ClickUp vs. Asana: Which tool is right for you?

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🤔 Wondering which task management tool is the best? We're breaking down key features most people look at when deciding and comparing them side by side in this ClickUp vs. Asana walkthrough!
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🤷 Still not sure which tool is right for you? Check out our video on The Best Task Management Software for your Personality Type here: • Best Task Management S...
00:00 My take on ClickUp vs. Asana
00:35 Is ClickUp the best project management tool?
01:52 DESIGN: Asana vs. ClickUp
02:24 Asana Overview Tour: Home, Teams, Projects, & Tasks
03:34 ClickUp Overview Tour: Notifications, ClickUp Hierarchy, Dashboards, Docs, & Tasks
05:09 Compare Home & My Tasks in Asana vs. Home & My Work in ClickUp
07:04 Inbox & Private Messaging in Asana vs. ClickUp
07:50 Reporting in Asana vs. Dashboards in ClickUp
08:05 Asana Portfolio vs. ClickUp Portfolio Widget
08:12 Asana Overview vs. ClickUp's Views
09:08 Asana Messages vs. ClickUp Chat View
09:38 Asana Tasks vs. ClickUp Tasks
11:44 Asana vs. ClickUpCustom Fields
12:00 Asana Workflows vs. ClickUp Automations
13:38 Asana Profiles vs. ClickUp Profiles
13:29 FEATURES: Asana vs. ClickUp
16:56 ClickUp Docs
17:05 ClickUp Whiteboard View
17:25 ClickUp Templates
17:44 Clickup Views
18:10 Email from ClickUp
18:25 Quick Create Menu in ClickUp
18:44 ClickUp Relationships & Rollups
20:15 Asana Private Messaging
20:26 Asana Overview
20:30 Asana Collaborators Visually
20:48 Asana Security & Insights
21:50 Asana's Native Integrations
23:07 MOBILE: Asana vs. ClickUp
24:22 ACCESSIBILITY: Asana vs. ClickUp
25:00 Language for Interface, Live Support, and Asynchronous Support
26:09 Visual Accessibility
27:09 Dictation & Screenreading
28:12 PRICING: Asana vs. ClickUp
29:35 HIERARCHY: Asana vs. ClickUp
29:45 Asana Projects and Teams
30:46 ClickUp Spaces, Folders, Lists, & Views
33:21 Which is the better project management tool? Asana or ClickUp?
34:09 Asana is the best software for you if...
35:45 ClickUp is the best software for you if...
38:08 Is ClickUp or Asana better for you?
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[@LaylaPomper]

Which do YOU prefer, ClickUp or Asana? Drop me a comment and let me know which you prefer and why! 🔗 To get started with Asana, use our affiliate link at processdriven.co/Asana 🔗 To get started with ClickUp, use our affiliate link at processdriven.co/ClickUp

[@markfirth1681]

We found that Asana does 'task management' exceptionally well but clickup does 'project management' much better. We outgrew asana but grateful to it for getting us going

[@LaylaPomper]

Oh, we’ll said Mark! That’s spot on!

[@sk8xnick]

On top of that ClickUp has a very well thought through time tracking. BUT Clickup Bugs 10-20 times in 8 hours. Forcing to reload the page every time.

[@markfirth1681]

@@sk8xnick not my experience.

[@leninparedes6207]

Thank you very much for taking the time to make such a detailed comparison of both products. Excellent video!

[@LaylaPomper]

Happy to help, Lenin! ☺️

[@kingalysterianlion5542]

Even though this video is a year old, you actually reaffirmed why I love asana! Thank you so much!

[@LaylaPomper]

You're so welcome!

[@SantosVirtualSolutions]

Hi Layla, I found your channel recently and have been binge-watching! I love everything you have put out and I wish I had found you earlier because I went through a stage in the beginning of my business jumping from PMT to PMT trying to find what worked for me and even back to some I started with and then finally I stopped and am using ClickUp thanks to you because I was really looking for something that I could use for both business and personal and your playlist of that is amazing! If I had found a playlist like this one earlier, I would have saved so many hours trying to learn each new software every time I changed. Thank you for putting out such great content!!

[@LaylaPomper]

Hey Sandra! Thank you so much for the kind words! I'm so glad the content has been helpful :)

[@mertinanc]

just what i was looking for - thank you so much for this beautiful and helpful comparison Layla!

[@LaylaPomper]

So happy this was helpful!

[@cheeyuenchan7276]

Excellent video yet again! Your insights of ClickUp are spot on!

[@LaylaPomper]

You're so kind - thank you so much!

[@TheW3rldisyurs]

I just came across your channel. This review was unbiased and truly amazing. I’m going to watch some of our more recent click up videos to see how they have evolved before I make a decision. Thanks again this was fantastic.

[@LaylaPomper]

Hey Ms. Polly! Thank you so much! I'm glad this was helpful :)

[@ricabude]

Hi Layla, thanks for one more excellent video. Our team used Asana and we moved to Clickup 4 years ago. I think you left out one issue that really annoyed all of us concerning Asana - they are COMPLETELY INSENSiTIVE to their customers, they don't even care to answer or listen to anyone, even in their own forums. I was so pleasantly surprised to see the IMENSE RESPECT AND RESPONSIVENESS that Clickup team, in general, has for their customers. I told them, in the beginning, that we would not be moving from Asana to Clickup until they developed certain features, and even while we were not their customers, they gave us tons more of respect and attention than we ever had as Asana users. A company that does not care to respect or to listen to their own customer base does not deserve our respect as well, or our business for that matter. We are DELIGHTED to finally work with a Company that respects us, listen to us and work hard as hell to be always improving their tool in a REMARKABLE WAY.

[@LaylaPomper]

Thank you so much for sharing this! I imagine this would be so helpful for others to know. 🙂

[@E30Update]

yeah ClickUp's CS is unreal.

[@martywilsonlife]

Wow!

[@73cidalia]

You’re not wrong. Asana users have been asking for YEARS for integration with Google Calendar to see Google events in Asana and for better pricing tiers for solopreneurs. They don’t care.

[@facultysuccesscoach]

I think you just convinced me to use Asana! Simple workhorse that just let's me get in and get work done. I LOVE that. I'm going to learn more about it. I'm only using clickup minimally right now (2 use cases) and I'd like to get my other projects in a tool, but clickup is overly complex for my needs. And as siimple as it is, I love that I can see the task details on the sidebar instead of in an overlay!

[@LaylaPomper]

There is a lot to love, Kimberly! Keep me posted on what you decide!

[@fasttrackers]

Thank you very much for taking the time to make such a detailed comparison of both products. Amazing & Helpfull video!

[@LaylaPomper]

So glad that this was helpful!

[@ayhanapaydin]

Great breakdown, coming from Jira in corporate and now working on solo projects I was checking ClickUp and after watching this video I am convinced it is the right tool for me to tinker around.

[@LaylaPomper]

Keep me posted on your first impressions! 🤓

[@user-sc6ue9hj8g]

Excellent video yet again! Your insights of ClickUp are spot on!. Excellent video yet again! Your insights of ClickUp are spot on!.

[@LaylaPomper]

Glad it was helpful! Thank you!

[@kyleandcorina]

Thanks for the thorough overview!! You saved me lots of time :) I think I'll stick with Asana because I'm more interested in task-management and getting to work! I just wish Asana was more colorful. I love the brighter colors of Clickup and Monday.

[@davidrinard5467]

And to answer your question, we use Asana because of the simplicity. I really love the features of clickup! Plus the pricing is epically better. Lol but Asana has a legit free plan and it isn’t a large learning curve. So it gets the job done. Love the videos!

[@LaylaPomper]

So true! It’s hard to argue with simplicity!

[@markhemsworth2670]

I really like the ability to create tasks in calendar view on clickup...and have it synch with my Google calendar seamlessly.

[@LaylaPomper]

Oh, I’m so glad you mentioned that!

[@HollyFortenberryGC]

This was fantastic! I am about to watch your best software for your personality video but I am already guessing you're an INTJ. Your Te is far to advanced for an INTP and I don't see you being ENTJ or ESTJ, definitely getting introvert vibes. I'm an INTJ and curious to see how your analysis stacks up with my experience/opinion on the software for personality video. As far as your question, I've been an Asana user for several years but this video clenched it for me. I'll be sticking with Asana. Thank you! Subscribed!

[@heshamalaa6834]

Thanks you so much for just great comparison.

[@LaylaPomper]

Glad it was helpful!

[@Abel.mora9]

Amazing analysis! Today is the day I begin my ClickUp journey then. As an innovator-type of business owner, I love features and customization which Asana had but ClickUp has even more of. Excited to go down the rabbit hole of learning and watching your advanced ClickUp videos Layla. Geek out time

[@LaylaPomper]

Hey Abel! Can't wait to hear what you think!

[@EmBennet99]

so grateful for this video.

[@LaylaPomper]

Glad it was helpful!

[@martywilsonlife]

You're amazing! I'm exhausted now at 34:00. I tend to appreciate all the extras... I think my personality tends towards ClickUp. I've been checking it out and it looks fine. Sure, there were a few frustrating moments. As well, the cost for ClickUp definitely has an edge. The learning curve is something I'm ready for. 'Not sure if Asana has the 'record' feature like ClickUp has. I was hoping it was as nice as Loom but it's definitely good enough (no video, just audio). Thx 4 your amazingly thorough video!

[@LaylaPomper]

Happy to help Marty! I relate to where you’re at. Check out my playlists on ClickUp if you need any help getting started. ☺️

[@abro99]

Its a very loading video considering the options and hypothetical projections, having explained by with so much authenticity and cuteness helps a lot..! My Pick - Start with Asana and consider Clickup in the future as the team has more specific needs.

[@LaylaPomper]

I'm so glad this helped!

[@lindanelson2915]

Great video Layla; you really outline the differences exceptionally well. I now understand why I still prefer to work in Asana! It's quick and easy and intuitive, and as you say, it has less features. But what they do have, they do well. ClickUp feels too cluttered for me and not as "clean" looking as Asana.

[@LaylaPomper]

Thank you! 😃

[@ogdanem]

Clickup was an awful experience for me. I'm now with Asana, and things get done, and it works perfectly well and smoothly. I think a mobile app cannot be ignored, and I have the feeling Clickup ignores it. Also, Asana is integrated with all my apps excellent, and it is very important for me. So, I think for the average people Asana is the preferred software to get things done. (by the way, nice haircut, big dramatic change )

[@LaylaPomper]

Very true on the mobile app! And thanks, Isaac! ☺️

[@CloudOfThoughts]

Honestly, me and my team had a very bad experience with clickup. We used it for almost 4 years. It’s heavy platform with tons of unnecessary features, slow and buggy. Before few months we “escaped” and found Asana. Very happy customers now.

[@LaylaPomper]

Usefulness is definitely what really matters more than shiny features!

[@user-yq3is9fl6y]

We are a web design company with a portfolio of clients -- design, dev, SEO, graphics -- and the "project portfolio" view is important -- so Clickup is the winner.

[@davidrinard5467]

I love your videos! I’m an Asana user. But enjoy hearing about all the things. Something that you CAN do in Asana is add a task to anywhere! You just do it from “my tasks.” You do not have to go to a project to create something for that project. Just being picky… ;)

[@LaylaPomper]

I appreciate you! ☺️

[@AshleyCreighton]

In ClickUp, too, you can create a task for any project without navigating to that project 👍

[@73cidalia]

@@AshleyCreighton I think what they meant is that, in Asana, you can create a task that’s not linked to a specific project whereas ClickUp forces you to add tasks to lists/projects.

[@darylmilk-kinney]

I ruling a French team who needs project management tool which does the job in security. so I went for asana but I keep an eye on click-up because it represents feature according to me. It a bit confusing some time using many tools : notion for note an asana for project. So when clic-up will be ready to perform as we can expect, I'll be ready to switch.

[@jenicaburrows2006]

Currently looking at switching to ClickUp from Asana. We have tons of projects (50+) at a time on a team and one of the biggest frustrations is the incapability to organize your projects. You cannot alphabetize them and you cannot click on a "See All" button. To go to a team and have to click "show more" and "show more" and "show more" has felt like so much wasted time. I went on the hunt in their forums and found that this has been an issue since 2018 and it seems to be falling on deaf ears. Would like to hear your thoughts on Asana's project organization. Thanks for your videos, they are very informative!

[@LaylaPomper]

Personally, I find that Asana gets to be a bit cluttered if you organize things per Project. The most successful Asana setups I've seen or worked in use a process-based org structure instead for that reason. ClickUp does have built-in A->Z to accommodate more projects, but it can also fall victim to the same issue if we don't declutter!

[@mvs5686]

After many years of analog work, it was time to switch to time and task management applications and now, after two weeks devoted to research, it is time to make the final decision. Your material helped to confirm the decision I had already made. Asna suits me better, although ClickUp has many functions but is too intrusive for me. Thank you Geberally, I'm super satisfied. By the way (this is not an advertisement, I am not associated with this company), but I am curious if you have come across the Nozbe application? It is not as extensive as Asana or ClickUp, but it is nice and works efficiently. I also adore your speaking style is very hypothetical - don't take it the wrong way - consider it a compliment from a gentleman, not a chauvinist.

[@LaylaPomper]

Thank you for your support! I'm so happy that you were able to find the tool that fits you and your needs!🎉

[@jenniferbauman8806]

I find Asana works better with my thought process. By breaking it down into roles I can sort my tasks by where/what type of work I am doing - in the garage / in my craftspace / at my computer, etc.

[@gmansi]

Nice info thanks

[@LaylaPomper]

Hey Jennifer! I'm so glad you found what works for you!

[@DevinAdint]

would love to see how you do sprint management in each

[@LaylaPomper]

Great idea! Thanks!

[@Aj_Ai-prog]

It was an awesome comparison, but what i felt, while useing those tool in my previous and present org. Asana doesn’t allow project managers to assign tasks to more than one user. and in clickup The onboarding process is also quite lengthy and detailed, where you’ll find yourself entering lots of information to get started. the both tool are ok for start ups, however it is tough to handel the complex projects inthe futures, I was wondering on new project tool, if you have any videos on Vabro vs Motion or Vabro vs Asana, can you please share the link with me, that will helps me to decide Switch to better Saas solution.

[@prettylista]

I always say once you get past the ClickUp learning curve, your life is going to change

[@LaylaPomper]

Agreed!

[@MonDelRosario]

can you make a video on "how to use inventory management using click up"

[@LaylaPomper]

Great idea! We have a template for this in the membership but no public KZbin video on this yet. 🙂

[@kiterway3592]

Ever heard of Nozbe? It’s what I’ve used but now that I’ll soon have teams for the first time, maybe I’ll need one of these. If you’re familiar with nozbe how does it compare?

[@LaylaPomper]

I only know the basics, but I'm going to jot this down as a great idea for future comparison videos! :)

[@adatrias2688]

Hi Layla! Your video was super usefull, thank you! Note: i do not speak very goodenglish, sorry if i explainmyself not good. I just have a very easy question.. I can see on your Asana's left menu, that you have your projects inside each team, but in my asana version, i have a huge list of all the projects, and just below, on a separate item, i have the list of all the teams i use. I can see every project assigned to a team when i click on the project, but i have to do that to know which projects are "inside" each team.. How did you organized the projects inside the teams file? I wish you could recive screenshots to explain me better, because my view and your view of asana is totally different and i do not know why :') Thank you for your time and wait for your answer! XOXO

[@LaylaPomper]

I'm glad this was helpful! This would be an excellent question to ask inside of the ProcessDriven Collective, our free Facebook group! There are people from all over the world in there sharing their experiences and giving advice and tutorials. I think you'll really enjoy it! Here's the link to jump in: processdriven.co/group

[@ilam4earth748]

What do you think about Taskade? I just found it and it seems very cool and fun (which lightens up the boredom of going through a task list…)

[@marisalouisa1875]

I just wanted to ask the same question :) I’m trying Click Up and Taskade right now and Click Up has so many things to learn and is very interesting to use. Not sure if Tasked has everything I need but I love the simplicity and ur right…it’s really fun to use….I will try the Zapier integration and hope a compare Video from her between those 2 is coming up soon 😊

[@LaylaPomper]

Hey all! I haven't done a detailed review of Taskade yet, but I've put this on our ideas list for future content. 🤩 Great idea!

[@kingalysterianlion5542]

Hey. I LOOOOVE your video!!! Could you please do an update review to this video. Because I think you should checkout the Portfolios feature in asana.

[@Adamtherealboss]

ClickUp is the way to go!

[@LaylaPomper]

Glad you know what works for you and your business!

[@notbulbous42]

So between these two, I would lean toward Asana based on our needs. I don't really need a ton of features - I need a project view for internal and external client stakeholders, I want tasks, reminders, notes, chat, document shares, and real time collaboration. It's important to me to have different views for internal resources (deeper detail, tasklists, checklists) and external clients who only require a simplified view of their tasks, as well as an overall high level glance at progress. The most important thing however, is I want to create templates for certain types of projects...so as I hire new PMs, they will have a playbook for how we run a project. All of this possible w Asana?

[@LaylaPomper]

Selecting the right software for your business is key. It should seamlessly manage tasks, collaboration, and cater to different stakeholder needs. Essential features include varied views for teams and clients, along with the ability to create project templates for a streamlined workflow.

[@porkypooky4412]

Hello Layla! I was just wondering if you could share with me how you managed to make your sidebar dark while keeping the rest of the interface in light mode on ClickUp. I'm really curious about it. Thanks!

[@LaylaPomper]

Heya! If you click the on setting gear for your sidebar (shown in detail in this video: kzbin.info/www/bejne/lYe0Z3eNiLCUgJY) you'll see an option for "Dark side(bar)". There, you can set a Dark Sidebar! It only shows up if you do NOT have overall Dark Mode enabled in ClickUp.

[@porkypooky4412]

@@LaylaPomper Wow, thanks!

[@christianelisha]

Click up is for me

[@ydpire]

same here, working with Asana, and well, I want two person on a task, or views in my way > OK going to clickup 😅

[@LaylaPomper]

I'm so glad this helped you!

[@ItsSamLeeFit]

I like that in asana I can put tasks onto more than one board/list and the status for that task changes to the list it is on. For example... one list that is Email and Content. And another list that is a Project. BUT a project has emails and content that are part of it. I'd like to have those emails on both lists, with separate status and custom fields, instead of it carrying over from the parent list. And on the project list the email status would be : IN PROGRESS In the email list the status would be : TO WRITE and them move to the status TO REVIEW. And once it gets to SCHEDULED in the email list then in the project list I could move to DONE from IN PROGRESS or something. Any way to make this work or a cool work around you have? Great videos!

[@LaylaPomper]

I tested this out using Task in Multiple Lists; every time I tried to change the task status in a different list the Status would update to the same status everywhere. When I added the task to a List with completely different statuses, the parent statuses followed. So, I searched Canny, and this is a Feature Request: clickup.canny.io/feature-requests/p/different-statuses-for-a-task-that-is-in-multiple-lists As a workaround, I recommend using a Dropdown Custom Field to show the phases or stages of the tasks. In this case, the dropdown custom field options could be TO WRITE, TO REVIEW, AND SCHEDULED. This Custom field can be added to the necessary Lists. Then, they could utilize the List statuses to show the tasks in progress and when they've been completed. I hope this helped!

[@ItsSamLeeFit]

@@LaylaPomper yes thank you. I didn't think I was totally missing it. Maybe they will add this. It would be super helpful. And I'll use the work around for now. Thank you!

[@Tomi-YT]

Clickup is still slow. When I do operation like moving task, converting something, etc. then I need to wait sometimes even 30 seconds for it to complete and refresh. Sometimes its easy to pin task into other projects, sometimes it is not possible and I don't know why. If that would't be a problem, I would go to ClickUp, because of some other cool features.

[@LaylaPomper]

Hey! I completely understand - there's definitely pros and cons!

[@shneor5234]

As a user of both tools, Asana is better to do work and Clickup is better to manage work

[@LaylaPomper]

Well said!

[@KodyKimani]

Asana won't allow one seat- I think that's a big loss for them - I changed to clickup becuase of this- well that's one reason- I think clickup is more advanced too

[@LaylaPomper]

I'm glad you found what works for you!

[@stephan-dekker]

Would you be so kind to create a recent comparison ??

[@LaylaPomper]

Interesting, I will add it to our ideas list!

[@FerdausAmzah]

honestly, clickup's marketing is a massive turnoff. the product looks super promising, but I've just upgraded my asana due to us needing more than 15 seats.

[@LaylaPomper]

Hey Ferdaus! I completely understand! I'm glad you found what works for you :)

[@E30Update]

Spaces ≠ Teams in Asana IMO

[@LaylaPomper]

Thanks for sharing!

[@DenizYalcin]

Hi, using the white background makes it really hard to see what you are talking about. Try to switch to dark view/night view for more readable videos please.

[@LaylaPomper]

We actually got that complaint when I used to film in Dark Mode (which is what I normally use). That is why we switched to light mode! Ha! We'll keep trying!