seniors downsizing or moving to assisted living, families that need help clearing their loved one’s home and running an estate sale, businesses that want to help increase their productivity and sadly, also with hoarding situations

[@cayleyelaine]

@@michelemoline5984 that's awesome!

[@theinspiredstyle6377]

I love this system, I’ve been using it for a few years now with plastic totes. I love condensing!! It is so satisfying to see how much sells. I do this method for shoes as well. Another pro is I can very easily see where my oldest inventory is.

[@FurryPoodle]

I use a similar method but I have about 150 clear medium to large size totes (about 25-30 items per tote). I use new numbers each time but I don't condense the totes, just when one gets low I will add to it but that means the numbers in that tote are not in order, therefore I have to label each tote with a letter to know which tote the item is in. I have approx 4400 items in inventory right now. It's fast but a nightmare if you forget to record which tote it went in - has happened to me a few times. Even though I have more items in each tote, since the tote is clear and the items are in clear bags, it is pretty quick to find the item. When I pull items, I will take note if that tote has room and write down the tote letter and then use that tote to add new items.

[@susanvelez6534]

Your so sweet thank you for sending me this video 🙏🏼🙋🏻‍♀️I’m so happy to see young woman being so successful in business. This was amazing I’m going to figure out how to get free boxes and start it I did it with ikea bags gave them a letter and files items already in clear bags and in usps bag with letter and number. But the bags are flimsy and flop from side to side lol

[@lisadurre8258]

Love the rolo information. Thanks for all your hard work! 💙

[@tonyabonifay1270]

So interesting! Thanks for sharing about this new system. I like it.

[@sburk49]

So sorry i didnt watch the whole video but this Avery Label site was CLUTCH! Thank you ma'am! I hope you get thousands in sales daily!

[@bryanronning]

glad to see you switched! it was a game changer for me. Great video!

[@jameshelms5510]

Thank you for more excellent information. You made it look easy.

[@cottagekeeper]

Looks great 👍🏻

[@michellecd4722]

I started this way w plastic bins but liked having the clothes on racks better. Still have items in bins for hard goods and handbags. Plus, I thin out to local consignment stores after 1-2 years of still, literally hanging around. No longer actively sourcing since last year, just clearing out now 😊

[@steverahn4951]

Thank you for your knowledge and experience?

[@carollynn5441]

I recently changed to a similar system. No longer reusing SKUs but keeping the box number then Condensing box #s and using new boxes for new listings. I think this will work better for my little store. Eventually will switch to rows instead of box #s once I get more racks. I took advantage of the slow season and sold a ton of stale inventory to Platos which made switching easier.

[@beatrizesparza3738]

yes i love this system before i took longer to find stuff. n tubs take so much space. i did it one day n never regrated it i do put shoes separately in banker boxes but time in finding items is so much easier.

[@janeenharrison1953]

AWESOME! Thank you Cayley!! I dread learning anything having to do with printers and computers but your instructions and the Avery youtube guide really helped, print PERFECT on the first try, THANKYOU! Starting a new SKU system for the New Year 20234, yah!!!🤩

[@cayleyelaine]

Yay!

[@ourcultureourway86]

Your workspace is very clean and organized. It seems to flow pretty well..can you make a video of the entire work space? I seen that you have shoe racks and desk and a ring light in the background. A full workspace video would be amazing.

[@cayleyelaine]

I definitely need to make a new one because some things have changed but here's a tour of the same space. For the most part, its layed out the same. kzbin.info/www/bejne/rWi8XmR6bbyel7c

[@ourcultureourway86]

@@cayleyelaine thanks alot

[@TheRobq7]

Good stuff!!!!

[@terrieholloway9066]

THANK YOU SO MUCH!!!

[@happygirlgooch1589]

Great information i'm changing my storage I'm tired of hunting for items

[@angelbabe1977]

This is what we jist switched to for our clothing items. We have everything unlabled in Lettered boxes for hard goods. Since its easy to look at a hard good and grab it, we opted not to number them.

[@ilmhbpd]

Omg you’re glowing and your hair is majestic ❤….I was very torn on whether or not to repeat numbers when I put my items in a system, but I decided to repeat numbers, the condensing scared me and I don’t want to mess it up bc I know my dyslexia will get it backwards unless I have someone to walk me through it 😂. Also, I just don’t have a huge space with inventory yet so I figured repeating numbers might help my limited space, but I am definitely open to different opinions and suggestions on it. I find it easy to find orders when i sell something…but I do wonder if it would be even faster if I didn’t repeat numbers, I’m just trying to wrap my head around why it may be faster.

[@cayleyelaine]

Thank you so much! Just my thoughts so far compared to my old system: Condensing does take a lot of time but is oddly satisfying. You save a ton of time in these places: You no longer have to write down or keep track of skus when items sell because you no longer have to replace them. You don't have to spend time putting items away when you're done listing them (this one was huge for us) Anytime you can't just go to an open box and pluck the item out immediately you are spending more time. Any form of digging will take significantly longer. Some pros I didn't mention is that it's almost impossible to misplace an item with this system because if you forgot to put a sku into the listing all you would need to do is check when the item was listed and go to an item that was listed around the same time and it would be there. Hope that helps! Ultimately if it's not for you, it's not for you. It took me years to want to try this but I'm glad I did.

[@ChalomTeam]

It might…. Kinda work, Cayley.

[@skygods89ify]

I feel like the condensing takes about the same time as me replacing items in my inventory imo

[@slvrcross]

Great work! Is this still the method your team uses for indexing and labeling? Thanks for the wealth of information.

[@cayleyelaine]

Yes, it's still the same.

[@npbsstuff]

I need to do this, but a lot to do alone & procrastinating....

[@cayleyelaine]

You got this!! 💕

[@Jessvintagesoul]

Thank you for your info and videos ! Love ! Where on your eBay and Poshmark listing do you put your sku number ?

[@cayleyelaine]

There's a spot for custom label in the drafts.

[@jasonwismer9920]

Thanks for all of your great content! Do you find that 10x13 poly mailers handle all of your types of clothing? Also, is your unit temperature controlled? I'm expanding into using my non temp controlled shed, but worry about mold if kept in plastic bags.

[@cayleyelaine]

Yes, we are in an office space with a/c and heat. The 10×13 fits everything that goes into the boxes. We do have larger items that cannot fit.

[@jasonwismer9920]

@@cayleyelaine appreciate the feedback!

[@thriftypinklady]

I would just continue to have the brown boxes labeled, but keep a spreadsheet to record which box the item is in. That way you can still fill the blank spaces in the boxes w new items. You can I'm assuming you already keep a spreadsheet log of your items? If you start your listings in List Perfectly, you can easily see which date you originally listed the item by looking at the date the listing was created/updated. If you track the date the item was listed in the spreadsheet, you can look at LP to see when you listed it, go to those dates in the spreadsheet, then easily find which box the item is assigned to.

[@cayleyelaine]

I record it in my ebay sku. Not a spreadsheet. That way when something sells the sku is attached to the item.

[@karinatorres7902]

I was waiting for this video to no longer buy the stickers!!! Especially than every day I upload 15 articles

[@Lucky_number_7]

I've definitely considered changing my system. I have a small closet of under 300 items so I don't generally have trouble finding things, but as it grows that might change. Right now I have the number in sequential order followed by the COG and a letter bin. Ex. 201-3-A. I did the COG initially because I would paste the SKU at the bottom of my Mercari listings (where I started out) and see how much I paid when I would receive offers. I do feel like it's extra work the way I do it now. But I also don't put my items in bags which I've gone back and forth about as well. Still on the fence with everything. Any thoughts?

[@dustyoldhat]

Maybe using your actual COG for each item is easier when you have very few items, but consider this. Calculate your average COG and just use that for every sale equally. Sometimes you might come out under your ideal margin, but most of the time you wont and you'll save yourself a ton of time calculating/worrying about that. Just my 2 cents. I calculate mine every month taking a random sampling of receipts from different thrifts, sale days, bins hauls, and just figure out what the average COG is one time (it's almost always within a dollar from month to month anyway - the more I've done it the more I've proven to myself it's worth doing, if that makes sense)

[@dustyoldhat]

p.s. there are times when i will mentally "override" this to ensure a margin, but they are rare outliers, things that i defnitely remember paying up for for example - but if i paid up enough to remember that i need to pad the profit margin then it would only be something i expect to make a larger profit on. in other words, make your money on the buy. but if i had to reference if i paid a dollar at the bins versus six dollars at the retail thrift every time i considered an offer or priced an item, i'd lose my mind. i will, however, remember picking up something at $15 because i think i can sell it for $50, etc. but also, all the bins finds at $1 that sell for $30+ erase any loss of my minimum profit margin per sale i might incur by taking a $20 offer on something I paid $7 for at a thrift, which would cut into my theoretical $15 minimum profit margin per sale. (hope this makes any sense at all, i haven't had dinner yet)

[@cayleyelaine]

I think you should do whatever works for you. If you feel like it isn't working then try something different. I personally put the individual cogs in my sku as well but it's not at all tied in with the location of the item. I like the plastic bags because it keeps everything compact and it's easy to pop into a polymailer when it's time to ship without having to refold or lint roll again.

[@hm2522]

I’ve watched 2x and maybe I keeping missing, but on average how many clothing items do these boxes hold? Curious of round about number for total items on this shelf.

[@cayleyelaine]

We can usually fit around 10 items on average. More if they are smaller items, less if they are larger.

[@shannonstuart9702]

Hi Cayley, about how many items fit in each box? Thanks

[@cayleyelaine]

Roughly 10 on average

[@shannonstuart9702]

@@cayleyelaine thanks so much for answering and for all your videos!

[@jessicawynn9190]

Do you think it takes up more room? I feel like its not space efficient for my storage area

[@cayleyelaine]

It takes up slightly more space but I was surprised that it didn't take up as much as I thought it would.

[@WholeFoodSpark]

It takes WAYYY less space than plastic bins. You can fit many more items in 30” boxes. I can fit about 250 per shelf.

[@lozzieburger]

I'm still trying to figure out how this system would work for books. Yes, I know there are a couple of booksellers on KZbin who show their inventory systems, but they are NOT sequential, so you are constantly filling gaps on shelves and can potentially lose items if you forget to record the shelf number after you put it away. Then you risk having to cancel an order. Totes and boxes are also too heavy and books are all different sizes. I currently sort in tubs by category, but this won't work when I have a larger inventory. I would prefer to have oldest stock at the start and newest at the end. Any thoughts Cayley?

[@cayleyelaine]

Hmmm...I think the only way that would work for this system is if there were a way for you to attached a sku # to the book. Because the number would have to move with the item. Could you make a bookmark like thing that sticks out of the book with the # written at the top?

[@lozzieburger]

@@cayleyelaine Thanks so much for replying! Yes, I already give every book a SKU... I use little post-it notes, a different colour for each month, and they stick out of the book. I don't reuse numbers, they are sequential. I only have a small inventory but trying to be prepared for growth! There is still a problem with all the different sizes, but thinking of having small books on top shelves (in Sku order) and larger books on lower shelves (in Sku order). So I could slide them along as books are sold. A lot of people lie books down but this isn't good for them and also requires a lot of lifting to get things out from the bottom.

[@cayleyelaine]

@@lozzieburger that's a good idea!

[@knitunravel]

Just FYI, they must have changed something on the Avery website since this video was made, because I cannot add sequential numbers by following this template for some reason. It only shows one number, no idea why.

[@cayleyelaine]

Hi! They updated the site and it caused a little glitch but you can still get it to work. The work around is that you have to play around with it and be able to hit "edit/apply to all" before adding the sequential numbers. Hope they get it fixed soon!

[@knitunravel]

I'll keep trying, thank you! @@cayleyelaine

[@LauraMartinez-tg7ux]

Hi, Im trying to print my Sku labels but for some reason, they’re coming out sideways Do you know how to fix that?

[@cayleyelaine]

Do they look upright in your template? You will either have to rotate it in your template or edit the settings on the printer preferences. Unfortunately I've never done this.

[@LauraMartinez-tg7ux]

@@cayleyelaine yeah, everything looks good on my screen, But when I print them they come out wrong, I tried rotating them and its worse lol Thank you for answering, Ill try changing the size

[@cayleyelaine]

@@LauraMartinez-tg7ux it definitely sounds like there are some settings wrong in your computer.

[@LauraMartinez-tg7ux]

@@cayleyelaine I think so Ill keep trying, I was using Canva before but I think it too much work

[@olvinlopez1079]

sorry can you make a video explaining in detail how to list the numbers in the lavel please excuse me

[@cayleyelaine]

I'm sorry but I'm not sure what you're asking? At the end of the video I show how to print the numbers on the label.

[@olvinlopez1079]

Thanks you

[@AndySoMeta]

Chris didn’t invent first in first out dude. Tell me none of y’all didn’t work in a warehouse without telling me 🤣🤣

[@AndySoMeta]

The comments are funny, anyways. Thanks for the video! 🤙🏾🤙🏾

[@cekz5199]

Sigh avery broke this with their new update. Now it only shows the first number in the sequence and is utterly useless. Guess we need to find a new service to do this.. haven't found one yet. Update it looks like they locked it, I see little locked signal on the 2nd (blank page) where number should be, probably see too many people getting free value off it.

[@cayleyelaine]

I haven't noticed this yet! I will have to investigate this. 🥲

[@cayleyelaine]

So I actually got this figured out. It is buggy but you can still use it. The key is to be able to switch the navigator to edit all before add the numbers.

[@cekz5199]

@@cayleyelaine Nice ill try that out thanks!