No App is an Island - Connecting All your Productivity Apps

How to connect Evernote with Assana, Trello, Todoist Gmail, Google Cal and Sunrise Calendar.
Links from this Video:
www.taskclone.com
www.asana.com
www.trello.com
www.todoist.com
www.evernote.com
www.sunrise.am/
My Videos referenced:
TaskClone
• Video
Sunrise Calendar
• Video
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About Steve
Steve Dotto is a long time host and executive producer of Dotto Tech, Canada's longest-running technology TV show.
After 15 years on national television, Steve now delivers his advice and how-to videos on KZbin.
Every week we produce one new video which shows how technology fits in your life.
We cover all aspects of technology for my personal use perspective. Concentrating on productivity solutions.
Windows, Mac, iOS, android, iphone, apps, gmail, google drive, ipad tables all get covered.
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[@JuanAlgabaColera]

I find your videos very useful, but I do not quite like the a piece of advice that you give in this one. When you are sending an email from gMail to Evernote, your advice is to forward it to your Evernote email account. That might be your only option from other email clients, but from Chrome (the one that you mention in the video) you can use the Evernote add-in for Chrome (the green elephant icon on the upper-right corner of the browser). You can use this add-in to send either an email or a web page from Chrome to Evernote. You can, right then and there, choose the Evernote notebook where you want to store it and even add tags. It works pretty much in the same way that the ToDoist add-in that you show in this same video. Best regards and congratulations for your excellent videos.

[@JudithStephens7]

I got a new phone. While installing and updating apps, I'm not-happy from a security perspective with the amount of access required. These apps request virtually unlimited access and control over my info in the permissions to use these apps. I'm concerned. Developers are just guys whose ethics and honesty I know nothing about. Does any group vet these apps? Shouldn't the potential security concerns be considered when talking about how much of MY info the apps can "share?" I hear big warning bells.

[@cybermonkeyusa]

Love the show, but this seems to be a complicated means of organization. I am not sure I get the jumping between apps, though. It seems to be overly complex. For instance, if you are sending the bill to Evernote in order to not file it in email, why create a reminder in Todoist? Why not set the reminder in Evernote and delete the email? Also, not seeing the efficiency of using Todoist and Asana? It would seem that you are now having to check in on multiple apps. I did try out Sunrise Calendar again and like it. I cannot use it because of its lack of Exchange support. But, you can accomplish the same concept, though a little different, but subscribing to these apps via iCal or Outlook or Google Calendar. What are your thoughts?

[@edwinjonah]

Awesome video! Really like the way you explain, it is obvious for me that you love what you do. Keep up the good job.

[@jimrenneker7653]

I have looked but could not find on your KZbin. I have watched different Google apps. My group of volunteers help veterans that are at home and we do what ever to assist by running errands outside the house. If I am adding a veteran to my list I am also putting all information in a file, address, all contact info. Would also like to have a calendar for days of visit done and also set future date and connecting all information of what is done and list of demands. Google is attractive because it has free apps. The other part is I would like to share all information with group. There will days where others can check calendar for the activity for the day and see all information and what is to be done. Please advise.

[@MaryEllenWessels]

Oh my god - you actually explained how to integrate all this crud in a way that makes sense!! I'm not a technophobe, I worked at an ISP even, but dear lord - trying to get my Evernote (which I can't live without!) and my Gmail and todoist and.... aieeee!! Thank you!!

[@dottotech]

Mary Ellen Wessels Yay, thanks for the feedback Mary! I am glad this hit home!!

[@KnowledgeableDom]

You should check out a service called CloudMagic. It works great on phones and tablets bringing many of the useful features Gmail on the web offers.

[@williambirmingham1999]

I love your videos and I am in process of adding your advice to my GTD process. My big problem or as I think of it is my boat anchor. That is my exchange email I use for work. Any thoughts on minimizing the use impact of exchange email? Keep of up the great videos! Cheers,

[@patricklydon2143]

Steve, Your usual crisp, efficient and insightful video. Great job.

[@cybermonkeyusa]

I would like to see a new review of Wunderlist 3. Having tested Todoist and WL3, the UI and function hands down goes to Wunderlist 3. The only thing that it lacks is Karma and emailed attachments.

[@microbroadcast]

Really like Steve and watch a lot of his videos, but if like me (& I know that's not everyone), you want to get to the 'meat' quickly go to 3mins. in...

[@revdavidsbush]

As usual - most informative. I am looking for task manager. this helps

[@StephanErasmus0103]

Thanks Steve! Your thoughts on using only Evernote as a task manager? Using the Web clipper to get the email to Evernote (rather than the email address) and a Zapier zap to link the Evernote reminder to your calendar. Your thoughts? Thanks for the great content on your channel!

[@LHarris20]

What great information! I will add this to my Todoist to see how to connect my apps. Mostly I'm using Google products currently, so I'm sure they connect easily. Thanks for sharing, dottotech !

[@dottotech]

LaDonna Harris Glad it helped LaDonna!

[@rayes7331]

Hi Steve really enjoying your videos, as I was watching this particular video I was reminded that I'm constantly looking for a good app that has a Calendar, tasks/lists, reminders and notes all in one thats free for iphone, at the moment I have wunderkind a bunch of other separate apps but I really want one that includes everything in one but I've had no luck in finding one that does this. I know you mention you sync everything back your email but I don't really need that feature, I just need the calendar, reminders and tasks or lists or notes can you recommend a good free app for iPhone that has all 3 functions please? I looked for sunrise to see what it was but I believe it doesn't exist anymore - TY!

[@rayes7331]

wunderlist not wunderkind oops typo ***

[@swissgator6312]

Hey Steve like your videos and yet this makes me think perhaps you are using too many "productivity" applications. I guess that by the time you take the time to do all the syncing, filing, etc to various platforms, these apps might actually reduce your productivity. Don't you think you are overcomplicating things in the name of technology? Not a criticism, but would really like your perspective....perhaps a video on the subject? Thanks!

[@dottotech]

SwissGator Thanks, do not take it as criticism, so no worries there! I agree many people use too many apps which is often counterproductive. the goal of this demo was to show how to lank any apps you do use, it ca be just 2, or more, I show a lot in this demo not because e I recommend you use that many but to show how different conduits work. Good suggestion for a video however!

[@UTAlphaPsiOmega]

Being able to sync Todist to Sunrise CHANGED MY LIFE! Aswell as that Todist plugin for Gmail!! YOU ROCK!

[@dottotech]

+UTAlphaPsiOmega awesome! Glad we could help thanks for sharing.

[@fridmanmichael4628]

Great Videos Thanks a lot

[@spotizzi]

Hi I found this review helpful and informative. One question though can you run all apps and their interlink on your smartphone S3 NOTE? Izzi

[@dottotech]

Izzi b I don't see why not!

[@93davve93]

I looove this kind of connection between apps. I use my iPad, iPhone and desktop computer everyday and everything is synced everywhere, it is so awesome! Thanks for your hard work doing these videos, their great. Greetings from Sweden!

[@dottotech]

David Isaksson Thanks David!

[@GeetDuggal]

Thanks for a great video! I became a Patreon supporter because of your consistently useful and enjoyable content. I also recently made a video on how to connect Trello and Sunrise describing some of the benefits there. Have a nice day!

[@dottotech]

Geet Duggal Thanks for the support! But you need to share the video with us!

[@ediethesalsafreak]

Can we add that little TODOIST button to Mac mail?

[@dottotech]

Edie Williams No I don't think so. todoist.com/Support/show/24431/

[@guycuimera2345]

Thank you for posting your very informative videos. I get a lot out of watching them but find that I am half way though one video then you suggest / refer your audience to previous video about that app. A video I would find useful is a video about youtube. I watch one of your older video's then download an app only to stumble across a new video with a newer and better app. I believe you can create video watching list, I would like to be able to watch your lastest and greatest then work back etc. Also you recommend todolist, is it because its 'better' then anydo, wunderlist and googlekeep. You may have already made reference to this so please forgive me you have, but its nice to know you are comparing apples with apples. I am very naive when it comes to apps which is why I love your videos but I'm not sure what the shelf life of an app is these days. Regards Tuguy

[@dottotech]

Tuguy Esgin I will think about how I could make it more clear which videos are most current. I do not think any app of the ones you mention are "ether" they all just have their own strengths and limitations. that is what the voids are for, to show those features.

[@spotizzi]

Hi Steve I've logged you in as doing a webinar tonight but can't find details anywhere (laugh as I'm sure this is the topic) I need to know if it is today as it will be around 2 am my time and I font wish to get up for no reason like I have this morning. I tried to sync it with Google calender and the alarm went off but no lesson. Are you running a course in next 24 HRS? Kind regards Isabel

[@dottotech]

Izzi b Yes and sort of I am hosting clients first webinar, designed for Women, Menopausal women and nutrition.... the sign up is here webinarjam.net/webinar/go/3245/a65c6f3276 And I am doing my Evernote Webinar again Tomorrow morning webinarjam.net/webinar/go/3245/e6a0a56130

[@VideoPreacherMan]

Thanks alot for setting me onto TaskClone....really helpful!

[@dottotech]

James Gillespie Glad to hear it, and I be Troy Christmas is even happier!

[@suitesigns2786]

Always learning from your courses!always great information and always useful !

[@dottotech]

+Suite Signs Glad to hear it, thanks!

[@121GigawattsEh]

Wish I'd come across this great video sooner Steve! Thanks as always! Al-Noor

[@dottotech]

+121GigawattsEh You are most welcome!

[@andyx7013]

Hay Steve have you heard of or tried IFTT. I think you would absolutely love this app.

[@dottotech]

***** I do, we have shown it a few times, Zapier as well.

[@jscul95]

Thanks for another great video. Always informative!

[@hismonitor]

Thanks Steve, This is great information once again. I'm setting up my system now!

[@dottotech]

hismonitor Good luck!

[@solomentemi]

Holy mole!!!!!!! I have been spending the last several weeks on this quest to find the one app that would do all this while I have had accounts to all these things from the start! I feel like I have wasted so much time yet can gain that time back with what you have just showed me!!!

[@dottotech]

Ryan Stuck Awesome, Than made my day!

[@cpwyou]

Steve, Toodist only works with the latest versions of hardware. I can't use it on my iphone 4 at all. Also you have to pay for the best features of Todoist.

[@dottotech]

Chris Patten-Walker I did not know it had issues on the 4, I still use a 4S and it works fine. As to the premium features, yes, they do charge for the best features, but to me I am grateful, I want to see a sustainable business model behind the apps I use.

[@mixcocam]

Invites on Sunrise have been improved greatly!

[@dottotech]

Rodrigo Camacho Good to hear! It was an issue for some people.

[@techtube8477]

Great video. Any advice on a mac email client with good tagging support.

[@dottotech]

techtube84 Postbox is the one I recommend you look at, www.postbox-inc.com/features

[@IanFrench]

Great video man, have you come across IFTTT or Zapier?

[@dottotech]

Ian French Indeed I have, we have videos on how to use both in the channel

[@michael_hahnell]

Hi, How can I auto sync a checklist in evernote to Todoist ? can i use IFTT ?

[@dottotech]

Check out Taskclone support.taskclone.com/article/28-evernote-to-todoist-integration-setup-and-use

[@April_B.]

Steve you have changed my life!

[@dottotech]

For the better I hope!

[@Ye.Ye._Hunter]

Big on the Caffeine it seems ;)

[@dottotech]

Daniel Hunter Yep, probably 4 shots by the time I recorded this one!

[@FilmFloozy]

Are you sure this won't end up in an App Conspiracy all working together to enslave us? :) [Good post!]

[@dottotech]

James M How do you know I am not part of that conspiracy???? :-)

[@FilmFloozy]

dottotech Aha! I'll notify Alex right away! :)

[@ColeMarkusen]

As a pretty minimal evernote user I guess I'm just not fully understanding the need for it in this use case. It might be just my lack of understanding behind evernote. I guess the main reason I am a fairly minimal user is that I haven't seen evernote be anything other than a file repository that has deep search capabilities. I definitely enjoy Sunrise though, that is one thing I wish Google would work on, their Calendar app is certainly lacking.

[@dottotech]

Cole Markusen Cole you need to watch my Evernote Puzzle Webinar, I will put it into perspective for you! @evernote-puzzle-sign-up/

[@ColeMarkusen]

dottotech Added to the queue, will watch tonight. Thanks :)

[@lksub7131]

With Sunrise gone, which Calendar app are you using that has similar features to work with Evernote and Asana?

[@dottotech]

I am just using Google cal. Nothing has jumped into the space occupied by Sunrise.

[@Chromajt]

Steve can you show the best way to set up gmail on an iPhone 6. The reason I am asking for this is due to the fact that every time i reply or send an email on an iPhone or on my laptop it acts like I am a receiving the email and puts a copy in my inbox not sure why it is doing this hope you can help.

[@dottotech]

Chromajt Are you using the Apple Mail app? I use the gmail app and do not have that issue.

[@Chromajt]

dottotech I use apple mail and outlook and the desktop and have tried the gmail app every place I try i get the same issue.

[@dottotech]

Chromajt Sounds very strange, there must be a setting somewhere, perhaps on your server, let me poke my email expert david hathaway and see if he might have an idea of what is going on.

[@quatie]

Great video Steve, why do you use 2 to do lists?

[@dottotech]

***** Not for any productivity reason, it is so I can demonstrate them, I try and show as many popular apps as possible, if I did not have this channel I would probably just have one app.

[@quatie]

I tried to use Todoist and it wouldnt let me do much, do you need to pay to use it to get the best features?