How to Update & Revise a Project Schedule, MS Project Made Easy Tutorial 7

In this video I quickly go over the updating process used in MS Project. I get into detail regarding how to effectively revise and track a schedule. Why bother scheduling if you are not tracking and revising a schedule. I also go over different methods of saving your files so you can easily find previous updates and revisions. This is especially important for construction project management. I'm a professor of construction management and have lived and breathed project management for decades. I hope this helps you.
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Below is a list of other videos in this series:
MS Project Made Easy
Tutorial 1 Introduction • MS Project Made Easy T...
Tutorial 2 • MS Project Made Easy T...
Tutorial 3 Calendars • MS Project Made Easy T...
Tutorial 4 Resources • 8 Things & More on How...
Tutorial 5 Filter • MS Project Made Easy T...
Tutorial 6 Updating • MS Project Made Easy T...

[@ig7061]

Dear Tom thanks for your all videos. they are explained very professionally. thanks again for your effort!!!

[@TomStephensontraining]

Glad you like them!, thanks for the kind words!

[@madusankak.h.m.a782]

Thank you, mr. Tom.

[@TomStephensontraining]

You are welcome Madusanka

[@ronaldbalikudembe8519]

I'M BALIKUDEMBE RONALD, A CIVIL ENGINEER BY TRAINING, FROM UGANDA. ON GOING WITH A MASTER IN CONSTRUCTION MANAGEMENT. YOUR VEDIO'S HAVE BE OF MUCH HELP.

[@TomStephensontraining]

Very nice, I’m glad that they help you. Thanks for the kind words Ronald

[@ahmedel-assar1505]

Thank you Sir, this and the previous videos were very useful to me as i was interested in tracking specifically wishing you all the best and great success please keep going

[@TomStephensontraining]

Thank you Ahmed, let me know if there are topics that would help that i have not done yet.

[@ahmedel-assar1505]

@@TomStephensontraining Thanks Mr Tom, yeah now i am learning now from your videos and apply them in my work Is there a tool or a way in MS Project like claim digger in primavera ?

[@chariya8356]

Thank so much for your video

[@TomStephensontraining]

You are very welcome

[@dmurugank3809]

Thanks from India, Tamil nadu

[@TomStephensontraining]

Great, always nice to connect with viewers from India

[@SajalAhmed1612]

good

[@sarfrazrabbani8827]

Thanks a lot being such a mentor, I am new in MS Project have 1 complication like, in duration column most of the task showing with decimal if I remove the decimal schedule convert to the manual.how can I modify in auto schedule? Since I am using 11 hour a day in std calenders for the project.

[@TomStephensontraining]

Hmm not sure but I suspect it is because in the options setting you have 8 hr days instead of 11 hr test on a practice file and see if that helps.

[@anjotmohamed7324]

hello tom. is there any tutorial on how to revise project schedule after Project Extension of Time granted. thanks

[@habenmussie1245]

hello sir,How great you are to make these videos. I really appreciate them. I am a civil engineer with little experience in construction. I am now thinking of shifting to construction management. I have some questions. Do your lessons go parallel with American methods of construction. My second question is can you tell me with which once of your playlist should I start to study.

[@TomStephensontraining]

Hi Haben, yes pretty much like the American, there might be some minor differences in safety and building code but that’s about it. Some things are total American like the Lean processes. I would suggest Introduction to Construction, then residential, then site mgmt, if you have Msproject they can occur during site mgmt, then cost control and then bus Mgmt which im currently working on. I also have the tools techniques plylist which is excellent to refer to throughout. I hope that helps. Im happy you are enjoying them 😀

[@habenmussie1245]

@@TomStephensontraining I am so grateful for your quick reply sir. I will do as you said and continue this good work sir.

[@tadiosnyamuziwa5679]

Great videos Tom. Thank you. I just want to find out, do you have videos covering issues to do with scope, planning, risk, stakeholder management etc in your play list

[@TomStephensontraining]

Yes many, look under cost control, site management, and pm tips playlists. Im glad the videos help!!!

[@tadiosnyamuziwa5679]

Thanks

[@Tokoloko]

Hello Tom! Thank you for your very interesting videos! Nevertheless, I still have a question about organizing tasks which is the follows: Consider there is a task to be done which is divided in 10 subtask. Every subtask takes a day and you can only do one subtask at a time, so the overall task takes 10 days. But: There is no specific order in which these subtasks have to be done. You may decide it on the spot or whatever comes handy next. So I would be reluctant to line them all up with finish to start relationships because it does not reflect reality and maybe I run into troubles when I update the plan and did not do the tasks in the order I planned them beforehand. However, I want to reflect that the sum of the tasks takes 10 days. Do you have a neat idea how to do that? Or is it maybe even explained in one of your videos (up to now I only saw the "Made Easy Tutorial" upto this one). Greetings from germany!

[@TomStephensontraining]

Hi, I would suggest giving them all a 9 day lag to the seem succeeding activity. Thencwhen you update you can put the actual dates given they all have flexibility within that zone.

[@Nadia-yt6db]

@@TomStephensontraining do you have a video explaining how to do this? I'm not sure I understand the response you gave the OP. What would the dependencies between the tasks be? Duration of each? How to set up the 9 day lag?

[@Fenddy95]

Hello Tom! How about revising a program for the implementation of EOT? I have problem on the "% Complete" because it changes automatically when we extend the duration of tasks and it causes my actual cost to be changed. Is there any video of your showing how to revise for the implementation of EOT in project?

[@Fenddy95]

P/s: I was trying to create a new baseline for the new completion date. TQ for your help!!😁

[@TomStephensontraining]

Hi Abdullah, sorry for the late reply Ill look at that when i get a chance

[@Fenddy95]

@@TomStephensontraining Thank you very much sir..Youve been helping me a lot through all your videos..👍👍👍

[@adamthomas5732]

Tom, can you please assist me with creating a "Site Report of Activities Progress" to send to the Project Superintendent? Thanks!

[@TomStephensontraining]

Sorry I could not help, I’ve been really busy

[@user-gx5rf1mz2j]

Hi Tom, suppose today is the status date of update and the task was supposed to be finished today 100%. But it did finish only 75%. Do I move the incomplete 25% to status date?

[@TomStephensontraining]

Just enter actual dates mark on track that activity and it will indicate what is done to the status date and what is not done. Also if work started but did not complete then split the task accordingly and mark in track to satus date

[@user-gx5rf1mz2j]

@@TomStephensontraining ok thanks

[@sebfromgermany3819]

While you are in the tracking screen you update the column duration instead of actual duration - any reason for this?

[@TomStephensontraining]

No big reason, just I like to see where it goes before i mark complete. Also easier for mark on track if it crosses the status date

[@mylajanemalabanan5218]

Hi Sir. Good Day. I encountered problems with Microsoft project which is Publish Failure (error 23000)I suspect it was corrupted. I am thinking of how am I going to unpublish the workplan since it always fail to publish. Your response will be appreciated. Thankyou

[@TomStephensontraining]

Sorry I’m not familiar with that, try running your question on chat gpt