One Calendar for Teams, SharePoint and Outlook

[@daniellewilliams6007]

I cannot thank you enough for this tech training video. This video helped me build out a Sharepoint Site with a calendar linked to Teams and Outlook that led to the biggest raise of my life and saved my company $16,000 a year from transitioning away from a system that didn't work half of the time.

[@KeaPointTechTips]

Hi Danielle, Thank you very much. I am glad to know that my videos are making difference at workplaces.

[@lamardavis7087]

Are you able to create an event in SharePoint and/or Teams and it works? I can only create an event in Outlook...the local version of Outlook, and it shows in Sharepoint and Teams. We don't use SharePoint, I just wanted to have a Group Calendar that is synchronized with Outlook and Teams. Oh, are you using Office 365 or Microsoft 365?

[@Lee-AnneAmor-g4u]

This is a fantastic easy to understand tutorial. Thank you.

[@mahafakhry5508]

What a great video! many thanks for this

[@KeaPointTechTips]

Thanks Maha!

[@Tacotina40]

Your video was excellent!!!!

[@KeaPointTechTips]

Thanks.

[@glfinancial]

How can i link outlook calendar to sharepoint to schedule appointments and see which slots are available?

[@sorenlyngvig]

Great video! How do I color code my calendar entries? E.g. if I want 'deadlines' entries to have a red color, 'workshops' to be yellow, etc.

[@KeaPointTechTips]

Thanks. Follow the below link to colour code calendar in SharePoint blog.virtosoftware.com/how-to-color-code-sharepoint-calendars/

[@jlin124]

Very helpful and clear, thank you!

[@KeaPointTechTips]

Glad it was helpful!

[@jyothibhat7601]

Hi, thank you for the very useful video. I have a question with regard to calendar in multiple TEAMS channel. Can these be integrated as well? I was wanting to have for eg. I am WFH on a particular day and can that be reflected in the multiple shared calendar's in the various TEAMS channel?

[@KeaPointTechTips]

You can sync multiple calendars using power automate flow.

[@wendysimpson4851]

Thanks for this really good video. Just one query - how to I get the calendar to show the week starting on a Monday and not a Sunday?

[@KeaPointTechTips]

Thanks, Simpson! Go to the site where your calendar resides to site settings, regional settings. On "Define your work week" check "sun" and adjust "first day of week " to "Monday".

[@ChristopheJacobson]

Great video, been looking long for this (9 months), yet Microsoft need to fix a calendar tab so you can just link and not have to make a URL link.

[@KeaPointTechTips]

Hi Chris, You are right, One Calendar tab in Teams can be a step forward. I think more can be done to integrate outlook and teams. Reality is that outlook is there to stay and 100% transition to teams is not going to happen for a while.

[@ChristopheJacobson]

@@KeaPointTechTips I heard they were moving features to Teams...like tasks....to push people to Teams. Which I would love.

[@KeaPointTechTips]

Yeah, Microsoft is focusing a lot on teams these days.

[@rodi2641]

FANTASTIC

[@KeaPointTechTips]

Thank you! Cheers!

[@rodi2641]

@@KeaPointTechTips 3:18 ..ehrn I click the button ot says this site tries to open URL:stssync. when i click ok nothing happens

[@lamardavis7087]

Thank you for presentation. This was exactly what I wanted to do. But, when I tried it today, it only works if the event is created in Outlook. I guess things have changed since this was presented. Well, it's Microsoft 365 now instead of Office 365. When I create an event in Teams or SharePoint, nothing happens. I have to create the event in Outlook and it will show up in the other applications. I have looked and looked and I tried a few things, but nothings works like it works in your presentation. Do I have to install Power Automate now or something to push the event to all applications now?

[@KeaPointTechTips]

Power automate is part of office 365. You should be able to trigger the flow.

[@tonigrandon3745]

This was super helpful, thank you!

[@KeaPointTechTips]

You're so welcome!

[@brd0373]

How can I get my team members to view this calendar in Outlook? In Sharepoint I’ve clicked on connect to Outlook but I am the only one in my group who can see this calendar in Outlook. Is there a way for my group to view in Outlook also?.

[@KeaPointTechTips]

As long as team members have access to SharePoint calendar, they can go and sync that calendar to the outlook.

[@gorxor]

So far this was not a Problem. I am struggling now to send an invitation to this SharePoint Group clanedar. I want various sharpoint Members to be able to invite the Group calender so an Event appears for everybody. Sure they can plan it in this calendar and invite their own email address, but is must work the other way around as well. How to i ger the email address of this calendar?

[@KeaPointTechTips]

This is a SharePoint Calendar list and it does not have an email address. You can use Power automate flow to create entry in SharePoint Calendar list.

[@wallyrios7805]

I have a shared calendar that is a copy of a coworkers calendar. I would like to import it into teams or outlook. I've imported the PST file but the calendar doesn't show in my outlook calendar. the only thing that shows is the notifications or events. any help would be great.

[@KeaPointTechTips]

Can you please explain your business needs so I can suggest the appropriate solution?

[@MIBxSpartan]

How can I display this calendar on my sharpoint site?

[@bamboovillage4450]

how can create calendar same like in this video and 1 secretary and 1 Personal assistant use can create event or use oine calendar for 1 boss,?

[@KeaPointTechTips]

The Calendar is created in SharePoint. You can mange calendar library permission and allow an many people as you want, so they can add events.

[@bamboovillage4450]

@@KeaPointTechTips would you mind to assist me or give more detailed explanation? cause I try looking in SharePoint for manage calendar library but I didn't see it.

[@DS-ol6nc]

Can we get attendance list for the calendar created in SharePoint?

[@KeaPointTechTips]

If I understand you question, you can create a list view in SharePoint Calendar List.

[@DS-ol6nc]

@@KeaPointTechTips I mean meeting scheduled from SharePoint calendar . I want participants details for that meeting ,, attendance report. We will get that?

[@jojolization]

is there any way to automatically add the Sharepoint Group Calendar to Outlook?

[@KeaPointTechTips]

You mean SP group calendar stuff to personal outlook?

[@jojolization]

@@KeaPointTechTips i mean SP group calendar to Outlook App (Outlook Client) automatically, any way?

[@jojolization]

@@KeaPointTechTips In addition, I have my company Shared Mailbox with its calendar, is it any way to move it to the SP Group Calendar?

[@KeaPointTechTips]

You can sync SP calendar with outlook but can not show it in outlook.

[@KeaPointTechTips]

Using power automate you can sync shared mailbox entries with SP calendar .

[@kiolhurtubise]

I have an Apple computer, I am not able to share the Sharepoint Calendar to Outlook. Can you help me ?

[@KeaPointTechTips]

Hi, Are you getting an error message ?

[@khalilhamid2031]

Can this be done without a Team?

[@KeaPointTechTips]

The Calendar i created in SharePoint not teams, so it is possible to use without teams.

[@antonyng8915]

Hi, I done the Shared Calendar in Teams and Outlook. I notice that if I create an entry (e.g. a 2 hrs group meeting) directly in the Shared Calendar, the entry will appears in difference hours in my Outlook Shared Calendar. I am at GMT+8 but the Teams Shared Calendar entry seems to be at GMT-8. I have adjusted the Teams Shared Calendar 's Setting to GMT+8 but the outcome still the same. Any idea what is the issue?

[@KeaPointTechTips]

Hi Antony, Did you check the regional setting on SharePoint site hosting the Calendar list?

[@antonyng8915]

@@KeaPointTechTips I thought only the Time Zone in the Shared Calendar setting. I searched and noted the Regional Setting, did the change and it is working now. Thanks a lot for your advises. :) Cheers .......

[@KeaPointTechTips]

No worries. I am glad that it is working for you.

[@antonyng8915]

@@KeaPointTechTips BTW, I can't view the Shared Calendar in the mobile Outlook on the Android phone, is it by nature or there are some other setting that I need to perform on the mobile Outlook?

[@KeaPointTechTips]

You can view the calendar in the phone via SharePoint mobile App. You can always write Power automate flow to pull the calendar entries to other systems.

[@KeaPointTechTips]

Video Timeline 00:00 Introduction 00:22 How to Create Calendar in SharePoint Teams Site 03:10 How to Integrate SharePoint Calendar with Outlook 04:05 How to Integrate SharePoint Calendar with Microsoft Teams 06:25 Wrap-up

[@nayanarn88]

Can we link calender to sharepoint list

[@KeaPointTechTips]

There is an option to create Calendar overlay which can be used to pull list data to calendar.

[@sharonevans6426]

My "Connect to Outlook" icon is grayed out. How can I fix this?

[@KeaPointTechTips]

Please check the following. Are you using IE 11? If your SharePoint site has Minimal Download Strategy feature enabled, simply press "F5" to reload the current page. Make sure that "SharePoint Stssync Handler" is enabled in browser add-ons. (IE >> Manage Add-ons) Try adding your SharePoint site to "Trusted sites zone", Also uncheck "Enhanced Protected Mode" for the zone. Logged user must have at least "Read" permissions to SharePoint . "View Only" doesn't work.

[@sharonevans6426]

@@KeaPointTechTips I have reviewed all of those things and was able to successfully sync my calendar. However, this only works for Windows computers, so it will not work for the whole team (which makes it not possible to use). It is also a hassle for those on Windows - which is something I will not move forward for use with my team. It should not be this problematic. Microsoft needs to fix these issues.

[@KeaPointTechTips]

You are correct. Unfortunately, this is not straight forward as it should be.