✨How to Organize Apple Notes: Tags, Folders & Smart Folders Explained

[@TheEricBooth]

I swear between this channel and MacMost you will know everything you ever wanted to know about the Mac. Two great channels that just teach without all the bullshit. Direct and too the point.

[@TheMacWhisperer]

Wow! What a nice compliment. I think Gary does an unbelievable job at MacMost, and to be considered amongst his company is an honor! Thanks! Do you know about my live free classes next week? I am doing 3 free live sessions (Fri, Sat & Sun). Even if you can't make it you should totally register so you can check it out. It won't be loaded to KZbin, only available to registrants. www.themacwhisperer.com/digital-declutter-3class-workshop

[@jb_buri]

I switched over from android to IOS a few months back and have learnt everything I need to from this guy. Great content....

[@TheMacWhisperer]

So glad I have helped simplify your transition. Is there any area you are still struggling with?

[@mariapapaleo7838]

Great video!

[@markrochford897]

That was really good. How do I delete notes that haven’t been made by me

[@TheMacWhisperer]

Why do you have notes you didn't create? Were they shared with you? You should be able to delete any note, and if it was shared with you you should have the ability to leave the shared note.... can you tell me more?

[@CaryInVictoria]

Just subscribed. I'm impressed! Not too fast, not too slow, not too long, not too short, good use of examples for clarification and reinforcement. One question: suppose I attach a photo I took to a note and then later delete the photo. Is the photo simply removed from the note?

[@TheMacWhisperer]

No, you are adding the photo as an attachment, so it gets copied to the note, and will remain if you delete the photo, just like an emailed attachment will remain if you delete the original file.

[@SudheerKumar-bo6uj]

Thank you , EXCELLENT

[@TheMacWhisperer]

I'm so glad you liked it! Do you have a favorite tip or trick from the video?

[@cherimay1699]

Great info. Thank you.

[@TheMacWhisperer]

Glad you enjoyed it! I hope it makes your notes more manageable. Any good takeaways you'd like to share?

[@T.Douglas-h9b]

Great demo.

[@TheMacWhisperer]

Thanks for watching! What's your favorite way to organize your notes?

[@MartinCarr-p9y]

How do I sort store receipts after I have scanned them?

[@TheMacWhisperer]

You can put them all on one note based on the month or the store, or you could have a folder for the store (or month) and put separatae notes in there. You can also use tags to separate certain kinds of stores or certain amounts to help with organization. Do you have other thoughts about how you would want to organize them?

[@mannym7849]

Your thoroughly well presented videos and very well explained are why I not only subscribed to your channel but the fact that your teaching is of a great standard is why I have learnt so much more and this keeps me coming back for more. If I had a friend who was struggling with anything like this I’d have no hesitation in recommending them to watch your videos Dylan 😁

[@TheMacWhisperer]

Thanks Manny!!!! Glad you learned something. What was your biggest takeaway? Have you registered for next week's free classes?

[@mannym7849]

@ No worries Dylan, my two big takeaways from this video were how to use Smart Folders more effectively and your ⚡️Power Tip⚡️making things stand out. Oh yes I definitely registered for the 3 classes on Decluttering straight after Thursday’s live broadcast and I got an email from you with the login details this afternoon 😁. I look forward to the classes next week.

[@No221BBakerStreet]

This is the most fluid and clear information out there. Learning a lot!

[@TheMacWhisperer]

I'm glad you're finding it useful! What specific tip has helped you the most?

[@julieh9234]

I don’t see the arrow to access the tag feature. I only show an email options on the bottom of mine. No red arrow for the tag option.

[@TheMacWhisperer]

Try adding a tag to a note and see if the tag list shows up. What phone and OS are you using?

[@julieh9234]

@ it does not show up. I’m using an iPhone 15 max and iOS 18.1.1

[@TheMacWhisperer]

Are you using iCloud to store your notes or another service like Google or AOL? You have to use the iCloud Notes for a lot of these functionalities. The other services don't provide things like tags or attachments. So if you are using Google or one of the other systems, you should migrate everything over to iCloud and then you will have all the functionality you see on my devices. It's pretty easy to do. Go to the "Other Services" folder, click the three dots in the upper right-hand corner, and select. Then click "Move All" in the bottom and point it to iCloud Notes instead.

[@j.j4090]

Do you know how to get the data in iMessages on the iPad to stop going up? I'm not even using it and the data keeps going up. I noticed it after the iPadOS 18 update. It happened before on my first gen iPad mini. I hope the Mac isn't like this. I wish we could just delete the iMessage app.

[@TheMacWhisperer]

You must live overseas if you are considering deleting iMessage. For those of us in the US it is one of our most used apps. Have you signed out of iMessage (under settings, apps, messages)? That would be my first step. Then go to general, iPhone storage, Messages and you should see what is taking up the space. Delete large attachments and other conversations and set it to autodelete old conversations, and that should help... but if you text ANYONE, or if ANYONE texts you... it's going to add to the storage it's taking. Hope that helps....

[@j.j4090]

@ I didn’t know you can sign out of it. I just had it turn off. I turned it on, and signed out. I went offline and back on a couple of times, and it just went up again. It doesn’t seem as bad as it was on my old iPad. It goes up, then it’ll drop back to 7.7mb. Then it goes up, so far to 8mb, then it’ll go back down. I’m in Canada, so I can’t delete the app.