SAP S4HANA: GR/IR (Good Received / Invoice Received) Account - Demo and Business Process

[@SiegIok]

I've never watched a clearer explanation. You did a great job. Thanks for sharing!

[@AbdullahGalal]

Glad it was helpful!

[@wstafco]

This is undoubtedly the most comprehensive explanation of GRIR I have even seen. You truly know your material. Thanks!

[@RA-rh5lb]

I have been searching for GRIR video and I am here. Thank you for uploading easy and informative video. One of the best video I have watched. You have explained so good that made my life easy. Thank you thank you ................................

[@AbdullahGalal]

You're very welcome, hope you watched all the 30 minutes :)

[@MD.NAZMULISLAM-l1y]

Best explanation regarding, GR/IR video on KZbin. Great.

[@pastetich]

"Thank you for watching" - Thank you for explaining! Marvellous!

[@AbdullahGalal]

Thank you for giving the video a chance and not scrolling 😁 You're welcome ..glad you like the video. Is there anything else on that topic I can expelain?

[@dheerajjoshi8798]

How easily you explain the topic even a non SAP guy can also understand this very easy.

[@AbdullahGalal]

Thank you Dheeraj, I appreciate your comments

[@RA-rh5lb]

You are a good teacher. Any body can understand your teaching. Thank you so much

[@AbdullahGalal]

Thank you for watching, glad I could help

[@elaineng9921]

Thanks for the really clear and helpful explanation. It will be really great if you could also include scenarios where there is reversal of invoice / goods receipts, as the GRIR account may look really confusing too especially when there are multiple items.

[@srikanthnc7804]

Hi Abdullah, The Best Explanation of this topic so far I have seen... Thank you so much to your work !! I really appreciate your hardwork.

[@AbdullahGalal]

You are most welcome, thank you for sub and commenting

[@asmitapandey4307]

Hello Abdullah sir Your pace of speaking is more than normal...but I don't know how it works in my mind that I only have to concentrate and it is clear in one go... A lot of people upload classes on SAP...but your content and explanation shows that it had been done with alot of research.☺

[@AbdullahGalal]

Thanks a lot Asmita, I'm really proud of this comment 🙏😎

[@FedupBong]

Best GR/IR explanation video on KZbin. Thanks a lot

[@AbdullahGalal]

Glad it was helpful!

[@AjitKumar-zo3fq]

The Best Explanation of this topic so far... Kudos to your work !!

[@AbdullahGalal]

Thank you Ajit

[@misohungry88]

Agree, I have to demo tomorrow and I literally just have to copy step by step everything he has done LOOOOL

[@HarshThakker2094]

A very intuitive and great level of explanation to make people understand the purpose of GR/IR account

[@AbdullahGalal]

Thank you!

[@Sam_Taylor_Cooper]

Keep on, pls. We need people like u explaining SAP

[@AbdullahGalal]

Thank you, will do my best

[@laksht9503]

Thanks a Lot for the clear cut explanation. Real useful for a Non accounting Finance guy. U have cleared all Myths I had about GR/IR and MR11.

[@AbdullahGalal]

You are most welcome, glad to hear

[@adighose]

One of the best Videos I have watched wit regards to GRIR, Thanks so much

[@AbdullahGalal]

My pleasure

[@gouthamchinna1164]

Hi Abdullah, am a technical consultant got a clear idea about how GR/IR works in SAP... Great explanation...Thanks for posting... Waiting for more videos related to Purchasing

[@AbdullahGalal]

Glad it was helpful! There are other videos explaining the supplier invoice with reference to PO and the supplier payments, please check the channel

[@kanika7310]

one thing that can be added to explaination si - the GRIR is always calculated in SAP at PO price , so GR IR is debited or credited at number of items XPPo price. Any difference is posted to price variance account. You are fabulours and I m loving you videos and learning so much .

[@AbdullahGalal]

Thanks a lot Kanika! I'm sure I've explained the price variance part several times in many videos. it's covered for sure in the product costing and MM playlists but not sure where. I'm losing track of my 300 videos 😂

[@ramanathanmurugesan9567]

Hi Abdul, Thank for your documents A maintenance adjustment transaction (MR11) was executed to 'write-off' the open receipts on a purchase order. All purchase order items have the same accounting (GL Acct, Comp Code). The MR11 transaction creates a KP (account maintenance document) which is posted against the PO line and is cleared against the receipt accounting document(s). A clearing document should be created to offset the receipt/invoice document with the maintenance document. For some reason, part of the items that were maintained on the PO did not get cleared, while other items did get cleared. And we are clearing this manually later. We have more than thousands of PO like this. Every time we remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing the entry, we put the "Post automatically only" tick again. (High risk and Not correct procedure). Why and which satiation the PO did not get clear? We help to find the root cause for this issue. So that we can avoid using manual clearing option. Regards, Ram

[@AbdullahGalal]

Hi Ram, this sound interesting I can't know the reason behind this without analysis of your system, so send me on LinkedIn and we can discuss this issue

[@AjitKumar-zo3fq]

saw it again today and still find this video the best one on this topic.. Kudus to you :)

[@AbdullahGalal]

Glad to hear, thanks Ajit

[@rakeshkhajuria80]

What a beautiful way to explain GR/IR clear, thanks for such video

[@AbdullahGalal]

Thank you Rakesh, glad you find it clear

[@dragon27070]

Hi Abdullah, your content goes straight to the mind as it comes from an honest heart.. great job.. keep it going..

[@AbdullahGalal]

Thank you Sunil!

[@junejadimple]

So clear, thank you for the thorough explanation.

[@SriHari-yx3eg]

Perfect GR/IR explanation..all my doubts clarified in one video just loved it sir ❤️ But sir..i don't know why you have not shared the Configuration of GL'S Can you please let us know wer to assign "loss PRC var PRD account" and other two GL'S Goods received but not invoiced a/c & Goods invoiced but not received a/c ?

[@sebastianradu2693]

Thank you very much, Sir. Your videos are very useful and clear, easy to understand. Greetings from Romania!

[@AbdullahGalal]

Thanks a lot, didn't know the videos made it that far :) Glad I could help, please keep watching

[@hildebrandtrius]

This makes things exceptionally clear. Well done! Very well presented. This is a great video.

[@AbdullahGalal]

Glad it was helpful!

[@MegaNaeem111]

Great Video sir. Your explanation is spot on. Very simple, clear and to the point. Great videos for understanding and revision.

[@AbdullahGalal]

Thanks a lot Naeem, glad you find them useful

[@GhulamAbbas-el4pb]

Brother Abdullah explains it very well and clarify on the hard complex topics...JazakAllah brother AG

[@AbdullahGalal]

It's my pleasure

[@adityakokare5776]

Thank you Abdullah sir.My concepts regarding GR/IR are cleared with the maintanence,reports of GR/IR.

[@AbdullahGalal]

You're welcome, thank you for leaving a comment

[@НаталіяПриймак-ъ7ъ]

Thank you a lot for clear explanations! Great video!

[@AbdullahGalal]

Thank you!

[@tmmilillo]

Very helpful! One remaining question, how do you set up the GL accounts that the items are written off to (approximately minute 24:00), we are would like to write-off inventory based PO's to Cost of Goods Sold and Expense based PO's to the original expense line. Thank you!

[@jawaadjameel2700]

Sir, your explanation is easy to understand.. thank you so much for this. please make a video on fi-mm and fi-sd intergration

[@AbdullahGalal]

Thank you for your comment

[@vjsyr10]

Thanks so much! It is really well explained! Great Work!!

[@pandiselvisankaran3405]

Very Clear explanation. Thank you. And I request you to add transaction key in the line item level, hence we can easily come to know which line item hit GBB or BSX or WRX or PRD. Thank you

[@AbdullahGalal]

I've created a full playlist for account determination in MM where all that is explained. Check it out

[@Proactive9002]

Great Abdullah, you are skilled to simplify the complicated information, keep going.

[@AbdullahGalal]

Thanks a lot Ahmed!

[@sandeepdeepu1]

Hi Abdullah, this is a awesome help! Thank You very much for all your Videos so far:)

[@AbdullahGalal]

You're welcome Deepa

[@phoebemartin6400]

Great demonstration! Thank you.

[@Mohammadghalandari_1]

Dear Mr.Galal, can you please explain the difference between x and y and accounts that should be assigned to them in OB53?

[@DoGoodBeGood9]

Very good explanation. Thank you Abdullah

[@AbdullahGalal]

You're welcome

[@iamshamsalam_786]

Hello sir very help fully video thanks for the understanding from India currently I am working Sap Hana

[@AbdullahGalal]

Thank you for your appreciation and feedback. I'm pleased to hear that the video was helpful for you . If you have any more questions or need additional guidance, please don't hesitate to ask. Best regards.

[@michaelangelo9494]

Very well explained. Kudos to you man! New subscriber here from the Philippines :)

[@AbdullahGalal]

Welcome aboard!

[@williamfranca1879]

Many thanks for this video Abdullah 🤝

[@AbdullahGalal]

My pleasure

[@bookskoffee5567]

Very clear explanation. Thanks for sharing

[@huzaifatayyab3586]

Simply, Outstanding!

[@AbdullahGalal]

Glad you like it!

[@francoisfouelefack2615]

Clear explanation and demonstration. Keep up.👍🏿

[@AbdullahGalal]

Thanks a lot

[@mohitsharma251289]

Very easy to understand, Thank You.

[@AbdullahGalal]

you're very welcome

[@AetherSphere1]

Thank you, Mr. Abdullah,

[@AbdullahGalal]

You are welcome!

[@mahmoudsobhi8683]

انت العربي الوحيد اللى تقدم هذا المحتوى ✌

[@AbdullahGalal]

و أتمنى ناس أكتر تبدأ تقدم

[@alengaalenga7099]

ممكن طريقة تحميل SAP

[@anv.4614]

Dear Abdullah, Thank you. well appreciated.

[@AbdullahGalal]

Welcome!

[@sparjennadar8892]

Thanks you so much for clearing and perfect explanation 😊

[@AbdullahGalal]

Very welcome!

[@mohamedshamma]

انت ممتع والله العظيم .. ربنا يجازيك خير

[@AbdullahGalal]

جزانا الله و اياكم، شكرا :)

[@abdallaelgelg2498]

جزاك الله خيراً ياريت يبقي في كابشن عربي♥️

[@AbdullahGalal]

@@abdallaelgelg2498 كانت دي الخطة بس الموضوع طلع صعب :)

[@monikasharma2200]

Thanks a lot, great explanation, could you please advise what is the Frequency of running GR/IR classification? please add the configuration process as well. what if the price is difference of PO and Invoice, could you please make video on moving average price cases?

[@AbdullahGalal]

I already have videos explaining price differences and where they go. Check the product costing playlist GR/IR classification is done every period end to get the correct representation in our balance sheet

[@oussamamaaroufi8308]

A great job again. Thank you!

[@AbdullahGalal]

Welcome! thank you for the comment

[@yednekfikru5902]

Thanks u made my day easier!!!God bless u

[@AbdullahGalal]

Happy to help

[@esterhernandez6810]

Hi, thank you for the great video!! I have noticed one thing: you did the Invoice posting and the financial posting (minute 15:30 of the video) includes Debit to PPV acc, PK 83. Later after GRIR analysis and posting a difference for item 30 you have shown the same financial posting Debit to PPV acc, PK 83 (minute 24:50). What is the difference? and why after invoice posting the difference went directly to PPV acc? Is it related with tolerance settings or they are set for the analysis part only?

[@AbdullahGalal]

Hi Ester @15:30 we invoiced 15 pieces for $200 ALTHOUGH it should be only $150 according to PO, so now the difference of $50 is posted to PPV @24:50 we decided that we won't receive the missing 5 units and decided to write them off to an expense account (this can be different from PPV)

[@esterhernandez6810]

@@AbdullahGalal makes sense now, thank you. Your videos are great, I'm learning so much from you. Thank you!!

[@ankitshah5348]

Thanks a lot for this comprehensive video..I have a question: Now in your example if there is also a different group currency then what treatment should be done for the difference in amounts during clearing.System would not clear the GR/IR account even though the local currency is matching..Would really appreciate if you can help me this query..🙏

[@carlosavila6796]

Greatly explained. Thank you!

[@AbdullahGalal]

Glad it was helpful!

[@elsayedabdulfattah5100]

Great ,easy ,very useful , many thanks

[@AbdullahGalal]

you're welcome, glad it helps

[@sorwitkates]

Sir, I'm really curious. in 24:30 if we received less than invoiced, and we still pay all of the qty that we ordered, its gonna be expense. But what if if we received more than invoice qty? how to close GR/IR and what kind of account suitable for this. thanks very much

[@AbdullahGalal]

Then it will be a gain, both the loss and the gain accounts are fixed in configuration

[@TheRockband48]

Nice video. Clearly explained GR/IR concept👍

[@AbdullahGalal]

Glad ypu like it!

[@YTVLOGS-j]

Excellent presentation keep posting videos like this

[@AbdullahGalal]

Thank you, I will

[@denullviersiebensiebenfuen2113]

At 10:10 you're saying debit to the inventory and credit to the GR/IR but the amount of inventory has a plus (= credit) and the amount of GR/IR has a minus (= debit). Could you please explain? Thanks.

[@AbdullahGalal]

In SAP the plus is a debit and the minus is a credit

[@denullviersiebensiebenfuen2113]

@@AbdullahGalal Thanks.

[@nigelakua7944]

Your explanation is very precise and spot on. Appreciate if you can do one for WIP Clearing too

[@AbdullahGalal]

Will do my best

[@atiliojosegermanmartinez3489]

Abdullah Galal, buen día, Excelente vídeo!!!!, te hago una consulta, con el ejemplo que quedo en donde GR>IR se procede de la misma forma que lo que mostraste en el ejemplo anterior donde GR

[@AbdullahGalal]

Thank you, yes whether GR>IR or IR>GR it's treated in the same way

[@พงษ์วิชย์เลิศพลรัตน์]

Hi Abdullah Simple Explain but So Clear Point // Thanks you for testing.

[@AbdullahGalal]

You are welcome!

[@rameshbabu-kv4xl]

Excellent explanation with scenario's. Great learning from sir

[@AbdullahGalal]

Glad you liked it

[@RS-xc6ir]

Could please explain the purpose of movement types and how they are useful in account determination?? How they are linked? In which areas we can see the outcome ?

[@AbdullahGalal]

watch the MM Account determination playlist. it's all explained there

[@kamaleshm3755]

Thanks for the explanation. What is GRIR adjustment account. As I aware we have three types of GL account. One is PO interface account, 2nd adjustment account and 3rd one is Target account. Can you explain this as well.

[@meyychen4767]

Thanks so much for your lucid explanation (Y)

[@AbdullahGalal]

You're welcome!

[@mndlrjsh]

Awesome Explanation Sir..!! Very useful and handy video.. Thank you and Thank you...!!

[@AbdullahGalal]

You're very welcome, were u able to see all the 30 mins ? :)

[@muhammadfulkihafiyyan3415]

Hi, can you explain how to find relate Document Number GR (MIGO) and Document Number Invoice (MIRO)? Is there a table that can connect the two things?

[@NatureVideo___]

Thanks a lot. You explained it so well. 👍

[@AbdullahGalal]

You're welcome, thank you

[@Sravanthi1111]

Than you sir, you nailed GR/IR analysis

[@AbdullahGalal]

Thanks a lot!

[@vivianno363]

Amazing， Thx a lot for your generous sharing

[@AbdullahGalal]

My pleasure!

[@MohamedAhmed-y8l5f]

Thank you very much ... is there any vedio about real estate checks .. for end user ?

[@wiliansilva9365]

Excellent explanation and thanks my friend.

[@AbdullahGalal]

Very welcome

[@malsaso]

Excellent sir tons of thanks

[@AbdullahGalal]

You're very welcome

[@gretchenhorn642]

awesome and very helpful! Thanks!

[@AbdullahGalal]

You're welcome

[@lopsidedgap]

Thank you for all these tutorials, it's very difficult for you to do this given that SAP is a mess, the report layout, the use of unnecessary codes, etc. I know it's not user friendly but we have to use it for the sake of integration.

[@AbdullahGalal]

Well, ERP is a huge concept with integrated processes to support management's reporting requirements, it's normal that it's complicated

[@lopsidedgap]

@@AbdullahGalal I don't think netsuite has that kind of issue

[@sowhat2747]

Practical video! Thank you ;)

[@mayyin91]

Thank you Sir for the hard work and explanation! It is very easy to understand. :)

[@AbdullahGalal]

Most welcome!

[@rhyme6300]

Thank you so much for making and sharing this video, I just start to learn SAP FICO and this is the best I've seen so far, the content is well structured and very clear explanations. One question, in terms of invoice clearing, what is the difference between F.13 and F-44?

[@TheVipulagrawal]

F.13 is used for GR/IR clearing and F-44 is used for vendor clearing

[@nawflingtensai6660]

great great great great great great greaaaaaaaaaaaaaaaaaaaaaaat please keep up the good work

[@AbdullahGalal]

Thank you

[@teresatheang3387]

Hello ! Thank you for your sharing. When we do MIRO the amount on invoice is difference from PO amount so the system will automatics deleted the difference amount or not. Thanks

[@AbdullahGalal]

You insert the invoice amount in the header and then insert the PO number. If both values are not equal then SAP won't post

[@mrraj3572]

Really appreciate ur work I have one question that we posted some transactions to one vendor later on found that we have liked to wrong reconciliation account to the vendor. .. In this scenario what will be right method to rectify the reconciliation? Please reply ur answer would be appricate

[@AbdullahGalal]

There's a transaction in SAP to reclassify the postings to the correct recon account The transaction is F101 Check this similar case answers.sap.com/questions/2132628/reclassifying-reconciliation-account-amount.html?childToView=2133993#comment-2133993

[@jasleenmadhok5019]

Hi, Many thanks fore explain GR/IR Acct. can you kindly make video for data migration of GR/IR Balances (PO history)

[@TheYasmin3]

so proud of you dear abdellah , i would like you please to explaine the accrual

[@AbdullahGalal]

Hi Imad, you mean the concept of accrual in general?

[@TheYasmin3]

@@AbdullahGalal Hi Abdellah , please correct me if i am wrong , i think that GR/SA are the automated accruals , no need to reaccrue when the invoice is not received , because SAP will automatically much the committements and libilities, my question is how to deal with manual accruals and over accrual in SAP . sorry for the long post . please help me with my question . your big new fan imad.

[@TheYasmin3]

one last thing , i will make sure that all my co workers and friends subscribe to your channel , great job , well explained please continue .

[@kanikajindal4352]

How we can clear this last entry in SAP where the GR is more than IR? Also, what happen in case GR but not invoiced, How this is being shown on Fianncial statements.

[@nageshcv474]

Hi Sir, Nice explanation however I have doubt about item 20 in future we may receive invoice for 5 quantity right?

[@arneldayego1808]

how and when account maintenance entry KP Document be cleared in GRIR Recon and Report?

[@AmeenKhan-bl2ip]

Your explanation was clear.. i have a doubt now in the end Item 20 is still an open item as we have not invoice 5 units.. How do we go with that..

[@sorwitkates]

well its not yet explained, and Im really curious

[@AbdullahGalal]

If the supplier sends you an invoice for the 5 units then you post it, otherwise you use the same GRIR maintenance transaction to write it off to a revenue account

[@vasureddy6901]

Thank you so much, you're really amazing :) to explanation of the way

[@AbdullahGalal]

You're very welcome! :)

[@almirosengo8913]

Nice video, thanks for sharing. For item nº 3 it is possible to post invoice quantity greater than received quantity in MIGO if the error message is not defined in SPRO right? That means that our configurations in SPRO can help us avoiding GR/IR clearing account balance greater than zero I think so.

[@AbdullahGalal]

Hi, Almiro, thank you for subscribing. In every business you'll find cases where it's needed to post invoice quantity greater than GR quantity, it's completely normal (for example any importation process with LOC requires invoice before GR)

[@qungu7251]

If we haven't received any item yet, we need to invoice the PO, is this the same process in SAP? thank you.

[@sachingmiskin]

Great job on this video. I have a question on the entries themselves. In this video (Time: 23:18), you mention about the GRIR postings done during the last day of the current period and reversals posted on 1st day of the next period. Can you please explain this in little more detail on how this reversal process works and why is it done?

[@AbdullahGalal]

At end of month we post an adjustment entry to separate the GR/IR balance to Goods Received not Invoiced AND Goods Invoiced not Received, and this adjustment entry is only needed for the month end and is reversed in the first day of the new month

[@jagadishr7825]

So, we need to open the posting period. To post for next period.

[@abdelrahmangamal9472]

Thank you very much for your help

[@AbdullahGalal]

You are welcome

[@oualidbekkar5294]

Thank you so much ❤❤❤

[@massimilianofurlanis1380]

Very good video. I have a question for you: GR account shows purchase order number and quantities, but in my system not. I'm in ECC 6 and not in S4HANA. Could this be the problem? or are there some missing configuration?

[@AbdullahGalal]

This is a very frequent question! ..you can find the PO in the reference field of the GR/IR account, I recommend you display all the fields in FBL3n and quickly check a record you will find the PO in one of the fields

[@Kajal-j6t6j]

What we will do that price differnce amount ? How can we clear rest two invoices

[@ThanhTran-bt2ck]

Very good presentation. Thank you so much

[@AbdullahGalal]

You're welcome, thank you for your comment