Notion App Tutorial: How to Build a Powerful Notion To-Do List! (Step-By-Step)

Hello there! In today's video I go over how to build a to-do list in Notion! This Notion to-do list has helped me and many others stay organized and productive. The great thing about this to-do list is that since it's in Notion you can design it pretty much any way you would like! I hope you enjoyed this tutorial on how to build a powerful notion to-do list. Turn on post-notifications to stay up-to-date on all my new Notion content!
August Bradley's Notion Task Lists & "Do Dates" Video:
• Notion Task Lists & "D...
⏰ Timestamps for "How to Build a Powerful Notion To-Do List! (Step-By-Step)" ⏰
0:00 - Introduction
1:18 - Building the To-Do List!
10:35 - Outro

[@abhishekm94]

Amazing Video!! I followed this and i actually completed the task i had been procrastinating for over 4 months!! Took only 45 mins to complete!! Clicking that checkbox for complete never felt so beautiful!! Huge thanks to you!!

[@ProductiveDude]

YAY! Victory. ;)

[@melbournepropertystagingco]

This was super easy to follow, thanks so much!! I will be using forever!!

[@jaze_ph]

Dude, thank you for this. I'm new to Notion, and you are awesome! Thanks.

[@ProductiveDude]

Glad you enjoyed Jason! :)

[@luckybastard7237]

Thanks!! It made my life much more productive!

[@carmenworthge1415]

This is exactly what I was looking for, thank you for making this!

[@ProductiveDude]

My pleasure!

[@danlimao]

Thanks a lot for this video, it helped me improve my own to do list

[@ProductiveDude]

🧠Get my advanced productivity notion template here: hi.switchy.io/productive-brain

[@AlexandraTejero]

Awesome video!!!! I just found out about Notion and you just knew what I wanted to do with it! Greetings from Barcelona! :-)

[@ProductiveDude]

Glad I could help!

[@cin8955]

Thank you so much its so helpful : )!!

[@fshoorbajee]

Loved it. Amazing video. Thank you so much. I was looking for a way to do my to do list and use made it easier.

[@ProductiveDude]

Glad this helped!

[@egzonkrasniqi8773]

thanks a lot. Very helpful video.

[@lalafilms72]

great video, I'll be trying this method out this semester so thanks!

[@ProductiveDude]

Of course, I'm glad it's helpful!

[@santbaliga]

Amazing this was super easy. I have created this To do list in my notion and will be following it going forward. Thanks a lot for sharing!!!

[@ProductiveDude]

Glad it was helpful!

[@stardustonmyheart]

Very helpful! I tried it today and will use it now as a To Do List. Thank you

[@ProductiveDude]

Glad it helped. Thank you for watching!

[@bernadette427]

Great video. Clear instructions. Thank you!!

[@ProductiveDude]

Glad it was helpful!

[@swaroopsahoo214]

Very Helpful

[@estevanbrout5902]

very helpful thanks

[@AnneLopezlovesLife]

Super useful video for me. I followed along as I watched this 😊

[@ProductiveDude]

Great news!

[@valeriejenvaldez777]

thank you sm. i'm new to notion and this video really helped me

[@ProductiveDude]

Glad it helped!

[@CitoTalvi]

very helpful. Thank you!

[@ProductiveDude]

Glad it helped! :)

[@GautamChau]

Thankx for the tutorial dude

[@ProductiveDude]

Thank you for watching’

[@Darkmatterkun]

Thanks A Lot!

[@jauxro]

Thanks man!

[@ProductiveDude]

You bet!

[@user-bu6nt5xd5b]

thanks Dude, you helped me finally start using notion more than just note bin

[@ProductiveDude]

Glad to hear it!

[@kiranpariyar3620]

Hey @Productive Dude thank you for the video ! It was so helpful !

[@ProductiveDude]

Sure thing, thanks for dropping by! :)

[@kshitij3628]

You are genius ❤️

[@nikkimuze]

When I click the checkboxes it transfers over the same checkboxes in a different view... ex: I have Monday to Friday set up and the view tabs I have are week 1, week 2, etc. So whatever I checkbox on week 1, stays check boxed also in week 2.... Is there a way to fix this?

[@patrickazigbo6738]

Excellent simple and effective

[@ProductiveDude]

Glad it helped you! :)

[@AGorgeousBeauty]

So how do you create a Daily To Do list that reoccurs Monday-Friday?

[@ravindersheron6364]

Thanks 👍❤

[@sankalpdesai1342]

thanks!!!!!!!

[@ablackpetal]

Pure Genius.

[@ProductiveDude]

Haha thanks!! 😀

[@cgfadedavid]

Thanks man

[@ProductiveDude]

No problem! Always happy to help.

[@nhidmia]

Thank you so much, this video help this newbie a lottttt hahahahah

[@ProductiveDude]

Glad it was helpful!

[@rozoroplay2201]

thanks!

[@ProductiveDude]

You’re so welcome!

[@noone-nothing989]

Thanks a lot man finally I gonna use my paid notion account ❤️

[@ProductiveDude]

Yes! That's great.

[@moniquehurley5907]

The important/urgent kind of reminds me of an impact analysis matrix for prioritizing work. Which has high/low impact and h/l effort

[@ProductiveDude]

Yes!

[@chromaticgraphic5492]

Thank for all your good information!! I have a question, Can you create a video on how we can follow the 12 week year program with notion?

[@ProductiveDude]

Which program are you referring to? Can you give some more details?

[@mushypandaa]

Along with using Google Calendar for my timetable I am going to use this template for my final semester of my degree. Thanks Productive Dude!! haha.

[@ProductiveDude]

You’re welcome I hope this serves you well.

[@nkt.11]

You need for subs and btw your camera quality is amazing

[@ProductiveDude]

thx ;)

[@nevillecreativitymentor]

i used this to-do-list method Question : In the Template for the To Do ... I want to have the todays date to be automatically inserted in the DO-DATE I tried adding a formula like now() directly in the template field ... errrr... naaah ! LOL Solution?

[@haibui9783]

How can I delete the last column that I do not need to use in the table view? And how can I size down the table so I can put another thing in the same line? Like on the right of it, just like what you do with your daily habit tracker next to the to-do list

[@ProductiveDude]

Watch my columns and sections video that should help! kzbin.info/www/bejne/l4HagoKtabiifLc

[@TheSVGBlog]

My new database does not show in the list when I choose to create linked database 8-(. I followed you step by step.

[@ProductiveDude]

Here's a troubleshoot: 1.) Try using the search bar and searching for it by name in the create linked database window. 2.) If you still can't find it, make sure your database that you're trying to connect is NOT an inline database. It should be a full page database. 3.) If this still doesn't work, go back to the original database and make sure it has the right name that you're searching for. If you need more help I'm happy to help. Just send me a screen recording using a chrome extension called "loom", walk through your set-up and show me exactly what you're trying to do. I'm sure I can help you get it figured out. ;-) Thank you for watching.

[@rohitpal7739]

Can you please share your template link to duplicate

[@natasha0sergeeva]

Great and useful video for me. Like and subscribe immediately! Thank you!

[@ProductiveDude]

Wow, thank you!

[@Mewier]

Can I make it so that when I click the "New" button on the task list, it automatically picks the template I created? Right now I have to click the "New" button and then the template.

[@ProductiveDude]

Try out the new task list video. I left a link to it in the top comment. It’s a bit more streamlined and it utilizes inline template buttons, which I prefer over the database page templates.

[@DannyHatcherTech]

Nice, I recognize this goes beyond a to-do list but I would suggest your due date being for the overall project. If you have a task that is not related to a project then typically will be lower priority from my experience.

[@ProductiveDude]

Great idea Danny! Love your channel, keep up the great work.

[@ProductiveDude]

Great idea Danny! Love your channel, keep up the great work.

[@motasemshtewi]

good job

[@ProductiveDude]

Thanks!

[@rajeevkirpalani915]

I have a question what is the advantage of using Notion instead of lets say Apple reminders app

[@ProductiveDude]

For some, Apple reminders may work fine, especially as a to-do list app. For more advanced users looking to create user-friendly, yet robust databases that's where Notion gets it's edge.

[@udubnate]

Thanks, do you use reminders at all?

[@ProductiveDude]

I know of them, but I don't use them a whole lot unless there is something super important that I'm worried about forgetting. I use Notion pretty much every day so I don't really feel that I usually need the reminder function.

[@udubnate]

@@ProductiveDude Thanks really enjoy your videos. That totally makes sense to me. Appreciate all that you do - cheers 🍻

[@swaggins8051]

Great video, helped me out a lot! Do you perhaps know the name of the cover image at 1:26 ?

[@ProductiveDude]

It's linked on my most recent video in the comments.

[@joelrizkyw]

Whenever I create a To-Do List in Notion I'm confused on what I'm supposed to do with the completed task. Should I delete it or I store it somewhere in Notion ? Any suggestions ?

[@ProductiveDude]

If you want to store your completed tasks I recommend you create another list view on your to-do list. In that list view you can set a filter to where it only shows completed tasks. Similarly, on your normal to-do list I would set a filter to where it only shows you tasks you need to complete. If you need more help on this I have an in-depth video explaining this stuff coming soon. Keep your eye out.

[@joelrizkyw]

@@ProductiveDude Okay thank you for suggestion ! Will definitely try it out 👍🏻

[@I_kill_Mufasa]

I need to share how I am creating the todo list. It might be surprising, but I am not using "Do date", instead I use formulas that calculates urgency :) Instead of using "!, !!, !!!" or the "UI, nUI, UnI, nUnI" I have 3 separate properties: Weight (Important, Others), Urgency (ASAP, Urgent, Can wait) and Difficulty (Complex, Easy) < last one you can change to "time consuming / fast". So now I am adding a Formula property named "Priority" that sumarises those properties according to their impact on the task. I want to do Urgent tasks first, because this property descibes amount of time that I have to make those. After urgency I am using Weight so I can first focus on more important stuff, and at last I want to take actions over more complex tasks, because they can be more time consuming to get over them. Here is the formula for that: if(prop("Urgency") == "ASAP", 200, if(prop("Urgency") == "Urgent", 100, 0)) + if(prop("Weight") == "Important", 10, 0) + if(prop("Difficulty") == "Complex", 1, 0) And the last part of this process is just sort the list descending according to "Priority". If you want to improve this, you can create other formula, that will calculate the Do Date according to the priority, complexity and Due Date, so you dont have to decide when you want to do such things, but soft will tell you when to do it ;) Keep up awesome work Dude!

[@nusagrace]

It is not bad not to be productive all the time. Just throwing this out there💕

[@ProductiveDude]

You're right!

[@crubrutockcsgo]

yes but using social media for even 10 minutes is a wastage of your life's time

[@nurailidepaepe2783]

@@crubrutockcsgo not if you had fun while doing it. doing something just because you enjoy it is a good reason on its own.

[@prashanthv4226]

woah........i really think a paper and google calendar is more than enough for the most of us

[@ProductiveDude]

For some it certainly is.

[@samsmugdha7384]

i really like the video. please make video more with hd quality.

[@ProductiveDude]

Sure thing!

[@jayconvo]

Thank you very much would it be possible if you just share the already made template I'm new to notion, but if anything I'll follow the steps as you showed.

[@ProductiveDude]

I'm releasing some templates soon! Keep an eye out in Q2 this year.

[@jayconvo]

@@ProductiveDude Awesome! Looking forward to it 😊

[@NewYorkerPEACE]

start at 1:45 Thanks

[@williamclark8799]

Great explanation! Thank you for this video. Anyway, do you mind to share with us this template for free, please? so that we could use it righttt, away! :) just a suggestion! have a nice day! thank you.

[@ProductiveDude]

Thanks for the suggestion I will consider adding templates soon.

[@jamesrimes2870]

1. your video is the first one on the search. 👍🏻 ( even though it doesn't have the most views, yet ) 2. liked it 3. Do you actually put in such obvious tasks like: Brush my teeth, walk my dog and make my bed? 4. The only problem I had with it is that there is no that page in the data base list. ( I can only create a link to that page, but not to make it show up on the main page )

[@ProductiveDude]

When starting off your journey to creating good habits and tracking tasks, I find it effective to put in small tasks because when you check each task off, it’s a success. Even though it’s a little success it’s good to build off of the small tasks. Make sure your database is a full page database and not an inline database. If you continue having trouble with creating linked databases try checking out my Full Notion tutorial for 2022 or my Notion Databases Explained in 30 minutes video. That might clear some confusion and go more in-depth on your issue! Thanks for watching!

[@II-wk8kv]

nice video also holy shit how are your eyes so big?!

[@rhemmadi]

Hi, Simple & elegant format A query.. is each row in the table actually a page ( displayed with clicked in first column of row)? Eg task “ walk the dog” when clicked shows a page with name of the task.. If yes, then (1) how can we use this feature? The new page feature (2) if a task is actually with many sub tasks, how we can create it in daily to do list? And (3) how to create a table where rows don’t turn into a page?

[@ProductiveDude]

Yes each row is a page. 1.) I usually put notes or details in there. 2.) Check out my video on to-do lists with subtasks. It's coming out tonight. 3.) It's impossible.

[@completesalvation1755]

Skip intro 1:15 min.

[@nakul608]

Hey...hi...❤️ from India! Can you explain how you created date as a first column in your daily habits tracker.. i.e. how you removed/hide very first name column

[@ProductiveDude]

It's impossible to hide the name column but you can drag it over to the far right side so it's not visible.

[@StevenMichels]

Good stuff! (Note: There's a typo in the thumbnail.)

[@ProductiveDude]

Thanks for watching! (And for the note)