Notion Quick Tip: duplicating database views

[@lukeMac]

This "quirk" is easily my #1 most hated thing in Notion. I didn't know about the workaround so thanks for the time saver!

[@tystorz]

Same! Thanks Marie

[@Auke-j7c]

Thanks for explaining and sharing. I was very confused why my views weren't available and much frustrated by recreating them over and over again for each variant of my assets.

[@drcatherinepope]

Thank you for such a helpful video, Marie. That had been flummoxing me for some time!

[@biffy7]

This tip has saved me so many hours. Thank you. Now that we have Synced Blocks, I can put a database (with Views) inside a Toggle block, and use that as the master sync block. So far so good.

[@Living_Dead_Girrl]

Didn't realize you could do this with a synced block. Just tried it, but don't think it'll work for my needs since the block will always sync with the master, preventing me from utilizing multiple views/filters of the same database simultaneously. My best workaround thus far has been creating templates with linked database(s) inside, which comes with all views & database templates included. Wish Synced blocks were compatible with database output and/or entries. Still haven't found a good use for this feature in my work flow.

[@prescillagcon]

OMG thank you sooooooo much!!!! You are probably the only video I found about this.

[@WilliamNutt]

Great one. Thanks Marie.

[@riepunet]

I handle this View bug/feature actually almost the opposite to the method you opened here. I think they both work. 1) I've bundled all my original databases under their a master db page. I almost never touch them directly but when creating new views as described below. 2) I create all my Views in the ORIGINAL database. 3) When I need any of my View in any of the linked database, the ORIGINAL database's Views all are available to import into any linked database. + Add view -> Select data source -> Copy an existing view. They are all listed there! Btw, thanks for all your content, I'm a fan!

[@beatrizsfsilva]

Hi! I tried to do your way, but I got lost Where do we find the ´´data source`` option?

[@MarineDassac.Design]

😭I'm watching this AFTER having set up alllll my views on my original database... Thank you for the tip, I hope Notion will fix this very soon!

[@MariePoulin]

OOOhhhh i know it's so painful, i'm sorry! haha

[@scottperezfox]

Good to know. I have indeed run across this issue before and not known what was going on.

[@bossbyaffiliate]

I Needed this Thank You Marie Poulin, Appreciate everything you do!

[@InnerKnowledgeSeeker]

This was very helpful. I wasted much time trying to make new views and copy them from the original database. I wish that Notion would retain views when linking to the original database!

[@whoamit4642]

I'm going to just translate --- Para os BR's q pousarem basicamente ela diz que: --- As views são trazidas SE vc não criar ela no original, você cria ela num "linked database" dessa forma ao dar "control + d" ou seja duplicar vc pode mover para outros projetos OU abas dentro do seu notion Resumo: Tenha ela num local como original (passo1) Tenha a view dela "linked data base" em algum canto / projeto (passo 2) Mude as views e comece a duplicar para todo seu notion, as alterações de dados irão ocorrer | mas as NOVAS alterações de views irão ser independente de cada cópia (passo3). Salientando: as coisas q modificar na cópia, irão modificar no original, agora se vc criar uma VIEW na duplicatada somente a duplicata terá essa visualização, filtros... Mas em questão de dados é uma via de mão dupla ambos os lados são afetados ao editar, excluir conteúdos.

[@whoamit4642]

Vim do "futuro" galera, hoje em dia uma maneira é vc criar o 1 data base - DB (página) | e ou sua table 2 dentro da própria database vc cria seu "linked to databse" 3 não faça alterações ainda 4 crie um 'synced block' /synced block 5 jogue este 'linked data base criado pra dentro deste - synced block' 6 crie quantos views, sort, filtros quiser 7 duplique sempre este synced block (ctrl d) 8 recorte - o (ctrl x) 9 cole o na pagina q vc quiser (ctrl v) pronto Aqui vc ja consegue alterar nao só os dados como via de mão dupla, ou seja bi direcional mas tbm será capaz de trocar biderecionalmente as views. Todas alterações vão repercutir em todos por que estão dentro de um synced block Caso queria algum específico que seja modificado unicamente -> clicando nos 3 pontinhos de UNsync

[@d6h597]

Thank you Marie🙏this saves so much time!!!❤

[@renatahelm2961]

OMG!!! thank you so much for that, i was quite frustrated about it. I knew there was a way around it. Amen sister!!

[@NathanMaingard]

I knew this but hadn't taken the step to start implementing. This video is the final prompt I needed, thank you!

[@EstebanBalderasVideos]

Thank you so much Marie! A very real struggle

[@biffy7]

This tip really helped me tremendously. But now Notion has added the ability to show views from different databases in the same view!

[@VinishGarg]

Oh wonderful, thank you so much for being around. :)

[@MrSalvation7797]

was having trouble with this, your tip saved me sooo much time! lifesaver! thanks Marie, you just earned yourself a new follower! :D

[@hhauffe]

I like these quick bite-size morsels of practical useful tips... thanks!

[@johngoalby522]

This is really helpful Marie. Thank you!!

[@treybotard]

I was trying to do this just this afternoon. Very timely vid. :)

[@MonicaLimCo]

Loving these new videos Marie!!! Thank you for another super helpful tip!

[@daivboveri]

Oh man, this saves me so much time. Thank you!

[@Evanescence4ever100]

could you make a video about how you use notion in your everyday life?

[@JayEdgarT]

Super useful. Thanks much for this. I've been so annoyed by this.

[@tilmonius]

Wow brilliant thank you so much for posting this video, big time/hassle saver for me

[@HomesickMac]

This is gold, forgot it totally when I created several new databases, including the views.... But I'm in the early stage so I'll rinse & repeat, and then I¡ll apply this tip. Thanks sooooo much!!

This is gold!

[@labulabuland]

🔸Step 1 = Linked database 0:29. 🔸Step 2 = Duplicate 2:26

[@withMojtaba]

Great detail

[@furkanozcan77]

+1 needed this. Thanks!

[@CnLibra]

That's really helpful.Thanks!

[@robmulally]

I wish the views could follow the database keeping them all updated if you make a change is an issue

[@AndrewDBrown2020]

Great tip - thank you so much.

[@aditya-lr2in]

helped a ton 10/10

[@YogiDanananda]

Ahhhhh! I was wondering why this worked some of the time! Super helpful. Do you think it's a good idea to tuck away the master databases in general. and then only work with views?

[@gee.o6287]

Its what I do Always, all my databases are in a single area somewhere, and I work with their linked versions for day-to-day use

[@labulabuland]

oh this is important. thank u

[@AlfieGordonx]

This was really helpful thank you!

[@MikeLisii]

Very very helpful. I just started Notion and was wondering if there is a workaround to all of these views and filters since I didnt want to setup them every single time. Thank you very much!

[@DanielCanosa]

Time saver indeed :)

[@lidiachmelrus]

This is amazing! Thanks so much

[@minhdangbay]

thank you so much!!

[@emmieloudabon6509]

THANK YOU!!!

[@danielaromero8089]

Hello! Thank you for the video, but now I'm wondering how to unlink the database

[@labulabuland]

But now, we can duplicate the original database strike away & get all the views too. I tried this today, on september 1th, 2023. Is this notion new feature?

[@AdamSpiers]

I can see this too, it looks like they fixed it and this video tip is no longer needed!

[@BeauBlackbear]

Notion WHY! This is super helpful. They need to fix that.

[@nayeemakhtar1]

thank you

[@normalman1445]

how you duplicate database to another page? but not create as a new page like you did in the video? could you explain it?

[@MCandMosRandomChannel]

nice stuff! :)) 11:04am Thurs 29/12/22

[@sharextra6844]

is there a way to see who has duplicated a notion that I have made public ? Like their name or email?

[@ChibiKeruchan]

erm.. wait what? is it duplication means you are creating a "new database" clone of it which means it is completely new database and will not sync with each other? Am I missing something here? coz that is what first thing that comes to my mind when it says "Duplicate". does duplicate database in notion sync from each other? if yes then how are going to make a copy of a database in which are not sync then? I never use the duplicate coz I thought it will not sync. I always use the /link database view

[@walidkholmi]

I would like to know how to ONLY COPY the PROPERTIES. So I can use it as a form Can you help to make a video of that?

[@MariePoulin]

Why not use something like Tally.so for that? that's how we handle forms!

[@manasvisoni9192]

Hey!! I am new at using notion. Can you please help me? I am creating a course on 100 copywriting threads so how can I duplicate all the pages at the same time? Or I have to duplicate it hundred times?

[@ReginaSutton-hv6yp]

Can I copy a database to use the format elsewhere and make edits? If I do this, will I change anything on the original? I love something that my coworker made and I want the same layout, I duplicated it and began edits, but I am scared that it will change their work.

[@compumit1875]

Hey Regina, it will change it. There is no option to duplicate the table view and detach it from the original source data base. Hope that helps.

[@BellsofBregenz]

This is helpful, thank you. I am curious is there a way to do this so that the information in the duplicates is synced with one another?

[@MariePoulin]

Use a synced block!

[@JohnMazz]

You duplicated the linked db on the page, and moved it to another page by dragging to a menu. Is there a way to copy and paste to another page that might be hard to drag to. Thanks!

[@MariePoulin]

6 dots on the left-hand side of the database: "Move to" > choose page :)

[@Teddy-Garcia]

@@MariePoulin What about duplicating a linked database with views into a template? Is that possible?

[@sandrinelecocq870]

@@Teddy-Garcia you can see her answer to Tyler Linahan

[@katherinem9590]

When you duplicate the table after creating the view, will the master table also be updated with any changes you make (i.e. adding new rows)?

[@MariePoulin]

Content is updated, but views are not updated on the master. If you add new database entries, those are added across all instances. If you add a new view, that view is only added on the one instance of the linked database - it doesn't add the view to other instances.

[@katherinem9590]

@@MariePoulin Thank you so much for answering! I am a new notion user and have binged all of your videos. Thanks for all the tips! Hope you're staying safe!

[@igorschimidt1985]

I'm new to Notion so I'm not entirely sure of this, but it seems that Notion integrated this process into the linked database set up. Or it's not the same thing? When you link to a database, a right side bar opens so you can choose from existing views from the original database and copy any of them to the linked database, and when you copy any of those views, the filters and sorting of that view from the original database comes along too. So I guess now we don't need to go through this process of duplicating a linked database to retain the sorting and filters and general set up, and can just create a linked database and still maintain all the settings in the original by default - is that it?

[@MariePoulin]

this functionality has changed since notion introduced better databases this year.

Thank you for the tips ! and when you create a duplicate, is it synchronized with the original ? Bests regards from COlmar , FR // JF

[@MariePoulin]

Yes! :)

[@johngoalby522]

@@MariePoulin I wonder if the question was asking if the views are synchronized? The data in the linked database is synchronized as you would expect. But in my quick test I didn’t see that any views created or modified after the duplication were synchronized.

[@_david_aaron]

@@MariePoulin it would appear that the duplicate is not in fact synchronized with the original. In my experience using this method, when a change is made to a view in the original instance (such as modifying the filter), that change is not reflected in the duplicated instance. The inability to save and recreate views across linked instances of the same database remains one of the most pressing issues Notion has not addressed yet. In any case, thanks for the video; this is still a useful tip.

[@MariePoulin]

@@_david_aaron Ah yes i thought he was asking if the data was synchronized, not if the *views* were synchronized, which they're not :P

[@mrlunin]

@@MariePoulin Are you sure that the data is linked to the original database if you make a duplicate? It's not the case in my Notion. Thank you!

[@milasannon5361]

Hi, I don't know what I'm doing wrong but I only see ''Copy link to view'' not ''Copy link'' and when I paste it, it says: ''Create link view of database'' not ''Create linked database''. I would like the same block to be displayed in different pages but in different views for each one. Is that possible?

[@MariePoulin]

Notion changes its interface constantly. I recommend trying not to get hung up on the specifics. Create linked view and create linked database are the same thing.

[@davidagiraldo]

At 3:20, at the end of the video you converted the original db into a page and then what? So now you have an Instance of a database AND right under it a the original db in a page format? Seems annoying to have a database with its original db underneath. And in doing this now I have the original page and linked database page both in the Notion sidebar. Am I missing something?

[@trl3180]

So helpful, but how do you get these inside of a template? I can't figure out how to drag the duplicate in

[@MariePoulin]

Use "move to" to move the page into a template you've already created. then turn the block into text.

[@nazar_oleksevych]

but why i don't have "add new view" button?

[@MariePoulin]

Because Notion is a fast-changing software application and this video is over 2 years old. Interface design is not the same anymore....

[@ConfidentFitness]

If you turn the original into a page do you then copy that page and then paste it and turn it into text and then that becomes your instance you will create your views on? So the page you're working on in this video would essentially be you instance page?

[@ConfidentFitness]

Do you recommend creating a bunch of synced blocks? This is what I've resorted to right now as my Notion is a mess and I was having this problem of not being able to copy the entire table and it's views on other pages

[@MariePoulin]

DON'T copy the original - because then you are creating an entirely separate duplicate database.

[@MariePoulin]

@@ConfidentFitness No need for synced blocks - use linked databases everywhere using the /cr command. You can show the data anywhere you want to see it by creating a linked view, and choosing the source.

[@AlessandraMota-x1y]

2 years later is that still an issue?

[@AdamSpiers]

I don't think it is an issue any more.

[@cristinaredondo9035]

Can anyone help me? I want to change the view on my linked database on another page but it's not allowing me to do it... Any ideas why? I already deleted all the view options on the original database. Thnaks in advance! Your videos are great!

[@MariePoulin]

Every linked database will have it's own views. The only way to keep the same views is to duplicate your linked database, then move it wherever you want it.

[@cristinaredondo9035]

@@MariePoulin thanks Marie! I finally did it, I was actually not pressing the enter key... silly, but when you start with notion can be a bit overwhelming. I really like your videos! And thanks so much for taking the time to reply

[@Serser111]

that notion needs to complicate everything like that shows that it's has really bad UX UI

[@lakislam.photoArt]

this is the most frustrating software. I just want to do the simple thing ... COPY a content . can anybody help?

[@MariePoulin]

Copy text, a page, or a database? text: cmd/ctrl + c, cmd/ctrl v to paste. A page, click on the block on the left and duplicate. An entry in a database page, same thing, click on the block on the left and duplicate.

[@Yormale]

Rien compris 😟

[@sniper895]

too dark

[@mrlunin]

Yes, but duplicated doesn't mean linked? Not sure how this video is helpful or saving my time.

[@MariePoulin]

That's Notion's terminology - it's called a "linked database".

[@mrlunin]

@@MariePoulin I got it, thank you. I am confused. The linked database copies and links all the data, but the views and any future changes will be synchronized in both databases. The duplicated database copies all the data and the views but does not synchronize any future changes. Correct?

[@MariePoulin]

@@mrlunin future changes to "content" of the databases is synced, but not changes to views. If you change up views and want those views elsewhere, you'd need to duplicate that linked database again.

[@___x__x_r___xa__x_____f______]

i've rewatched this video many times but still a bit confused. It doesnt make sense to me, why you can only toggle the stored views on the /cr command, when the view was created on the database itself. it's super annoying. i am definitely using your duplicate instanced database views, to move to new location. but it would make so much sense to allow to store new specific views on all instances. it's just logic. unless i am missing something here 🥹

[@MariePoulin]

This has changed since this video was created, but i still only ever use the linked versions of databases. Now you can actually pull any of the views created on the original!

[@___x__x_r___xa__x_____f______]

@@MariePoulin still, I find some erratic behavior in this respect. Do the stored views only get stored and recalled when these views are created on the original database rather than the linked versions? For me, sometimes those stored views don’t always show. Is it buggy as far as we know?

[@___x__x_r___xa__x_____f______]

@@MariePoulin just saw the answer below on @riepunet’s comment. So great, I finally understand. Store views on original. Boom, problem resolved. Thanks