HOW TO USE ASANA | Asana Tutorial for Beginners (Project Management Software)

[@HseanDavidOcol]

Great tutorial! I am starting to work as an executive virtual assistant and this video will help me manage the tasks smoothly. :)

[@StewartGauld]

Glad it was helpful!

[@ReneegadeDJ]

Hey, thanks so much for the tips, my partner and I are starting on Asana today, and I'm already really excited about how we can organize our business and our lives... Awesme tutorial :)

[@StewartGauld]

Hi, I'm super glad! This is a great tool! Enjoy!

[@aiguruforyou]

This was very helpful and properly geared to complete beginners. I like the pace you keep. Not too fast and not to much blah blah blah. Thanks!

[@StewartGauld]

Glad it was helpful and thank for your feedback.

[@cfinch7766]

How cute is this guy? So enthusiastic, really enjoyed the presentation

[@StewartGauld]

Hi, Haha thanks for your comment! I'm glad!

[@tamyiapaul8129]

This was such a great video; detailed, clear, and concise. Just subscribed! Thank you so much!

[@StewartGauld]

Welcome!

[@VDash-Slesinski]

This is great. I’m exploring using this product to manage the activities of my American Legion post. We have a the member part of the organization, building with tenants and a banquet facility.

[@StewartGauld]

Awesome! Asana will be a very handy tool for you!

[@thakaraashish7091]

Thank you Stewart..!! You made my day. Short & easy to understand tutorial. Many thanks for that. Best wishes, Ashish from Ahmedabad Gujarat India

[@StewartGauld]

@@thakaraashish7091 welcome! All the best!

[@eplantsnoosa1]

Thanks Stewart so well explained. I’m going to give Asana a go for my team

[@StewartGauld]

Your welcome!

[@missr5238]

I learnt of Asana today, I have been hired to be a PA for a very small business where most things I am the one doing by myself. Can I use Asana for self projects??

[@MGE0007]

No reason why you can’t use Asana for self projects, at least you would be getting used to the software and you would gain some experience when you have something to work on that might involve multiple tasks/people...

[@ClimbingTheMountain777]

Hi, I'm 3 years late, but I was wondering how Asana has worked out for you? I also applied to a position of assistant, and I'm exploring different prohect management apps. Thanks :)

[@gossienworu3210]

Very helpful, clear instructions. Thank you very much!

[@StewartGauld]

Glad it was helpful!

[@edwinmanono2497]

Thank you for the insights. Very helpful for VAs

[@StewartGauld]

Welcome!

[@MaryjaneMalu]

2024 and still saving lives Thank you!!!!!

[@StewartGauld]

@@MaryjaneMalu you’re welcome 🤗

[@MewDiePie1212]

My mom is teaching me this I think it's a cool app

[@StewartGauld]

Awesome!

[@jasonblairlewis]

Great video. Just so you know, the animation that accompanies you saying "leave a like for this video" has a rapidly increasing "thumbs down" number.

[@StewartGauld]

Thanks for the info!

[@eventsdeveloper1739]

Excellent. Very clear and easy to understand. Many thanks. Helped me a great deal

[@StewartGauld]

Glad it helped! Thanks for the feedback!

[@annettejames9236]

Great training session - thank you very much. I'm in trial mode and still working Asana out. Is there a way to see all my prjects and their tasks in one single view?

[@StewartGauld]

Hi Annette, You can see all your projects on the left sidebar. However, you cannot view all projects and task in each project in one single view. Just click on the project and view your tasks with different viewing formats above the project. The free version is perfect for most small businesses. All the best!

[@jamesrodriguez7865]

Omg! Thank you for sharing. It will help to my project as project management subject.

[@StewartGauld]

Welcome!

[@WildParnassus]

Thank you 🤗 this is really straightforward and helpful

[@StewartGauld]

Glad it was helpful!

[@alimzhan2008]

Very simply but comprehensive. Thank you!

[@StewartGauld]

Glad you enjoyed it!

[@steffan1]

Watched this and am still none the wiser in terms of how it will do anything other than add un-needed complexity to my business...

[@StewartGauld]

Hey mate, Do you see how this can better organise your projects and teams?

[@mdms2161]

Hi Stewart, I found your content very simple, informative. Keep up the great work.

[@StewartGauld]

Awesome, thank you!

[@dantebecerralagos]

Thnaks for tuturial video. It's very clear

[@StewartGauld]

You are welcome 😊

[@ailenmontesano6542]

Congrats! Thank you for this. One question guys.. can I synchronize Asana to Google Calendar? Thank you!

[@StewartGauld]

Your welcome! Yes your sure can.

[@ijazahmad-it2bz]

You're Brilliant, Love You 💓

[@StewartGauld]

Thanks!

[@MrNoFavors]

Your videos are very informative and easy to follow. I appreciate content creators like you🙏

[@StewartGauld]

Glad you like them!

[@lifeitshort]

Thank you Mate ! Nice vid Presentation all the best with your business / I shall be deciding on Trello or Asana for my contracting biz. cheers

[@StewartGauld]

Best of luck! Glad you got value Tommy

[@sultiwillsblog]

Great tutorial very detailed and interesting I got value

[@StewartGauld]

Glad you enjoyed it!

[@ananthaiyer9008]

Thanks for this helpful video. Very clear

[@StewartGauld]

Welcome 🤗

[@mitchcruz8698]

Wow! Your tutorial is so easy to follow💕💕💕 Thanks! Will subscribe😉

[@StewartGauld]

Yay! Thank you! I'm glad you got value!

[@miltoncaramcaram3630]

you are a great teacher. I need to learn it as soon as possible.

[@StewartGauld]

You can do it! Thanks!

[@abeibrahim5846]

Hi, Thank you for the tutorial - Q: In a large project with multiple departments involved, how can one add multiple teams? or do I need to create a team that has all departments involved in one team?

[@StewartGauld]

Hey Abe, I suggest creating a team for that project. However, you can add multiple teams too. Just depends how you want to structure your project.

[@jedidr5776]

thank you for sharing.. I was using Trello for more than a month na, and I am still searching for something like calendar-format.. I will try to use Asana for the meantime

[@StewartGauld]

Hi Jedi, Glad it was helpful! Give Asana a go. The multiple layout views makes it such a good tool.

[@preggoodtime9678]

Nice one Thanks

[@StewartGauld]

Thanks!

[@japhetmbt9260]

Thanks, best tutorial ever!!

[@StewartGauld]

Cheers mate!

[@raphaeloyeniji896]

Thank you for this video. It has helped alot

[@StewartGauld]

Glad it helped!

[@todorpetkov160]

Great video. Looking forward exploring your channel.

[@StewartGauld]

Welcome aboard!

[@chrisbenn]

I signed up for Asana´s "Basic" plan that says "Free forever" but now when I am using the App the App tells me it is a "30 days free Trial"?! What is going on?

[@StewartGauld]

Hey mate, You will be using a paid plan trial. After the 30 days you will downgraded to the free plan.

[@chrisbenn]

Ahhh ok thanks :)

[@chiomanwachukwu5654]

This info is really helpful to me now

[@companiakarintias642]

Really appreciate this tutorial Stewart!

[@StewartGauld]

Very welcome!

[@MagicalWorld8]

Thank you so much for this Video... It was a great help.

[@StewartGauld]

Welcome Maurvi!

[@AnitaWheelerRealtor]

Thanks Stewart Very informative and helpful in getting started in Asana!

[@StewartGauld]

Glad it was helpful Anita!

[@tanjagardner285]

Kia ora from a fellow Kiwi business owner! I'm already using Asana as a member of a couple of client teams, and starting to look at using it for my own personal task/project management as well. Currently, I see my tasks for each of the teams I'm part of as a separate workspace under my account, and I need to toggle between them. Do you know if there's any kind of master view I can use to see all the tasks for all of my workspaces in the same view?

[@StewartGauld]

Kia ora Tanja, Great idea! We use this for personal notes and day to day tasks too. I dont think you can unless you open each project board up in seperate windows. I will have to look into this!

[@tanjagardner285]

@@StewartGauld Thanks so much for the reply. I'll see if I can figure out an option that works for me :-)

[@MGE0007]

Tanja Gardner. I believe that you create your overall project (called TanjaOverall for example), then for each tasks in the other projects you tag them to TanjaOverall as well...

[@aldrin-google-ads]

Super valuable asana guide. Thank you Stewart!

[@StewartGauld]

Glad you enjoyed it!

[@a5472]

Do you provide one on one training?

[@StewartGauld]

Hey mate, Yes we do for certain tools.

[@apalvora4u]

Thank you for wonderful explanation in short time.............

[@StewartGauld]

Welcome!!!

[@oumaymayazidi7049]

thank you for your support ! please kindly advise i would like to add a columns into a task

[@StewartGauld]

Hi, you are welcome! You can change the way your view your tasks to show a column like structure.

[@tobafadeke]

I just saw this. Thank you

[@StewartGauld]

Welcome!

[@kamilyahardie8101]

Thank you for the tutorial! But I don't have the teams section in my toolbar to add teams :(

[@StewartGauld]

Hi Kamilya, Oh really? Try create a project first.

[@shinlizy]

@@StewartGauld me neither and never had it. Someone told me that this is a premium feature.

[@slippinchillin]

Thank you! A very clear and helpful video!

[@StewartGauld]

Glad it was helpful! Thanks James!

[@arjunarjunun7475]

Best lecture..thankyou so much sir..

[@StewartGauld]

Welcome!

[@chiomanwachukwu5654]

Can i create my calendar schedule with asana? And other task in conjunction too...?

[@StewartGauld]

Hey! Yes you can.

[@serahabiona5527]

Thank you for this detailed video. It was very helpful and informative.

[@StewartGauld]

Glad you enjoyed it!

[@ahamedularefin9426]

Watching from Bangladesh

[@StewartGauld]

Hi mate!

[@rashedulakash-3924]

Me too!

[@trindimitchell5726]

Thanks for the tutorial!

[@StewartGauld]

Happy to help!

[@stephquayle5402]

Thank you for this. :) It really helps beginners.

[@StewartGauld]

Glad it was helpful! Thanks Steph!

[@emmapeters9143]

Thank you @stewart, it was a beautiful tutorial. I'm new to Asana, good and clear explanation.

[@StewartGauld]

Glad it was helpful!

[@AmbivertLoFi]

Hey mate How do I build my own template? For example every time I list a property for sale the set of tasks that are required are the same. I'd ideally like it if Asana could create a project and populate it with these tasks every time a property is listed. Is this possible with something like Zapier?

[@StewartGauld]

Hi Nathan, This is possible. You can simply use a template or start a project from scratch and set it up the way you like. You can work with Zapier and look at the options between your other viable software that you use to list the property and create a ZAP to Asana.

[@AmbivertLoFi]

@@StewartGauld this would require an Asana subscription though right?

[@stevecamuti226]

Your shirt is 🔥, great pick.

[@StewartGauld]

Appreciate it!

[@erfansharifi7969]

Thanks for the great info

[@StewartGauld]

Glad it was helpful!

[@kamranbacha1098]

Hi Stewart Gauld I am Virtual Assistant in asana. I have 3 years experience in it. There are many products that we upload to the WordPress website and when we upload the pdf file to WordPress and we update the task and make its mark. I have a lot of experience in it. If there is a job please let me inform. Looking forward to hearing back

[@StewartGauld]

Hey Kamran, Will keep that in mind. Thanks!

[@bradford-vts]

What do you think of CLICKUP - meant to be the next best thing and way better than ASANA?

[@StewartGauld]

Hi mate, Thanks for that. I will have to look into this.

[@SheikAnif-s1i]

Is there a way to carry over new project tasks and sub tasks onto an old project on Asana instead of manually entering in each one?

[@StewartGauld]

Yes you can set up automations for this.

[@climblife]

Very good, Do you know a good easy crm ? ps does this integration with crm??

[@StewartGauld]

Hi, mate, Yes, I would check out Hubspot we have a recent tutorial on our channel if you want to check it out.

[@reeganimperial2641]

Oh! This is great! Thank you ♡

[@StewartGauld]

You're welcome 😊

[@drliesa]

Good teacher, well organized presentation. Thank you.

[@StewartGauld]

Glad you enjoyed it! Thanks Liesa

[@josepho9687]

Thanks for the tutorial u saved a lot of work today... 🙏👍

[@StewartGauld]

Glad it helped. You are welcome Joseph!

[@maitrayparikh321]

Thank you bhai🎉🎉🎉

[@StewartGauld]

Your welcome 🤗

[@farazg3272]

Great app buddy and also the way you are presented it.

[@StewartGauld]

Glad you like it! Cheers mate!

[@patrick1992]

I don't see the add team button? It has been removed?

[@StewartGauld]

Hi Patrick, it should still be there. You can always add your team from the dashboard or from inside the project itself.

[@dipakrathi4968]

Thank you for sharing!!

[@StewartGauld]

Welcome!

[@thecryptocook1106]

Great tutorial this has been great!

[@StewartGauld]

Welcome!

[@tomasruival9804]

Cool overview, thanks!

[@StewartGauld]

Welcome!

[@rowyfakhan7848]

very in formative great effort

[@StewartGauld]

Very welcome my friend

[@siya_the_brother]

Thank you so much Gauld

[@StewartGauld]

You're most welcome

[@ThisKittyPlays]

Thank you, very helpful and clear :)

[@StewartGauld]

Glad to hear that!

[@samelliott-smith9332]

Great help. Thank you.

[@StewartGauld]

You're welcome!

[@allenajos]

Thanks soo much for this tutorial, very helpful. Can you also track project progress in Asana and if so, how?

[@StewartGauld]

Yes, absolutely! There are a few ways you can track progress. We are releasing an updated tutorial soon that will cover this.

[@MGE0007]

You should be able to go into the task and either add a percentage complete....or add tags which say (for example) not-started, in-progress, complete, on-hold etc....and select one of those..

[@Teddy___tv]

very Clear

[@StewartGauld]

Glad you think so!

[@justinestephonie4606]

Thank you for this video, it was very helpful.

[@StewartGauld]

Glad it was helpful Justine!

[@kay-ceepare509]

this is helpful. thank you!

[@StewartGauld]

Glad it was helpful!

[@izmeekhai]

Informative& useful.thank you!

[@StewartGauld]

You are welcome!

[@skanka4646]

I've been trying to find a PMT that can create Quotes and Invoices direct from the tool. Does Asan have that functionality?

[@StewartGauld]

Hey mate, No it does not. You can use a tool like Zoho projects for this.

[@brendonwalker5957]

Hey Stewart, I love your vids, thanks. Q - can you set up a master project that has all the tasks & detail required, then duplicate that master for each new project? I ask because I need to use the same list & tasks for new client projects (i.e. it's the same process for each client that spans over an 8 week period). I'd be working with multiple clients at different stages? Thanks

[@StewartGauld]

Hey Brendon, Great question, yes you can create/duplicate templates of exisiting projects.

[@brendonwalker5957]

@@StewartGauld thank you, much appreciated

[@brandonmanusov156]

How do you pan left to right on the board? I have more columns than I fit on my screen.

[@StewartGauld]

Hey Brandon, You can use your courser and click the side navigation bar to view the other sections.

[@bradford-vts]

Again, thanks for a wonderful tutorial. back to GTD - but what if I want to lists projects by PRIORITY. How do I do that. Some will be more important than others? Other project management tools have the ability to add tags which you can search on. Can Asana do this?

[@StewartGauld]

Hi Bradford, You are welcome! Yes that is correct you can add tags and set customise the priority.

[@AlwaysImproving1]

Hi, is there a way to use asana to automatically pay your team with asana? or can you link it was some other payment system? thanks

[@StewartGauld]

No you cannot pay your team with Asana, you will have to look into another software for this.

[@AlwaysImproving1]

@@StewartGauld thanks for replying :) do you have any suggestions of what other software?

[@MGE0007]

@@AlwaysImproving1 You can give me the money and I would be happy to manage it and distribute it to the team (minus a small fee)....😬😬

[@hanasmith3871]

Thank you Stewart, really helpful :-)

[@StewartGauld]

Glad it was helpful! Thanks Hana

[@Olivier-GM]

Hello Stewart (from Europe) ! I'm discovering Asana and it's very interesting. Do you think it could fit a workflow ? A task in column 1 which is complete is sent to column 2, and column 3... ? Thanks a lot for your tuto.

[@StewartGauld]

Yes, absolutely. We use it for our project workflows. However, I personally think Trello is best suited for workflows. Feel free to check out our Trello tutorial.

[@Olivier-GM]

@@StewartGauld I will for sure.

[@sabinajuergnewzealand4893]

@@StewartGauld Is that really an automated function in the free Trello? Would like to set timeframes for certain tasks with blackout times as well, and upon completion of individual tasks the project is automatically moved to next task in line...Any idea how that would work? Great videos!

[@eydiemoody7930]

Thank you!!!!

[@StewartGauld]

You're welcome! Thanks Eydie!

[@chiomanwachukwu5654]

Hey Stewart. How can I discontinue the free trial in Asana, I did task and I was ask to complete the task which I don't even know that it was a task to say. How can I complete the task ?

[@StewartGauld]

Hey, You can just hit the tick icon next to the task.

[@HUMBLEJUBILATE]

I tried creating teams with the 30 days free trial plan but I could not, is there a way that I could do that?

[@StewartGauld]

What was the issues that you are seeing?

[@josephmoses9388]

How do we set up to see all our teams task that are over due - how do we massage we other in asana Thanks

[@StewartGauld]

You have access to messages on the left hand side. Make sure you have access to project or create teams for specific access to projects/tasks.

[@josephmoses9388]

@@StewartGauld any chance you have a video on this as I have had asana for three years and I didn’t realise how powerful it is. At the moment I have trainings all over the place with a lot of information but unfortunately I have not set it up well. Do you offer training and clean up on this?

[@sunshineflyer]

I’ve joined a group that is basically using Asana as a task list. 30 things assigned to me at a time, and then changes or removed, with constant new notifications. It’s overwhelming. Important things and unimportant things get same visibility and priority/immediacy. How is that best managed?

[@StewartGauld]

Hey! I would play around with your filters and manage tasks in specific groups.

[@billdowpmo_pmcoach]

Great stuff, thanks for sharing!

[@StewartGauld]

Glad you enjoyed it! Thanks!

[@dr.priyaadvani2351]

How do I link it to my google calendars? It's either not simple or most likely I am doing something wrong. Any suggestions?

[@StewartGauld]

Hi Dr. Priya! If you head over to app intergrations you should just be able to connect by signing into Google.

[@yasmine-irene4127]

Hi! What if the teams don't have company emails can they still be added?

[@StewartGauld]

Hey Yasmine, Yes they sure can!

[@lucasyong2049]

what is that mean by 1000 tasks per team in the free plan? is that accumulated from the beginning or once we deleted the project it will be reset?

[@StewartGauld]

Hi Lucas, That means how many active tasks. Yes correct, when you delete projects/tasks you will reset your limit.

[@lucasyong2049]

@@StewartGauld thanks man.. You are really good

[@StewartGauld]

@@lucasyong2049 Cheers Lucas!

[@pacinot]

Thank you.

[@StewartGauld]

You're welcome!

[@sumitmhaiskar722]

Can we manage agile project workflow in asana?

[@StewartGauld]

Sure can mate!

[@RodneyDodson]

In the beginning, you chose Pen and Paper notes... how do you change all that if you didn't choose it from the beginning? Not seeing the option in settings

[@StewartGauld]

Hi Rodney, That is just the layout structure, you can simply change your project layouts or templates. Are you trying to use a project template on an existing project?

[@juslawdave]

Thank you for this. :)

[@StewartGauld]

Welcome!