UPDATE: Merlin Mann created Inbox Zero (and Jake probably came up with the actual workflow). Thanks @mrandersen for letting me know! Which technique(s) are you already using? 📬 TIMESTAMPS 00:00 Bottom-up Inbox Management 00:59 3 Keyboard Shortcuts for Productivity 01:56 Name Your Attachments 02:21 Use Filter Chips 03:07 Label after Composing an Email 03:24 Save Drafts as Templates 04:04 Inbox Management on-the-go 04:31 Responding to Meeting Requests 05:14 Manage Collaboration Notifications 05:48 Inbox Zero Workflow
@Dottie197511 ай бұрын
I recently lost my mind and created a second email account so that I have 1 for personal emails and one for all my online shopping! because my personal email box was spammed with to much junk and i found it to much work to keep tidy xD (oh yeah im a collector of " proof that i odered" ect lol but shops have a tendency to spam a lot with each sale so now, no more spam in my personal mail, only important things to go through
@JeffSu11 ай бұрын
@@Dottie1975 nice!!! If it works it works! Nothing stupid about that
@user-ho7tg7kb9v11 ай бұрын
Need Tutorial On how to manage Email Storage particularly Old Emails, Unwanted Subscriptions, Attached Social Media Accounts notifications etc.
@JeffSu11 ай бұрын
@@user-ho7tg7kb9v You might want to adopt the inbox zero workflow 😁
@ManelRodero2 ай бұрын
Hi Jeff, What is the link to the video to set up Google mailbox for Inbox Zero? I've seen the Outlook one but I can't quite find the other one.
@andrgavr11 ай бұрын
Still using Zero Inbox technique first seen on this channel. Probably the most pivoting change in my email workflow.
@JeffSu11 ай бұрын
Any candid feedback for this video? 😁
@True_Master4 ай бұрын
I can't find it anymore! Why did you delete jeff? I need it so bad! Btw, i didn't get your first tip in this new video and stop watching it here.
@dk2709ic11 ай бұрын
I just used these tips to address 200+ emails. The shortcuts and auto-next email were amazing. Thanks!
@JeffSu11 ай бұрын
Awesome!!!!
@MatthewEaton11 ай бұрын
A great reminder that I have gotten overly complicated and overly lazy on my email wrangling again. Since I am down with an "undisclosed illness," I will have more time on my hands to do so. Thanks for another great video! EDIT: I also forgot to add this suggestion to someone who might be looking for it: Create a tab for CC'd and BCC'd emails. We all know those people we work with that will CC or even BCC people at random because they might have some sort of information when it actually doesn't apply at all. As long as you check the tab every once in a while, you will see your inbox actually clears up faster for sure!
@JeffSu11 ай бұрын
Great tip Matt!! Good to see you in the comments section again 😁
@croppixelmedia11 ай бұрын
Great tips. Some I've already learned from your previous videos, others are new and always help with my workflow!
@JeffSu11 ай бұрын
Glad to hear it my friend 😁
@katie_knitsАй бұрын
This was the first video I watched a while ago and it has been a life saver. When you go from a job that only gets a few emails a day to a job that gets a crazy amount of emails, this helped so much!
@JeffSuАй бұрын
Woohoo 😁
@LuisjmGil11 ай бұрын
I'd like to take this opportunity to take a minute's silence to remember the daily users of outlook.
@AjGalloway9511 ай бұрын
Haha is outlook really that bad?
@LuisjmGil11 ай бұрын
@@AjGalloway95 For me, compared to Gmail. It's a lot worse... And I've worked on both professionally, but now I'm with Gmail (thank God)
@JeffSu11 ай бұрын
😂
@abcdefgh6789811 ай бұрын
@@AjGalloway95try once you won't ask again.
@Eddie_-_11 ай бұрын
Probably my age. But I can’t stand gmail. Super confusing.
@amoszander0475 ай бұрын
trying to watch this while being productive is so hard! I feel like I need to follow along.
@JeffSu5 ай бұрын
😂
@Andrea_Dong11 ай бұрын
Love that you're approaching it from both gmail and outlook! Also, I get a chuckle every time I see Satya Nutella 😂 got one for you, Sundar Pizza!
@JeffSu11 ай бұрын
OH THAT'S A GREAT ONE! Thanks Andrea!!
@archiliusfowl370111 ай бұрын
Great content as always! Thanks Jeff! Any chance you could cover equivalent features on more non-Google products (e.g. Outlook, Apple Mail, etc.)?
@JeffSu11 ай бұрын
I'm going to try!
@jkontosgr11 ай бұрын
Great ideas! Perfect tips for anyone! Congratulations on your channel!
@JeffSu11 ай бұрын
Thank you my friend 😁
@mrandersen11 ай бұрын
Jeff -love your videos!! Just give credit at 5:53 to Merlin Mann for Inbox Zero. I suspect Jake was in the Google audience when Merlin gave the take back in 2007. The early days of GTD. Keep up the great work!
@JeffSu11 ай бұрын
Ah thank you so much for this! I just updated my pinned comment and gave you credit!
@abcdefgh6789811 ай бұрын
Jeff i have recently started watching you and you are awesome bro. You genuinely understand people's problem. Thanks for these amazing videos. I would like to work with you.
@JeffSu11 ай бұрын
No problem, glad to hear it 😁
@adgrimes198111 ай бұрын
I'd LOVE to have a video on Outlook workflows. I know there was a couple of mentions, but I work in outlook not Gmail :( Fantastic content though!
@JeffSu11 ай бұрын
Thanks for the feedback!!! Will definitely keep that in mind!
@dave081311 ай бұрын
3:50 Can you do a video like this for iPhone and Mac native mail clients instead of Gmail?
@mittendad11 ай бұрын
I second this as well. :)
@JeffSu11 ай бұрын
The same concept would apply 😅
@ChatGPTPromptMasters10 ай бұрын
I loved the tips in this video! Managing my email effectively is essential to my productivity, and these one-minute habits are easy to implement into my everyday life.
@JeffSu10 ай бұрын
Glad to hear it 😁
@RobertJinks11 ай бұрын
Not exactly related, but this video got me thinking, do you have tips/tricks in gmail for deleting old emails which are no longer needed? It's hard finding which ones you no longer need. I don't want to keep increasing my storage space over time, so do you have any methods for this? Thanks BTW for your videos, I've implemented your email system and it's helped a LOT.
@JeffSu11 ай бұрын
I never delete emails unless they have attachments that's over 10MB 😂
@AJ-fd3yj11 ай бұрын
Hi there. Depending on what you need I see two possible scenarios. you can then easier-ish delete older ones. Maybe. 1) (auto) label email e.g. for each year from now on and look up older ones by search function. also use that to label them by context - e.g. work, travel, finances 2) use the archive function as usual - BUT add a "reference" label to those mails you *think* could turn out important later. sort out e.g. yearly or quarterly IDK about how users manage to max out their storage (15GB in my case as a free user, I'm at 15% including photos of my dogs and cats), so I think this could really help you. also unsubscribe from anything you really dont need. save attachments from emails and delete the mails do decrease inbox size. open another account and forward only needed attachments there - though IMO that wont really help with the clutter :D Good Luck and xoxo from Austria
@yuliyasalo11 ай бұрын
This is helpful! I would love something similar for Outlook
@JeffSu11 ай бұрын
Have you checked out my inbox zero workflow for outlook?
@TundeEszlari11 ай бұрын
You are a very good KZbinr.
@JeffSu11 ай бұрын
I'd like to think so too 😁😁
@nick.taylor8 ай бұрын
Hey Jeff, thank you for your assistance. Its appreciated.
@JeffSu8 ай бұрын
Anytime my friend!
@mrandersen11 ай бұрын
Thanks!
@JeffSu11 ай бұрын
No, thank YOU my friend 😁
@VibhutiPushkal11 ай бұрын
Thanks for the pro tips 😅
@JeffSu11 ай бұрын
You're very welcome! 😁
@liaaaan8611 ай бұрын
👏
@JeffSu11 ай бұрын
Thanks Kristian! 😁
@bradjmiller27 ай бұрын
🎯 Key Takeaways for quick navigation: 00:00 📧 *Setting up Email Workflow* - Start from the oldest emails to ensure no vital messages are missed. - Adjust settings in Gmail or Outlook for efficient inbox management. - Use auto advance and keyboard shortcuts for smoother navigation. 01:54 📎 *Managing Email Attachments* - Describe attachments briefly in the email body for easy searchability. - Utilize filter chips within Gmail for refined searches. - Streamline productivity by incorporating labeling and starring habits. 03:21 ✉️ *Composing and Sending Emails* - Assign relevant labels or stars to emails during composition. - Save frequently sent emails as templates for quicker drafting. - Optimize email apps for efficient use during commute times. 04:48 📅 *Streamlining Meeting Scheduling* - Simplify meeting scheduling with Google Calendar integration. - Offer available time slots directly within the email reply window. - Create non-negotiable meeting times directly from emails. 05:45 💬 *Managing Collaborative Documents* - Customize notification settings for shared document collaborations. - Opt for personalized comment notifications to reduce clutter. - Fine-tune email inbox setup for efficient workflow management. Made with HARPA AI
@jessejames444411 ай бұрын
Power video! Thank you.
@JeffSu11 ай бұрын
That's what I love to hear Jesse 😁
@turisma_music11 ай бұрын
Thanks! Most of them I knew, as they are part of the inbox zero, but I really like that time slot proposition! Super helpful! Would it work if I sent it to someone using MS Office?
@JeffSu11 ай бұрын
That's a really good question...can you try it and let me know LOL
@turisma_music11 ай бұрын
@@JeffSu Haha, I can ;)
@JeffSu11 ай бұрын
@@turisma_music Yay thanks!
@wendyjiller254811 ай бұрын
Great video
@JeffSu11 ай бұрын
Thank you!
@lucasmanoukian80834 ай бұрын
Hey jeff! Cool stuff! Can’t find the gmail inbox zero video. Did you by any chance remove it?
@JeffSu4 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@Monika-kravyetz11 ай бұрын
😊
@JeffSu11 ай бұрын
😁😁
@pablocruz92008 ай бұрын
Thank you for all of this helpful insight. I have multiple gmail accounts and have set up your gmail productivity inbox zero configurations. I’m a huge fan of gmail labels. My issue is that I have to set and manage all of these inboxes separately. Is there a way to incorporate this in an email client so I incorporate this inbox philosophy in aggregate, as opposed to separate gmail accounts? This will help me save a lot of time and I suspect many of your viewers have the same issue. 😊
@JeffSu8 ай бұрын
I think you need an add-on. Just googled it and it seems like you can use this one: Label Manager for Gmail
@davidpieropan624211 ай бұрын
Wow, great hacks in this video.
@JeffSu11 ай бұрын
That's what I love to hear!!
@landervandecaveye67693 ай бұрын
The inbox zero workflow video for Gmail seems to be replaced by a video about LinkedIn tips. Where can I find the Gmail video?
@JeffSu3 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@mindcedder11 ай бұрын
Guter Mann!
@JeffSu11 ай бұрын
Danke!
@captainlennysub4 ай бұрын
Hi Jeff! Did you delete one of the older videos about inbox zero on gmail..?
@JeffSu4 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@amitdoshicarepms72708 күн бұрын
Hello. Unable to find your video for zero inbox set up on gmail. Current video is Tips and other video is for outlook users. can you please share a link. I tried searching even on your channel
@JeffSu8 күн бұрын
Great question - Long story short Gmail went through a major upgrade this year so the previous workflow is now outdated. 😅 Since Gmail will never stop evolving (which is a good thing) and to make sure you're getting the absolute most out of your email, I host live workshops for my Workspace Academy students where we'll dive into the freshest inbox management strategies together. You can find out more about it here: academy.jeffsu.org/workspace-academy?
@geolykos9 ай бұрын
Damn I’m impressed! I didn’t know half of these existed!
@JeffSu9 ай бұрын
Thank you my friend!
@geolykos9 ай бұрын
@@JeffSu One setting that might be worth mentioning is "Custom keyboard shortcuts" under Advanced. I'm used to deleting my emails rather than archiving, and my keyboard is UK layout where the "#" (default shortcut for Delete) requires Option+3. I used custom shortcuts to reverse the Archive and Delete shortcuts to suit my keyboard layout. PS: I've already started using most of your tips.
@JeffSu9 ай бұрын
That's a great tip!! Thank you for sharing!@@geolykos
@jaricalcagno128410 ай бұрын
Hi Jeff, I set up my google and outlook mailbox as you proposed and I'm very happy with it. I wanted to know from you how you code the emails in which you are in CC about activities that your collaborators directly carry out. Thanks for all
@JeffSu10 ай бұрын
what do you mean?
@vanshshah6 ай бұрын
@JeffSu I really enjoyed the video i liked how you broke down the pros and cons.
@JeffSu6 ай бұрын
Thanks!!
@DanielChar5 ай бұрын
Hi Jeff, I used your inbox Zero for Gmail video to set up all my business emails. Thank you. I notice that the original video is down. I'm stuck on few things. Can you re-upload?
@JeffSu5 ай бұрын
It's outdated now :(
@DanielChar5 ай бұрын
NP. keep up the great work @@JeffSu
@playpiano226410 ай бұрын
Hey Jeff, do you have any other channel on teaching your marketing ideas and skills? Btw this video was really helpful :)
@JeffSu10 ай бұрын
Not yet!
@vusheth5 ай бұрын
Is there a sequence order of your different KZbin videos to organise things? I've seen your videos but have not been able to implement it totally. This would enable me to implement it. 1) email 2) calender 3) notes 4) integration
@JeffSu5 ай бұрын
It's a good question, I'm actually making an entire course on this hahahaa
@robreichjr11 ай бұрын
What are your thoughts on email clients? Do you stick with Gmail, do you like Spark?
@JeffSu11 ай бұрын
I just stick with Gmail
@raghavsharma97554 ай бұрын
What happened to your inbox zero video for gmail? Not able to find it! It says the video is private!?
@JeffSu4 ай бұрын
It's outdated now
@untangle_mind4 ай бұрын
So, will you make a new video on achieving Gmail inbox zero?
@Sazaperilla5 ай бұрын
Where is the inbox zero for gmail please that you mention in this video? I've searched all through your channel and can't find it.
@JeffSu5 ай бұрын
It's outdated now :(
@Ernest_Kahn5 ай бұрын
@jeffSu I must ask what happened to the Inbox Zero Gmail video you made. I see it was taken down 😢
@JeffSu5 ай бұрын
It's outdated now (
@Ernest_Kahn5 ай бұрын
@@JeffSuman… it was such a great video! Still had many informative tips that I still think are somewhat relevant. I always share this video with my team. regardless thank you for all the work you do! Love your channel and am thankful for all the amazing advice! 🙏🏻
@MattyDusbabson6 ай бұрын
Hi, Jeff, I can't find inbox zero workflow for GMail. Did you delete the tutorial from KZbin? Can you share the link in case please? Thank you. :)
@JeffSu6 ай бұрын
It's outdated now :(
@MattyDusbabson6 ай бұрын
Will you make a new one? I wanted to share that to my friends. They would love to use that after my review. :) Anyway, thank you for answer and your work! @@JeffSu
@Mrawesomesauce545625 күн бұрын
My Gmail does not show me notification settings on google docs/drive emails. Is there another way to access it to change collaboration settings? Thanks!
@JeffSu25 күн бұрын
You need to enable notifications from Drive
@watchme.leonardpowers7 ай бұрын
Jeff, noticed the Ultimate Zero Inbox Gmail video is now showing as private. Is this video the replacement or have you something else coming up?
@JeffSu7 ай бұрын
It's outdated now :(
@watchme.leonardpowers7 ай бұрын
Will there be a new one. Trying to get my team to use this, and your video was awesome for setting it up. Plus your enthusiam is infectious!!! @@JeffSu
@andrewhollister19346 ай бұрын
Why did the Inbox Zero for GMail get removed?
@JeffSu6 ай бұрын
It's outdated :(
@andrewhollister19346 ай бұрын
@@JeffSu ahh they makes sense! Is there a plan to make a new one?
@michaelhafen25 күн бұрын
Anyone know if multiple inboxes can be seen at once in iPadOS or iOS? Thinking of marking those emails and adding to them, but want a quick way to see those I need to follow up with on my phone and iPad
@gilliancasten67576 ай бұрын
Hi Jeff, what happened to the gmail inbox zero video? We use it for our company onboarding and just realized the link no longer exists. Thanks!
@JeffSu6 ай бұрын
It's outdated now :(
@ashleighmontague80035 ай бұрын
Hi Jeff will you be making a new one soon? My husband referred this to me as a way to organize myself but I only use Gmail for all my accounts
@JeffSu4 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@joachimreiber68374 ай бұрын
Hey Jeff! I was just raving about your inbox zero video instructions to a colleague but I can’t find it anymore- where did it go? Any chance to get those instructions? Thank you!
@JeffSu4 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@niki61211 ай бұрын
hey jeff, would we be able to get your notion gpt database?
@JeffSu11 ай бұрын
My prompts DB? I might share that in a future video 😁
@lucasmanoukian80834 ай бұрын
Qq: how do you get that setup 6:00 ?
@JeffSu4 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@MichaelTrompeta6 ай бұрын
Why did you make your Inbox Zero video private?
@JeffSu6 ай бұрын
It's outdated
@skshah3092 ай бұрын
You mentioned earlier on my same point that you will make a new one . Could you please share the earlier one if you are not making any new . I have been sincerely requesting you since long for Gmail Inbox Zero video .
@raghavansrinivas137911 ай бұрын
Elon husky satya nutella Bill Mac 😂😂😂😂
@JeffSu11 ай бұрын
😁
@feldschlosschen13533 ай бұрын
where has the gmail inbox zero tutorial gone?
@JeffSu3 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@kayos978Ай бұрын
What happened to the Gmail Inbox Zero tutorial?
@JeffSuАй бұрын
Great question - Long story short Gmail went through a major upgrade this year so the previous workflow is now outdated. 😅 Since Gmail will never stop evolving (which is a good thing) and to make sure you're getting the absolute most out of your email, I host live workshops for my Workspace Academy students where we'll dive into the freshest inbox management strategies together. You can find out more about it here: academy.jeffsu.org/workspace-academy?
@theredemu3 ай бұрын
Where do I find the tutorial on inbox zero in Gmail? I don't see it anywhere. 😢
@JeffSu3 ай бұрын
My previous inbox zero videos are outdated now unfortunately 😅. BUT subscribers to my (free) Workspace Toolkit receive regular invitations to my live workshops, and Inbox Zero is one of the topics! Feel free to sign up here: academy.jeffsu.org/?
@lukman436610 ай бұрын
How to get layout email in minute 1:13 ?
@JeffSu10 ай бұрын
Check out my inbox zero videos
@clarissang554110 ай бұрын
May I know why the save email as template function not appear in my compose email?
@JeffSu10 ай бұрын
Are you using gmail?
@clarissang071210 ай бұрын
Yes I am
@B-RaD5oh56 ай бұрын
I have to use the outlook app on Mac. Not fun 😂
@JeffSu6 ай бұрын
Dam sorry to hear that!
@mialinguia6 ай бұрын
Where is the zero inbox video for Gmail? I only see one for Outlook
@JeffSu6 ай бұрын
It's outdated now :(
@mialinguia6 ай бұрын
@@JeffSu can you make a new one please 🥺❤️
@JxBxWHAT6 ай бұрын
You had a Gmail inbox zero video that’s now private kzbin.info/www/bejne/l52Ugot8hs-kZ9Usi=zwO4OLs_4rl53vDk There was a part for your follow up that you cc an email and it would mark it as the follow up do you have another video that shows how to set that up again?
@JeffSu6 ай бұрын
It's outdated now :(
@JxBxWHAT6 ай бұрын
@@JeffSu got ya! Are you going to make an update video? Or do you have somewhere that shows how to set up that “email” so when you cc follow up @ it adds the follow up tag for you? Ha
@JxBxWHAT6 ай бұрын
Do you have a document or something you can send me for the item you set up you had it that you could cc an email and it would add the tag for you for follow but I just don’t know the email set up that you had what that email was If that makes sense haha
@Mr.MindedPankaj27 күн бұрын
Bhai tujhe Hindi aati hoti to aaj tere subscriber 3-5 X jada hote
@LucasSilberberg7 ай бұрын
Very good videos. I started following you and applying your advice . Where is the Gmail inbox zero video?
@JeffSu7 ай бұрын
It's outdated now :(
@LucasSilberberg7 ай бұрын
@@JeffSu
@vanshshah6 ай бұрын
@JeffSu i was looking for your Inbox zero video for gmail. I cant seem to find it on your channel anymore. It was a really good video my friends and I used it to get to inbox zero. Lot of people told me the link to the video doesn't work anymore. if you can please re upload it.
@JeffSu6 ай бұрын
It's outdated now :(
@vanshshah6 ай бұрын
@@JeffSu Will you be making a updated version of the video in the future?
@JeffSu6 ай бұрын
Probably!@@vanshshah
@swoopdk6 ай бұрын
@@JeffSu Please do an updated one - i have been using it (still am) to great success :)
@lex.stewart7 ай бұрын
Hi, can you please include a link to your Gmail Inbox Zero tutorial? Cheers 🙂