Create a Pivot Table from Multiple Sheets in Excel | Comprehensive Tutorial!

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Master the art of creating PivotTables in Excel from multiple worksheets with our straightforward tutorial. Ideal for Excel users of all levels, this guide simplifies the process of consolidating and analyzing data from various sources using PivotTables.
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You can use a PivotTable in Microsoft Excel to combine data from multiple worksheets. In this video I'll show you 2 methods you can use depending on your situation.
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🔑 Key Tutorial Features:
▪️ Method 1 - Append Data: Learn the efficient way to combine similar data from different sheets without manual copy-pasting. This method is perfect for sheets with identical columns in varying orders.
▪️ Method 2 - Merge Data: Discover the smart approach to connect detailed data spread across tabs, such as linking product codes to names. This method simplifies data consolidation for effective PivotTable creation.
▪️ Practical Use Cases: Apply these methods to everyday business scenarios like merging sales data from multiple stores or connecting product information for comprehensive analysis.
You might need to combine data from different sheets into one table and then create a pivot table based on the one table. In this case you'll need to append the data. Don't use formulas to append the data. Specially if your column headers are in a different order, this can get quite complex. Instead you can use Get & Transform (Power Query) from the "Data" tab in Excel. With Power Query you can append the data from different sheets (even from different files and sources) and create a single Pivot Table.
Sometimes you might need to combine the data from the different sheets by using a lookup function like VLOOKUP to get more information from another table into the table that you need to create a pivot table on. Don't use VLOOKUP to add additional columns, instead use relationships from the "Data" tab. With relationships you automatically add your tables to the data model and you get to create a power pivot based on this. You don't need to write a single formula.
Your results will be dynamic too. Once you get new data, all you have to do is "refresh" your pivottable and the new data is there!
These pivot table tips are going to help you analyze your data and get better and faster insights into your data.
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00:00 How to Create a PivotTable from Multiple Worksheets
01:28 Method 1: Append Data for Pivot Table
06:44 Method 2: Merge Data for Pivot Table
10:44 Wrap Up
► Pivot Tables for Beginners: • Excel Pivot Table EXPL...
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#excel #pivottables

[@LeilaGharani]

Grab the file I used in the video from here 👉 pages.xelplus.com/pivottable-multiple-sheets

[@raheimcason1191]

I'm trying to create a work sheet that let's me take all the parts from a specific bigger part and make a parts list for multiple different parts. Any help would be greatly appreciated

[@everodchung5584]

I’m wondering if it is possible to do this with excel online 🤔

[@baphnie]

Hands-down the most vital resource for learning Excel in my journey. I wouldn't have landed my current role without you, Leila.

[@LeilaGharani]

Happy to hear that!

[@prakavids3125]

I was trying to understand this last week through other tutorials. But you made it look so simple. The simple examples you use for the explanation make your methods unique

[@LeilaGharani]

Great to hear!

[@kengifford3714]

Wow, thank you for this content. I'm creating a personal finance tool using multiple bank statement sources and this tutorial worked perfectly for me to combine and quickly analyze. AND I didn't have to troubleshoot a single function! Amazing.

[@vishisbest]

Very useful, this is what I do in Tableau, I didn't know this was possible in Excel. Excel will never be redundant. Your videos are very useful and easy to learn, thanks!

[@mikejackson8463]

There is no way I could have completed this project without your videos!! Method 2 here is exactly what I needed. Thanks so much!!

[@mattcurtis5202]

I can't say how much I love this tutorial! It was exactly what I was looking for to accomplish a current work project. Thank you so much!

[@vijayarjunwadkar]

Liked both methods and what I love most is, I get new ideas through your demos, which helps me a lot in my work! Thank you Leila for all your support! God bless!

[@LeilaGharani]

Hope it will come in handy at your work, Vijay.

[@abhisheksharma1881]

@@LeilaGharani please tell the method to add column to source data by editing the pivot table

[@stevenmurphy8657]

I use method 1 for 15 tables , ~20k rows and it worked flawlessly. Thank you for getting right to the point and educating your viewers.

[@lydkem5004]

can i use for like 30sheets of similar columns

[@Iwanpritch]

Thank you for showing method 2, really useful and super easy. I always learn a great deal from your tutorials.

[@beyobeya]

I had to watch a 35-minute video twice about Power Query a few months back and now you had it in 11 minutes. Thank you Leila :)

[@kwwong1148]

Another absolutely clear and instructive tutorial from Leila ... She made it look so simple .... masterful. 👍

[@mikegothie5226]

I echo sadiq's comment. Best video ever and exactly solved my problem. You are one of the best excel teachers I have ever met and this video is very well made. I've watched it over and over again. $ Thank you coming.

[@mattschoular8844]

Thanks Leila. I use method 1 often but method 2 also comes out of my toolbox on occasion. The nice thing about using the data model is being able to set a number format like currency, which comes into all subsequent pivot tables already set.

[@sr5726]

What I love about your videos is 1. Presentation is excellent and very easy to understand 2. Each minute is informative and there is no time wasting . It's power packed , simple and straight to point. I can understand the time and effort it takes to create a concise video. Thank you for your video and effort taken. It's so enjoyable to watch your videos.

[@LeilaGharani]

Thank you for the kind feedback!

[@paulbendall3878]

Thank you for this overview. Pivot Tables are something I've never got my head around normally because I have some else on the team who is a whiz. The video explains how to approach my problem in a simple, well explained and succinct presentation.

[@sourabhchaudhari]

If there was an option to hit the "Like" button multiple times I would have done that coz one time is not enough for this wonderful piece of art! Thanks a ton Leila!

[@user-xr1tw9cb3s]

I normally use a Power Pivot for that. Just needed to solve this issue in my company through a Power Pivot last week. Leila, your videos are awesome! Congrats on excellent MS Excel tips. I’ve been able to advance in my career with the help of your videos! 😊

[@muskanjethani4257]

Can you tell me how to use Power pivot for this?

[@Sparqcorporatetraining]

One day I hope to be as outstanding an instructor as you, Leila. As a fellow instructor, I'm blown away by the quality of your videos. Thank you once again!

[@kristinamelnichenko5775]

I could never pick a favorite, I love them all the same (too much)! You make it too easy Leila! Thank you!

[@JimFikes]

Thanks, Leila. You are batting 1000. I have never watched one of your videos that wasted any of my time. For me and my students, you are the "go-to" person for Excel training on KZbin.

[@LeilaGharani]

Thank you so much, Jim!

[@muhammadkaleem4676]

​@@LeilaGharani how r u , I want to learn Excel

[@jcarlosquebrado6716]

Got to tell you, I love your videos. Been watching them for years. You're my go-to for Excel reference. By the way, my choice of preference is method 2; primarily because I like to use databases. Thank you very much for your lessons.

[@jwanger]

completely agree!

[@abedallahomari5984]

Ms. Leila Gharani Thank you for the best tutorials ever seen in KZbin...

[@MichaelMooreboston]

As always Leila explains everything perfectly. Exactly what i was looking for.

[@tsumichama]

You make me love excel even more 😍

[@314jph]

interesting and a huge time saver. Appears Excel taking on usability of MS Access, makes sense since they both use VBA.

[@rayzor07]

Definitely found a use for Method 1 as a friend has multiple sheets of the same data but just for different vehicles. I tried it for at least 6 of those sheets, and voila....it was beautiful!! Thanks Leila...you are awesome!

[@cassioalexan]

Leila, you and this video deserve a thumbs up just by having explained the method 1, which is not commonly taught by others. Most videos I've seen so far concentrate on explain only method 2 (same column in all tables), however I just need something as you explained in the first part. Just want to thank you by this! Success!

[@sadiq7601]

My monthly data is so huge that I'm required to split it into two sheets (1st to 15th and then 16th to end of the month). I was searching since past so many days a method to create a pivot from multiple sheets and today came across your video... I usually don't comment on KZbin videos... but I couldn't hold myself from expressing my APPRECIATION and GRATITUDE towards this video. Thank you for sharing this wonderful method/trick.... God bless you! Is there a method where we can create a connection between different workbooks too?

[@Rosiechen2018]

Definitely method 2. Thank you as always for you excellent teaching! Love all your tutorial videos.

[@TechnicalMamunBengali]

You are the mother of Excel.Your tutorials are clear and clean to every one.

[@mohammedsharaf5609]

Thank you is not enough. u've helped me a lot. Truly appreciate all the support u're giving us here on youtube.

[@hmassarelli6859]

2 for relatively easy ones. When I do 1, the data tend to be enormous and takes hours.. Thank you, Leila, for showing me how to do them.

[@simon250505]

This is so bizarre, I was just looking for a video about this topic last night 😂 thank you!

[@LeilaGharani]

Glad it was helpful!

[@alexfullmer4707]

Did you mention that out load around your phone? That's why it popped up.

[@abaasanji4979]

Thanks Leila for always making us better at what we do. I think the second option is simpler to understand.

[@adrianodossantosfernandes1236]

Hi Leila, your videos are simply amazing!!! Thanks for sharing your knowledge with us!!

[@ayodejirauf7712]

Leila, you just made me smile. Thank you!!!

[@ifount]

Excellent video! Very helpful! May I ask, however, why at around 4:05, do you create a "connection" before you append the tables? What is a "Connection"?

[@rolandaugust6602]

A great tutorial, leaned a lot on method 1 (instead of c&p into one table Which I did so far). How could both scnearios be combined, when you have multiple input tabs and the need to enrich data ? The data model allows a relationship to a table, but not to a query.

[@aynino]

I suspect you will first need to apply your transformations (or enrichment) of the data into power query, then load your new tables as « table » into your workbook and use that as the basis for your data model.

[@JustinSteele-vo6pv]

I looked forever for a video that can do option 1, and it worked first time and easy to follow along!

[@ebubeokoli213]

Wow. This one was really helpful. I can now append a large dataset in Power Query and use for Pivoting without bothering Excel going slow. Thank you Leila.🥺

[@MNadeemShihabi]

Hi Lelia, Can I apply method 1 with excel 2016? I don't have the option "From Sheet"

[@SoulTrain101]

Method 3: connect all tables to each other in the data model!

[@SaddamKhan-jd2sj]

How to connect tables in Data Model if I need multiple connection between all the tables??

[@dh034]

Outstanding, used the 2nd option and it worked fantastically! What a teacher!

[@pr0vider]

Just in time for my datamodel optimization. Thanks Leila for the awesome tips.

[@1982757]

Hello, thank you for an excellent tutorial. I made up a dataset with three different worksheets but all with the same id number to serve as the primary key linking them. I followed the second method to create a relationship between the three worksheets. However, when I try to create a pivot table with info from the three worksheets, it pops up a message saying relationships need to be created. When I look at the data model, I see that the three sheets were recognised in the diagram view. What am I doing wrong?

[@octaviakf]

Did you make sure that all of them were a table like how she did in the beginning?

[@chakrabmonoj]

Hey Leila this is a great lesson. But the version I am using does not have the option you are showing under the data tab. Is there another way to merge two sheets into one query?

[@camosam03]

I’m having the same issue 😢

[@brianwhitelaw3298]

I love your videos, they're always so informative. Thank you for all you do; it's a huge help. Keep up the great work.

[@miriamhodorkovsky5629]

This is just amazing. It seems I find answers to any work obstacle I can think of. I will try to implement method # 2

[@ZayShinning]

Hi, thank you for the content. I am improving my excel skills a lot thanks to you! Quick question: I don't have the option "From sheet" on my tab and when I try to add it, it does not appear on the list. How can I add it, am I missing some step perhaps? Many thanks!

[@hammadsiddiqui4259]

I got the same issue. I somehow manage to do it but now I can't remember. Back to this amazing tutorial.

[@kel6207]

hi Leila, i really find your video very informative, and easy to follow. i tried to use the method 1, however, in my excel version, i do not have the option "Get from Sheet", i only have Get From Text/CSV, From Web, From Table/Range, Recent sources, and Existing Connection. I am using office 365, and i hope i can also use the feature From Sheet. hope you can help me with the settings. thank you.

[@LifewithEPC]

I am having the same issue. There is no "Get from Sheet" option.

[@andytickle7762]

I also had this problem. I used the get workbook option, then when selecting a workbook file I chose the same workbook and the tables were available for selection

[@spady1968]

Many thanks , I have tried method #2 in my work but when I tried to sort the column from largest to smallest it did not work is there is any reason for that ?

[@jorgemacgenity1367]

Great tips Leila. I needed that in the past and took me a long time to understand, set and get reasonable results. Your tips will help a lot. Thanks.

[@amrm.ghoneim2413]

You might be surprised knowing that I'm the only one who knows how to use power query in my organization, It really changed everything, I teach them how to use it, and all of that is because of you, Leila ❤ thank you very much, you are a very good person. BTW I'm happy that I knew both methods before watching this video.

[@LeilaGharani]

That is awesome!

[@gsahdala]

This is very useful! I tried method 2, but when I tried to make the relationship, it says that the columns to relate can't be repeated in the table. I'm trying to make a pivot table from to sheets, one has records of invoice number, and the other has records of cash receipts to that invoice number. A client can make multiple payments for just un invoice, so the invoice number will be repeated in the sheet of the cash receipts. The reason I want a pivot table is because I need to do a check balance with to see if the customer paid the invoice completely. Can you please help with that? Thanks!

[@sonalir3583]

I also have data with repeat information in rows but master data has no repeat but relationship cannot be created u less repeat info is removed..which I am unable to do..pls help

[@darrencheung9974]

i have the same problem. it says that the columns to relate can't be repeated in the table.

[@ronaldmacdonald7226]

How do we do this if our excel does not have the “Get From Sheet” option? I’m trying it on PC and Mac, do not see it on either.

[@Ali2692]

I have the same issue

[@peteroregan7786]

@@Ali2692 same here.

[@ketanmehta564]

@@peteroregan7786 @alisson Soars @Ronald Macdonal From Table Range is same as From Sheet

[@lahotipushkar]

Thank you so much Leila. This is so much useful. I always love watching your video. 🙏

[@brentomagic]

Currently working on a project with hundreds of thousands of rows for 12 worksheet,... This saved me a lot.. 🙌🙌

[@LeilaGharani]

Glad it's helpful.

[@donaldmcintosh6545]

That was great. I already use pviot tables and queries and it was educational to see better ways to combine data. Thank you

[@vivekkumar-we1er]

Indeed my excel is getting better as long as I watch your videos. Thankyou from India,🇮🇳🇮🇳

[@chernozem26]

I honestly reference your videos multiple times a week at work. Big big thank you! Ps method 1

[@clashpoet]

Thank you! I used method 1 to solve a huge problem, an over 1,000,000 rows problem. I am pulling together a month's worth of data and it gives me over 1 millions rows, which Excel can't handle in a single sheet. So I created 2 sheets (with about 700k rows on each). But I needed to combine the data to analyze and give to my customers. Method 1 saved me. Thank you!

[@robinbrightman2322]

Thank you, this is just what I was looking for. Both method 1 and method 2 will be very useful for my current project (analysing team performance from monthly worksheets).

[@bettypoula5990]

নমস্কার এই মইঈক

[@phildanley7285]

Thank you Leila! I needed help with scenario 2. You showed me my error...I created the pivot table from one table instead of from the data model. Got my slicer from the second table active now. Appreciate all of your videos!

[@drezone300]

Thanks!!!!!....You are the BOMB...You always clearly explain everything!!!

[@mgarcia2272]

Extremely helpful. Amazing tutorials I must say.

[@lulysjoy]

I just wanted to thank you for sharing your knowledge for free. You explain extremely well and make it all so easy! Thank you!!

[@LeilaGharani]

Glad it was helpful!

[@brierleya]

Awesome as always, learning so much from these! TYVM

[@eminkaganoztemel9862]

The method one saved my life ! when i saw this comments like this, i thought that they were exaggerating. HOWEVER, honestly, with all my hearth, it saved my hours when i was dealing with huge amount of data ! Best regards.

[@tofe5974]

HOLY MOLY!! I did it!! I had data with over a million rows; I separated them into tabs. This was a HUUUUUGE help! Thank you!

[@LeilaGharani]

Fantastic! Great Job!

[@jamespaz4333]

My heart has just been pivoted. Thank you 🥰

[@AP-eb8hd]

Thanks & great post as usual. I like the merge feature of power query better than using the data model for 2nd scenario. There are certain advantages like using 'distinct' count in pivots made from data model, but it has to be always a 1-1 mapping.

[@nashidmadathilkandypara9160]

Amazing... I'm looking for this. Thank you liela.

[@romualddeston3007]

Thank you Leila , I am working everyday on excel ( Global CPO ) , and data management is so key ! Thank you so much for your clear tips that make us easy to work and solve our daily problem !..

[@LeilaGharani]

You're so welcome, Romuald!

[@mateastefan8130]

Thank you so much. You helped me crush my task. Keep it up !

[@emilbaha]

Muchas gracias Leila, un par de buenos tips para agilizar el análisis.

[@nabiledelbi5502]

Woooohoow!! What a GREAT tip. Love it 🙂

[@victorjngv]

This Helped me a lot, thank you

[@lokeshnaidu7575]

Awesome video 👍🏻👍🏻 used it step by step for my work where i did the same for 3 sheets containing 1 million rows each. Instead of pivoting 3 times, this was super helpful.

[@c.mosinghi2281]

leila, its not easy first time, but i have put in the hours and i have followed, now practice. thanks so much, amazing how you able to help people you even never see

[@kiotek3107]

Thank you so much Leila for the knowledge sharing. Appreciate it.

[@swilson1958]

Very helpful. Just what I needed. Thanks as always. You've rescued me from the horns of a dilemma.

[@LeilaGharani]

Glad to help, Susan!

[@GiteshBajaj]

You always learn something new from Leila..Thank you

[@jiajiaphotography]

I found both methods useful. Thank you

[@TrentMRobertson]

If I could like this video twice, I would.

[@sarahc172]

I'll use both methods. Thank you for this very helpful video!

[@amirsaiftaz]

Great techniques from Power Query to combine multiple worksheet data.Helping a lot and time saving. Thank u.

[@user-cc5db1fv8d]

SIMPLY PERFECT!!! Thank you.

[@dearshaji]

Saved 20 hours of my life.. big thanks

[@Itisme177]

This is really new for me And helpful a lot with saved time too . Thank u for ur update. Please update again for subtotal And v lookups formulas

[@LoveLegend84]

very impressive and easy to understand. thank you

[@eddiebaez6786]

Great explanation! Thank you!

[@markseguin2544]

This is SO helpful. This I will use regularly-thank you for sharing! 😀

[@LeilaGharani]

Glad it was helpful!

[@marcocolombati664]

You are the best by far on KZbin regarding tips and lessons for excel ! Thanks !!

[@LeilaGharani]

Wow, thank you Marco!

[@terencewhite363]

You have no idea how much work you and this video of yours has saved me. Always thought your content is amazing, this however took it to another level, Thank you so much

[@LeilaGharani]

Glad I could help, Terence!

[@str_outta_bogda]

Thank you very much. You saved 50 hours for me. Top tier content and channel.

[@malcbatotony9518]

Thank you so much Leila. All working good on my side.

[@buddhistslacker]

OMG TY so much! This is exactly what I needed. I checked out a bunch of other videos to find the right one, including a few of yours.... I didn't have add from sheet so I used add from table, worked the same. I just needed a few columns from each table so I could select those few. First time using power query! Love power query! Thanks! Used method 1. Didn't need method 2 right now and great to know I should not do vlookups anymore LOL. Going to check out your xlookup tutorial next...

[@vamsikkrishna]

Method-2 is easy. Great work Leila as usual

[@sankarn9883]

Wow - Thankyou for guiding this steps - I was doing manually for long time -- Now Method#1 is very useful and able to make my things visible and plan accordingly. Great efforts and Appreciate your time & Efforts.

[@DaoNguyen-br6qh]

Thanks Leila. I already learned method 2 from u a year ago. Now method 1 is what i need ❤

[@zacariassilva2789]

Thank you, Leila.