How we use Notion at The Futur for Design and Marketing Projects

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Launching a digital product into the world takes a ton of work. From creating visuals to writing the sales emails and everything in between, you really need a team of people to get things done in a timely manner.
It's hard enough to manage people in person, but what happens when half of your team doesn't live in the same country? What happens when the world changes on a dime and we all find ourselves working from home? How on earth do you get a team of writers, marketers, designers, and managers on the same page, speaking the same language, and using the same metaphors?
For us, the answer is Notion.
00:00 - Managing the launch of a product with a remote team
01:27 - The old way was SO COMPLICATED
02:17 - Introducing Notion
03:00 - What we have to do to Get everyone on the same page
03:39 - Creating a Notion page from scratch
04:54 - Having reusable content in Notion helps your team work faster
05:48 - Creating a schedule for your campaign
07:36 - Calendars keep your team in sync
08:54 - Communicate with your team more efficiently
10:08 - Notion keeps everyone on the same page
10:55 - Assigning and tracking tasks
13:40 - Recap
14:04 - We love Notion, so we've got a little surprise for you
#Notion #ProjectManagement #Marketing #ProductDevelopment #sponsored
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Host: Chris Do
Content Director: Matthew Encina
Producer: Mark Contreras
Cinematographers/Editors: Stewart Schuster
Social Team: Elle Money, Alex Burlui
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Typefaces: Futura, DIN, Helvetica Now, Calibre, Knockout, Champion Gothic

[@AlexPresa]

Notion has LITERALLY CHANGED MY LIFE, my productivity, financial, reading habits, business tracking, time management, everything. It has been such a GOOD TOOL to have in these times. A good weapon in the creative arsenal for sure.

[@Heydjcam]

Same, i was a huge Workflowy user, trello airtable and evernote before that and Notion has solved a lot of the problems i had in one app

[@JeremyMuradesign]

Same bro such an efficient easy tool!

[@henrikjuhl6587]

@@JeremyMuradesign Please do some videos on how you're using that tool... pretttiii please :)

[@JeremyMuradesign]

@@henrikjuhl6587 Sure will add it to the list!

[@HippieP629]

Same. I started with the PARA method and when I found August Bradley's Life OS system, it was game over. I use it for everything. I'm trying to introduce it a little here, a little there into my architecture firm.

[@marizaa9317]

The Futur uses Notion too? Yesssss!

[@nondescriptrandom4513]

you should check out their videos about productivity, they've mentioned it before

[@mrbenburns]

OG status.

[@manasefidimalala]

Guess everybody uses it

[@EddyTritten]

Yep, my entire life is on notion too. Incredible tool.

[@mrbenburns]

Lord help us if it ever goes away.

[@jamesbrownization]

Started using Notion a week or so ago. It's transformative! Give it time, give it love, and it will work wonders for you.

[@rajeshsatyarthi]

Not only it is the most complete video on how to use Notion for remote team management. It has a unique flavor of humor that keeps you engage to the end. Love it.

[@sparshchaudhary9964]

Notion, if you're reading this, MAKE WIDGETS! I'll switch to notion from trello the day you introduce widgets, WE WAITING

[@malickfaye5313]

all android users are waiting for that

[@puyanmayer5272]

They have about 4 Wigets for IOS now.

[@londynking]

I love Notion! Just started using it a few weeks ago. This video was sooo entertaining and informative! One of the best edited videos I've watch in awhile. Clear + Concise 👏🏽 I even added a few cards to my workspace! Thanks!

[@tiffknighten]

You have no idea how helpful this was! Also, "giving the team time & space to get things done" THAT part!

[@Digital.Done.Right.]

I have no current need for this but must say I really enjoy how Ben delivers this story. Well done

[@mrbenburns]

Thanks so much, Andrew!

[@kuvinci]

I just started using Notion a few months before! This is the best tool I've ever worked with

[@mrbenburns]

Totally agree hehe

[@CraigDesmarais]

I am absolutely loving Notion. I just invested in the bulletproof notion workspace template and has completely changed how I organize my personal life and business.

[@Mushba.]

Since everyone is sharing their experience, imma share mine. I'm a writer/artist by night and work as a digital marketing associate by day. I use Notion mostly for my personal practice and life. I've been using Notion for roughly a year and I really love it. I love being able to have pages and sub pages because it suits my personal style (I'm the type of person who has organised their data with folders within folders within folders). I also love the Google Drive embed feature because this way I can update my personal Google sheets for stuff like budgets from Notion without having to completely migrate. It's also my default writing app because I love the complete dark mode view and can export to Word for final submission, depending on the situation. Notion is a great app, and I understand that the immense freedom can make it hard to figure out how you wanna use it (took me a couple of months to reach a point where I was satisfied with my set up) but it's definitely worth a shot.

[@mrbenburns]

Such good feedback, thank you! Hoping the crew at Notion sees this.

[@zobayerarnob]

How do you export Notion Pages into a Word file? I dont find any way to Export my pages as Doc or Word file. Notion is a markdown editor not a Word Processor. Other Great Review, you explained a lot of key insights of Notion 🖤

[@Mushba.]

@@zobayerarnob I don't export into word, I export into pdf then convert that to word 🤣

[@zobayerarnob]

got it...

[@carolinaparra3149]

Loved the folders within folders within folders. That's so me 🤭

[@bobbonniol]

COming back to say that, after watching this video I have experienced a quantum leap in how Notion is keeping my life and work organized. I am loving how it has the flexibility of designing a page section with different blocks, and having the power of a database under the hood. I patterned a project page setup similar to how you did it @benburns, and then tweaked a bit. THEN duplicated that template and dropping everything I am doing into those pages has been a snap. So grateful !

[@ktyy777]

I’m a college student interning for design and Notion is literally a life-saver!!

[@alanplanes1111]

Started using Notion around 2 weeks ago, really is a life changer, or life simplifier

[@hamzashaebi6852]

thanks, ben and Matthew for the great notion videos you really helped me get control of my life and plan my future as a creative. thanks, guys for your all videos and the effort you put into the video. actually a great work 100 out of 10 for you.

[@andrebruwer7326]

No way! Literally watched Matt’s videos this morning and downloaded Notion. I love you guys so much!😁🙏🙏 thank you

[@luisangelamendoza9056]

I started using Notion after Matthew mentioned in one of his videos about productivity. As a freelance graphic designer it was a huge change. I had my info in multiple platforms and, as much as I loved being so organized, going from app to app to get what I needed. Now I have my own setup on Notion, and it's easily customizable according to whatever I need. Plus, it has a beautiful dark mode. PS: I even made my boyfriend who's a Civil Engineer to switch from Trello and Asana. He now thanks me.

[@somtoonubogu]

Started using Notion middle of last month. Totally love it. Been sceptical about bringing the entire team on it. May give it a go after watching this and looking through the template

[@tryshing]

This is so cool (both the Notion platform and video editing)! Been looking for a platform like this to keep everyone on the team on track, thank you so much futur! Keep safe you guys!

[@mannimoki]

Notion has been a game changer for all of my workflows since I started using it only a few months ago. It really has become my second brain, personally and professionally. I'm so glad that y'all use it too, I don't know how I got by without it!

[@mrbenburns]

100% agree

[@ThisDesignLife]

I didn't get Notion to start with... but now after spending some time on it, I realise it's incredible.

[@UnfinishedStudio]

One of your best videos! Love the concept, humor, storytelling... everything! It was also great to meet other members of the team. Amazing job ya’ll!

[@UnfinishedStudio]

And to add... Notion is the bomb.com!

[@mrbenburns]

Thanks so much! We did work on this one hehe.

[@tomhilado]

Sweeet! Thanks for the template! I was about to deep-dive notion today because I felt that there was a need for me to get things together other than just the bullet journal. This answers everything I need in 15 minutes. Thanks Ben!

[@mrbenburns]

Right on! I can't seem to carry a notebook consistently. But my phone doesn't stray far.

[@millerbarnes]

Do a Blind and/or Futur Notion step by step training. How to build a creative team Notion. Basically, an update to the Project Management course that includes Notion. Just a thought.

[@Anjuliiii]

I would love that!

[@PhenMas]

Great share! Having a proper project management software has really changed our productivity and team sanity.

[@oncle_loutre]

Very nice and to the point. I've been meaning to get into notion for a couple of years now, but keep feeling overwhelmed, or not finding the time to really dive into it in between projects. Anytime I see a Notion walkthrough, I feel like this would help me immensely. I'm going to give it another go over the weekend and start small to make it grow over time.

[@mrbenburns]

Do it! Start small. I started using it to organize a meal plan

[@nikking5532]

Of course, I am speaking from a personal freelance standpoint instead of a team. I tried using notion trust me, multiple times I really wanted to integrate it into my life. But it's too slow for me and I spent more time customising my template to suit my exact needs than actually using it. No hate to Notion, I think the app is amazing. However, as much as there's so much freedom to do what you like, I need some kind of boundary for me to work in, a dedicated app specific to one function. Which is why I use Trello and Bear.

[@VickAntony]

I definitely agree with you! 200% I think it’s An amazing tool! But just a bit too slow for me. The quickest app on any Apple device are the native notes and calendar. I doubled down on them. There are more features than you think lol things like I can drag a note straight to calendar and create an event. I have tried bear too and a big fan of trello for Kanban

[@supreetkumar7604]

Try "MilaNote"

[@mrbenburns]

Makes sense - you gotta use what works for you :)

[@nikking5532]

Update: Turns out I'm giving Notion another shot, it's such a powerful app, maybe I'll try it again and hope I can carry on using it in the long run. Great video!

[@IliePandia]

This is pure gold!! Not only for notion but for the process!! Thank you!

[@mrbenburns]

Right on! Hope we dropped some knowledge along the way.

[@waeez1799]

Loved the video, and the throws made it feel like you are guys are sitting next to each other, purpose fulfilled.

[@room9podcast]

Notion was a game changer for me and my company. Got some great ideas from this video! Thanks for sharing.

[@thebestofmae]

I love how diverse your team is! 🙌

[@mrbenburns]

Me too :)

[@innocentm7110]

Minhye is a whole vibe.. 😊😂😂 "already done, gone fishing" 👏👏👏 and i think Notion is brilliant.. Im gonna recommend it for my company.

[@mrbenburns]

She totally is hehehe

[@KahnJi]

I've started using Notion from Mathew and totally love it. Please keep create contents like this more!

[@mrbenburns]

YES!

[@nadiallontop786]

It's amazing how you guys managed to make a team management video that is both useful and hilarious. 👏🏽👏🏽👏🏽

[@DannyHatcherTech]

This is awesome and a really good insight into how a team can use Notion. I also have been using the app for years and most of my life in it. So cool to see how you and your team use Notion, I have shared some of my use cases on KZbin but I am always looking to learn how other people use the app.

[@Animefreak242]

I've been going back and forth with this and this video definitely helps my decision. Thanks for being creepily timing!

[@mrbenburns]

We knew. We can't say how. But you're welcome!

[@simoneblax]

the paper transition was the hit ahahah I've already notion installed, but I've never took a closer look. Till now. Thanks guys

[@mrbenburns]

Hahaha yea that was fun

[@imthatguydavid]

Love this video. That’s for showing a little bit of your process!

[@thefutur]

So glad!

[@mrbenburns]

Thanks David!

[@andresbenjamin3067]

Love you guys, love the humor and the paper ball transition

[@Weird_Quests]

Just want to say that I loved the perspective of the talking head portion. Great lighting - what focal length was being used there - it looks wide but it doesn't seem to have any distortion typical of a wide-angle. Keep up the fantastic work!!!

[@oscarjim122]

I.LIVE.FOR.NOTION totally in love with it! who else has moved their life to Notion too? by the way, it'd be great to see some day how The Futur uses notion to manage content creation 😍

[@mrbenburns]

Great idea!

[@HomesickMac]

One of your best videos guys! Thanks for the extra work invested, this took time :-) Oh, I'd love to see how Ben is using Notion in his personal field, why not making that video as well? Thanks!

[@Siraphyn]

We use Notion, Jira, Slack, Figma, Webflow for our stack. Some great information man! Thank you!

[@mrbenburns]

Whoa Jira... big dog software right there.

[@Siraphyn]

@@mrbenburns My wife and I are big fans of you guys and what you do for the creative and design communities. Keep it up! Much respect.

[@SalawuIbrahim]

This was so much fun to watch. I've been hesitant to learn new tools but I'll jump on this

[@FutileGrief]

Had no doubts this was going to be incredible, efficient and I was right. Thank you so much for sharing!!

[@willhelliwell]

And now comments are even better! You can add attachments and see them all in a sidebar view. Notion has changed my life in a way I couldn’t imagine a couple of years ago

[@ChuangJoey]

Same here , using notion for long time ! Great tool

[@emilfilotasticsandra1222]

This is very well executed video, from your desk to my screen at home

[@olleFotze13]

Love the sneaky project management 101 in this video.

[@mrbenburns]

Sneaky Sneaky!

[@thebeaconprojectco5701]

Thank you guys for always being awesome!

[@thefutur]

Our pleasure!

[@lluvia3thkpsp]

Love it! Thank you so much :) Love the team

[@thearax-man7912]

M a college student and YES is a powerful tool!

[@aronsilva7077]

Amazing video, everything you said is going to help me a lot!!

[@StephenMattison66]

Very helpful & uplifting & well made video, thank you!

[@iamthekwan]

Thank you very much. This was the key decider for me to try Notion (used your link). I figure if it's good enough for Blind, it's good enough for me. And damn, am absolutly LOVING Notion now!

[@nondescriptrandom4513]

I Loved everything about this Video

[@vlchalwell]

Thanks guys!.. Really appreciate it.

[@mrbenburns]

Thank yoU!

[@derekuhm]

This is so helpful (and fun to watch!)

[@karin948]

Been waiting for this video. Yey

[@olafwilloughby3495]

Nice work. Comprehensive, a good guide to contemporary marketing and generous in spirit. Thanks.

[@mrbenburns]

Thank you, Olaf!

[@TylerHoff]

Super creative and helpful! Thank You!🙏👍

[@IgorCecelja]

This is the video I've been looking for :)

[@spacemanrocks]

One of my all-day work apps, Notion is awesome and very simple to learn and use.

[@mrbenburns]

Once you figure out the / key, it's all over with.

[@grafix18]

Brutal!! I use this to do Design systems and it´s amazing

[@mrbenburns]

Nice!

[@HotelSeptember]

Cheers Ben! Definitely looking to use Notion more. Didn’t know there were Kanban boards on it!

[@KordTaylor]

Super great video. Thanks! 👏🏻

[@onemouthymerc]

So many companies use Jira and I absolutely hate it. Now that I'm going freelance, I'm so excited to use a tool that will work for me. Thank you for the tips!!!

[@MePepsy]

nice to see ppl from romania here :)

[@laviniamihut4563]

Exactly my thought!

[@FrankieFatal]

Really going to check this out. Thanks!

[@danielndrssn]

learning notion now. Gave up once because the freedom of making everything from scratch was too daunting, started again now though. Hope you guys could make some templates for sale or something! Would help alot

[@danielndrssn]

Really wish I hadn't written my comment before finishing the video haha.. thanks for the template!

[@MrAsianadam]

Love the pacing of this video and the game of catch yall had. xD

[@iceagetrout]

Really good video. Please more of this!

[@mrbenburns]

Thanks so much!

[@sitthefdwn]

This video was refreshing

[@deemakdaksina4034]

this is enjoyable video! thanks guys

[@rainsontuesday]

HI! Great video, super helpful, I'm implementing your method as we speak! Also, do you mind sharing what camera you used to record yourself? Thank you!

[@shadynabil1203]

Great video , i've been using Notion recently and it working great , Just have 2 questions first can we print something in notion or have to export it first , sec if i can export specific filter coz it is always export the whole database while i need only what im filtering .. Thank

[@diego_mery]

Love the humour! Well done Ben ;)

[@anammorar]

Thank you for the help!!

[@josefickert4581]

9:15 so true! Thanks for the video guys, it help a lot!

[@vasu9760]

Perfectly executed video for notion 👌

[@mrbenburns]

Thanks! Walking the line between too salesly and bringing in sponsorships is a tough balance.

[@MannyBernabe]

Great video! Thank you.

[@Anjuliiii]

Lovely Creative Video! :) I am just starting using notion and i really enjoy it, thus I really need to learn what and how I want to track my tasks, hihi

[@GrgoPetrov]

I'm super impatient about the course regarding Notion and Project management. :))

[@androandro7179]

Ben we want an office tour 😁 yours looks great 🤠

[@brianfong5711]

That ball they keep throwing is the real MVP. It goes faster than Santa Claus.

[@sathwikkanneganti]

Loved this video ❤️!

[@mrbenburns]

You're my favorite. Don't tell the rest.

[@christiansuniula7000]

Love this Video guys! Keep up the great work

[@mrbenburns]

Thanks Christian!

[@arunavabasak10]

+1 to all the comments appraising Notion. Have been a user for a year or so now. Use it personally daily and have onboarded my design team as well to keep track of everything. It's a life changer. I market Notion to everyone I meet for free :p It's so good.

[@lluvia3thkpsp]

Loove Notion and I loove you

[@alexandramarchesini428]

I love Notion!

[@sandovalsolutions]

Loved the Romanian toss. You guys! Incredibly attractive. And his tech set up over there, reminds me of my sister (insider). You just HAVE to love @thefutur . Like, do you know what is attractive to me, and maybe to many people? Authenticity with a dash of ingenuity based on a progressive journey of more and more competency and freedom to do great work. Here's the thing: I am influenced by their long game, period. Sometimes it does take a few (days, weeks, months) to convert and actually buy what The Futur has to sell. I also believe that selling competency for the sheer act of doing for others expecting nothing in return is key in ensuring you do what you actually are in love with doing (well a profit to ensure sustainability OF that very mission is the golden exception). OK. that might of come out in a low res kind of way, let me explain: sometimes we do have to sell our "gifts" in order to ensure that actual "gifts" keep being made. In this case selling education at a VERY positive return for students is incomparable and to me seems like an honorable mission. I just can't wait to see The Futur integrating more with trending technology to stay relevant in the way they integrated digital marketing in leaps (as in when Chris & team took on KZbin et al). Wow. I'm just in awe. Saw notion and thought, nice. Loved this AND there's SO many intersecting points of utility for this app. I guess I owe you guys a THANK YOU to everyone involved in this app & thank you at The Futur for introducing great products. Let's go: a billion students! I believe and I hold out hope that you ALL, everyone, believes as well! Share, share, share, share! Have a beautiful day people!

[@mrbenburns]

Thanks so much for the note, and thanks for being a believer!

[@auzeone1]

cheesy

[@annefranklin4282]

This video is really awesome

[@GontherMO]

I love notion ❤️

[@Mushba.]

Yes I will take the prelaunch template 👩🏻‍💻 Also surprised Matthew wasn't in this because I discovered Notion through him so thought maybe he put y'all on it 🙈🙈

[@mrbenburns]

Matthew is a power user for sure. But we were actually put on to Notion by one of our UX interns, Leo. He shared a document with Matthew and I that blew us away. The rest is history.

[@benmoussahatim215]

Perfect !

[@frantisek_heca]

How do you track view over all projects together? When you need to observe tasks across multiple project's kanbans, calendars?

[@JosiahLord]

Great video guys. Notion's been really helpful for me as well so far. The template in your bio isn't allowing access, FYI.

[@carlosvaquerofoto]

Hi there, I'm really interested in buying this template, but I was wondering if it has been upated since it's creation in 2020 or not. Thanks!

[@nsokoloff]

Oh Notion my fav platform

[@mrbenburns]

Me too