Microsoft Outlook vs Gmail: NOT What You’d Think

[@BrunoTeixeira-w2v]

I don't understand people praising gmail nightmare. It could be easier to use for a non professional casual individual but for professional use, when you need to sort many emails from differents subjects, there nothing better than outlook rules which sort automatically the emails in the right folders. I'm working for a company using Gmail nowadays, if IT would allow it, I would pay my own licence for outlook if I could get rid off gmail.

[@gerawan]

I'm curious what you're not able to accomplish in gmail than you can in Outlook. I've been an Outlook user since it came into existence, but now that Microsoft is abandoning proper desktop Outlook, I don't see any reason to keep using it. I also use gmail, and I've been able to filter and sort similarly and have never run into anything I CAN'T do in gmail that I do in Outlook. So, before I abandon Outlook (which I'm about to do), I'd really like your thoughts. Thank you.

[@brunoteixeira4974]

@@gerawan You cannot create rules which sort your mail automatically. Search bar is way less efficient than outlook one (you find e-mails which have nothing to do with the search). These two points are the main ones and for someone sending around 60 mails per day (nothing crazy), finding a particular e-mail when looking on gmail is way longer than it is in outlook. A company going to gmail will lose more money than they save just with above two points. I won't talk about option menu which look like a word document or poor ergonomics which are I guess a subjective preference.

[@samyak039]

​@@brunoteixeira4974there are filters which can sort emails based on some criteria.

[@DaanGroenProductions]

​@@brunoteixeira4974This is literally not true. Have you ever taken more than 2 seconds to dive into the Gmail settings (not even mentioning all extensions available)? Automatically filtering and organising, creating multiple specialized inboxes is all there. Personally I also think the labeling system is far superior to the folder structure MS offers. You could use it as a classic hierarchical system, but also use multiple labels on a single mail thread. It is kind of like the Outlook categories, but on steroids.

[@GunzyTech]

Late response, but I can tell this video isn't scripted lol. As for Google vs M365 for personal use, I like the design language of MSFT leaps above Google, and feel it has more functionality for me. Plus, Google is notorious for killing apps. I use whiteboard style apps for vision boards, and Windows Whiteboard is still going strong where Google JamBoard was shut down. Same with Google Podcasts, and VPN, etc. They just aren't reliable for me.

[@glengab7731]

Hello. So would you recommend Outlook or Gmail for email on phone ?

[@DmytroComrad]

Uh, maybe there's something wrong with me, but... My Outlook Desktop client is working fine. I can log in to it, I don't have a business/school account, just Office 365 Personal. And everything works, like I can even add Gmail there.

[@DemetriPanici]

welp. That's pretty great I should try again by redownloading 😅

[@Shaggyspider]

@@DemetriPanici I just tried to send an email from my gmail while using my premium office 365 personal desktop app. The email had 3 attachments , all 1 page max , and I got a message that said it was too large to send . Am I doing something wrong or is the outlook system truly antiquated ? What do you recommend ?

[@gerawan]

FYI: Microsoft is abandoning Outlook desktop client. They haven't said when exactly, but within 1-3 years it will be gone. PST files will be history too. If you've tried "New" Outlook, then you can see that it has a mere fraction of the features and functionality of Outlook desktop. Sure, before MS gets rid of desktop Outlook they will add more features to "New" Outlook, but it will never be anywhere close to desktop Outlook. Other third-party desktop apps will be closer to desktop Outlook than "New" Outlook will ever be. So, unless you're in some corporate environment where they're stuck on Microsoft, then I don't see any advantage to Microsoft anymore. To me, Gmail seems more nimble and at least as capable as Microsoft's email options. I'm very curious to hear your thoughts on this, since before I abandon Outlook, I want to make sure I've accounted for everything. Thank you.

[@ricdonato4328]

@@Shaggyspider What I do is leave the attachments on Outlook OneDrive; if you use Gmail leave them on Google Drive. Within the email I share links to those files. When the recipient receives the email with links they can click open and read it, and if desired download the files. The advantage for me the sender is I am not worried about the "too large" notice, and the recipient's inbox does not become with large files. Hope this helps you.

[@gagarine42]

@@gerawan Outlook is not just a standard email client; it’s specifically designed as a client for Microsoft Exchange, and in that regard, I have to admit it’s incredibly powerful. Exchange is the true powerhouse, with Outlook serving as the end-user interface. It’s worth noting, as others have mentioned, that the desktop version of Outlook is becoming obsolete, with Outlook for the web taking center stage as the current product. However, even in its web form, Outlook remains a client for Exchange, seamlessly integrated into the Microsoft 365 platform, much like how Gmail is integrated into Google Workspace.

[@TheSend-tr7ok]

Gmail and other services like Yahoo, yandex etc use TLS v1.3 but outlook use TLS v1.2. is outlook safe for receiving and sending confidential emails?

[@cam5816]

I always thought Outlook was supposed to be naturally more secure than gmail? I’m pretty sure I had even read that medical offices literally are not allowed to use gmail or are strongly discouraged because of HIPAA stuff, I believe

[@gagarine42]

Outlook supports both TLS 1.2 and TLS 1.3, but the version it uses depends on the server configuration and the version of Exchange or Microsoft 365 it’s connected to. By default, Outlook will negotiate the highest version of TLS that both the client and the server support, prioritizing TLS 1.3 if it’s available. Microsoft has been encouraging the adoption of TLS 1.2 as a minimum for security purposes, and many services are now moving towards TLS 1.3. If you’re using a recent version of Outlook and connecting to a Microsoft 365 service or a properly configured Exchange server, it’s likely that TLS 1.2 or TLS 1.3 is being used.

[@StevenMichels]

There's no reason why Microsoft products suck as much as they do--in simple and unique ways.

[@DemetriPanici]

LOL

[@GrahamLaight]

In the 1990s Microsoft had useability labs: this way, they invented the tooltip (on discovering that users wished they could find out what the icons were for). Their software's reputation was, "Powerful but easy to use" and "best at hiding the complexities". Somewhere along the line, they stopped focusing on this. Then it became a distant memory. Now it's ancient history.

[@DemetriPanici]

so true

[@Marioz08]

Well, yea Outlook desktop requires a license, so yea. You need an account so it can register your license, so hopefully that's not a real complaint people have.

[@allyriver8941]

You did not make it easy for me to decide today! When today is Decision Day but you definitely had me cracking up with laughter! I may just toss a coin just to check off my list...Thanks Demetri 😂🙃

[@DemetriPanici]

You got this!

[@DemetriPanici]

What are your thoughts on this?

[@KerrBox92]

I'm currently thinking about deleting my current email and starting over again, because I've literally had this email address for years and it just seems like a safe thing to do to start over again and keep whatever accounts I have tied to this email address I can. There's one big problem though, my google account and my xbox account are both tied to my current email address. Any advice from anyone? also, is there a way to open a gmail account and keep using this google account with it?

[@patho977]

Do you in your business use the google suite? I don’t know if I should go with google or Microsoft business platform.

[@gagarine42]

Take into consideration that Microsoft Teams is highly practical for connecting with other businesses, especially since it’s widely adopted by medium and large companies. If you run a small B2B business, using the same platform as your clients can be a significant advantage, as it allows seamless integration and easy collaboration between your accounts. However, if you don’t plan to collaborate with other companies, it may not be as crucial. Additionally, a Microsoft 365 subscription provides access to the full suite of Office tools. While some alternatives may be superior in specific areas (for instance, Notion is often considered better than Loop), the overall package offered by Microsoft 365 is hard to beat. Microsoft’s strategy capitalizes on this by providing tools that are “good enough” to eliminate the need for additional subscriptions, making it a competitive choice despite the availability of better alternatives.

[@johnscottyoutube]

outlook is garbage compared to google, great video, Had the same problem but much worse for an entrepreneur who owns multiple companies, no problem with google but outlook is impossible

[@DemetriPanici]

thanks for the comment!

[@MadisonConnor2525]

I am glad to hear these issues from others. About every 6 months Outlook bounces me out so I am forced to use Google. It’s very frustrating to get back into Outlook.

[@TheMadisonHang]

i'm here, im using open office

[@francinenanda]

I thought I was the ony one to struggle with the log-in on MS Outlook scenario 😅

[@DemetriPanici]

Hahaha nope

[@wardman7655]

Forced move to GMail right now. The fact that cal and email is not integrated as one app (whether it is fed from the web or not) is the worst. Don't need the MS apps anymore, rarely use Word, more Xcel, but the email/cal integration for Gmail stinks

[@gerawan]

Hi. Please further describe the lack of email/cal integration for Gmail. I'm seriously considering abandoning Outlook, so it'd be helpful to hear more about the issue you describe. Thank you.

[@wardman7655]

@@gerawan It's just not an enterprise tool. Everything is a separate web page or jump to get to files and spaces, and everything else. Even reply and forward buttons are. third part add on to make them appear at the top of an email. Outlook wins for simplicity and a single app.

[@adamsme1314]

well this obligotory statement is overlooked by many that don't have a computer so i guess theres still hope in the world as for walking outside and being homeless it may look hard but the influental of the idollarism that goes black in chrome..

[@AdobadoFantastico]

I've tried and failed to get used to outlook every other year for 6 years, lmao. Whenever I try to integrate outlook into my workflow everything comes to a screeching halt, it is bar none the worst user experience I've ever struggled with. I'd literally rather access my emails from a CLI. Good thing my work centers on making stuff instead of staring at my inbox all day 🙃.

[@tonycollazorappo]

Going to Gmail and getting a Chromebook or Chromebox this year, I'm over Windows, office and Outlook. I'm a senior and need simplicity for the nothing I really do online, lol. Seriously.

[@nothingchangedjgi45]

Dude, to add a gmail account you can't do that with the free Outlook. You had to be a Microsoft 365 subscriber.

[@DemetriPanici]

Hi! That was kind of the point

[@tonycollazorappo]

Another reason for me to be happy that in 2024, I'm leaving Windows and even going to get a Chromebook. I've used Windows since day one (3.1), this senior is waving bye to Microsoft.

[@aethermusicsamples]

I dnt no why nobody mentions it but for me its most obvious thing and that's Gmail has a space limit. Microsoft doesn't. Which is amazingggggggggg. Why am I PAYING for junk email space that's ridiculoussssssssss.

[@DemetriPanici]

fair point

[@tothandras8160]

I never had issues with login, I do not get this video.... :-(

[@DemetriPanici]

interesting

[@djstompaddict7547]

Umm… I’m not sure what kind of phone you have but I’ve had the gmail and outlook app for years…

[@TheMadisonHang]

@1:07 i haven't heard that satisfying click in ages i almost came lol what is it, i can sample it as my notification for my phone

[@mouserat126]

You sound like Owen Wilson

[@DemetriPanici]

LOL

[@kleanzed]

says the guy that uses lastpass as his password manager 😂

[@DemetriPanici]

Lol. Sorry about it. What do you use?

[@kleanzed]

@@DemetriPanici Bitwarden

[@j.trulyrandom]

Microsoft suite is extremely unusable!

[@gospromode]

you have to create microsoft account using whatever email address you have. its free. first learn basic things before wasting our time on useless videos.

[@DemetriPanici]

this video was meant to be a satire of the experience people have going through this experience prior to that knowledge :)

[@luzbel4469]

dislike.

[@CharlieTheAstronaut]

Sure, make a video about something you obviously do not know how to use, add no useful information, and waste everyone's time. Like to dislike ratio checks out....

[@MNCasaPro]

I don't see the issue, but maybe that's the problem? Whatever it is - it sounds terrible.

[@DemetriPanici]

thanks for the comment!