Simple Apple Notes Smart Folder For Meetings.

[@MelissaAtwell]

Thanks for sharing these brilliant tips! I can already imagine other ways of modifying this to fit my workflow. Thanks so much!

[@WilliamBillWilson]

Strangways…nice subtle 007 reference.

[@rafaelpalacios6245]

Thank you from Singapore.

[@Carl_Pullein]

You're very welcome. (From South Korea 🇰🇷)

[@KelleyByrdsong]

I liked the video right away just on your enthusiasm alone. Thank you!

[@Carl_Pullein]

Hahahaha, thank you, Kelley.

[@avimango46]

Thanks 🙏. I am from India and here there is always a personal secretary ( human) attached to senior officials. I like to use this video to be seen by secretary and update the meeting , tasks in his iPad and remind the boss to act accordingly! ❤

[@Carl_Pullein]

Sounds like a great use of this trick.

[@LJ-jq8og]

APPLE NOTES videos by CARL 💪❤

[@khezuhl]

Interesting idea, thanks for sharing. Personally, I write tasks down immediately - with a to do app with a quick capture feature like Todoist. So when a task comes up in a meeting, I hit shortcut -> write that task down and it‘s in my to do app. No need to even look twice on the meeting notes.

[@meeluanistyn1644]

Like Baldrick, you’ve explained your cunning plan. Very clever, many thanks 🙏

[@Carl_Pullein]

Hahaha good one 🙂

[@neo7779]

Great video. I am doing something very similar in Evernote with tasks. I also, setup a zapier integration where Evernotes I have with tasks I tag with "ToDoist" and those notes copy into ToDoist. I can then setup my tasks as sub tasks there. Since I use ToDoist for all my tasks I can then keep it all in one location but still have link back to the meeting notes. Keep up the great work! Your TSS has helped me stay organized and removed so much anxiety and overwhelm. You truly impact my life everyday.

[@Carl_Pullein]

Evernote does a lot of the hard work for you now. When you add a task, it automatically gets collected into a dedicated task area. That was the inspiration for this video.

[@bouldcreative6676]

Love this tip Carl. More of your working with Apple series please!!! :)

[@Carl_Pullein]

Will do 🙂

[@LJ-jq8og]

AGREE 😊

[@mkleng]

Thanks, Carl. I just noticed this can only be done thru MacOS. I tried but can’t do so in iOS.

[@Carl_Pullein]

Hmm you should be able to set up smart folders on iOS.

[@mkleng]

@@Carl_Pullein Hey Carl, yes you can create Smart Folder in iOS but, thereafter, the magic that you did where you typed in ‘Meeting’ is not an option to do in iOS. That’s what I noticed.. unless I missed something :)

[@LJ-jq8og]

That was a great TIP Carl. 🙏 The new and "emerging" apple notes is a true EVERNOTE KILLER 😊

[@Carl_Pullein]

You're welcome.

[@kurtmichaelson]

That’s an interesting way to view the completed tasks in a note, which I just learned today from your video. Thanks Carl. Using the Apple ecosystem has become more of my priority after watching your videos and other content creators too. I just found you on LinkedIn as well. Your videos are always very practical and helpful.

[@Carl_Pullein]

It is becoming a solid ecosystem for productivity, you're right, Kurt.

[@blackexecluvslux]

Thank you so much for this, Carl! I just used this to create a waiting for list from group meetings and 1 to 1s.

[@Carl_Pullein]

You're welcome, Zakiyo.

[@heinolauer9628]

Carl, thank you very much for this video - I enjoyed it and it is really helpfull for my daily work!

[@Carl_Pullein]

You're very welcome.

[@averagemamil4523]

Great tip - didn’t know about that at all - thanks Carl 👏

[@Carl_Pullein]

You're welcome.

[@abdulmuhaiminmohdyusri4858]

Great video. Really helps

[@Carl_Pullein]

Thank you, Abdul. Happy to have helped.

[@limpens1982]

Very insightful video Carl! Curious though, how does this fit within your Productivity System setup?

[@Carl_Pullein]

I only use this for my coaching client feedback notes. After each call, I add a checkbox. This indicates I have feedback notes to write. In Todoist, I have a task that says "write client feedback" that triggers me to go to my task folder work on my notes.

[@knutbk]

Brilliant, thanks.

[@Carl_Pullein]

You're very welcome 🙂

[@ronv0076]

Great Tip thank you

[@Carl_Pullein]

You're welcome, Ron.

[@MonolithMike]

Great tip!

[@Carl_Pullein]

Thank you.

[@LeanScaleup]

Great stuff, Carl! Is there a way to shoot these tasks into Todoist so that I have only one task manager?

[@Carl_Pullein]

There's no automatic way that I know of. However, the idea here is you can transfer these tasks (copy/paste) after the meeting or at the end of the day. This acts as a meetings inbox of sorts.

[@christiandevos9468]

Hi Carl, last week I discovered a less complicated way to do so: I made some notes with a hashtag and created a smart folder that contains only the notes with that hashtag. Then you have automatically a folder with all the notes with the same hashtag; once you finished the note (and checkboxes in your case) you give the note a different hashtag. The note will disappear from the smart folder and you can put it afterwords in another folder (in your case 'meeting notes').

[@soulsiv4292]

You could also add hashtags inside the notes like this. #travel_stuff

[@elaczi]

Nice tip Carl. 👍👍

[@Carl_Pullein]

You're welcome.

[@luboskolouch]

This is useful. It's missing a little detail - to be able to build a dataview containing just the lines with the tags, not links to the whole notes. And links to notes and backlinks. Then I could work just in daily notes and the content magically populated to the other places... Oh, and an easy export to markdown files...

[@Carl_Pullein]

Ah, that's not likely to happen with Apple Notes. Apple targets the 99% of people who've never heard of Markdown and don't understand backlinking. For those features, Apple happily leaves it to third-party developers.

[@garywilson4579]

This is a great idea Carl, almost eliminating the need for me to have Evernote (emphasis on almost :) )

[@garywilson4579]

Something else Carl, I notice you always tag the Time Sector promo to the end of your videos. I'm no expert but I believe that if people get to the end of your videos, it can help boost you in the algorithm etc, however, regular viewers are going to click away before the end because of seeing the promo many times before (and of course their need to be productive and try out your suggestions :) ) - it might be worth some AB testing at the very least... just my 2 cents.

[@Carl_Pullein]

@@garywilson4579 Yeah, fortunately, I'm not too concerned with KZbin's algorithm or numbers. I just want to help people.

[@chunny-fj5tr]

It’s not working at all for me. Putting random stuff in the folders and nothing I tag

[@christiandevos9468]

You don't use Evernote anymore? I think of moving from Evernote to Apple Notes or UpNote (I paid only € 20 for a lifetime subscription) But I have more than 8.000 notes in Evernote... so it's hard to transfer them all to another note taking app.

[@hn29723]

To tweak the flow even more …. Select the title of your meeting minutes and share with apple reminders… than reminders will remind you that in this particular meeting minutes still tasks are open. BTW: you can btw do the same with other apps, like emails …. 😉

[@dnbrg74]

Genius! Thanks Carl.

[@Carl_Pullein]

Glad you liked it 🙂

[@JoeConcannon]

Carl I generally enjoy you videos. They are very valuable. However I’m a windows user and an apple iPhone user. This gets frustrating believe me. I brought iCloud up, started notes and turned your video on. Yikes everything is different. Point if this is going to save time I’ll have to navigate both systems. Any thoughts for us windows users?

[@Carl_Pullein]

I generally advise people to use a cross-platform notes app (Evernote, Notion etc.) if they operate in two environments. Notes are too important to have to try and hack a way to do something. There are tools that will do it without the need to hack anything.

[@JoeConcannon]

@@Carl_Pullein Teach us how to use Apple Echo system more effectively. I’d like to see how notes and reminders could be used effectively. What say you? Have you already covered this?

[@Carl_Pullein]

@@JoeConcannon I do have a playlist of all my Apple videos that should help. kzbin.info/aero/PLAzfmm1gS2_X-xr6ib-7KIRAwEGyJHbiN

[@timmandre]

I love Apple Notes, but there’s one point I don’t get it. In Smart Folder’s filters, there’s not an option to filter by text inside notes. It’s so dumb, because this filter criteria existis, since is not only possible to search this way in the seach bar on Apple Notes, as inside Shortcuts there’s an option Search for notes with text = “something”. So, why not put this option inside Smart Folder filters?

[@Carl_Pullein]

I don't know.

[@HowardRoarkBR]

It’s a great solution but if those meetings theoretically have a deadline, wouldn’t it be simpler to just use Reminders, where you can even set data and time limits for the tasks and sort by priority? Apple notes doesn’t seem to be the best for that job - even though it could be ok for things with no deadline, long projects

[@Carl_Pullein]

That's a bit fiddly when you are in the meeting, and your next meeting begins immediately after the one you're in now. If I had time, I would add stuff directly into Reminders, but I've always found that distracts me.

[@melissmich23]

But now don't I have "to do's" in Notes, in Reminders, etc? So now to put together my day, I'm checking multiple places? I need a life dashboard for what is going on. I think I do anyway.

[@Carl_Pullein]

The idea here is you transfer the tasks over to Reminders at the end of the day. This acts as a bucket to prevent you missing anything from a meeting.