SAP S4HANA: Full Process Down Payments for Purchase Orders (Transaction ME2DP & F-47 & F-48 & F-44)

How to Post a Down Payment Request and a Down Payment with reference to a Purchase Order and clear the down payment against an invoice in SAP S4HANA / ECC
Video chapters:
00:00 Intro
00:15 Process Explanation
00:53 Down payment details in PO
02:13 Down Payments Monitor (ME2DP)
04:37 Manual Down Payment Request (F-47)
06:38 Convert Request to Down Payment (F-48)
09:53 Supplier Invoice (MIRO)
10:30 Clear Down Payment against Invoice (F-44)
How to use the Automatic Payment Program (F110)
• SAP S4HANA: Supplier A...
What's a Special GL Indicator?
• SAP S4HANA: Reconcilia...
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[@pavalachandranchandran584]

Hi Abdullah, I am a great follower of your videos on SAP. Your explanations are awesome and easy to follow. Keep up of your good work.

[@AbdullahGalal]

Thanks a ton

[@Ramyengisetty1]

Thank you so much for sharing the knowledge through your channel, I hope lots of people are benefited from this. I am one of them.

[@AbdullahGalal]

You're welcome Ram

[@Jishnu012]

The videos are very professional. The content is also great. Simply superb!

[@AbdullahGalal]

Glad you like them!

[@learntoadjust7352]

love the way you explain

[@AbdullahGalal]

Thank you!

[@godagadoreviews1719]

barakallah fiik abdullah, very neat explanation, please keep the good work :)

[@AbdullahGalal]

Thank you 😊

[@maricaraurora]

Thank you for this informative video. I understand now how F-44 works.

[@AbdullahGalal]

You're welcome! let me know if you have any questions

[@Muichiro90]

Awesome so valuable information for a SAP FICO consultant. 🙏

[@AbdullahGalal]

My pleasure

[@zbrkabrkic]

Good job! Just as a note you can also clear items in MIRO directly using button "Down payment clearing".

[@AbdullahGalal]

Thank you! Great addition

[@T.A.Sathyanarayanan]

Thank you so much.

[@AbdullahGalal]

You're welcome!

[@madjidmadjid4896]

thanks for your effort

[@AbdullahGalal]

It's my pleasure

[@meeraupadhyay6501]

Thnx.,.i was knowing only from FI side..,not with purchase order.... 👍

[@ebraammagdyharoun577]

Hi, Abd Alla. Thank you for the useful information. Would you kindly suggest a fiori report app that demonstrate POs vs down payments?

[@SanjayKumar-he1rv]

Thanks a lot sir

[@AbdullahGalal]

Most welcome

[@MrHuangjia]

Thank you

[@AbdullahGalal]

You're welcome

[@duongphan2240]

Thank you for sharing, Abdullah Galal. May I know that can we default Down payment percent or amount in PO based on BP?

[@jaydeepmadye6830]

Thank you the detailed video on down payment. Can you please advise how overpayment can be avoided in this type as final invoice gets process with total amount as GR is available by auto process.

[@uj313]

Can you please tell me how to link this process with the AUC settlement via internal order?

[@aleksandrabizjak9780]

Hi Abdullah, thanks for the video. I am from a Purchasing not from finance. Do you have any experience or recommendation, when users want to use dowpayment on a header level of a PO ?

[@vasudevan2891]

Awesome

[@AbdullahGalal]

Thanx

[@kenyonphua9185]

Hey Abdullah Galal, thanks for the information. Personally, i liked your videos and explanation the most amongst all other SAP tutorial vids! I do have some questions, i hope you can help to clarify. 1. what about prepayments? in cases where 100% of the purchase order value has to be paid upfront (eg. magazine subscription where you pay for a year and they will only deliver every month) - do we use the down payment process you showed? (if i am not wrong, from what i understood, down payment and prepayment are the same in SAP terms) - if yes, do we create an invoice as well? (since the supplier will send one for the inital payment) - how do we clear an invoice against a 100% posted down payment? --> we can't make a $0 payment to clear it with the post down payment - since prepayment means that goods/service has not been delivered, how do I balance it out with GR when it's completed (eg. when the magazine gets delivered every month) 2. An invoice comes in with a 30%down payment, do we need to create an invoice for that? or does creating a down payment, technically already means it's an 'invoice'? Thanks in advance, really hope you could help me!

[@AbdullahGalal]

Thank you Kenyon! >Prepayment and Down payment can be different in SAP, the difference is whether you want the posting to go as a debit to a down payment account or as a debit to the normal vendor recon account, based on this the process will change We can post the IR before the GR, so you will create an invoice and send it to the supplier then get the payment, but in this case this is not considered as a down payment, since a down payment is payment we receive before the invoice There's a vendor clearing transaction where you can select the lines and clear them together without posting a payment (F-44) You create the invoice for the full amount and specify in the payment term what you want

[@munisekhar2566]

how to apply TDS in advance payment F-48 and also please confirm, do i need to select TDS again while booking invoice in MIRO.

[@777hviktor]

Dear Abdullah, I'd have a question. Why don't you take the down payment object with ME2DP transaction without F-48? Thank you for your answer.

[@christosmavrikos4101]

Hi Abdullah Galal, How has to be proceeded in case we want to make Down Payment request on the whole PO with two or three lines?

[@test4415]

informative.

[@AbdullahGalal]

Thanks

[@moazzamca1]

Great job bro, very good explanation. Just a suggestion, at times users ask to also include sales taxes in the down payment amount. In your example it appears to be 0%. If you can make a video also covering sales tax that would be helpful.

[@AbdullahGalal]

Intead of using the V0 Tax code (0%) use another one, the process is the same. I also have a separate video for VAT process and configuration

[@moazzamca1]

@@AbdullahGalal i believe that also requires some additional FI config. Simply using an existing tax code will not apply taxes to DP. Thanks

[@AbdullahGalal]

@@moazzamca1 you're right! That's a country specific requirement since normally taxes are on invoices but some countries require that down payments are also subject to tax. Will create a poll and see how many people are interested by this topic

[@chandra46]

Can you also make a session on how input tax will be calculated on the down payment.

[@rajkumarm7921]

Good explanation. How to deduct tds while making down payment

[@viralvaishnav451]

What to do if we have multiple lines in PO and also TDS applicable during the payment.. TDSG is applicable in India...

[@vickyhere0404]

Hi Abdullah Galal,. Your sessions are really nice and informative, will you please do some videos on COPA-

[@AbdullahGalal]

I will try my best

[@kiki21370]

Hi! Is it possible to have several down payments on the same PO item? i.e. 20% on 01/01, 40% on 01/06….

[@markuswright1349]

Hi Abdullah Galal I know this is not related to this video but can you help me understand as to why SAP has given a quantity field in MIRO? I am trying to understand the impact of this. Lets take this example I make a PO for quantity 10 and price 10 so total PO value 100. Post which i make a GRN (MIGO) for quantity 10 Now when i punch the invoice (MIRO) for price 100 but quantity 15. Now system gives me a warning that quantity exceeded GRN quantity, however if i save this what will happen will my inventory go up by 5 ? Just want to understand this. Thank you

[@ravikrishnad740]

F-47 is allowing DP with out PO reference - any specific reason - can we make this mandatory

[@mateocano7548]

Hi Abdullah, is there any workflow to this process? (Down payments) Thanks in advance!

[@rayzor07]

Nice video. For the end user sake, I would have shown how to clear the Down payment immediately while entering the Invoice on MIRO as it has the option to do so. If it is wasn't for your video, I would have struggled quite a bit with this as I have to propose this solution to the client as they are constantly being requested for down payments/ deposits by Suppliers.

[@AbdullahGalal]

Glad to help, and thank you for the suggestion

[@nayaksatyajit214]

I need to know That how many times we make down payment request through ME2DP ON SAME Purchade order number ????

[@ayhobbyist]

great video would you please do the same process in fiori ?

[@AbdullahGalal]

Will do my best, it shouldn't be hard

[@ayhobbyist]

@@AbdullahGalal another question please, how can I prevent any DP without having a prior DP condition in PO ? in other words, the AP accountant should not be able to issue a DP to a vendor without a valid PO with DP info

[@prabhakararao8908]

Down payment is good topic, 💮

[@AbdullahGalal]

Agree, do you have any points I didn't explain yet?

[@prabhakararao8908]

@@AbdullahGalal DP option should be visible when Payment Term for vendor is entered in the PO ,then DP advance payment will have advantage ,like example payment term with advance 25,% Like wise.

[@haridasansapmm254]

Hi Sir, Please let me know the Fiori app for creation of down payment request

[@arijitbohra7803]

Hi Abdullah - Thanks for the amazing videos. I just enrolled into the Elite membership. How can I access decks / documents available as part of this membership? Thanks.

[@AbdullahGalal]

Hi Arijit, Welcome onboard! Please send an email to [e-mail]

[@shalevsofair5274]

Hi Abdullah, first of all, great video!. I was trying to use tcode f-47 but I have noticed to you are only able to enter downpayment request on PO line item level, not PO header. How to proceed with downpayment request if you wish to allocated the cost to PO Header?

[@khaledalboom2188]

open any purchase order - Header level - payment processing - DP category - Mandatory Down payment

[@manjunathg854]

Thanks for your helpful video Could you please make any video on this topic please"Logistics invoice revaluation process" Or kindly share any link to read the overview Thanks

[@AbdullahGalal]

This is related to ERS right? googled it now, it looks interesting help.sap.com/erp_hcm_ias2_2014_03/helpdata/en/79/71b6531de6b64ce10000000a174cb4/frameset.htm

[@user-zj3bt7oh3h]

Hi Down payment request done thru F-47 but these detail not update in po history.. pls advise if anything need to be config

[@misohorny88]

In our 1809 Best practice version I don't see the DP Category under invoice tab in transaction ME23N - do you know why?

[@AbdullahGalal]

You have to activate business function LOG_MMFI_P2P in SFW5

[@bilelamri5273]

Hi sir, thank you somuch for the effort you make When i made a manual down payment request against the purchasing document in F-47 i was able to post the DP request after successfully, but when i made a DP request using ME2DP transactions, when i want to post thr DP request the system can not find it and shows this message "No suitable down payment requests exist" do you have an idea on this issue please sir.

[@user-es2en3nj4j]

Thanks. It's very useful for me to understand. Is there any video for Down Payments for Sales Order?

[@AbdullahGalal]

Not yet! good idea

[@videorao]

@@AbdullahGalal Pls share if we already have a video on downpayment for Sales Order.

[@Ramyengisetty1]

Hi Abdulla, this is a great presentation about the Vendor down the payment process. It should have been more transparent if you show the down payment monitor transaction ME2DP to see the status changing for each step. When you clear the downpayment how the ME2DP screen looks like.?

[@AbdullahGalal]

Hi Ram, thank you. I can't make long videos, the average watch time for my videos is 3.5 minutes 😐 so I only give the main points in my videos that would help you to test the process and see the rest of the details

[@Ramyengisetty1]

@@AbdullahGalal I fully understand, thank you for your quick reply. Keep doing the videos, you are doing an awesome job. All the Best. - Ram

[@devdb6194]

thank you so much for the explanation but i have one question does the down payment or the down payment request appears in the account statement? let us say i want to send customer statement i searched your channel for such situation but could not find anything about it would you elaborate more on customer statement and down payment please

[@AbdullahGalal]

Hi, you can show them or hide them! ..normally in the statement you can choose to either show or hide special GL transactions

[@sameeranandtorvi]

Great video Abdullah. You mentioned when we do down payment to the vendor, it's Debit Vendor A/C and Credit Bank A/C. Shouldn't it be reverse?

[@AbdullahGalal]

No, vendors are accounts payables. when we post a vendor invoice, the vendor is credit. when we post a vendor payment, the vendor is debit

[@sameeranandtorvi]

@@AbdullahGalal my bad. Liabilities will be debited when reduced.

[@monikasharma2200]

In case we have deducted wht on the advance payment how will we settle it

[@Raymss1]

Hi Abdullah, thank you for the Video, can you explain/do a video on how to process make dated cheque payments ( I guess with F-40),lets say make a rent payment with 4 PD Cheques, how to make the entry in SAP, please assist

[@AbdullahGalal]

What I do is use special GL transactions (Noted Items) to record the PDC which has no financial impact, when the due date of the check arrives, we can either created a manual incoming payment entry or using the automatic payment program On the channel there are videos explaining with a demo what are special GL transactions and also the automatic payment program for vendors/customers

[@notyourbusiness3486]

How does the down payment get made to the Vendor?

[@anuzgoel]

Can you show the same process with Fiori App

[@christosmavrikos4101]

The video was very helpful, but in my sap version i do not have the field Dp Category. Do you know why? Also could you make a new a video and show us the process with factoring invoices? Thank you in advance

[@AbdullahGalal]

You have to activate the business function LOG_MMFI_P2P

[@christosmavrikos4101]

Will be very useful if you create a video, to present us the factoring process

[@bhargavchinna2304]

Hi sir First of all thanks for the video! Can you please upload video related to universal allocation in s/4 hana finance and cost center splitting structure.

[@AbdullahGalal]

Hi, I explained the cost center splitting structure in the product costing playlist, did u check it?

[@bhargavchinna2304]

@@AbdullahGalal Yes just now I have watched the video. Nice video and thank you sir.

[@dearloop1513]

What if i hsve 100% down payment with tax code other than v0

[@christosmavrikos4101]

Hi Abdullah, Regarding Down Payment monitor via transaction ME2DP, we would like to clarify in addition: 1.There is an indicator for the first two phases of the process - red color has to show that as per a specific PO, there is a Down payment marked / with transactions PO(ME21N) or (ME22N) / and this turns to green when the Down Payment Request is made. Is it possible also to have some indicators for the next phases in order to make selections - after approval, after execution of payment, when the whole amount of the PO has been paid. Or the information is available only in PO History? 2.PO with multiple Down Payments Request for example 100T Scrap- what is the option for monitoring via the transaction of all Down payments which are created with their DP%, DP Due Date and Dwn Payment Amount, marker when the whole amount as per the PO is cleared. Please clarify the columns - DwnPaytAmt, TotalDPs, Total DPR 3.In case of PO with more than one line when we create Down Payment Request on header level of the PO then in FBL1N the Down Payment and the payment also are shown on several rows. This is possible to create difficulties when we clear the invoice with the payment. What is the practice in this case? Thank you in advance.

[@AbdullahGalal]

Hi Christos, I checked your question a lot and they are really great, personally, I haven't gone this deep into this transaction so answering these questions would require some research and testing which I provide only to clients. I would suggest you test some cases and see how this will impact the transaction and also read the SAP help page for this transaction help.sap.com/viewer/967e1c2a6a8c4183b7e07d28e7574445/6.17.17/en-US/167eb65334e6b54ce10000000a174cb4.html

[@nagavemala453]

In my sap S4 hana server screen . Iam unable to suggest .

[@pink4268]

Hi, just want to know how can we incorporate withholding tax in down payment request if it's possible

[@AbdullahGalal]

Does that help ? answers.sap.com/questions/5722019/withholding-tax-on-down-payment.html

[@lucreziab.2047]

Dear Abdullah, Thank you for sharing your knowledge. Could you please show how to post a down payment and clear it with F-53,, with SAP 3, if possible .... Many thanks in advance from an absolute beginner

[@AbdullahGalal]

Hi Lucrezia, in f-53 below the vendor number you have to mention the SGL indicator of down payment ( same as f-44 in this video) then you can select the down payment and the invoice

[@poonamcreation9265]

Can we edit like changes in amount present document invoice which we create in Fb60

[@AbdullahGalal]

You want to change the amount in a document already posted by FB60?

[@elmoudenhajar2651]

Thank you very much for this interesting video. Could you please make a video about stock determination in MM ?

[@AbdullahGalal]

check this playlist kzbin.info/aero/PL8CXU2O8dFHa_1J68MvjmBKdKHax34T3K

[@shahbaazkhan2883]

Can we create P.O with withholding tax in condition

[@AbdullahGalal]

Check this answers.sap.com/questions/2446986/withholding-tax-on-po.html

[@zarchekyaw254]

How can I know for down payment request list for reporting as planning for accounting team?

[@AbdullahGalal]

I don't really understand the question

[@zarchekyaw254]

@@AbdullahGalal My question is the reporting for down payment is down payment monitoring for PO only will view by finance and procurement team needs to see for planning for the payement?

[@sumitgupta9692]

we have give the advance to vendor 100rs and create a invoice 100 + 20rs tax after see the ledger in fbl1n 100 is open item.but at the knockoff time in tcode f-44 show 120 rs. Sir please give me some solution

[@AbdullahGalal]

Taxes are paid to the vendors. if invoice is for 100 + 20 taxes, then you have to pay 120 to the vendor

[@MohamadAli-ru7nm]

Hi, Please show down payment for SD as well.

[@AbdullahGalal]

I shared a post on LinkedIn explaining the full process of SD down payment , will see if I can make a video

[@abubakarkarimi7529]

Sir please tell me how to reverse down payment request

[@AbdullahGalal]

Google it! answers.sap.com/questions/3578379/reverse-delete-downpayment-request-through-f-47.html

[@sudheeshs1999]

Can we block GR if down payment is not done

[@AbdullahGalal]

So your requirement is that if the vendor sends us the items, our warehouse can't post them because we didn't pay a down payment 🤔 That's a valid requirement for sales that we can't issue the products till the customer pays a down payment ...but not for purchases

[@praveenmakhija_0001]

is it work against assets PO?

[@AbdullahGalal]

Yes, try it!

[@ahmaaaad506]

How we close the downpayment

[@AbdullahGalal]

When you clear it in F-44 it's closed

[@ahmaaaad506]

@@AbdullahGalal thank you, i did it today at my work : ) thanks a lot, We facing some issue with cleared items There are are reversed items and cleared items that's cleared with same clearing payment document

[@AbdullahGalal]

@@ahmaaaad506 yeah clearing can be annoying sometimes 🤦🏻‍♂️

[@SanjayKumar-he1rv]

Can I join you for regular coaching for FI

[@AbdullahGalal]

Follow the videos and let me know if you have questions

[@abhijitmunishwar6472]

dear sir please provide sap mm consultant content # FAN#

[@AbdullahGalal]

Hi Abhijit, did you check the video I shared on how to get the certification questions? you can find it on the channel