Microsoft 365 Resource Mailboxes Step by Step!

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Andy Malone MVP

Andy Malone MVP

Күн бұрын

Пікірлер: 77
@alexwan4914
@alexwan4914 Жыл бұрын
This is great content Andy, thank you so much for the time you put into these videos and information discovery.
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Thanks very much👍
@acimiuqmadeira
@acimiuqmadeira 11 ай бұрын
Hi Andy excelente video. Do you know if this option of choosing booking room work with conference room like equipment like poly studio (Polycom) etc. If you could maybe in future do a video with this equipment and teams how to incorporate e send inventations for conference.
@AndyMaloneMVP
@AndyMaloneMVP 11 ай бұрын
Yes it’s integrated into Microsoft Teams 🎉
@dazk2905
@dazk2905 8 ай бұрын
hi Andy thanks for the great information you are giving, i set up meeting rooms at work and although they work great, its been asked if its possible to see who booked the room on the calender. currently it just shows as being booked. the reason they would like to see who booked the room is that occasionally room allocations need to be swapped and being able to see who booked it makes it easier to contact them to discuss re-arranging etc
@AndyMaloneMVP
@AndyMaloneMVP 8 ай бұрын
Sorry in my delay in getting back to you. I’ll take a look at this and report back.
@timrmarion
@timrmarion 6 ай бұрын
Same issue, any updates? love the content as an amateur IT
@AndyMaloneMVP
@AndyMaloneMVP 6 ай бұрын
For this I tried posting on the Microsoft tech community. You might get a faster update 👍
@Drops-h2h
@Drops-h2h Жыл бұрын
Nicely explained, You did not mention settings to avoid conflicts .. run into issues myself that recources were able to be booked twice
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
This is where the scheduling assistant is ideal in the situation
@ivanizzo
@ivanizzo 3 ай бұрын
Awesome Vid Andy. Question, how can we share rooms (room mailboxes so that each of the two tenants can access each other’s conference rooms?
@AndyMaloneMVP
@AndyMaloneMVP 3 ай бұрын
As long as users in both tenants are licensed for teams
@alfred576
@alfred576 6 ай бұрын
Hi Andy how are you? Thank you for such a great video!. Do you have any ideas for resource mail boxes across 2 separate tenants? IE 1 warehouse, 2 separate companies, 2 separate domains, 2 separate resource mailboxes that need to be synced? I have a two 365 tenants that work under the same roof. They have one physical boardroom that they would like to book for meetings. I can create 2 separate resource mailboxes, one for each tenant but I am not have to sync them. This means that if tenant one books the boardroom completely, tenant two will not know about it and will believe that the boardroom is still available. I read something about exchange online organization relationship but I am not sure. Thank you.
@AndyMaloneMVP
@AndyMaloneMVP 6 ай бұрын
Tenant to tenant collaboration continues to progress at a fairly rapid pace. Since I did the video a number of new features have been added. The best resource I can suggest is visit learn.microsoft.com and search for multitenant collaboration or tenant to tenant synchronisation. The latest documentation is here.
@joshfuller6567
@joshfuller6567 6 ай бұрын
Thank you for the information! Is there a way that I could enable a user that is in another tenant to view these resources? (Their tenant is cross tenant synced with mine and vise versa)
@AndyMaloneMVP
@AndyMaloneMVP 6 ай бұрын
Yes. This is what I did in the multi tenant video. Check it out in my identity playlist.
@simonechiovelli1115
@simonechiovelli1115 9 ай бұрын
Hi Andy, first of all, thank you for this video; I had no idea about this Microsoft 365 feature, and it could be very useful. I have a specific question if you can answer. In the case of having multiple rooms with different capacities, is it possible to set one or more constraints? For example, if I have a room with a minimum capacity of 50 and a maximum of 100, could I prevent users from booking the room if they enter a number of guests below the minimum capacity? Thanks, Simon
@AndyMaloneMVP
@AndyMaloneMVP 9 ай бұрын
Hi Simon Hmm that's a good question. You can't seem to do it via the portal so I sugest using Powershell. check powershellgallery.com I suspect a bit of jiggery pokery here I think :-)
@mrkevin11
@mrkevin11 Жыл бұрын
Great video and summary - Hoping you can help with what I'm trying to do... I'm trying to create an account for a PC built into a touch panel (think Surface Hub)... generic PC, Win10... Currently each individual user will login to this PC, and that doesn't make sense... I'd like to come as CLOSE as possible to the surface hub experience (easy/no login, auto accept bookings, etc...). Is this possible with a room account/resource account/shared mailbox somehow?
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
The settings for teams devices need to be managed in the Microsoft teams admin Centre, and clients
@mrkevin11
@mrkevin11 Жыл бұрын
@@AndyMaloneMVP thanks - I'll look there and see what can be done...
@mrkevin11
@mrkevin11 Жыл бұрын
so - that won't work - as this is really a full Windows PC (not a "Teams Device" per se... I will keep digging...
@supriyochatterjee4095
@supriyochatterjee4095 Жыл бұрын
Great information, waiting for more videos and real world practical technical troubleshooting scenarios on troubleshooting O365 Mailbox and related issues
@florentpiata4403
@florentpiata4403 9 ай бұрын
Hi Andy, thanks for your work. I tried to follow along with you but the room option isn't available in the contact field but it is in the location field below
@AndyMaloneMVP
@AndyMaloneMVP 9 ай бұрын
It’s probably just been moved. Probably resources in portal
@24101963gr
@24101963gr 8 ай бұрын
Hi Andy, where is the relation between a room and a projector for the room, it seems I^m missing someting in your video. Like someone would like to book a room with equipment (e.g. projector) How works this. Sorry I can not see that in your video.....
@AndyMaloneMVP
@AndyMaloneMVP 8 ай бұрын
A resource can be anything you want it to be. A room or a piece of equipment
@AllRai
@AllRai 8 ай бұрын
So where is the projector device 1 you created? Not on the list when booking the meeting room and would like to borrow projector equipment.
@cinderellasball4834
@cinderellasball4834 Жыл бұрын
Good afternoon! Quick clarification, for the booking window default of 180 days, is the 180 days a maximum amount or can it be extended beyond that? I do realize you said it could be changed, but wasn't sure what the max was. Thank you!
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
I'm not sure what you mean by the booking window
@mrkjones1979
@mrkjones1979 2 ай бұрын
You can specify the capacity of each room and then there’s an option to enforce it which is what you want. Don’t think you need powershell for that, the option is somewhere in the ui
@M-Thee
@M-Thee 11 ай бұрын
Can you please make a video on how others can view the calendar showing slots already booked by others. I work in a school so want all staff to be able to view this calendar before booking instead of waiting on a rejection notice.😊
@AndyMaloneMVP
@AndyMaloneMVP 11 ай бұрын
Great idea!
@M-Thee
@M-Thee 11 ай бұрын
@@AndyMaloneMVP thank you, wishing you every success for 2024 👍
@cchopin
@cchopin 5 ай бұрын
Hi! There is a native feature for you to do that in Outlook. From 'Calendar', follow this path: Add calendar/Add from directory/Complete 'Please select an account ../Select the resource. You're done!
@ehababumoailish6574
@ehababumoailish6574 11 ай бұрын
Great ! Does it has a specific cost?
@AndyMaloneMVP
@AndyMaloneMVP 11 ай бұрын
N cost. Not available with Microsoft 365 Business Basic
@elvynmendez557
@elvynmendez557 Жыл бұрын
Hello, is there a way to see the calendar for that Conference room? Like if someone wants to see availability of the room ahead of time before booking or creating a meeting? Maybe like a shared calendar?
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
You can create a resource mailbox and assign it to a room. You'll then be able to schedule in Teams or Outlook.
@ttm706
@ttm706 Жыл бұрын
@@AndyMaloneMVP but is there a way a user can look at a specific room to see availability blocks for that room for a specific day?
@cchopin
@cchopin 5 ай бұрын
Hi! There is a native feature for you in Outlook. From 'Calendar', follow this path: Add calendar/Add from directory/Complete 'Please select an account ../Select the resource. You're done!
@mbrumko7904
@mbrumko7904 3 ай бұрын
Hey Andy can you make please some comprehensive guide how to create / Edit / Manage Room Finder list in outlook. What cmd lines to use in powershell to see all rooms buildings cities. How to rename delete create them or just list them. Thank you 🙏🏼
@AndyMaloneMVP
@AndyMaloneMVP 3 ай бұрын
Nice Request, unfortunately I don’t use Power shell for Outlook. I’m more of an identity guy
@mbrumko7904
@mbrumko7904 3 ай бұрын
@@AndyMaloneMVP thabks Andy. Do you know someone that have great tutorials for this maybe here on youtube or elsewhere
@mrkjones1979
@mrkjones1979 2 ай бұрын
@@mbrumko7904Try a channel called Meeting Rooms 365, he has a good video on setting up Room Finder.
@ZX48K
@ZX48K Жыл бұрын
I think it's also worth mentioning the scheduling assistant. It allows you to check the availability of all attendees and suggest meeting times.
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Absolutely, oops I forgot to mention that. Well said👍🤗
@d4b668
@d4b668 9 күн бұрын
Hi, i have created the room resoucre how do i assign that to the room location though? Like where are you signing in with the room resource? As yes you can email the room to book it out but how does the room know its booked out? Like how are you assigning that room resource to the room device?
@AndyMaloneMVP
@AndyMaloneMVP 9 күн бұрын
learn.microsoft.com/en-us/exchange/recipients-in-exchange-online/manage-resource-mailboxes
@julianknowles1034
@julianknowles1034 Жыл бұрын
There is a relatively newer feature called room finder lists where you can select by building and floor and add features. I did this for a customer recently which went down well. Only for resourcec mailboxes that are migrated to 365
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Gosh yea of course. I’ve seen these internally at Microsoft. Great comment thanks 👏👍🤗
@ramsyrama
@ramsyrama Жыл бұрын
Hello another great video direct to the point.Can you please make a series on SecurityExchange Information Protection, Defender for office 365, and defender for endpoint
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
I’ve done many on information protection. Have you checked out my playlists 😊
@ramsyrama
@ramsyrama Жыл бұрын
@@AndyMaloneMVP Let me rush there 🔥🔥
@govind7394
@govind7394 Жыл бұрын
Hey @andy , can you confirm the option to set on a resource mailbox to avoid conflict, what is the parameter to check in powershell command
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Dude, I’m good but I’m not that good. I don’t know every single switch. learn.microsoft.com check it out there and good luck.
@govind7394
@govind7394 Жыл бұрын
@@AndyMaloneMVP I found it, it is set-calendarprocessing and the switch is -allowconflicts
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
@@govind7394 there you go 😊 Let me google that for you 😂🤣
@rocobruno
@rocobruno 8 ай бұрын
What about the room finder? Client of mine wants this function enabled to ease the reservation for lambda users. But it seems tedious to achieve and apparently requires an azure subscription. Can you expand on that?
@AndyMaloneMVP
@AndyMaloneMVP 8 ай бұрын
Hmm not sure about this sorry
@chriswho6794
@chriswho6794 Жыл бұрын
Say a room doesn't have auto-accept on. How do you assign extra delegates or remove delegates that can approve a booking request for a room - but I do not have MS365 or Exchange Admin access, that is handled by our corporate IT department. I'm an owner of a room resource but I want to be able to add people to be able to accept or reject room requests, so we can share the responsibility.
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
In the Exchange Admin centre, Go to the room / resource. Edit. Booking , Manage Delegate Settings. In the manage section you can either have the auto option or select users to accept / reject bookings. :-) If you don't see this option, you don't have permissions.
@chriswho6794
@chriswho6794 Жыл бұрын
@@AndyMaloneMVP Unfortunately I do not have admin center permissions. That is at a much higher level in my organization. That's even outside of our local IT dept and is all the way up to corporate. I have ownership of the room resource because this is how I put in the IT request to get this room resource made. I get emails when someone requests to book a room. It even shows up on the room's calendar in my Outlook calendar section. Is there not any way to grant extra delegate access to help me manage this room, much like sharing a mailbox or a calendar to a secretary or something?
@julianknowles1034
@julianknowles1034 Жыл бұрын
I think you would have to create a new call to IT dept to be given full acces or add another delegate. Unless you are given greater permissions you won't be able change settings
@MountainStateAngler
@MountainStateAngler 7 ай бұрын
I've come across an issue. After i create room of equipment everyone only sees "Busy" and no details how can i fix this?
@AndyMaloneMVP
@AndyMaloneMVP 7 ай бұрын
I’ll be honest I’ve not come across this. Have you tried the Microsoft tech community?
@Mike-qy8pq
@Mike-qy8pq Жыл бұрын
My room will accept invites but remove the body of the calendar entry so if it includes MS Teams detail you have the room booked but can't join through the MTR. Can't find a setting for this anywhere. And the default setting appears to be the opposite of what most people would need it to be!
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Unfortunately I’m not working today. I recommend that you post a question in the exchange portion of the Microsoft tech community for a faster response.
@zubaircrude
@zubaircrude Жыл бұрын
Hello sir... I have a query if you could help me with that ! When I try to create a meeting and book a room in the same way you just did . I don't find my rooms listed when I try to find them using the room finder ! The list doesn't pop up . However, when I check my rooms in the admin center.. all the rooms are available!
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
I would check your permissions as well as the room policy. Also are the rooms available for others, or just you? Check what others can see/do. This is how you troubleshoot.
@PhilipLemon
@PhilipLemon 10 ай бұрын
Really good except that my newly created rooms show up in favourites but not in the Invite Attendees field when creating an event. :(
@prabavathiarunachalam980
@prabavathiarunachalam980 Жыл бұрын
Hi, I created rooms as a resources inadmin exchange center. Still other users couldn't see the room option while booking the room.
@AndyMaloneMVP
@AndyMaloneMVP Жыл бұрын
Check the permissions tab
@cuteandmischievous4476
@cuteandmischievous4476 9 ай бұрын
Hello Andy, is it possible for a resource room mailbox to send an invite to me or any other user?
@AndyMaloneMVP
@AndyMaloneMVP 9 ай бұрын
You could use power automate to fuel this
@afandetsasayav
@afandetsasayav 3 ай бұрын
Thank you
@germanthoughts6920
@germanthoughts6920 Жыл бұрын
great
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