Quickbooks Desktop Accounts Payable Tutorial 2021 - Understanding AP in Quickbooks Desktop

[@QbuniversityOrg]

QBUniversity.org - feel free to leave a comment or question here!

[@shelleycarmichael4704]

After you pay bills I want to run a check register. How do I do that? Thanks. Shelley

[@QbuniversityOrg]

@@shelleycarmichael4704 go to the Banking menu and choose Use Register

[@krystlnickel]

How can I set the terms to be Net 20 EOM?

[@QbuniversityOrg]

@@krystlnickel add a new term for this in the list then assign it to a vendor

[@mireyaya74]

Hello, how can I void an entered bill that was entered in error from a previous month

[@marvinnichols2819]

THANK YOU SO MUCH. YOU EXPLAINED THINGS QUITE WELL.

[@aunavoz1]

Love how detailed and easily you explained how to use QBs. Thank you.

[@QbuniversityOrg]

You’re welcome!

[@kennedystarr8094]

Thank you very much for these videos! You are so helpful and detailed, no one has ever trained me like this. 😊

[@QbuniversityOrg]

You’re welcome!

[@leopathway92]

do you have any video about how to read an balance sheet on qb and what is each account for ? that will be awesome !!

[@QbuniversityOrg]

Search my channel I’m pretty sure I do!

[@leopathway92]

I love how well you explain !! thank you

[@QbuniversityOrg]

You’re welcome!

[@humingbird2187]

A great tutorial. Thank you!

[@QbuniversityOrg]

You’re welcome!

[@avanichavda6268]

Thank you so much. This video helps me a lot

[@QbuniversityOrg]

Welcome!

[@silviamarietteguzmantalave833]

How do I enter bills for subcontractors (consultants engineers)? The amount of the bill to enter in QB should be the contract amount? If not how could I track the balance due? Thank you.

[@QbuniversityOrg]

Do they send you one bill for the whole project or do they progress bill you. In general you only enter the bill as they bill you since the rest of it is not owed until they perform the service.

[@mochehrzad9077]

Please have a video to show how to pay bills from the cach box

[@QbuniversityOrg]

Ok

[@VeronicaRochadeMoraesdosSantos]

how do i post a bill, which is actually a sales tax that hasn't been paid? it's a current tax for the year. what's the best way to categorize it?

[@QbuniversityOrg]

Did you guys collect the sales tax from customers? If not then it would be an expense

[@debrarhodes5714]

What is affected by just paying bills, but not entering the bill?

[@QbuniversityOrg]

Well, if you don’t enter it, then you wouldn’t use the pay Bill‘s function in QuickBooks.

[@umairali320]

One question, what is the difference between invoice and bill? Means when to enter or create invoice and when to enter bill? I worked one place they ask me to create invoices for almost everything like Hyro, Phone bills, website domain etc. That's confusing. Your response will be appreciated. Thank you

[@QbuniversityOrg]

An invoice is when a customer owes you and a bill is when you owe a vendor

[@waquandapowe]

Thank You

[@QbuniversityOrg]

You’re very welcome!

[@bellag6110]

If I have an invoice and I am disputing it how do I enter the bill but make it not visible for payment

[@mursaleenahmad6170]

Confused about date how it effect

[@sunnystassen2766]

I am enjoying the tutorials, thank you. Quick question for entering and paying bills. I have multiple electric accounts and I entered each bill. When I go to pay them QuickBooks put all of them together on one check. How do I get them to print separately. Our electric company is not very smart and will apply the check to one account and leave the others with balances due.

[@QbuniversityOrg]

When you go to pay the bills just pay one at a time. So pay one, save it, pay the next one, save it etc.

[@kristiandersen1573]

In the past I’ve set up a separate vendor for each account using the account number in the vendor name. This way there is a separate vendor ledger for each account and much easier to print checks for each account which includes the account number on the memo field.

[@QbuniversityOrg]

@@kristiandersen1573 does that make your chart of accounts really long?

[@kristiandersen1573]

@@QbuniversityOrg It makes your vendor list long but not the chart of accounts.

[@kristiandersen1573]

Example - AT&T if you have 5 different accounts with AT&T then you setup 5 different Vendors. One for each AT&T account (not expense account).

[@RajarashidManan-kw5mg]

Sir Which one is best quick book or quick book pro best course

[@darrel1954]

I enter a payment an account payable for a doctor office. I paid the bill on May 9th 2022. The Check for $385 shows a negative balance in the chart of accounts statement homepage. I went in and made a bill and dated it May 8th 2022, I cannot get the negative balance of $385 to show $0.00 how can I correct this. How much is your training program.

[@stacyminter7411]

I am on QB desktop. I have a vendor that has an extra payment on their vendor card. This was paid twice to the vendor. I want to apply this payment to an invoice but when I go into pay bills that payment is not showing up in the credit section. So how do I apply this payment to the invoice? There is no "apply" button in the AP module

[@QbuniversityOrg]

Are you able to find if that double payment is in QB somewhere? If so then you will have to change the account it’s coded to as AP and associate with the vendor. Then go in and apply the credit to the AP. If it’s not in there then create a credit memo for the vendor

[@mariatvasquez8902]

Hello, I made a mistake; I wanted to pay a bill, I did select the bills and them Pay selected bills, but I misses one and pressed pay more bills and now I don't know where all those bills at???? :( Could you help me? please!!!

[@QbuniversityOrg]

Are you looking for the bills you just paid? Go to the check or AP register and you’ll find them there

[@samanthadurick1733]

so Accout Payable is like making a bill then paying for the bill? Sorry just trying to remember

[@QbuniversityOrg]

Yes. Accounts Payable are bills you owe to vendors but have not yet paid

[@kizitoemma9728]

Does it have any effect with my reports wen I deposit my sales on my petty cash than using undespodited funds accounts cuz my business 100% of my daily transactions are paid using physical cash

[@adviceshaw9495]

please why is receiving without bill still recording as bill in AP chart of account

[@QbuniversityOrg]

I’m not sure what you’re asking?

[@speculative]

Do you mean item receipt? Item receipts seem to hit the balance sheet just as a bill would, which is correct. You still need to change the item receipt to a bill to pay it in the Pay Vendors screen.

[@kellyw6228]

Why does the bottom save and close or save and next disappear? And, it is not the size of the screen.

[@QbuniversityOrg]

I’m not sure, which screen are you on where it does this?

[@kellyw6228]

@@QbuniversityOrg On the enter bill screen.

[@QbuniversityOrg]

@@kellyw6228 it’s got to be your screen resolution or a setting on your computer. Or maybe the window has been minimized?

[@kellyw6228]

No, I made sure that the window was all the way open. I guess I can check screen resolution, but everything else is fine.

[@QbuniversityOrg]

@@kellyw6228 if it’s not the screen res then I’d call Intuit. Sounds like a software issue

[@RG-is1yv]

thank you for sharing, but I don't understand how no one complains about how "BLURRY" your videos are my friend.. it just seems like a waste of time

[@QbuniversityOrg]

Lower right hand corner of the video, click the button in YT to play in 1080p