Best format to write research emails 🔥 | For MS, PhD & internships

In this video, I have shared the perfect way to write an email to a professor for research positions be it for a research internship, masters, PhD or post doc programs. Generally we send the same kind of email to the professors which is the biggest mistake. For your internships, PhD, Masters applications, learn here what is the secret sauce to write that perfect research email. Let me know how it goes :D
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I am Neha Agrawal, Founder of WiseUp Communications. My mission is to empower you with effective communication skills that will propel your career to new heights. With a Master’s degree from NTU Singapore, I have developed a range of courses to help you upskill and thrive in your field. Feel free to explore my course offerings below. Happy learning! 😊
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TAGS:
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[@WiseUpCommunications]

🔥Join me for my Certification Course on 'A-Z of Research Writing & Presentation' (with new AI tools - 2024) 😃: wiseupcommunications.com/course/research-writing/

[@shahshahab2424]

This video is what you need. Short, to the point and very informative.

[@Kiaajordan]

This is great and if I was a professor, I’d take this person under my wing forsure!!

[@abubakaryakubu514]

Great. One of the best videos I have watched so far on how to email Professors. I wish I had come across this earlier. Thank you very much.

[@WiseUpCommunications]

Most welcome :)

[@sohaibabdullah3817]

Subscribed even before the video ended.

[@roseemelogu1725]

Thank you so much for this help... You are amazing

[@saidakhan1642]

One of the best video I've ever seen regarding writing mails ...Thank you @Wise UpCommunications 🙌

[@soniakaushik3067]

Thank you for the video Mam... the way u speak is soothing....

[@swapnasri9631]

Very thankful to u for making this video mam.

[@ambardatta4174]

i love your videos and your work.. i am helped... best wishes

[@pharmclare]

Thank you for sharing these helpful information 😊

[@ArslanAshraf-fh1xf]

This video is very impressive and helpful for me. Thanks

[@anwesamanna2811]

The most Crisp and concise content on this topic.. Thank you

[@WiseUpCommunications]

You can join me for my upcoming course on research writing & presentation skills beginning 24th June, 2023 - www.wiseupcommunications.com/research-course Will be happy to guide you :)

[@nazirullah8365]

huge respect mam from neighborhood. Your communication and beauty is not 2nd.🤩🤩

[@mahimachoudhary5861]

Thank u soo much mam !! Keep uploading such videos , we need u !!!

[@WiseUpCommunications]

Do tell me what else would you like to see on this channel. Also please share these videos with your friends who might need it :)

[@ezgi6392]

Excellent video thank you very much

[@engrwasif101]

this is what we called quality content creator.

[@DhakaBoys71]

Thank you mam for such a awesome tips.

[@syn8793]

Quality content right here

[@TECHEM_1]

Very informative. Thank you Ma.

[@shahzebkhan930]

Waooo really good and effective content thank you so much

[@usmanullah5615]

thanks Dear batter helpfull viseo.

[@navinasimoes]

Thank you so much Ma'am I have no words to express my gratitude This was so helpful

[@WiseUpCommunications]

Most welcome 🤗

[@engrwasifullah5662]

thanks mam. keep uploading

[@yogeshkumar-zv1ix]

Thank you ma'am... I wanted to ask if we try to incorporate all these points in mail.... Then tailoring means like what should be the length of email max limit

[@vasudevareddydungu7835]

Fantastic video...

[@TajjCreative]

Great Video

[@achieverhere3369]

Hi, how long should we take to send a follow-up email to the professor for supervision? And can we send mail during weekends too?

[@WiseUpCommunications]

Wait for 2 weeks before you send a reminder. No, better to send it on Tuesdays or Wednesdays.

[@truptibembalkar4909]

Thanks a lot mam for making a great and informative video. Keep smiling mam.

[@WiseUpCommunications]

Thank you so much 😊

[@lovechemistry5930]

Great content

[@Softchos1]

Thanks for your template. You're the best 👌 Just sent my mail to a professor in China awaiting a response.

[@WiseUpCommunications]

How did it go?

[@Softchos1]

Hi. It went well, I have been approved by a professor in China and also given admission for my masters program in China. Thanks again ❤️

[@WiseUpCommunications]

@@Softchos1 oh yaay! Congratulations 🥰

[@jamunagurung2602]

@wiseupcommunications When do you think is the best time/month to email pofessors?

[@AhmadRaza-ol8yy]

Great

[@scatteredmusic703]

Dear ma'am do we also need to attach motivation letter??

[@WalkwithMeesum]

I watched your video thrice because of your beauty i got confused twice 😅

[@sajibsarker1895]

Could you please tell me : designation means - what?? Completed course or prospective student of masters course?? College name means - from which college i graduated from or intended to enroll the university name. I look forward to hearing from you.thank you.

[@pratibhasah6698]

For applying we need to scan cover letter, motivation letter ,cv and the attechment of this in the email which u explained or need to write email and only attached cv ???

[@magdalein2]

Should I attach my motivation letter

[@amajinbts9211]

If we write this email and we want scholarship too which covers expenses ,can we mention that in email,or should we mention that after getting accepted

[@paromitakundu4034]

Can you plz tell me what should be the length of the email?

[@yaewoncho8861]

Should we do the same when reaching out to professors for research interns as highschoolers?

[@wanderingtraveler3135]

First step is to contact with professor.. so should we attach research proposal???or after their response we should send it??

[@achieverhere3369]

Hi, can we include our LOR from previous university in the mail to the professor whom we are requesting for supervision?

[@WiseUpCommunications]

No need to send LORs when emailing professors

[@ayobamioluwasegun5166]

Can I use my phone to send the code-email since I don't have a laptop?

[@mshafiq9928]

Hi mam , my graduation thesis are based on medical physics ( A Brief Review of Electron And Proton Beam Therapies) . Can i get the acceptance letter from a professor in the field of material physics? Please mam guide me. Thanks

[@engrwasifullah5662]

Mam if I don't have ielts or research papper published still i should write email to the professors. or i waited till to do ielts etc.

[@mohammadshahidab8345]

Thank you so much mam. But I have this general question, how do you manage to keep smiling all the time ??

[@WiseUpCommunications]

Hehe, you guys make me smile :D

[@homeandinfinity2464]

Subscribed

[@shibamdas915]

do i need to mention the titles of my papers?

[@aubrey953]

Thank you for your video. But what about when I see a Ph.D./MS position vacancy in a LinkedIn post that asks for a cover letter along with a CV? Because we write a similar thing in that cover letter. In that case, what can be written in the email? also, can you tell me the word count for email?

[@meghnamandawra9075]

Please can you suggest how to write emails as an undergraduate with no experience......

[@ayeshasaddiqa4189]

which documents are required to send in email to attach?

[@hadeebagugu]

is CV is enough for attachement?? Research Proposal or something else is required or not??

[@ahmedazeem7566]

Dear Nidhi Agarwal, I'm MBA qualified student specialization in Finance, if you have any email format for my field share it to me Pleasee. And would we send Gmail by this format to any Job or post etc ? Pleaseee elaborate

[@ForRealBish]

When does fall 2024 application starts for PhD? Can you tell me? And is this the right time to email professors? please let me know. Thank you.

[@WiseUpCommunications]

Fall 2024 applications are almost over. You can email professors anytime before the program starts.

[@firyalazeera5396]

How will I get funding for travel If I get accepted?

[@suryajayam7358]

I looking for job in aboard . Is that possible search jobs in tourist visa

[@pratibhasah6698]

Hi can u tell me if i am so many for phd ,and they have ask for cv and references,so how many times i ask for letter of reference or reference???

[@mehtayash2804]

Ma'am i have not been good at my academic but i am very eager to study in depth in particular topics....so is there any chances, i can get into attention?

[@honiii_28]

Same here 😢

[@Dave-mo2zx]

It's very hard for people like us with no research experience

[@karthikeyareddyramasahayam1039]

Hello, Neha Agrawal. I am Dr. Karthikeya. Thank you very much for the wonderful insight. I am a medical graduate from India, looking for a research trainee position in the USA. I started learning to write research papers from online courses. Can you please give some suggestions on how I should compose my email? I do not have much prior experience in research. Any advice will really help me. Thank you very much.

[@WiseUpCommunications]

Hi Karthikeya, You can check out my study abroad course. In this, we not only teach you how to write SOPs and LORs, but also how to write research emails. This should help you - www.wiseupcommunications.com/study-abroad-course All the best! :)

[@sanjanagurjar6237]

hii karthikikeya in which subject you can do graduation and start resarch from which university

[@velerina2017]

I'm already sending my cv, do I also need to summarize my qualification and experience again in the email?

[@WiseUpCommunications]

Yes, it's like a covering letter

[@kevinvinod3283]

How long does the body have to be?

[@ambreenarif9615]

if they have a research project should i have to write reaserch proposal along with it or may i send it later? please guide

[@WiseUpCommunications]

With the email? No you don't have to send a research proposal with the email

[@wanderingtraveler3135]

Hello i need some information about the procedure

[@mahimashrestha4769]

Hello, I am unclear about one thing For Master's, can we mail more than one professor at a time for the same course in a particular university but by changing interest in each emails? And thankyou for providing such valuable information:)

[@WiseUpCommunications]

Yep yep :)

[@mkcreation10016]

Hello mam, i want to apply for masters, but i dont have any research or publications right now. Is it mandatory to attached a research proposal in email? Or send them to Professor later? Is there have any chance to get a scholarship or complete her master student who dont have any publications or research paper?

[@snehadasgupta338]

Can we write to the professor before we've started applying to the university? Or should we write only after we have submitted our application?

[@WiseUpCommunications]

You can write before as well

[@nurasulaiman1825]

Please I am seeking for admission for PhD in global logistics and supply chain management, i need your help from Nigeria. I had Masters in procurement and supply chain management.

[@CostoriaDesmond]

What if the individual is not a professor and no publication or research listed

[@azmeenamehjabin6844]

👍

[@ezekielgnwibo3022]

I am from Nigeria, i want send a cold mail to a professor in Delhausie University. How long is a cold mail supposed to be? I have written a 400 words, is that okay?

[@wasifullah4040]

i got hired in malaysia by written like this.

[@WiseUpCommunications]

So happy to hear that :)

[@wasifullah4040]

@@WiseUpCommunications thank you mam. i will write the same for phd to canadian universties.

[@kirtanbhatt1220]

Does a GRE score is mandatory ? Please Reply...

[@WiseUpCommunications]

Varies from uni to uni

[@FindMeInsanity]

I am currently doing my masters in biotech from VIT and I wish to pursue my PhD from Europe/America. Shall I start applying from now? I'll graduate in the month of MAY, 2024

[@WiseUpCommunications]

Applications will open in October

[@FindMeInsanity]

​@@WiseUpCommunicationsthank you for letting know! Can you please let me know how actually I need to proceed while aiming for PhD? Shall I alert the professors with who I wish to work with even before I fill the application form , so that they may support my application later? Your video has been of great help by the way and I've secured a dissertation place from NTU Singapore, starting this December 😁

[@kopardeatharv9025]

The biggest problem is they must be seen your email then and then only you have chances to get reply. If not happens then what's the point writing 250-300 words for them.

[@renukamaurya9065]

Hi , i wrote an email as per your instructions and got a reply after 2 hours, now how to prepare a CV?

[@WiseUpCommunications]

That's awesome! Congratulations :)

[@amberjaved4773]

What is the best time to email professors if you want to apply for fall??

[@WiseUpCommunications]

Now is a good time

[@shaikhwaqar8067]

Can we approach multiple professors of the department of the university

[@WiseUpCommunications]

Yes

[@Ellaembarks796]

What to write in subject?

[@WiseUpCommunications]

Example: Inquiry about graduate research opportunities beginning Fall 2025

[@lunatim7793]

What if I have no research experience and there’s nothing related to the course I’m applying for in my CV. I only had an internship in a water production company and my final year project. PS. I studied Chemistry and I’m applying for a Masters program in Biochemistry and need a supervisor to be interested in my Email request.

[@tyashapurkait771]

Is it okay to send emails to more than one professors of same university?please reply

[@WiseUpCommunications]

Yes

[@imambhatti5750]

Respected mam I am from 🇵🇰 I have need acceptance letter for the purpose of Post-Doctoral Fellowship in subject Education provide me format in word file

[@moonthoughts8822]

I got a reply, he just asked that wheather I am self funded or not... If I am self funded than may he can supervise me. I told that I am self funded. But he didnt replied... and my applocation is forwarded for winter semester now

[@zainabkhan8032]

What mean by self funded?

[@AsrifYusoff]

Great content and subscribed! Would love hear what you think of our grad school channel. Thank you.

[@itenigneer21]

Hi, I haven't ever written a research paper in computer science but I have 10+ years of experience in Software development. any tips please?

[@itenigneer21]

It will be great if you may get time to respond. Great content, I have drafted my e-mail after watching this Video. Cheers 👍

[@WiseUpCommunications]

@@itenigneer21 Hope it went well! :)

[@Jay-hd6eq]

Is it necessary to contact 50 to 60 profesdors instead of selected 7 to 10?

[@WiseUpCommunications]

The reply rate is less. So might need to email that many. But you can email few and see to decide the final no.

[@sameerakhurshid431]

No one can beat India

[@qfaartist7160]

Can I attended my CV with email

[@WiseUpCommunications]

yes

[@anaeathullah927]

How anyone can find professors to write email?

[@maheshbabu5343]

Madam..before admission letter or after admission acceptance, I should send mail to professors...🙏please help

[@WiseUpCommunications]

Either is fine.

[@krunalpatel2307]

I mailed more than 100 and around 20 replied with a negative response 😢

[@nirobkrdas9210]

I love u yaar

[@itenigneer21]

🤣

[@rabinsonrai2905]

😂

[@WiseUpCommunications]

@@itenigneer21 🤣🤣

[@ishworshrestha8361]

Fun Fact : She forgot to mention after doing all this drama and mailing you get a reply......Thank you for your interest in my research work, Unfortunately there is currently no vacancy available right now. Boys and girls this is the reality......this video doesn't provide much help everyone says the same line nothing different from other videos

[@susilsahu5071]

Are a Indian