How to Organize a Speech or Presentation

Let's take an in-depth look at how to organize a presentation or speech including the introduction, body, and conclusion. FREE 7 Instant Tips for Confident & Composed Public Speaking
www.alexanderlyon.com/
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Choices about how to structure a presentation or speech really matter. The right organization helps you stay on track and helps your audience follow your thinking.
Introduction
Here is an outline of the introduction section, which should be about 10% of the presentation.
- Attention grabber
- Audience relevance statement
- Speaker's credibility statement
- Thesis or "bottom line"
- Preview of main points to come
Body
The body of the presentation should do the following and makes up about 85% of your time.
- Organize your points in some logical fashion for your specific topic
- Aim for about 3 main points to keep it clear
- Signpost your main points by saying 1st, 2nd, 3rd (or some clear way to make each point stand out)
- Use transition statements to signal that you're changing gears from one point to the next
Conclusion
Your conclusion should only take about 5% (maybe 10%) of your time and do the following very concisely.
- Signal that you are ending, "In conclusion . . ."
- Reinforce your thesis or main idea. Optionally, you may also want to recap your points if that helps but keep the summary tight.
- Call to action. If you are going to ask your listeners to do something (especially in a persuasive presentation), this is the spot to do it.
- Clincher. End on a high note with a quick story, appropriate quotation, etc.
Presentation structure is a key element to help both you and your listeners.
See these other videos about organizing a presentation and improvement your skills:
How to Open and Close a Presentation: • How to Open and Close ...
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Get to know Alex (video): • Get to know Alex, the ...
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[@robertsherman6296]

I used this template to organize a 30-minute presentation that I gave on Massage for Fall Prevention for the Elderly at an assisted living facility. It went stunningly well. I got several regular clients as a result. Thanks for sharing this practical knowledge; it works!

[@alexanderlyon]

Thank you for letting me know, Robert. I'm glad it went well! If you haven't yet see my video on Monroe's Motivated Sequence, that's a similar video about persuasive message design.

[@sheilabelem7489]

This is gold. The most helpful video I've watched on this topic.

[@richarddebono7092]

My tip: Watch Alex Lyon's videos 3 times a day for 3 days & copy out his excellent notes from the description box. Clear & informative without all the annoying chest beating & self promotion. Thank you Alex.

[@claragriffin4970]

Very concise, polished, yet natural-sounding presentation here Alexander. I just joined toastmasters and am looking for all the tips I can gather, thanks so much for the time and experience that you utilized for this video. Will be using your suggestions in every one of my subsequent Toastmasters speeches.

[@natalyabobchynska433]

I got some very good ideas for my presentation. Thank you, Alex!

[@snipskanase]

It helps me a lot to organize my presentation's task since I am new at this. Thank you for the content

[@noorfaraz1843]

Thank you so much Mr Lyon .. you helped me a lot

[@CarlKwan]

Couldn't agree more! Nice one, Alex.

[@alexanderlyon]

Thanks, Carl. I appreciate the encouragement. I wanted to do this one for a while.

[@larkm.dalinrobart3316]

I've been all over KZbin looking for practical videos on how to prepare and give presentations. (I'm giving 2 in the very near future.) Yours have been the most helpful by far. I have a roadmap now and am actually feeling excited about giving my presentations! Thank you!!

[@alexanderlyon]

Lark M. Dalin Robart Great to hear that. I’m glad the videos are helpful. Good luck on your presentations coming up.

[@mcalislr]

Great information. I would love to see a sample presentation, broken down by the parts.

[@alexanderlyon]

Hi, Lisa. I did a few breakdowns. Here's one of an Arnold Schwarzenegger graduation speech. kzbin.info/www/bejne/qHPSkGydrNB1pbs. I also did a breakdown on Mark Zuckerberg: kzbin.info/www/bejne/jqLSoYijfs-Baqs and Matthew McConaughey: kzbin.info/www/bejne/fpfak5SobsyCgpo

[@shardanorman]

Truly appreciate your teaching, you've made this durable. Have to present a talk next month, a bit nervous now.

[@alexanderlyon]

Let us know how it goes.

[@albertclarenceporras3636]

Thank you so much for all this information.

[@ojomayowamicheal2015]

Thank you so much. I found this very informative!

[@alexanderlyon]

I'm happy it was helpful for you. Thank you for the encouragement. :-)

[@gigisolegigi7891]

I love hotel he is an excellent teacher in all areas..I suggested Mr Alex to more friends of mine and more top managers with out charismatic feeling .tks Mr Alex

[@audreywilson1577]

Thanks for the clear tips.

[@melvinalbarracin3438]

Thank you so much sir for your brilliant ideas

[@sunvaj6754]

This is a great information! Thank you so much.

[@MarisGardenandKitchen]

Thank you so much! This is really helpful

[@taylornicolecookcpt5638]

Love how helpful this was to prepare me for my interview!

[@alexanderlyon]

I hope it goes well, Taylor.

[@jermaineedwards7157]

Great stuff Alex. Really enjoying the content

[@alexanderlyon]

Thank you, Jermaine. I appreciate it. It's an older video but the ideas are still the same.

[@idacampbell206]

This is god information for me! It is very organized and to the point! I need this especially since I don't want to pay for training!

[@samashti1]

Precise and very helpful!

[@alexanderlyon]

Thank you, Swarna. I'm happy to help.

[@ThrivingAfterThirty]

I would love to see a video of you doing a speech. :)

[@thebadrobot]

Great content! Thanks.

[@deairrafox]

Amazing!! Thank you!!

[@paradoxinmotion]

very helpful thank you xx

[@Ermi-vx2vc]

It is very helpful 10Q!

[@balbalbalbal6083]

Love your content 💕💕

[@alexanderlyon]

FREE 7 Instant Tips for Confident & Composed Public Speaking www.alexanderlyon.com/free-resources

[@jazielaugustine8139]

i know im randomly asking but does anybody know of a tool to log back into an instagram account?? I somehow lost the account password. I appreciate any help you can offer me

[@newje6477]

It was very helpful thank you 😊

[@alexanderlyon]

Awesome, New Smart. Thanks for the encouragement.

[@rahulganesha8908]

❤ well presented video on how to present.

[@impetusinfinite4009]

Buddy that was awesome. Thank You.

[@alexanderlyon]

Glad you enjoyed it, Impetus Infinite.

[@dande19]

Well done and helpful!

[@alexanderlyon]

Thank you, Daniel. I appreciate the kind words.

[@hanahnguyen7535]

Thank you for your valuable video 🔆🌷❤️🙏🏽🙏🏽

[@alexanderlyon]

You are so welcome, Hanah.

[@tatianasouza2361]

I really appreciate this video. god bless you.

[@alexanderlyon]

Glad it was helpful! God bless you too, Tatiana.

[@chosenbyGOD6]

This is so good!!!

[@alexanderlyon]

I appreciate your support.

[@mendozaadelweza4710]

This helps a lot❤️💯, thank you👋🥰

[@alexanderlyon]

You’re welcome 😊

[@donnapierce9164]

Good stuff!!!

[@alexanderlyon]

What are your tips for organizing a presentation?

[@Firuzeh]

Communication Coach Alex Lyon 1: listen to Alex Lyon and practice what he says. 2: Accept and get over your anxiety of looking anxious.😿

[@mm_ww_2]

speak calmly, and use well the silence for emphasys

[@veracyrne8758]

I loved this video, personally it helped me so much in school work, although one thing you can improve in your videos is giving some examples. Personally I'm a visual learner and it would have improved the experience of the video. 👍

[@alexanderlyon]

Thanks for the tips!

[@richarddebono7092]

I got multiple screenshots of diagrams he used to help explain the process. You can also read over the process below the video. Alex spoke about it, using diagrams AND wrote it all out for us. Maybe he should do your presentation for you. What is he thinking; giving up his time to publish free content for everyone & not even doing your work for you?

[@supermichaelssecondchannel4342]

My best tip before I go to bed is always do your presentation in front of a mirror the day before at least. I’m sure I’m not the only one who suggest this but it was something that stuck with me from school and it’s nice to see what you look and sound like before your presentation.

[@galaxyleo1038]

excellent

[@Marwa-826]

Hi Mr. Alex I really enjoy your videos. I have 2 questions; 1. In case of a PHD seminar, can the 3 main ideas of the body just be"Introduction, results, conclusions" or has to be more presice? 2. It is very formal in PHD to introduce my self and my supervisors in the beginning. Shall I follow this tradition?

[@alexanderlyon]

I'm not sure how to give you advice on this. If you're working a a faculty member in a Ph.D. program, I would ask the professor about it.

[@aimhigh7312]

@@alexanderlyon I also had the same question in my mind.. as i am also pursuing my Ph.D and i have to give my PTC presentation very soon.. i asked to my supervisor that, is it fine to have the attention grabber sequence first before i introduce myself.. he said, you are the presenter.. so if you can pull off in confident manner i dont have any problem its your day..

[@fernandomarquez365]

You will follow that .... add more information because you are going to explain more about your results and that is gonna be the important part. I am a PhD TEACHER

[@dyshaunmckissick1028]

You got to make a full video of persuasion presentation.

[@alexanderlyon]

I have another one on Monroe's Motivated Sequence that adds more to this one. Feel free to look at that one.

[@fatalick]

Hi, Alex! My body is about 30 minutes. Is it better to make three 10-minute parts or six 5-minute parts? Increase time of each part or increase number of parts?

[@alexanderlyon]

I think it's really hard to answer that abstractly. But, my advice would be to pick the arrangement of main points that is the most memorable and most natural for the content.

[@aimhigh7312]

superb....

[@alexanderlyon]

Thanks a lot, Aim High. I appreciate it.

[@jegeonramos3764]

Oh dear I'm learning from you

[@30mham]

Great information. Can you please share the speech organization template shown in the video, in pdf or picture form

[@alexanderlyon]

I have that template available but it is only through on of my online classes.

[@sahilhashemi3331]

Hi! I didn't know the answer this question. What are the suggested ways to grab the audience’s attention? can you answer me?

[@alexanderlyon]

Sure. I can answer you. I have a bunch of videos on that. If you look up "how to open and close a presentation" you'll see my main video on that.

[@ThrivingAfterThirty]

Do you have any of these blank templates available to the public or is it only available in your course?

[@alexanderlyon]

Just in the course. Sorry.

[@raisingamazingkids]

Hey I really love your video it's so helpful. And I thought you would want to know that the ad running on your video is a scam

[@alexanderlyon]

Oh. Thanks for letting me know. Unfortunately, channels don't have any way to control what ads are shown on their videos. From what I understand, the ads are targeted to the individual watching, not the channel or video. So, other people watching this same video would not necessarily see whatever ad you saw. But you might see the ad on other videos. At least, that's the way I understand it works. It's all a bit of a mystery, honestly.

[@ayishanaseema669]

You are so real

[@alexanderlyon]

Thank you. I appreciate that.

[@christophewakim3587]

Hello Coach Alex in the Thesis in the French système it is sometimes a question and the you respond to your question in the body with details then you sum up in one phrase in the conclusion. It can be like this?

[@alexanderlyon]

Yes, that’s the same idea.

[@christophewakim3587]

@@alexanderlyon thx you 😊

[@austinnguyen9107]

Would help if you gave some examples for some of the points.

[@alexanderlyon]

You're right. I can't changed it now, though. Still trying to improve on my newer videos.

[@ThrivingAfterThirty]

Is the call to action only for persuasive speeches?

[@alexanderlyon]

We usually call it simply "next steps" for more informative messages. Bu, some people call it a call to action regardless of the type of speech.

[@geetanjalikumari3588]

Impressive 👍

[@alexanderlyon]

Thanks 👍

[@geetanjalikumari3588]

@@alexanderlyon I am trying to learn English language but it's not easy for me I hope i will learn soon with help of these video

[@sungodnika4613]

10:35

[@user-ch4df8tf3x]

🎯 Key Takeaways for quick navigation: 00:00 🎙️ Introduction to Presentation Organization - Introduction sets the stage for a well-organized presentation. - Key elements of the introduction include grabbing attention, stating relevance, establishing credibility, presenting a thesis statement, and providing a brief preview statement. - Tips for a concise and effective introduction, including avoiding distractions and unnecessary chatter. 03:23 🕰️ Introduction Dos and Don'ts - Emphasis on the importance of starting the presentation with an attention-grabber. - Avoiding distractions and unnecessary re-introductions during the opening. - Keeping the introduction time to about 10% of the total presentation time. 04:21 📊 Body of the Presentation: Main Points and Organization - The body of the presentation comprises about 85% of the total time. - Clear main points are crucial for audience comprehension. - Tips on organizing main points logically, using different organizational patterns. 08:09 🗃️ Organizational Patterns for Main Points - Overview of various organizational patterns, such as persuasive (problem, solution, benefit), chronological, spatial, and topical. - Importance of adapting the organization to fit the specific topic of the presentation. - Examples of logical organization for topics like camping or different styles of martial arts. 09:35 📑 Supporting Details in the Body - Supporting details, including examples, data, statistics, and stories, form the bulk of the presentation. - The significance of providing information-rich content in the body. - The need for clear transition statements between main points in the body. 10:02 🔄 Transitioning to the Conclusion - Transitioning smoothly from the body to the conclusion. - The conclusion comprises the last 5-10% of the presentation. - Signaling the end, reinforcing the central idea, and delivering a clear call to action in the conclusion. 11:29 🏁 Components of the Conclusion - Clear signaling of the conclusion for audience awareness. - Reinforcing the central idea and, if applicable, briefly recapping main points. - Incorporating a call to action for persuasive presentations. 12:53 🔄 Clincher and Ending the Presentation - The clincher serves as the closing element, echoing the attention-grabber from the introduction. - The importance of providing a satisfying full-circle experience for the audience. - Practical advice on the final moments of a presentation, including closing one's mouth, expressing gratitude, and walking off. Made with HARPA AI

[@doubleyukey]

That greenscreen tho

[@alqacer]

You got a PhD? What is your are of research, my dude?

[@alexanderlyon]

Laser Physics. Just kidding. PhD is in Communication.

[@alqacer]

@@alexanderlyon Glad to see a PhD helping the KZbin community. Cheers!

[@gregliu4959]

from Monash university 扣1

[@scavangers]

Beelingua anj

[@ongoingacademicmedicallear6202]

Your presentation is so helpful ☺ ,may I have your email please? I would like to improve my communication skills to talk fluently in English ??