Quickbooks 2019 Tutorial for Beginners - How & Why to Use Sales Orders

QBUniversity.org - In this Quickbooks 2019 tutorial for beginners I walk through not only why you would use Sales Orders, but also how to easily create them.
Many businesses use Sales Orders to acknowledge purchase orders received from customers for goods or services to be delivered at a later date. But is there a sequence you should record them? This video walks through just how to do that.
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[@schwanelecmech3868]

I would like to know that how to create Sales Enquires to Vendors or Suppliers.

[@QbuniversityOrg]

Are you talking about purchase orders?

[@biyaherongmotorista6924]

Thank for the info. Just keep in touch.

[@shahramsalimi6031]

This was soooooooooooo wonderful. Thank you so much

[@QbuniversityOrg]

Welcome!

[@DwinDykema]

Sales orders are NOT available on my QuickBooks Desktop Pro 2019, Oh they are there: I just can't use it because I must assign an account and can not do that in this version!

[@eskohuse1925]

Can you apply a customer deposit that reflects the payment, total order amount and balance on a sales order?

[@QbuniversityOrg]

Possibly but if there is a balance due wouldn’t it be turned into an invoice at that point? Or is this kind of a receipt you are giving them?

[@eskohuse1925]

@@QbuniversityOrg We sell items that are special order and take months to come in and we require 50% deposit. If we invoice in the beginning it affects the taxes due/paid. We are trying to find a way to show progressive payments on an unposted transaction that shows totals and outstanding balance without have to post the final invoice. I appreciate your response.

[@QbuniversityOrg]

@@eskohuse1925 I’m assuming you pay sales tax on an accrual basis? If so then it would affect taxes due by doing an invoice with a deposit. If cash basis then it would not. I’m thinking what you may need to do is do the sales order and then add a line item for the deposit (after setting up as an Item) subtracting out the deposit amount. Have you tried this?

[@eskohuse1925]

@@QbuniversityOrg Yeah, this is actually what we just tried. What we found is it doesn’t provide a subtotal, it only shows a remaining balance. Also when converted to an invoice it threw off reports and profits. Sales figures were basically 0 after final payment and commissions were negative (because admins were entering a negative cost) probably fixable. Thanks again for the reply!

[@addieculp5714]

This was so helpful, thank you! I'm wondering can I create a sales order with 2 different quotes/estimates?

[@reubentroyer5959]

Is there any way to show the purchase order number on sales order list? I get customers who call and want to check the status on a po and I have to go through and open every sales order for that customer until I find the right one.

[@QbuniversityOrg]

Not sure if you can do that but instead you could go to Edit then Find and look up the PO then click on History to go the sales order

[@seamslatasha3598]

I am selling products that are special ordered after a customer pays a deposit. What is the best way to acknowledge and record this type of sale and deposit?

[@QbuniversityOrg]

Check my channel, I have some videos on recording deposits from customers and the best way to handle

[@heretowellness]

Can you create a Sales Order on a Pending Assembly Item?

[@QbuniversityOrg]

Yeah you can. It will make your quantity on hand negative (if you have the preference set up to deduct items on sales orders)

[@Dark3nedDragon]

Makes a lot more sense to me, basically what I was doing w/o Quickbooks or proper accounting training, although I see why they organize it in the way they do (ease of use and standardization for future users), i.e. same with Best Practices for Coding, although they use notation and custom-glossaries to essentially do it their way without the standardized methodology :^) The way I would sum it up to someone unfamiliar with the terminologies would be: Estimate(s) are valuations based on the expected scope, or current intended work on the project(s) Sales Order can be used for Inventory Tracking, Sales Forecasting (how much will I make X months from now, etc.), and is definitely a boon in the construction Industry where Engineering, Permitting, and other facets cause projects to last for a long, long time Invoicing is requesting payment for segments or the whole of the order, such as for milestones or progress payments, such as the Deposit, Material Procurement, Installation, and Inspection & Commissioning tiers, which are pretty common. Deposit sometimes includes the Material Procurement, or are conjoined together, meaning for something that will be done soon, or has a significant body of work starting soon, you are more likely to pay a substantial amount upfront to cover the cost of acquisition, such as with a Transformer that is custom-built.

[@QbuniversityOrg]

Resurgence Of The Shadow Dragons awesome thank you!

[@ernielansford8710]

This is good. Just discovered your Channel. How do we create and send an ‘order confirmation’ (similar to proforma invoice) to a customer. We sell products our customer re-sell to consumers. They send us purchase orders. Most customers require we send them an acknowledgment of receiving their purchase order in the form of an ‘order acknowledgement’ with an anticipated time of fulfillment. How do we do this?

[@QbuniversityOrg]

Not necessarily an Order Acknowledgement, but what you can do is this. When you get the PO, you can enter a Sales Order. But, you can change the layout of the Sales Order as well as the title. So you could change the name of the Sales Order to Order Acknowledgement, or something along those lines. You can also play around with adding fields to show estimated date of completion, or even put that down in a memo section of the Order Acknowledgement.

[@raymondjohnfiah180]

Please how do you cancel sales order

[@QbuniversityOrg]

raymond johnfiah open it on your screen, go to Edit and choose Void or Delete

[@megabite3178]

Can you have pending sales order remain like they ordered 100 you delivered 50 and the rest of 50 shows in pending order

[@QbuniversityOrg]

Fateen Max yes you can. It’s just a partially filled order.

[@DressmerizedBlogspot]

Why the first step must enter estimate instead of sales order??