Trello - A Beautiful Organiser App

Trello uses an amazing index card and board metaphor to take on classic task and to-do list organizer. In this video Steve explores the spirit of Trello
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About Steve
Steve Dotto is a long time host and executive producer of Dotto Tech, Canada's longest-running technology TV show.
After 15 years on national television, Steve now delivers his advice and how-to videos on KZbin.
Every week we produce one new video which shows how technology fits in your life.
We cover all aspects of technology for my personal use perspective. Concentrating on productivity solutions.
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@dottotech

[@RoxanneReynoldsHicks]

Whenever I need a tutorial or info on ANYTHING related to my business and online "stuff" this is my first stop. Love Dottotech!

[@dottotech]

Thanks so much! I love hearing that!

[@hystericaloutrage2280]

Yeah he is pretty great!

[@Kickstar131]

Yup! My first stop also. Now switching to Trello from Todoist.

[@Pbnz350]

same here. it's direct to the point and simple.

[@edpappagallo2659]

I have never commented on KZbin posts, but I must say that Mr. Steve Dotto is AMAZING!! Thank you!!

[@dottotech]

Ed Pappagallo I am blushing Ed, but thanks!

[@AnimateLogo]

Thanks Mr. Steve. I used Trello before but you highlighted it in a way that I haven't used like before.

[@72pathz]

I truly appreciate this videos you produce - they're awesome. This one was real helpful because I'm looking at personal task management apps.

[@theifilmer]

Thanks for the video! I like your concise teaching, as well as your quiet, but witty sense of humor. Thanks! I'm now a user of Trello.

[@SuzanFiskin]

I so appreciate your videos, Steve. You're my go-to guy when it comes to understanding productivity tools and business related techie stuff. You're sharing is a great service for those of us looking to stay up to speed in a world that zooms faster every day! You're smart, clear and concise, and you're very likable. Thank you, thank you!

[@Theequinepractice]

one of the best tutorials i've ever seen. audio and video is great as is the content; entertaining and thorough.

[@dottotech]

+The Equine Practice, Inc Thanks !

[@SteinbeckAcademy]

+The Equine Practice, Inc Only the best from Dotto typically... :)

[@Tgbears]

Based on various videos in which you introduced organizers, I tried both Trello and Asana. I definitely like the more visual approach that Trello provides and I also think that their Android app outruns Asana's in design and ease of use and have therefore opted to go with them. Thank you too to Zapier (which I gleaned information about from another video of yours) I have automated my card creation triggered by an email and also connected Trello with Sunrise Calendar (also learned about from you) and I am just thrilled with the level of automation and improvement in my order organization this app conglomeration provides. Thank you for such informative videos!

[@JosephLesher]

My employer is implementing Trello for the company. Had a great class from the HR team, this is a great supplement! Thanks, +DottoTech

[@brendaasher2031]

As a coach, I use Trello to document and keep track of most of the things I do. I have introduced it to teachers and technology coaches. Teachers can use it when they are working with kids in small groups to document what they are doing with them individually as well as move the cards to new groups when students have mastered a skill. Other coaches have also started using it to document what they are doing with teachers, which I loved using it for my work with teachers. Great visual tool for organizing things!

[@JaisenMahne]

As always, I was really happy to discover a new software product that I can utilise to handle my writing projects. Thanks for putting Trello on my radar. I'm off to check it out now.

[@susanchagalian8334]

Wow! this will save my sanity. I have too many projects and opportunities and am overwhelmed. Thank you. Great video!

[@JanColdwater]

What a smart company! I love that they have designed a usable product that combines marketing for all levels of users ; from the individuals user, all the way up to larger companies! They have included everyone as their target market! What a grand idea to get everyone on board! WTG TRELLO!

[@Julieskvz]

Hi Steve, I am new to all these amazing tools. Thank you for this video.😄

[@JerryWilliamson]

You're always one step ahead of my needs. Thanks for the info...I will be getting Trello.

[@evigneault]

Another great one, Steve, thanks a bunch. It's always good to know you're around to demystify these new productivity tools. You make us save a lot of time and help us make better informed decisions. Keep up the great work.

[@DeanaDuquesne]

I like Trello for personal use. I use it for school & as a personal To-do list. The free version provides beautiful backgrounds for the "cork boards," labelling is easy, as are setting dates & moving cards around.

[@MikeM91320]

Really nice tutorial. I started using evernote a couple of years ago after seeing your videos and now will use trello after this. This will also be a really great tool for my wife in her private practice. Thanks again.

[@dottotech]

Michael McGuire Glad it helped! good luck with Trello!

[@andrewlane9458]

I have to say I love these little demos! I was getting a little tech-weary but you've lifted me up out of it. As a result of them I've installed Chrome, Google Drive, Dropbox, Evernote and will probably try Trello! Thanks Steve!

[@dottotech]

I am happy to hear that Andrew!

[@loubino18]

I thought I was the only one saying "what's the catch in using Trello"... but their product & company are sound and appear to really want to help people organize..... just amazing! Very good video - thx!

[@dottotech]

loubino18 Trello is one of my top few task choices, and they keep on improving it!

[@smallbusinesshelper1]

dottotech What are your other 'few'? I am a 1-man-band owning my own company in the UK. Whilst I am proficient technically (use all google products to an advanced level and have even setup Frontrange Goldmine for other businesses), still a little overwhelmed & confused with all the offerings out there for my situation (as I'm sure others are too)... I'm looking for a software (and tried lots) that will not only help me organise projects & their to-do's but also business growth. Example to-do workflow... Clients send me emails of things they want done + I also make meeting notes in a google doc (currently) of sub-projects/tasks that I suggest I get done for a client, from there I'd like to be able to project all these to-do's into a proposed visual timescale/plan - instead right now they all just live in a shared google doc. The closest I've found for this is "Streak for GMAIL". Visually similar to Trello (not as pretty) in that it uses Pipelines and Boxes (trello uses Boards and Cards). However, I can pop an email straight into a "named box" into a "given stage" of my "appropriate pipeline" (I can also easily define the stage) - I don't so much need Collaboration perse. Would love to hear your thoughts? Some local government tech advisers suggested Nimble, others suggest Zoho or Salesforce.

[@dottotech]

Steven Walters Asana and Todoist are my other favourites

[@cocteaufan]

Steven Walters I also think producteev, which I have adopted in past few days, has a heck of a lot to offer. I think I shall be using trello at work and producteev at home (I'm in UK too Steve W)

[@musicjunkie20]

It' s a top drawer piece of software, especially now you can attach notes from Evernote to cards. It also works really well when used by just one person, I use it to plan backpacking trips, for the small business I currently run with my wife and also the mountain of things we need to do in the process of relocating to UK. The only things that are lacking are the ability to save Emails to cards, the difficulty of attaching things in the app (especially webpages) and the fact that you can use your power-up within the app.

[@naomiwynn1744]

Steve! You did a good job. Thanks so much for your tutorial. I was recommended Asana, but I saw your video and now I think I'll going to go with Trello, it speaks to my creative brain. I am a team of one and work from home so basically need a tool to stop me procrastinating... thanks for your down to earth advice! Again... Good job!

[@RoxanneReynoldsHicks]

same thing here looking for something that works for my team of one!

[@AlfaEricWashDC]

I absolutely agree. I Love Trello, There are so many ways to incorporate or blend all types of business. I use it for all of my projects for different services under my business. One is I recruit Leasing Agents at apartment complexes and they refer business to me. If they refer we use Trello to keep track, and keep in touch. And stay on top of the business. Love it..

[@dottotech]

Thanks for sharing this with us!

[@cocteaufan]

I love your enthusiasm and presentation style Steve :) - Keep up the good work

[@dottotech]

cocteaufan I am glad you like it! Thanks for taking the time to post!

[@lokelanibrandt2937]

Great demo video! Very detailed and thoughtful. Thanks

[@kick461]

Done, I made the switch from Asana to Trello ! Thanks you for your vid !

[@Paul-px6sy]

Superb reviews on this channel, thanks Steve.

[@KarenBatchelor62]

I was just looking at using Trello and found your video. Very helpful - and even entertaining:) Convinced me about Trello and then I even watched several other of your videos. Thanks for great content and glad I found you. New fan!

[@dottotech]

Karen Batchelor Glad you liked it Karen!

[@mrg7858]

Thanks. Very thorough and useful.

[@eduardoarias10]

Excellent overview Steve; I like Trello!

[@BaldGuyStudio]

Terrific review, Steve! I've been using Trello for a couple of weeks now and really like it. I'm using it to manage content and workflow for my Web Power News newsletter. My intern, who is generating some of the content, is able to get on the Trello board, post her content and then I can go in and review, edit and approve. I've been a huge Basecamp fan for years and am starting to wonder if moving to Trello and something like ToDoist would be better. In any event, thanks again! Chuck

[@deanburton4998]

Your doing a good job keep it up love the videos straight to the point & honest user info

[@DeryckBurnett]

Steve it took me a long time to figure where this program would fit in my world. When it is just my virtual assistant and we use Todoist for a day to day tasks. We have a project for a client involving other people or the scope of the project is long we use Asana. Trello has become the tool we use for our internal long-term projects. Projects such as designing new print material and now getting the piece together to build our new website. It such a great tool for getting all the people and piece together. Everything is linked up and visible. It defines our direction better. I would love for you to revisit Trello again and see if there anything new that we all might have overlook. You and your team are very good at point those things out. Thanks again kind sir and the folks in Gotham thank you.

[@dottotech]

+Deryck Burnett Wow, a triple threat, I though +MikeVardy was the only person who could juggle 3 task managers! I need to do refresh videos on both Trello and Asana, thanks for the push!

[@DeryckBurnett]

+dottotech here's a joke for you I moving all my stuff from asana to Trello. I'll let you know how that works. Back down to two systems.

[@gjlj7861]

Subscribed! Excellent presentation and visuals! 5 star job!

[@benmcgee4273]

Nice review and demo, you definitely helped me make up my mind about using Trello as my task management tool. Thanks!

[@dottotech]

Ben McGee I am glad it helped!

[@seandonovan6104]

Thanks for this overview of Trello! Great job Steve!!

[@dottotech]

Sean Donovan No worries, you are most welcome!

[@priyankfagnia]

Thank u for the wonderful demo. I think I just found the app I was looking for.

[@dottotech]

Priyank Fagnia That makes it a good day all around!

[@brewster1155]

Thank you Steve I was on the fence however because of your recommendation I will give it a try.

[@dottotech]

+Kenn Rickman Let me know what you think!

[@lisadale7605]

No one seems to mention that you can also move cards and whole lists to other boards, which makes all the difference to how you set up your hierarchy.

[@SteveRileyBeer]

Thanks Steve. I've been looking for something like this. I'm like you and prefer the cork board, very visual, everything laid out in front of me type of to-do list. I signed up, used it for about an hour and upgraded to the Gold I liked it so much. Thanks again - great videos, I like your style. Cheers!

[@dottotech]

That is awesome Steve Riley I love it when my videos make difference! thanks for sharing!

[@StuartHarrisSpeaker]

another fantastic video Steve, one of your best not just because you're super slick but because you were so enthusiastic about Trello - if it's good enough for you, it's def good enough for me (off to sign up now)

[@dottotech]

Stuart Harris Let me know if you like it Stuart!

[@Kori2706]

Thanks for the video! I'm looking for a project management app, but for my personal projects. So I need to manage several small projects. For most of them, I'm the only member of the team. ;-) I'm going to try Trello, I hope it will help me visualize the various projects and decide what to do first - which is my main issue so far.

[@CRtrain]

Great informative review! I'm looking forward to using this app.

[@strandloper]

A few things not mentioned. Trello is based on the Japanese principle of Kanban where tasks are pulled from a list as you have time free to do work and moved across the board into other columns, indicating their status. By default new boards have three columns (known as lists), To Do, Doing and Done but you can add your own lists; ones for pending tasks or tasks waiting on outside actions are common.

[@dottotech]

Thanks Steve, that is great info! I am liking it even more now!

[@janb8015]

Stumbled across your video and was so impressed on how you explain things I had to log in and subscribe =) Now I'm going to have to devote some time to watching all your vids..lol

[@dottotech]

Jan B Welcome aboard!

[@timehackerstv5390]

I love your videos! How is it possible I've JUST found you?? Amazing content, easy to understand and implement. Thank you for everything:)

[@dottotech]

Time Hackers TV I am glad you did find us! Thanks for the kind comments and it is great to welcome you aboard!

[@dhargraves]

Something that wasn't mentioned in this video is that Trello is incredibly robust with multiple users editing at the same time. It's as responsive as Google Docs and doesn't error out even when multiple people are editing the same card and is very quick to update across multiple users.

[@dottotech]

+Damon Hargraves It keeps getting better, a top notch app!

[@DrKimDEramo]

You rock, Steve!!! Thank you!!!

[@dottotech]

Kim D'Eramo Thanks Kim! Nice to see your smiling face in the channel!

[@simonsingh2408]

Thanks Steve I'm going to give Trello a go I have some Wordpress projects coming up so working with a team this might be perfect to communicate and share ideas. Also I will introduce it to my clients later on looks like it'll be a great too for small businesses.

[@dottotech]

I think you will really like Trello ***** It fits perfectly into those areas!

[@longisland216]

interesting to do list app, I really like the feature of the different boards you can create. great vid as always.

[@dottotech]

Thanks longisland216 It does have a lot going for it!

[@wahoographics]

Super helpful in our quest for the "right fit".

[@dottotech]

Christian Parsons Glad tho hear it!

[@christineleary1688]

Steve, LOVE your videos! Learning so much - started with Evernote! I'm wondering what the difference is between Trello (Organizing) and project management software? Thanks

[@JuhliSelby]

Your content is excellent Steve! It's fun to get to know your work after having the chance to meet you at the Social Media Camp events last year ; ) I look forward to seeing you again in a few weeks!

[@dottotech]

Why thank you JUHLi SELBy I am glad you like the content and I am also looking forward to SocialMedia Camp in Victoria!

[@SnowHunter44]

Steve Love your Channel, always good info. I have been using Trello as a replacement for the old iGoogle homepage since before it went offline 2013?? and really like it for that. I make a card for each frequently visited site and put the URL and any login info on the reverse as comments, really slick...

[@KevinTea]

I gave up on Trello some months ago but having time to kill decided to revisit it and watch the video. Yup, had that Road to Damascus moment. Once I get my eyesight back I will be doing some serious pl;aying with it.

[@dottotech]

+Kevin Tea I hope it works out better 2nd time around!

[@KevinTea]

+dottotech Currently rampaging away setting up project systems. Many thanks.

[@NatashaNavas]

Great video! I love Trello!

[@BetterBodyCrew]

This was good. Thanks 👍🏽

[@humanyoda]

Good review. What software did you use to record this video? I am particularly surprised that you were able to incorporate a view of your phone.

[@wingsdesire1]

Steve dottotech, you are absolutely awesome there have been many cases where i have been wanting to learn a new program and you are now my most looked up and trusted source of information for new software & programs here's a well earned like coming your way plus many more :) keep up the great work, you are a legend and a scholar!

[@wingsdesire1]

wingsdesire1 p.s. thanks for making the youtube community awesome

[@dottotech]

wingsdesire1 LOL, thanks so much!

[@thearchibaldtuttle]

Great review, subscribed!

[@georgehowelliii5666]

Thank you for the info!!

[@geoffgutgold6013]

Cool presentation. Thanks.

[@gmmichel7]

thanks for your instruction i can pick up the right things for my team , we decided to use trello and i am going to write an instruction

[@shiningangel01]

This is a great demo. Thanks.

[@dottotech]

thank you shiningangel01

[@sourbaker]

What do you use to make your videos? I love how smoothly you are switching back and forth between screen shares. Fantastic work!

[@Gratusgratus]

I am an enthusiastic Trello user. The only thing I would love is that Trello should give me visual popup reminders (with optional discrete audio beeps) on my desktop for due tasks. And I would also like Trello to allow me to set not only the date, but also the time of the reminders. Maybe that's on the paid version.

[@brittanypierce6188]

Love your videos! Have you come across a power-up for Trello or a program that can help track data i.e. percentage of where clients are coming from/referred from, etc?

[@philippeanselmevatin]

Hello Steve, Thanks for the presentation. I would like to know if you have tested Kaban tool such as Leankit. Thanks

great vid man, very helpfull. cheers

[@dottotech]

Felipe Luís Novo Rocha Thanks Philipe

[@lisontapp]

Great ! Thanks

[@MariaElenaCheng]

Thanks for the Trello demo Steve, MUCH better than "Trello 101" which has no audio commentaries and goes way too fast!

[@TunishaHubbard]

This was great thanks!! Btw, do you know how to add photos to cards on the iPhone app?

[@dottotech]

Tunisha Hubbard I am not sure, but let us see if they are monitoring Goole+? Trello can you help out?

[@SandyCruzHeySandyCruz]

Do you see the possibility to replace Evernote with Trello? What features would you be loosing or gaining?

[@dottotech]

Sandy Cruz Not at all, Almost all of the features, it would be kind of like replacing your Spreadsheet with a Word Processor, You can do some of the same things but entirely different process and application. Evernote is storage and retrieval, Trello is tasks and to do lists,

[@ismaeldawood3800]

nice one Steve

[@jonathanprice5928]

Great overview! What video capture software did you use to demo the Trello iPhone app?

[@dottotech]

Jonathan Price Reflector on the Mac, working with AirPlay

[@adamfurtado5892]

Great vid, I had not heard of Trello until today when I downloaded an app to manage my email called, "CloudMagic". CloudMagic actually syncs with Trello as well. So this is awesome. What I want to know is how in the world were you able to share your phone screen in this video like that. That was really cool and I could think of some ways to teach my clients some things if I knew how the hell you did that. If you want to share ofcourse (smile). Anyways, keep the vids coming.

[@dottotech]

Adam Furtado I use a few systems to share phone screens, I did a video that should help; kzbin.info/www/bejne/iKPEgZqjf8yYps0

[@diggles27]

Thanks for the video Steve, I've been looking around for a todo list program to share with my girlfriend and you are a wealth of info. Curious, how/what did you use to capture your iPhone video display?

[@dottotech]

Glad to help, I use an app on the Mac called Reflector, which allows Airplay display on the mac screen

[@regordonjr]

Dotto I am seeing you build a checklist in Trello. But I can't find that option, what OS are you using.

[@SoniaGarzaRealEstateAssistant]

Does this app can be sync with Google calendar?

[@areyoudeadyet02]

Hi Steve, thanks for the demo :) Trello is definitely one of my favorite productivity tools. i was wondering if you'd be willing to revisit the tool at some point, though? They have made nice changes like giving power-up tools to everyone and stuff like that, which I find really useful information to give people :) Do you still use Trello yourself, by the way? :) Thanks and Happy Halloween (if you celebrate)!

[@dottotech]

I am overdue on that front....good suggestion

[@michaelw6762]

It's still a great product!

[@StephenDeTomasi]

I personally couldn't really get behind Trello for my team - it just seemed a little too basic for my uses. Asana is definitely the tool for me. Great video though, I really enjoy your style.

[@dottotech]

Stephen De Tomasi You would probably have more success with a tool like Asana, thanks for the feedback!

[@MikeM91320]

And thanks for the tip on boomerang as well.

[@dottotech]

Michael McGuire You are welcome!

[@megspage7036]

Love your videos! What system do you use to record them?

[@dottotech]

I record most of my demos in Screenflow. Here is a mini-course on how I do it. dottotechu.thinkific.com/courses/publishing-online-video-in-less-time-than-a-blog

[@DougPowell01]

Have you migrated? Can you re-visit this? I find the Trello extension "Agile SCRUM for Trello boards " very useful

[@DawudMiracle]

Hi Steve. Very much digging Trello - thanks. Any idea if Trello allows project templates?

[@DawudMiracle]

Just found the answer - help.trello.com/customer/portal/articles/981011-creating-templates-for-cards-lists-and-boards. Pretty easy.

[@dottotech]

Yep Dawud Miracle Trello is a sweet system!

[@markevans2457]

Great video, as always, Steve.

[@frankm.2850]

I wonder how +Trello would work as a family management system. Seems like it might be the best option for this. I use the Personal Kanban task management technique, and I've got things set up so that Trello and Sunrise are always displayed on my external monitor as a kind of electronic Kanban board/calendar. Works great for a highly visual person. (I'm always kind of amused at how visually focused I am as I'm legally blind, or so I've been told).

[@dottotech]

Frank Martin I think you have hit on the strength of Trello! Thanks for sharing!

[@alfredo101109]

Asana vs Trello? Wonderlist vs Todoist? Opinions?

[@thomhorton7365]

How do you select items you review? Should look at IQTELL. Best app I have ever used for emails tasks and projects all tied together.

[@dottotech]

Thanks @channel/UCVv1BJkoSEhTRBnHvPyfbGA?feature=hovercard I am working on a Demo for IQTEL, you are correct terrific app. But it is a deep app as well, it is taking me some time to prepare the demo as IQTEL is not just a app, it is a full system. I pick my demos based on recommendations, like this one, on my own research, and peretty much anywhere I find something useful and cool!

[@TrevorSmithparallel]

well thats just 'terrific'

[@PsychoDaD__]

So did you moved from Asana to Trello? I'm wondering how it relates to Evernote - I know they a little bit different, but first feel is most important one.

[@dottotech]

***** No I still use Asana, but it works the same with Evernote, I use taskclone to sync the 2

[@robinharrison2383]

I like the offerings of integrating Google Services on a business level. Any idea if there are plans to do that on an individual level as well (At a lower cost)?

[@dottotech]

Robin Harrison The working at Google are a complete mystery to me Robin.

[@larrytroxler7017]

I just went through evaluating Trello, and I think it's perfect my own needs as a personal organizer. But just as I started setting up a board, I read that in January, Trello was bought by Atlassian. So know I'm thinking I should pick something else instead. Any comments?

[@ValCares]

I used Trello a while back just for myself, now looking at it again along with other team project management tools. So, did you migrate or stay with Asana? Thoughts on Trello vs Basecamp?

[@dottotech]

ISSolutions4U Basecamp is too much app for me. For work related stuff I use Asana mostly, but I do prefer the interface in Trello. (I am a bad example as I use both to keep up on features)

[@ValCares]

Thanks Steve for the quick reply. Since your leaps and bounds ahead of me on productivity, Basecamp will likely be way more than I need. Looks like it will be Trello for me as I've already used it some, less of a learning curve. Plus yours and Mel Aclaro's recommend are good enough for me.

[@travishammond23]

ISSolutions4U Since "you're" leaps and bounds......not your. Sorry, this is becoming a pet peeve.

[@ValCares]

Travis Hammond yes I know, but my brain mixes them up in autopilot. Was likely in a hurry when I made the comment and didn't take the time to proofread.

[@PoulBendsen]

ISSolutions4U The trick is to remember that none of the possessive pronouns (his, hers, mine, yours, its, ours, theirs) use an apostrophe.

[@DrTomTonkin]

Steve, you're killing me (in a good and respectful way). Great demo and yes, it does make me wonder if I should move from Asana. You moved me from Nozbe to Asana with your demos. Good move there since Asana is a much more robust, collaborative tool. Here I am again, Asana or Trello? My team is going to kill me. Thank you again for a quality video.

[@dottotech]

You made me smile Thomas Tonkin And I have to say, if Asana is doing the job, I would think long and hard before moving, One of the challenges of the Productivity Space is we tend to always migrate to the newest tool and never really master the one we have. Asana is terrific and if you have invested in learning and using it, I would tend to think it is better to stay with it. That is with all things being equal, and they seldom are.....but good luck! Let us know where you land!

[@DrTomTonkin]

Thank you sir. I have one of my more flexible team members join me to try Trello on a small project. That is how we went from Nozbe to Asana. Worked well. Keep you posted!

[@anjanettemercer4147]

do you have a system to use trello for bookkeeping for a small nonprofit society

[@inthmurm]

Steve did you do that Todoist review?

[@dottotech]

not recently

[@nationalacademyofcommercec9322]

We have projects going on which have a certain set of tasks that need to be done to finish the project. However, there are tasks which are allotted to employees randomly and then there are repetitive tasks which are allotted to employees which have to be done on a daily basis. My Query is How do I allocate or schedule tasks to Employees which have to be done repetitively coupled with the ticking feature sort something in which Employee X can see his list of daily tasks and then striking off the ones that have been done by her or him.

[@StuartHarrisSpeaker]

"Ask big guy" - have you come across the Scrum extension for Trello? I've heard about it, but not really come across any decent videos about how best to use it If anyone know, Dotto knows

[@dottotech]

I have not, but I will take a look. Thanks!

[@netperks]

I DID move everything from Asana to Trello! Love it!

[@dottotech]

Trello is so visual, Kim Herbel I am glad you like it too!