Microsoft To Do + OneNote + Outlook Workflow

Microsoft To Do, OneNote, and Outlook Calendar are amazing apps individually but together they make the best productivity app combination as a simple segmented system. Microsoft To Do as a task manager, OneNote as your simple note-taking app, and Outlook as your email application is something not many applications can compete with.
⏰ TIMESTAMPS:
00:00 - Microsoft Workflow
00:19 - Outlook
01:18 - Microsoft To Do
02:03 - One Note
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[@DemetriPanici]

Do you use the Microsoft Suite?

[@karenlepage-mindfulmaker]

I love excel. I like outlook on my iPhone. I don’t Have to use it, I actually like it.

[@cossack4930]

I feel like OneNote on my computer is an untapped resource.

[@chaskinsnc]

I (required) use 365 and trying to move from Evernote. I want to use Apple Notes but without a true html or windows app, I need to make Onenote/Outlook/Todo work for me.

[@unotoli]

There was a potential in OneNote2016 and ToDo, but they failed to deliver anything in 5 years. From simple (ToDo) and almost "pre-installed" (OneNote) experience, to frustrating.. totally separate apps - this is my experience.

[@supergeorge1988]

The problem with Microsoft apps is the inconsistencies between the desktop and the mobile apps. You can do all these things you mentioned in the video on the desktop, but not on mobile.

[@DemetriPanici]

that is true!

[@thebeatles9]

Samsung Calendar + Bixby for reminders is way better than Google at this point on Android. Samsung sync with Microsoft ToDo now and their calendar app actually works and shows todos + events. Outlook app you can make Tasks, but only from a MS account. You can still flag and see in TD.

[@WillieTheAutomaton]

Shit. I'm on desktop right now and the outlook flag isn't showing up on onenote for me. Consistency is really lacking in the microsoft ecosystem.

[@sarahwilcox4044]

Didnt know about the boards feature and turning onenote tasks into to do tasks! Thank you, so helpful

[@Bdkejdkslkf]

love it! when you're in calendar view, you can also drag your tasks into your calendar to create appointments and time block your days. this is really nice since my work calendar doesn't let me connect my calendar with third-party apps

[@Duci1989]

Hey thats really useful, thanks!

[@DummyFace123]

To be honest, because of the reminders and calendar integrations that MS office has with iOS, it makes their software suite one of the best for me. OneNote to To-Do, pops up on apple calendar and reminders watchfaces. I have the Modular Duo watchface with a timer in the top-left pocket, Outlook's "Meeting Day View" in the middle, and Reminders in the bottom. Maybe its not "second brain" but I have a hard enough time with my first brain, so just keeping an eye on my day and what I'm supposed to be doing really helps. Just wish it showed more than 1 reminder at a time

[@cossack4930]

I am so grateful for this video. Please keep doing more of these. I'm really excited about the Second Brain/GTD/Productivity concepts. Work revolves around MS and that will not change. I tried to learn Notion but felt like I needed to learn a whole programing language on top of figuring out how to work the program and then how to adapt it to my needs. My new "productive-minded" brain thinks that I should invest time in getting great at one ecosystem that I can adapt to work and home, rather than splitting my effort trying to use multiple systems only to be mediocre or decent at the system that's the flavor of the month.

[@DemetriPanici]

I'm really happy to help!

[@maxipercovich9536]

smashing, so simple and good, nice stuff

[@DemetriPanici]

Much appreciated!

[@andrewfuchs8616]

Thank you. Can I take meeting notes that are linked to the actual calendar event and also saved under a section in one related to the project?

[@Badrrrr]

To create the website shortcut as an "app" on my Edge installation (version 106) I went to: 3 dots menu on top right --> Apps --> Install this site as an App --> Then select options you want with that shortcut.

[@DemetriPanici]

thanks for the comment!

[@robfuzz]

you have the perfect radio voice

[@DemetriPanici]

thank you!

[@stevenrussell6581]

Workplace is MS-centric, but integrating Notion into this is the goal. Notion offers so much, but SharePoint/Teams is not going to go away. Would love to see more business content on how these might co-exist to reap the benefits of both and lure those MS users into better ways.

[@DemetriPanici]

yes 100%

[@socialwill]

Maybe this is where Loop and loop components will start to fit in?

[@johnnixon8022]

This is absolute genius

[@DemetriPanici]

thanks!

[@manymoms920]

Im glad you did this. Problem with a lot of business ecosystems is that they want you or force you to stick to office 365.

[@DemetriPanici]

glad you liked this!

[@hidayahrostam400]

Hi, I am a student using my student email for microsoft but my one note does not have the Outlook task option. How can I fix this?

[@gabrielbarrett9784]

Thanks for information. How do you get the other MS Suite app icons on the left for quick access? They populate for all apps other than outlook. thanks in advance

[@DemetriPanici]

the web version of outlook automatically has that as a section

[@artem_kyselov]

I have a beta version of OneNote, and it looks better than it is right now. Hope you will get an update on the current channel soon and tell us your impressions

[@DemetriPanici]

thanks for this!

[@LaeeqRind]

Please tell me there’s a work around to Outlook OneNote integration. I returned to Microsoft platform at the start of this year, the integration between Microsoft Outlook and Microsoft OneNote on Mac platform was phenomenal. Then something happened and from April 2023 this integration plugin has never worked. Do you have any solution for this problem, plz? 😢

[@MiamiHeat872]

I really liked your pessimistic intro. For those stuck with Microsoft, we make do with what we got!

[@robfuzz]

I'm still unclear how to integrate OneNote with MS Todo. I want a task, I guess an Outlook task, to link back to a OneNote note. Is this possible? I see you did something like that but I guess you were in the desktop version of OneNote. I get so confused about all the version of that app. Edit: you did say you had to have a business account, so I guess there's my answer. :/

[@kmires]

Is there a way to create a Task from text in OneNote on the web version? As a Mac user I simply cannot find a way to do that either in the native app or the web version. Same goes for converting handwriting into text when captured on an iPad. So very frustrating.

[@DemetriPanici]

I don’t believe that’s possible

[@adriansrfr]

Best Microsoft workflow I've seen yet

[@DemetriPanici]

so happy to hear that!

[@Xapu90]

En la nueva versión no sale la Bandera en OneNote para vincular en Outlook. ¿Puedes volver a subir el video actualizado? Gracias

[@DemetriPanici]

I can make a new one for sure!

[@idaalmpellback5031]

How do you get "the board" that yoy show in 3:46? Thank you

[@emorphous2]

Microsoft "retired" this feature claiming it was confusing new users.

[@christophercadigan7403]

So an email could have one task and you can move it from email to Todo and if an email has multiple tasks (project) you can move it to OneNote and manage the project from OneNote?

[@Komatik_]

That jumble of thoughts is impossible to parse. Outlook can send an entire email into OneNote. Flagging an email inside Outlook shows it in To Do. Outlook for the web has a feature where you can select text in an email and can turn that text into a task.

[@DemetriPanici]

Sorry Christopher I’m a little confused by your comment! Please clarify when you get the chance

[@christophercadigan7403]

@@DemetriPanici It's okay - I was able to figure it out using an actual set of examples from email (ToDo and OneNote)....tested it and I think the work flow is great.

[@Dorv]

Looks like this Outlook Task connectivity doesn't exist in OneNote for Mac. That's not surprising but still frustrating.

[@DhakaFahim]

Yeah

[@gerawan]

I'm using Microsoft Edges and it (or at least my version) does not have the "Create shortcut..." option that's shown in this video. FYI.

[@DemetriPanici]

thanks for pointing this out! but there is a great sidebar with built in outlook functionality on Edge which is nice!

[@cooluser23]

Could you make a video on how to use this with Onyx Boox, or other eInk devices?

[@raymondthomas7241]

How did you get the black bar above your Avatar?

[@DemetriPanici]

I’m not sure what you mean

[@mm0dk0ur]

Many thanks for the great video, I am office 365 subscriber. I have onenote on MAC and can't find the option of the horizontal tabs in my version, is this an issue in MAC or my version?

[@DemetriPanici]

I think it might be for that reason yes

[@setxua]

looks like the web version is different know, can't do what you suggested.

[@ar-musik183]

Microsoft: Gimme that data!

[@DemetriPanici]

hahaha true

[@JimSowers]

The first thing you do is show a browser specific method -- and you're using a relatively obscure browser (Brave) -- so that method is different/not available on other browsers. :-(

[@DemetriPanici]

This can work regardless of what browser you are using

[@dra.adrianalara5202]

Dos this work on MacOS?

[@DemetriPanici]

In theory yes

[@user-op5jc6ky9g]

Blinded Colony was a great band

[@DemetriPanici]

This reference made my year

[@thebeatles9]

didn't even open the actual outlook app 🙃 Have you seen any way to drag Tasks onto calendar?

[@DemetriPanici]

Unfortunately no

[@RobOK_BTC]

Yes you can in web outlook

[@olivieredimo8494]

Sad that you have to take business plan as this feature require exchange to work

[@flippers9052]

i hope i love onenote, but it just chooses to fail user's expectation. how come it cannot search words in pdf and written words

[@DemetriPanici]

yeah that is really unfortunate

[@zachgonline]

Awesome until they dropped the board add on. That was thier best feature!

[@DemetriPanici]

Agreed!

[@HowardTung]

For Mac users, many features are only limited in Windows not with mac and yes its annoying for Mac lovers who uses mac for everyday tasks.

[@thepotbellyninja]

Just a year later and all of this info is obsolete. Gotta love Microsoft!

[@DemetriPanici]

I will make an update 🤦‍♂️

[@DAMSindistress1]

Lol intro 😂

[@DemetriPanici]

haha I do my best

[@mrfenix4111]

microsoft whanabe apple once again...

[@DemetriPanici]

lol sorta true