MS Word - Type Once, Repeat Many

There are a few ways repeat data in a document using Content Controls. The simplest method is to make use of the Document Property Content Controls for your document by positioning and repeat data that you have already typed once. You can use up to 15 separate items of text.
Take a look at the video example of how using Document Property Content Control is used for a Booking Form.

[@nmgr30]

You have saved my life!! I work in a lab, and every time I prepare for analysis I have to fill up 13 forms, and the data goes to a certificate of analysis! I was looking through the KZbin jungle to find help and there you were!! Thank you, thank you, thank you!!!

[@SMEOfficeSupport]

Oh so glad it helped! 👍🏻👌🤓

[@JanManger1]

I have asked and asked my former colleges whom was kind of skilled in words etc. Have wanted this auto repete function for years. You did it. Now my header auto repete the text made in my table on the front sheet. Thank you a million🙂 The only thing now that wouldmake it more ideal is that i could change the "Document Property" names to match my actual subject. Like "clinet" or like Purcase no or like "document no" etc.

[@SMEOfficeSupport]

Hi, yes it can be done. If I've understood you correctly, copy this link into your browser to watch vid. :-) somup.com/c3eUlbTSsI

[@idirrahem7026]

@@SMEOfficeSupport tysm that was very helpful

[@theneat88]

@@SMEOfficeSupport Sorry, this changes the label in the top left corner, but the original name is still visible when the field is empty! Is there a way to change this too?

[@cortneyjane1]

@@SMEOfficeSupport Thank you for this video, the only thing is when you delete the name that you had shown, it still shows "Author" for the blank text, the label is changed but the word inside the brackets is not. Is there a way to change this too?

[@SMEOfficeSupport]

@@cortneyjane1 from the developer, tab choose Design Mode, then change the field content in the square brackets. When done Turn off Design Mode. X

[@grahambrown5874]

I have been looking for an easy way to do this for some time. Your description is easy to follow and solved my problem. Thank you 🙏

[@SMEOfficeSupport]

Graham Brown that’s good to hear. Thank you.

[@pjandjennystevens2799]

Hello Carol, if there was a heart button for your video, I would have pushed it 10 times! I was trying to read and find this feature for an hour! Then I saw your video and it is exactly what I was looking for!! Thank you!

[@SMEOfficeSupport]

Happy to help!!! X

[@shradhyeshrestha298]

Exactly what i was looking for. Thanks

[@jpmdenver]

Thank you so MUCH!!!!!! It took effort to find out how to use Word to learn how to type it once. All the other videos focused on forms etc. I wanted to use these for agreements and contracts. THANK YOU AGAIN !!!! And I love the accent. : )

[@SMEOfficeSupport]

Joe Medrano thank you for taking the time to comment. Glad to be able to help. 🤓

[@jpmdenver]

@@SMEOfficeSupport : ) Thank you. Will be checking your channel for more posts. Still trying to figure out custom document property names. But I can make do with the default options. You take care. Thanks for Sharing. Stay SAFE!!!

[@SMEOfficeSupport]

@@jpmdenver Try this kzbin.info/www/bejne/moOvm2ShgcuZic0

[@MindHunger]

I have been busting my butt the past day trying to figure out how to do this. Thank you for this video!!!

[@SMEOfficeSupport]

You’re welcome

[@mr.guerra5060]

Searched hours to figure this out. THANK YOU!!

[@SMEOfficeSupport]

Happy to have helped! 🤓

[@YAYpupperz]

Amazing! Thank you :D I have been trying to figure this out on and off for months. Can't find it on google.. LOL. So happy!

[@SMEOfficeSupport]

Hi Sarah, that's great! Happy you're happy! Sometimes when Googling you have to use the right keywords and if you don't know what they are then it's hard to find what you want. I have same problem sometimes. Thank you for subscribing. :-)

[@user-jn6jm4bb6f]

In the absence of another suitable word, I just say: you are a pure genius!!

[@SMEOfficeSupport]

That’s lovely feedback ! Fanx 😎

[@farshadrostami7403]

Thank you it help me a lot, a cool and simple feature that no one knows

[@SMEOfficeSupport]

You’re welcome glad this helped. 😊

[@adamkwiatek318]

This is exactly what I was looking for. Thank you!!

[@SMEOfficeSupport]

Glad it was helpful! :-)

[@borisglusica3026]

Thank you for this great video video from other tubers show much harder way for repeated words.

[@jamescornejo6543]

Can you link several documents or files to auto populate in the same way? Or it only works on the same file?

[@L0dG]

Thanks! Exactly what I was looking for! And very simple too 😊

[@franmcdonald4702]

This saves me so much time. thank you.

[@imdeb]

Thank you so much ma'am. This is an amazing explanation. Have a great day ahead!

[@cedricagion8249]

Thank you. This was very helpful and saved a lot of time for me.

[@SMEOfficeSupport]

Cedric Agion you’re welcome 🤓

[@meraz69]

I am a govt. employee. This thing really help me

[@circumferenceallemployeeso6006]

Very easy and its gonna change my ability to do so, thanks again

[@DailyVlogConstruction]

I was looking for this and I found you... Thank you so much

[@ivettecarmen869]

Thank you for this awesome class!! I was able to create and populate auto populate field.

[@Moon3pell]

I have a problem in resolving an issue in word document. I am using a template and when I change a text in table, it automatically changes the header and appears the same word there. How can I stop auto update text in different pages or headings?

[@KrisgarEntertainment]

Brilliant! Exactly what I was looking for.

[@middlegroundnegotiations3565]

Thank you very simple to follow along.

[@SMEOfficeSupport]

You're very welcome!

[@mnmistry]

Great ! I like ways repeat data that save lot of time ! Thanks a lot !

[@safetydepartment788]

Nice solution, thanks for the video. I used the "Find and Replace" function, but this method is a little faster. I wish the "Publish Date" would update automatically like in the Insert>Date and Time

[@SMEOfficeSupport]

Hi, thank you for taking the time to comment. You can insert a Date field that automatically updates to today's date when opened or when the document fields are refreshed. Here's a quick vid explaining how somup.com/crX62C3WWm

[@tatstat824]

OMG! You're a lifesaver!! Thank you for sharing.

[@patrickthomas7669]

Really helpful and clear. Thanks.

[@SMEOfficeSupport]

Glad this helped 🤓

[@simonforster4776]

Ah what an awesome tutorial! Thanks

[@logeshwaran9146]

Thanks for the good explanation 👍🏻👍🏻🙏🏻

[@dilanedirisooriya6190]

Very helpful ! Thank you so much

[@SMEOfficeSupport]

You're most welcome! :-)

[@gauravgurg]

Thanx this is so helpful to me.

[@aileenhughes5483]

Fantastic - so much simpler than lots of suggestions I've seen on Google, and worked instantly. Thank you :-)

[@SMEOfficeSupport]

So good to hear! Thank you for your comment :-)

[@9502689129]

Nice work Loved it.. You made my day man

[@AjayKumar-gg4ds]

Very very useful. Thank you so much.

[@ahmedalkhafage4711]

Thank you very much, good bless you 🙏🙏🙏

[@cannonjohn2618]

Thank you so useful...just need to work out how to change the names on the document property options....some make no sense

[@SMEOfficeSupport]

Select the document property, you’ll need access to the developer tab (customise ribbon in options). in the developer tab you should have properties when you’ve selected the field. You can change the name there to something more relevant.

[@lilianafhartwig]

Is there a way to repeat the date in the subsequent headers so that it would update automatically when at a later day you change the date on the first page? Or does this have to be done manually? The template I'm using doesn't update the date automatically once I change the date on the first page.

[@SMEOfficeSupport]

If you use the document property for date (remember what it’s called) on your front page, you can copy paste that field in your header. That should update each time you update the front page. Sometimes you have to refresh the document. Or close and reopen. Hopefully it should work without having to do that.

[@CideeTV]

nice...thank you for this sharing

[@Salah.abusoul143]

Thanks, that's great help to me

[@mohdirwanshah5694]

Hi.. Thanks for the video.. I have a question, how to create more document property option? Can you explain how to use the field button?

[@mohamednevim1124]

Thank you! very useful

[@SMEOfficeSupport]

Glad it was helpful!

[@abdulrehman2055]

Very helpful thanks 😊

[@SMEOfficeSupport]

You’re welcome

[@nithikasn]

Hi Mam,Thank you.This video will be very helpful for me for producing reports

[@SMEOfficeSupport]

You are most welcome!

[@awan4777]

thanks. if i need to save multiple records then what I shall do???

[@SMEOfficeSupport]

Hi, this method is for a documents where data is repeated throughout. You can reuse the document by saving as another file name and changing relevant data. If you have multiple records to merge into a word document you should use mail merge. Not sure if that answers your question? 🤓

[@giabaobdsgenz]

oh. Thanks a lot. Love you

[@ericofong]

Thank you very much! Extremely useful video. I have a quick question, Is there a way to create new Parts or is it only limited to the pre-defined in Word?

[@SMEOfficeSupport]

Hi Erico You can look into using field codes in Word. You need to enable the developer tab first. Going to file, options customise ribbon. I don’t have a video on that. I’m sure you’ll find something if you search those keywords.

[@KMM933]

You can rename the standard fields by using the developer tab. Go Develop tab > Design Mode > right-click the field > Properties > then you can rename it

[@mahboubehamouzgar1496]

@@KMM933 But finally the word recognized it as the primarily name...

[@sarahaguirre866]

ive done this years ago on a PC but using Microsoft 365 for Mac and dont see any of the features you are using? what do i need?

[@Yapah.S.Da.K.O.S]

Can this be automated and done with batches of documents or files too instead of just within one file?

[@SMEOfficeSupport]

I would look at MailMerge for that! You can place fields from a table in excel or Word that holds the variable information. Couple of clicks merges doc with data in fields.

[@Yapah.S.Da.K.O.S]

@@SMEOfficeSupport interesting! Thank you very much for this I will check it out!

[@Yapah.S.Da.K.O.S]

@@SMEOfficeSupport gosh though isnt that for email though???

[@SMEOfficeSupport]

@@Yapah.S.Da.K.O.S can be but also to create multiple documents. Create main doc Create table in word or excel that holds variable information i.e first, last, department In main document add variable fields I.e first, last, department Use mail merge wizard to create multiple docs I don’t have a video on this but this is a fairly good starting point support.microsoft.com/en-us/office/use-mail-merge-to-personalize-letters-d7686bb1-3077-4af3-926b-8c825e9505a3

[@nareshxyx]

It is a great tool but it is not working if I save as a file using F12 and change a field

[@SMEOfficeSupport]

Hi Naresh, it should work. Are you using a Mac?

[@mrinmoydas1275]

NICE,THANKS ALOT

[@rentsmartpropertymanagemen4220]

I need to update our leases, the payment terms repeat three times throughout our document. Rent, utility fee, deposit, prorated rent, admin fee, security deposit, additional rent, additional deposit, etc. My leases have been formatted years ago and I cannot recall how to bookmark the new fields in our most recent update. Do you have a tutorial that addresses this? Thank you.

[@SMEOfficeSupport]

Hi, I don't have a video. If I understand correctly you would double click the field to open the properties. You can add Bookmarks there.

[@kristofkolosnagy9152]

Hello! This was very very helpful. Can you do the same with a drop-down list? Haven't found on here. So I have a drop down list with multiple options to choose from, but it does repear throughout the document. I want it to make it so I only have to choose once from that and it repeats everywhere where the same drop down box is available. Also, can you make the document properties list bigger by creating you own repeating text content controls? Thanks!

[@SMEOfficeSupport]

Hi, I've done a very quick vid. Hopefully you can follow: somup.com/c3ielnunCj

[@bonniedo2158]

@@SMEOfficeSupport thank you so much!!

[@garrettpoorbaugh9367]

That is awesome. Thanks

[@SMEOfficeSupport]

Garrett Poorbaugh you’re welcome 🤓

[@DailyVlogConstruction]

There is a publish date option in quick parts. I want to add two different date in that.. how to do it?? Bcs there r no option as publish date 1 & publish date 2.

[@SMEOfficeSupport]

Hi, don't think it can be done using the publish date option from document properties. Try using the Developer controls and Date Picker. Quick vid here. somup.com/c0X0oygaQE

[@alanfate4853]

How do you add more document properties and change the name of it?

[@DeeDee-oi1xz]

What if the info has nothing to do with the categories listed?

[@johnherbert3081]

Fantastic workaround. WHY ISNT THIS IN MAC !@?

[@SMEOfficeSupport]

haha, I don't know but I can't use a MAC ! 🙂

[@Kevin-ci6mq]

Can this be done on Mac?

[@SMEOfficeSupport]

Hi Kevin, sorry I don't use a Mac so would have to Google that! lol

[@duwi.rahardi1]

How to add the "document property" in quick part? Im form indonesia

[@SMEOfficeSupport]

Hi, you maybe have an older version of Word. If you can't find Document Property in Quick Parts. Try adding the command to your Quick Access Toolbar. Here's how somup.com/c3evDROVl5

[@duwi.rahardi1]

@@SMEOfficeSupport Hi, thnks Carrol... for Your feedback, But, I mean, If we need additional "Field" of Document Property, so we need more than the default, Lest sample, If I need add "Web Address", "Date Created", or others "Field" so I can make more auto type template in the document form.

[@JapanShopBrazil]

How do I stop repeat same word fill in every line? I type first line and rest repeats. I need to input diff info each line instead.

[@SMEOfficeSupport]

Hi, could you help me with a bit more detail so I understand what you're trying to achieve. Are you adding the same field code on each line?

[@JapanShopBrazil]

@@SMEOfficeSupport can't, only by video, do you have contact? I'm screwed I can't finish resume,should fill the form today. I got ready document, I fill first line it repeats same content in the rest, how do I remove it?

[@SMEOfficeSupport]

@@JapanShopBrazil you should be able to right click and remove content control. Unless the document is password protected .... then you're screwed! 😕

[@JapanShopBrazil]

@@SMEOfficeSupport no I almost finished editing, Ms word on Android, but can't fill the lines at the right cuz it autofill same thing in all lines, I want to remove that function

[@H-do8tr]

How can I do that on MS Word for macOS ?

[@SMEOfficeSupport]

Hi, yes you can I don’t have a video. I found this that might help you. answers.microsoft.com/en-us/msoffice/forum/all/ms-word-for-mac-type-once-and-automatically-update/8e1888fd-51ea-4a8a-971d-226e6128e31a

[@mnmistry]

Too too good

[@user-dx7sk5qr8v]

Thanks

[@TomazTacla]

Hi, This is something I have been trying to do for a while! EXCELENT!!!!! But where do I find it on Word 365?

[@SMEOfficeSupport]

Hi Tomaz, thank you for your comment. The document properties is there but may be hidden in a group on your ribbon. I'll try guide you. On the Insert tab, you'll see your ribbon has several groups with command buttons in each i.e. Tables, Illustrations, Content, Media etc. Look for the 'Text' Group. Hover over the commands in that group until you find "Explore Quick Parts' command button. When you select this button you'll see Document Properties hidden in there!!! :-)

[@TomazTacla]

@@SMEOfficeSupport Thank you, Carol, for your prompt reply. On my Ribbon inside of Text there is only Insert Text Box, World Art, World Art (Compatibility Mode)Drop Cap, Files, Date and Time, and Insert Object! I have to say this is driving me INSANE!!!!

[@SMEOfficeSupport]

@@TomazTacla Are you using a Mac?

[@TomazTacla]

@@SMEOfficeSupport Yes Carol. IS this the issue?

[@SMEOfficeSupport]

@@TomazTacla Yes, it's quite different. I don't use a Mac. You'll have to Google using the keyword Mac. "how to insert a document property using a Mac". Try this link but I'm no expert with Macs. Good luck! :-) support.servicem8.com/hc/en-us/articles/210298563-How-to-create-a-merge-field-on-Mac

[@gigamada]

not pro 🙃 so slow way

[@Beye1M]

Therenne na huththo