My filmmaking workflow with Notion

In order to become a better storyteller and filmmaker, I have had to COMPLETELY overhaul my workflow and organization systems.
Sign up for Notion using this link bit.ly/ryannotion
Use my workspace as a template! geni.us/ryankaonotion
Check out Thomas Frank's video: • The Most Powerful Prod...
► All of my favorite filmmaking gear: geni.us/DqpCu
► The music I use in my videos! 30 DAY FREE TRIAL geni.us/lmUK
► Also check out Musicbed: geni.us/boPBK
► Color graded with my LUTs: sellfy.com/ryankao
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My favorite shirts: cuts.team/ryankao
Automatically applies an extra 15% off!!!
My Main Camera Gear:
Sony a7SIII - geni.us/FpAb
Sony a7III - geni.us/cc59p
Blackmagic Pocket 6K - geni.us/6dKSK
Tamron 17-28mm 2.8 - geni.us/yHAP5Q
Tamron 28-75mm 2.8 - geni.us/JEBOLD
Sigma 18-35mm 1.8 - geni.us/VH0gZ
Tiffen Black Pro Mist - geni.us/ovr0
Lexar V60 128GB SD Card - geni.us/FNEw56s
Rode Videomic Pro - geni.us/twH1
Follow me:
► Instagram! / ryanmkao
► Twitter! / ryan_kao
► SnapChat! @justaskryan
► Bundle LUT+Lightroom Preset Pack: geni.us/BOSdJcz
Used code "Kao" to save 15% on Alpha gear! www.alphaclothing.co/
Business Inquires: [e-mail]
Did you actually read the description?

[@RyanKao]

Hope you guys enjoy this one! Who’s ready for more videos? 😋

[@JoshMiles]

I saw the guys over at the Futur talking about Notion, and started moving a few things over to test it out. I'm really digging it so far. Still trying to figure out which other systems I'll keep, and which ones Notion could replace. I see tons of potential!

[@SoDefFilms]

wait are you back back? hahah

[@jazminj1317]

Hey Ryan Thought you were not gonna come back make videos it's been long. Welcome back 🥳🥳🥳 I really missed your videos. It's inspiration to me Am so happy 😊🙌😍

[@TuckerPearce]

Great video Ryan. I need to check this out.

[@SantyParmar]

Brother your template is not working anymore... Its says removed

[@gibsonedu]

Teacher and KZbinr here. Lesson plans in Evernote, class schedules on a Google Sheet, daily to-dos on Trello, video production schedule on another Google Sheet, video scripts and plans in Evernote...you get the idea. This is the first Notion video that didn’t feel overwhelming to watch so great job on identifying the perfect visuals of the platform to show while you talked about it and sharing juuuust enough for someone to get the idea. I’m going to see how I like it this summer when I have time to set it up.

[@rissamayrox]

Notion. A absolute game changer.

[@ThisIsTechToday]

This is a game-changer. I'm sighing up now!

[@RyanKao]

Yesss join us

Are you still using Notion?

[@tysonhutchins]

Just started using Notion myself and it’s been a game changer!

[@RyanKao]

So good. Totally changed the way I plan and structure my work

[@BaoMagic]

I just started to use Notion to plan my KZbin videos. I love it!

[@izhar5914]

I have been a Notion User since the last 3 months and it has been amazing so far. And I love your films and Want to start a KZbin channel based on Cinematic Vids only. Wish me luck

[@ericduanejohnson]

The clean aesthetic of your opening shot is great. Love the minimalism. Two quick aesthetic questions: 1. What color did you paint your walls (and was it matte, etc)? 2. How did you achieve the soft glow off of the wall? Was this from the natural reflection of your key light?

[@Jon_bodhi]

So good man! Your background and B roll is looking extra crisp. Cheers brah

[@SmartMoneywithKai]

Awesome video. Finally I got the hang of it. Thanks a lot.

[@RyanKao]

Great!

[@TroyBrooksPainter]

Your channel is such a great resource. Much appreciated.

[@RyanKao]

Thanks man. That’s a big part of what I aim for.

[@ming-zhuhii9592]

Thank you. So much, Ryan. I'm just getting started dragging my whole work/life into Notion, and you just saved me hours of trying to figure out and mess around with the best way of setting out a filmmaking template. V grateful.

[@FilmQi]

Amazing video Ryan, thanks for sharing!

[@ChefSachinMistry]

Hi man, just wanted to say that I recently switched to Notion around 2 weeks ago, and trying it figure out my workflow for KZbin and organising my work load. This video has been so help and the template is exactly what i have been looking for in terms of what I need to organisation and help step up my KZbin game! So thank you 🙏🏽

[@muchadoaboutnothing6196]

I work in higher & secondary education and I’ve been looking for something exactly like this! I’ve been using OneNote but its limitations have wrecked my productivity, many thanks for exposing me to this, signing up right now and will definitely be spreading the word to my colleagues and students. 🙏

[@RyanKao]

So glad you like it man! Give it a shot, curious to hear what you think!

[@dericsanchez4081]

Definitely going to give this a try! Been on the hunt to try and find a good workflow to organize my ideas and this looks pretty awesome!

[@CatMilton1]

Huge fan of Notion. Well presented Ryan and looking forward to watching it materialize into some fantastic videos.

[@BradenLimb]

Thanks for sharing your workspace Ryan! It saved me tons of time!

[@marleyfanis8250]

This dude’s channel is so underrated man. Really love your work and you inspired me to become a KZbinr and Filmmaker in 2021

[@feliciafullwood]

wow. this was so well done. ive watched quite a few videos on notion but this was BY FAR the best one. literally i am bout to hop on right now and check it out. thank you for providing the template!

[@RyanKao]

Thank you!!!

[@abdrrehman3075]

In love with your storytelling Love from Pakistan 💜💜

[@mayback]

This is amazing, Ryan! I started using Notion a few months back but OMG it's confusing so thank you for showing us how you use it and sharing your template

[@ryanbishop3586]

Love this..I've seen so many videos about Notion, and this is the first I've seen from a filmmaker's perspective. You may just have convinced me to try Notion now !

[@priestthephotographer]

We stick with you RYAN For life ❤️💪🏾

[@RyanKao]

🙏

[@natasharose]

This is the best Notion video I’ve seen! Thank you for sharing your template - the organisational side of making videos is my biggest struggle, and so your workflow was so helpful to see.

[@RyanKao]

Wow, appreciate this Natasha!

[@catbeingcurious]

Loved this video, just discovered your channel. Very inspiring thank you!

[@RyanKao]

Great to hear! Thanks for watching!!

[@brucebradburyIII]

Your visual style is absolutely amazing!!

[@cinegenecinema8711]

Downloaded and plugged you in my review for it on Google play. Well deserved 👏 What an app

[@RussellBobel]

Great video Ryan! Ive been using Notion about the last year now and you worded notion in a perfect way that i've not been able to articulate to friends and family who ask about it. Thanks for sharing your setup too!

[@RyanKao]

Thanks for watching Russell!

[@nickpelesh]

super super great! This is what I have been looking for. Thanks man

[@MayaWeatherall]

I am always on the lookout for new organization tools! Thank you

[@RyanKao]

You are so welcome!

[@finding_falco528]

Thanks for this, also love the way you tell stories!

[@Levelstotravel]

Thanks man, this really helps! I was looking for ways to be organized with the workflow and basically life. I would 100% give it a try!

[@JohnLe]

I've just started looking into something like this as I am hoping to scale my freelance business. This is a game changer. It's been taking a little bit of time to setup so thanks for sharing for workspace

[@EasyStretcher]

Great Video, thank you!:)

[@rmariti1]

Great video Ryan, well done, very inspiring to see how you use Notion

[@marysbraindump]

I’m watching and liking all your videos just because I love your content and story :)

[@JacksonHayes]

Such a useful video! Great work man!

[@RyanKao]

Thanks man!!!

[@RodrigoGarciactg]

Crazy... Have been looking for something like this for a while now and got an Ipad last week and heard about Notion and now you have a vid on it! Dope!! hahahaha

[@frubo_ssg]

Thanks Ryan for the introduction of Notion abd the super helpful template…

[@victorolayinka4344]

Nice tutorial.. I like how you gave the link to your notion template

[@yonnoid2667]

thank's for the template bro... Realy helpfull

[@tendies]

Thanks, mate, you motivated me to reorganise my notion

[@andrecfelicio]

Thank you!!!

[@RyanKao]

You're welcome!

[@AngelaAsks]

Thank you Sir! Helpful!

[@juanruiz1878]

Gracias por compartir tu flujo de trabajo. Crack!.

[@AnnelleLansangan]

This video was so helpful. Can totally relate about being disorganized hahah thanks for sharing this :)

[@tallisclarke]

You're an absolute legend mate - Thanks for sharing this

[@RyanKao]

Thank you Tallis!!

[@ynkvisuals1130]

as a beginner filmmaker i wanted to be more organized and this helped me a lot so thank you mate!

[@RyanKao]

Nice! Glad I could help, and good luck!

[@loverlybutor]

Love this so much and have been using your template! Thank you so much! Also, so random, but where did you get your rings? Thanks man!

[@khairulwasirilaswad1]

notion HQ is really good at selecting content creators! Glad that I found this video and loving your content as it is very helpful for newbies like me. Thanks alot for sharing the template bro!

[@sherry6485]

My inspiration ❤️

[@andredyntar]

Amazing Vid Bro! Love the look! What setup did you use in terms of focal length and light setup? It looks suuuuper nice and clean! keep it up :)

[@RyanLatham]

Great video man! Super helpful! I've been using Asana for the past year but have been growing frustrated with it and have been wanting to switch to something else. Notion looks to be exactly what I've been looking for!!

[@RyanKao]

Its truly been amazing for me! I think you'll love it man

[@ricklfilms]

Thanks man!

[@sinjunart49]

Thanks for sharing this

[@suparmanelmizan]

Grat video bro, thanks

[@orelmieussens2093]

Hello there! Love your video...thanks for make it easy for us. ¡¡Keep going man!! Peace

[@John_Lilley]

yeah man, super helpful, thank you!

[@RyanKao]

Thanks John!

[@godmanjordan23]

Thank you!

[@sakibrayhan2913]

big fan of you almost saw all vedios of you

[@AyanKundlik]

Nice Video Ryan as always. Been following you for a while now and also using notion. Wanted some tips and got your video. I have a confusion, How did you link the script of FPV series into the script page?

[@TrainMePlease]

This was so helpful. Thank you. How do I change your editing checklist and your publishing checklist so that it affects all of my upcoming projects. In other words, where is the source file/page for those things?

[@got2b981]

could you make an updated video about notion

[@DannyHatcherTech]

Awesome video! I did think Thomas Frank or Ali abdaal would get mentioned in this video and Thomas came up 😅 I love seeing how others use the app. The communities are amazing, Reddit, discord, Facebook and so many on twitter. I am curious, do you use Notion for more than KZbin project management?

[@alxvisuals]

definitely going to use it

[@RyanKao]

Let me know what you think!

[@alxvisuals]

@@RyanKao This is exactly what i needed, ill do a video about it, this is insane. ill notice you because i love your work too so you deserve it, even though i dont have as many subscribers as you, and definitely gonna work on my story telling, nice work ! :)

[@VinceDiaz]

It took me awhile to find the dark mode you have enabled. Click the Settings & Members button on the top left and the the Dark Mode option is at the bottom left.

[@vishalscarlet]

Hey ryan die hard fan from India, missing your videos bud,pls post regularly. Be safe

[@RyanKao]

Got lots coming! Just been working through some life stuff lately. Will be back strong soon 🙏

[@vigorousvoices]

Thanks for giving us your template, sweet as. Question, do you mind giving me some example of what you would write in the "Storyboard" bullet point list? Thanks

[@Marketdamp]

Hey appreciate your video ! How do you split screen like you did in your video ?

[@shawn.builds]

Have you tried Asana? It's another great one for project management - especially for team projects!

[@oceanx3317]

LMFAO u cought me with the nosey :D HAHAHAHAAH

[@JouniJuhani]

Great video Ryan! Are you still using this or something else? Can you somehow export your projects (to make backups etc.)?

[@SoDefFilms]

WAIT YOUR IN GRESHAM???? SAME! we should shoot or just Bs some time! ps. thanks I am signing up for this asap! I looked at it a while back and wasn't wanting to spend the $ but its free now makes it a no brainer! with more and more clients have to get my workflow organized NOw to edit 3 videos in 3 days....

[@alesko5]

Just curious if you're still using Notion for your filmmaking project managment? Thanks!

[@sumont5341]

Dude, your watch, its dope. What is it?

[@patdinco]

if you ever come to LA bro, lets link and shoot. got a cool gym we can check out

[@crosson_]

This is unrelated.. but what brand is the hoodie you are wearing? It looks dope! Great video btw!

[@amarjit809]

YES I ACTUALLY READ DESCRIPTION

[@geotiempo-investigacionydo1224]

WOW... I am your "wannabe" hahaha. I like your style :D Trying to imitate it.

[@CargoBikeLifecom]

Thank for this, Ryan. I'm also morphing my content style and this is exactly what I need to stay organized and motivated!

[@LarsWagner]

just found your channel because i was looking for filmmaking Notion stuff.. think im gonna do a similiar Video with my workflow. Nice Tips, thanks a lot bro !! P.S.: just subbed ;-)

[@RyanKao]

Awesome, thank you!

[@devarni]

You don't have a B-Roll and A-Roll in your Notion? How do you plan the shoots for different parts of the movie eg. on different locations?

[@premiumturkish]

Where is the mic in the video? Is there a boom mic above? Thanks in advance. Nice video!

[@premiumturkish]

BTW THANKS A LOT FOR THE TEMPLATE!

[@b0red7]

can u check out taskade and make a guide?

[@Celty.Sturluson]

I'm so glad they removed the blocks.

[@TheDarKing997]

i love u

[@RyanKao]

😅❤

[@organismx]

Can someone please tell me How to export a storyboard from Notion as a PDF and share with someone that does not use notion ??? Thank you

[@SantyParmar]

Brother your KZbin template is just awesome but after sonetime...it is not working In video template in the organisation tab ta template is not duplicate

[@i-zeekIndeedy]

Who else saw some parts of Lagos in this video??

[@mrtrial77]

Notion for me is new Were i can find some one to help me with bild a tasks page.

[@MadinaVadache]

Is it melonote is the same

[@xx-kitty]

ok

[@nassimmohammed5564]

Really disappointed in not having a screenplay template.

[@NamanBajpaii]

Sup mate

[@sijilo]

😇😇😇Minimal colour 🍧🍧🌞🌞💞💞

[@bryanokeke9665]

@0:39 what country??

[@ChaceMcLees]

Nigeria!

[@bryanokeke9665]

Chace McLees I figured

[@rabharevolutionarynetwork2259]

Your looking different bro What happened We want your old look as well as Keep uploading regular videos we always wanted you to do something for us .

[@MohanKumar-oj8nh]

is dis free?

[@davindersingh726]

Yes

[@SteveGerrardPhotography]

I'm just here to say that the plural of Lego is Lego ;)