Microsoft 365 vs Google Workspace - The Ultimate Comparison

Welcome back to another video on the Jonathans Edwards Channel!
On this channel, we talk all things Tech. From the best Software your business should be using, to the latest updates and features that you need to know about.
In today's video I am going to talk about a popular topic; Microsoft 365 or Google Workspace for your business? We'll look at the features and benefits of each, the pricing and finally how you can choose which package is for you.
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00:00 Introduction
00:31 What Product is best?
02:12 Email
04:30 Storage Systems
06:43 Applications
07:37 Online Collaboration
09:20 Pricing
11:00 Comparison
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So who am I and what do I do?
I am an IT expert with over 20 years of industry experience across a multitude of different areas. I am the Founder & Managing Director of Integral IT. Our mission is to deliver IT services that bring real value to each and every one of our customers, no matter how big or small.
If you need IT support, we can help. We can help you wherever you are in the world; you just need an internet connection.
Contact Us Today ► [e-mail]
www.integral-it.co.uk/
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If you have any video ideas, or if you'd like me to make a video on anything specific make sure to let me know in the comments below!

[@charlesmoore7770]

Clearest and most direct explanation and no bullshit language and ego. This guy is great. Other KZbinrs take note.

[@eldavevaldez]

Viewed like 20 videos before I got to yours and you sure make the most compelling arguments. Thank you very much!

[@judemorris3274]

Microsoft products keep IT companies in business. Outlook is constantly giving end users problems. Every company that I’ve migrated from Outlook email to Google workspace have had a much better experience. They don’t call NEARLY as much for assistance. Because Google’s paid email service just works. One thing that I agree on is that having Word and Excel is still recommended. Not necessary but recommended.

[@michaellawrence643]

This video is the clearest explanation regarding the differences between Google Workspace & MS365. Thank you so much Jonathan Edwards. I really appreciated this one!!!

[@bearded365guy]

Thanks

[@focusonyourbiscuits9421]

Oh you did an awesome 👏🏽 job explaining this I’ve been searching for many answers and this is the most explanatory one ☝🏽 thank you 🙏🏾 so much Jonathan

[@vascogama7560]

Thank you for providing an incredibly comprehensive tutorial.

[@TinkerersAdventure]

Appreciate on this clear and well organized comparison! Made my decision a lot easier

[@eastnewyorkpostalservice1849]

What did you choose and how has it been going the last 2 years?

[@haraiclark]

Thanks Jonathan, that was really helpful. clearly explained!

[@dfmgib]

Watched this two years after video was published and still extremely clear, concise and useful advice! Thanks brother 🙏🏼

[@gezaszemok7942]

Man, you are brilliant! I loved every minute of your video. Thanks!

[@mariajuliafreitas3886]

It was just what I was looking for! Thank you

[@joeserrano5331]

Your explanation was enlightening. Matching the device with the product is the basic and smart thing to do to manage a business.

[@ggE2347]

So which is best for Apple...MacBook?

[@dorianfarnham3721]

Thanks - great vid. You're easy to watch and listen too. Sometimes I start watching stuff and i just can't take to the presenter and it makes learning a lot harder. I like your stuff! Cheers D

[@bearded365guy]

Very kind, thank you

[@niilokko]

Thank you for the clarity of your presentation. Very useful

[@danlikestolaugh4903]

This video was really helpful! Thank you so much for taking the time to produce it. I can now ask my organization the 3 main questions and make an informed decision regarding our document management system we choose.

[@bearded365guy]

Thank you

[@mohammadalaaelghamry8010]

Very helpful and insightful thank you.

[@terrydunlap8441]

Great video. Clear and concise. This video is 2 years old as I am watching and Microsoft seems to be pushing to more web based, rather than desktop based options and becoming much more expensive. I am looking into the google environment. Thanks

[@user-qh1cx5kt2q]

Bruhhhh so well explained !! Thanks a lot chef

[@jessejames4444]

I like the video. Good explanation, thank you!

[@lanmansvideos]

The requirements define the solution. Google Workspace is great if you have a lot of end users that need email/calendaring but do not need the power of the full Office Suite (I have a lot of users who only use email on their phone and never create a document) You can save a lot of money by using the Google business plus for email/calendaring/meet and purchasing individual Office licenses for those user who require the power of Office Desktop Apps, in particular Excel. (Accountants and Engineers mostly). However, if most of your users spend all day working on documents and spreadsheets and need the power of the desktop apps then Microsoft 365 is the way to go. Mainly because if your going to have to purchase MS Office for everyone anyway then it is less expensive to use MS365.

[@TimPaddy]

All the smaller businesses I've worked for use Google for email, calendar, cloud drive, etc but they all provided us with office. I'm sure it's happening somewhere, but I don't personally see Google taking much share from office. I've tried using them time after time, and it can't just be a learning curve; they seem terrible.

[@gregdee9085]

Bingo, real user vs. "Taking Head"

[@Zoomy222]

Business basic is the same price.

[@TheRealJLucas]

@@Zoomy222 business basic provides you with an exchange online license one drive license and office apps for the web only no desktop apps this is why.

[@jimstelljes3925]

Well explained. Thanks for sharing.

[@wendyswenson7658]

Thanks! Very helpful.

[@andresibanezvasquez6152]

7:27 perhaps it would be helpful to indicate what those "advanced" features are. For me the only reason why I am still considering Microsoft Office is for the desktop applications and because of the "Advanced" features which I have seen on many reviews, but which not everyone goes into too much detail about. This is important becaise if that advanced use is stuff like Macros for example, most users will not be needing those, but if we are talking about some essential things like charts (which I know Sheets has) and dynamic tables, then lacking those would be a deal breaker for many. Besides that, solid video!

[@luke0b708]

Thanks mate. That was perfect!

[@moizrashid6373]

You absolutely nailed it with the comparison, and indirectly convinced me to switch to Microsoft 365

[@cloudbik]

Very clear comparison between Google Workspace and Microsoft365.

[@rashidrabia999]

The simplest yet most instructive explanation I have come across. Thank you. One question though I haven't been able to answer. Does 365 hosts domains? I need to transfer mine and I cant seem to find one in 365.

[@mick3yes]

Don't feel old. I was in IT for a long time and using a spreadsheet and word processing a long time. How long? Since VisiCalc and Word Star. I must admit I always chose Microsoft applications. Through those many years I always chose Microsoft applications. Although I always hated their OS! Nice job on the video.

[@philiptownsend4026]

Really helpful and clear presentation uet so fer like over two years. Odd that.

[@JunaidHussain73]

perfect explanation. it will help me to decide.

[@wendycarr4575]

Thank you. Great information

[@DrumBeatFactory]

This was a really great video. Thanks for the help :-)

[@thelmalynx9942]

Love your video,very detailed,tick all relevant questions.This made me subscribe and I wish I could have you help out on our small business 👏👍

[@bearded365guy]

Where are you based?

[@polopolo3198]

So nice video!! Im watching from Japan😀

[@yarieltarano280]

Love this comparision as an IT support tecnician. Help me to clarify all the productivity products to myself and for customers. Do you have any video making the comparision for IT system admistrators? thank you.

[@bearded365guy]

Not yet, but thanks for the idea!

[@koggism]

Very nicely explained

[@dennistucker1153]

Good video. I've used Microsoft for 30 years. I started using Google apps in the last 10 years. I now prefer Google over MS for 95% of everything.

[@kimberlystreich2044]

This was VERY helpful. I upgraded my PC and what you mentioned for best choice on a Windows 10 is Microsoft 365 makes sense for my main business needs. Like you.... my 'fun' business may fit better under Google Workspace since it also has the ability to do SITE.

[@bearded365guy]

I agree!

[@powersonic6255]

Thank you , your video was helpful. Here is one thing to consider , Google is great technologically but very intrusive on your privacy .

[@JameyKirby]

Not when you pay for the Workspace.

[@multidoglove3]

Great explanation, thank you. What would you recommend for someone who needs to have full delegate permissions for remote calendar management who use MacBook and iPad? We have contact files from previous job in Outlook. :|

[@janesmith7803]

Really useful information thank you

[@bearded365guy]

Thank you Jane

[@faridoonts]

Amazing explanation, dear!

[@ryanmalone1]

Great video. Appreciate the time you put into it. Question: What do you recommend for a small (

[@bearded365guy]

Microsoft 365 = 100%

[@warrenjoseph76]

365 Family. One annual fee and you split between 6 users

[@MalcolmJRussell]

Jonathan small word of advice offered for no other reason but that you seem like a good guy with some great ideas! You cannot motivate people by offering the opposite of an idea...Right near the start of your video you say "Why don't you sign up ... etc" That is the opposite of what you want! Now you have me automatically thinking of reasons why I SHOULDN'T sign up! Don't be coy - ask for what you want. "Sign up for more great ideas on how to... etc' Best wishes!

[@TamerRagheb]

you are right... both are good...

[@user-zb3is9wu3b]

Great video thanks

[@djamarildo2010]

Very nice explained i think office 365 is superior because of Windows legacy ecosystem and Microsoft teams great added features ✅👌🖥️

[@bearded365guy]

I agree!

[@JameyKirby]

You missed one big advantage to Google Drive. It has two software packages to allow seamless access. Once works like OneDrive in that it syncs local folders to Google Drive. However, there is another package that mounts your Google Drive as a drive letter, so the files are not all duplicated locally and remotely. There is a local cache, but it is not even close to a mirror.

[@adamloughran]

What are you talking about? How is that an advantage over OneDrive. O365 is so much better in every way.

[@JameyKirby]

@@adamloughran I don't want my files to be mirrored. I want certain files to live in the cloud until I need them. And don't get me started about Word. Almost all of the features in Word are never used. Google Docs boiled everything down to what people actually use; across all app like Sheets, Docs, &c.

[@TheRealJLucas]

@@JameyKirby You are absolutely correct! With Onedrive for consumer it acts as a mirroring solution, with Onedrive for business you have that same functionality as well, but when you have two or more users on the same tenant starting with Microsoft 365 business standard you get five terabytes of onedrive space and you can mount as a network share inside of file explorer on windows which acts just like a share that is on your local network so you can have the best of both worlds!

[@JameyKirby]

@@adamloughran Someone might not want all their cloud files on te local hard disk. When using a laptop for example, or for backups where you might not want tthe netire content duplicated locally. I use this method exclusivly. Frequently accessed files are kept local, less frequently accessed files are in the cloud only.

[@JameyKirby]

@@TheRealJLucas You have a good Podcast. I'll be checking in on occasion.

[@shah123...]

i have house removal company and google workspace is really good for me. thank you for the information.

[@SekeenaJohnson]

If someone is on the Apple network who do you think would be better? Since we are using pages, numbers and pages. Most of my employees are using PCs

[@philiptownsend4026]

As retired I am no longer a business user. Have used MS products since the days of Win 3.0 so naturally went that route with home computing. HOWEVER as a home user I tried Chrome OS on a cheap Ebay Asus Chromebox and LOVED IT. Over the past year I have migrated a lot of my casual home computing to Chrome on Chromeboxes and love the cloud storage and web apps. HOWEVER again. The Windows 10 machine still rules for ripping, scanning, art/painting creation, there is no Chrome software for those creative activitities and I don't anticipate there ever will be. I used to use OneDrive but moved over to GoogleDrive as it was better value for me. I have always found the Microsoft software products to be very large and heavy, only ever using only a tiny fraction of their features. By comparison the Google Chrome offerings are not only free but small, light, easy to use and fast, and I like that. Google Spaces is especially interesting and I am looking hard at that as could be very useful to me. I don't think MS offer the facility to produce simple websites in Drive.

[@latinorock]

Solid video Jonathan

[@VincentHaroldTeng-rq7lk]

I use both 365 and Google Office suites. There are certain times that my workplace sucks in internet connection so I use 365 on those instances. however, if I can be online, I use google,suites

[@mervynjack4108]

I Don't know about the UK, but here in Aussie land, the basic Google workspace business package only gives me 30GB of Drive space.

[@Teknacion]

Office 365 and Microsoft 365 are to different products/offerings. Microsoft 365 includes Windows OS Plus Office 365. Plus, a few other minor differences.

[@peppigue]

And windows 365 is a third product, virtual desktop as a service. Microsoft has a lot of good stuff, but product packages and licensing means most orgs/users are effectively subsidizing advanced functionality for the very few users who use it.

[@raymaondg5618]

Great information

[@madeinbrechin]

I’d love to use Google Workspace but the one thing that gets me is that you can’t copy folders with files in them. I like to have template folders with a file tree inside, copy and paste the file with tree and then populate all the template docs inside, but I can’t find a way to do it in Google Workspace on Mac.

[@AlbanBytyqi]

Thank you

[@teddmented]

Good points. Its a mess because I use gmail and google calendar with app integrations, but use MS apps on a Windows platform. I don’t want to have to learn google equivalent apps and program those. Google drive has synch issues too and I prefer one drive. To migrate completely to one or the other is time consuming

[@The_Penguin_City]

Libre Office has an integrated Google docs access in local machine.

[@Ditdee]

Hi Johnathan, this video is so informative, ty. We are a 4 person business and we are using the microsoft 365 family plan, do you think this is acceptable, currently i believe it is 129. per year.

[@bearded365guy]

Hi, thanks for your message. We would recommend a Microsoft 365 Business Plan for your business. If you'd like to talk about it, please book into our calendar - calendly.com/simonpark/discoverycall

[@jamesdaly7299]

Great Video. With Microsoft Teams, does the user have to install software to use it? Or can it also be browser based like Google Meet?

[@bearded365guy]

Yes, you can use the entire Microsoft suite via browser, just like Google.

Hello Jonathan. I am a full online Google user. I understand and agree with all your statements but when you talk about applications that have (or not) "advanced features". I've worked in transitioning people from M$ to G, and the "advanced features" that were lacking (long ago, most have been updated) were bells and whistles like cell decoration or text orientation, only visual stuff. As for real advanced features, like automation or data flow, Google is far more powerful, with a no-code, a low-code and a full dev entry point. Sure, with AppScript, one needs to use one of the most popular and easy dev languages not everybody knows, but it is so powerful to access and manage all your data from simple APIs in a managed secure environment. With it you can create your own sheet formulas, automate process steps, act on events and build your interface. Greetings!

[@bearded365guy]

Great feedback, thanks for commenting!

[@A12Diary]

How many business mailboxes can I create with the standard/starter business subscription?

[@wlliampowell6671]

Have Microsoft 365 and don't even use it for email. They changed something and my outlook stopped working. I now use a third party email service and I'm thinking Google is the better option for me. Don't really need the complexity of Word, Excel or Power Point. I certainly don't need the chaos of Microsoft. The pricing plans say it all...they're just as confusing as the product.

[@dipereira0123]

Which one is "less" abusive with our data?

[@dorkamus_corkstag9692]

I work for a major medical billing and coding company in the US. We manage hundreds of associates all over the country, and we've been porting over and migrating to Gsuite in the last week or so. ( also with installing ring central at the same time). Is there any advice you can give us on what to look out for in a major migration? we're already having a few speed bumps with chrome bookmarks lost & some hardware log-in issues.

[@bearded365guy]

That’s a huge question! It’s all about planning with these migrations. Planning and testing. Without knowing your environment, it’s difficult to advise .

[@TheRealJLucas]

ouch!? HIPPA Audit anyone?

[@alexandrembf1]

I'm a lawyer with a law-firm (5 employees) and im struggling to decide about integrating microsoft with google, considering this: 1) i love gmail, google drive, calendar and sheets (sheets to more accurate simultaneous editting in the browser); 2) i also love word, excel and ppt (where word is my main app to do 90% of the work); 3) i wish to start some type of project managing integrating everything. The question is: considering that i use both google and microsoft, is it possible to use a third-company app that could integrate everything? Maybe monday, or something like that.

[@bearded365guy]

It’s up to you and your personal choice. My advice is to pick a supplier and go all in. Who wants to manage lots of different software. For lawyers, my personal opinion is that Microsoft is the best choice.

[@TheRealJLucas]

@@bearded365guy Agreed!

[@jeremiahtheofarr2022]

Great

[@aldorodriguez7310]

Does Apple offer a similar suite for business?

[@catskillrapschannel]

Hi Jonathan, I have never used Microsoft office. How long for a newbie to be proficient to use for work?

[@TheRealJLucas]

That really depends on you, the more you use it the more you get to know it.

[@er.abhishekgupta]

I will prefer google workspace

[@ggE2347]

What about matching the choice if you are using a Macbook?

[@bearded365guy]

Apple doesn’t have a business email system like Google or Microsoft. The Microsoft suite works well on Macs though

[@TheKarolism]

Still confused I suspect google will surpass microsoft and knowing younger generations are growing up using google makes this a tough choice because currently microsoft suite is better.

[@rcng086]

That's a good theory and it makes sense. I just don't see major business primarily using Google workspace long-term. Yeah Google it s cool to use while in college or something but once you get to playing with the big boys, they don't wanna hear Google sheets.

[@ricolasbest6861]

If I have both Workspace and 365 Business, and I use 365 Business to setup my business emails; when signing in Gmail, does Gmail go fetch the mails from Microsoft's Exchange server? As long as the MX record points to Microsoft Exchange server, Gmail will fetch according to the MX record, right?

[@improsolutionsbangladesh]

Hi Mint, Did you mean you want to use your emails on both Workspace and Microsoft ? You can do it easily if you apply your incoming email server as POP not SMTP. POP allows, your emails will be downloaded at each computer. If SMTP as incoming server it will be downloaded at only one email software.

[@seobizhub9116]

I love your accent. It sounds like you from Texas.

[@bearded365guy]

Not Texas!

[@speculativereality]

LOL, NOT EVEN CLOSE…Totally, Gloriously a Brit-commoner accent, diction, syntax! Cheers!

[@johnpuchalski1369]

Jonathan or anyone. I like the comment about match device with product. That's big. BUT curious why does Microsoft WEB apps load and work SO SLOWLY!!!! Any recommendations??? Google workspace loads/ changes/ updates quickly as you go in and out of any of the Google apps.

[@bearded365guy]

Hi John. I’ve not done a comparison with the speed of Microsoft web apps vs Google. I don’t know a customer who only relies on web apps via Microsoft. For most of our clients, the web version of Microsoft is for ‘occasional use.’ Google is was first built as a web app, so I would expect that to perform better.

[@ContrerasFamily831]

Does that include teams? And all the office products? Word, PowerPoint, excel? One note?

[@bearded365guy]

Yes, you’d get Business Premium… and all the security

[@ContrerasFamily831]

How do you apply for it?

[@tracysaunders6710]

One thing that I would also think about, is cross Platform uses. I've seen a lot of companies, or organizations that have say Macintosh and PC workers. Yes, Microsoft does have support for both sides, but for the smaller companies, in this case, I think Workspace does a better job.

[@tgroves4831]

Both products are agnostic to your OS, since they are both accessible via the browser.

[@DareToFlyNow]

What are the differences when it comes to backup?

[@bearded365guy]

You need to back both up with a 3rd party

[@katemorrison6966]

Any recommendation on how to collaborate between business locations when one location uses google suite and the other Microsoft 365?

[@bearded365guy]

Hi Kate, do you know why the business chose different systems for different offices?

[@katemorrison6966]

@@bearded365guy They are independently run.

[@BrandanTheBroker]

So how do Facebook Workplace compare to these products?

[@davezdgalmancornelius6388]

Love your video and your beard.

[@user-vd8vo2ch9l]

great

[@warrenjoseph76]

Microsoft 365 family let’s you share with 5 other users and everyone gets a terabyte of storage and all the office programs. That’s for $79 annually (not per user). So in my business we just did two of those “family groups” and it’s cost effective

[@bearded365guy]

… that’s also against licensing restrictions.

[@warrenjoseph76]

@@bearded365guy sure so maybe you don’t feel comfortable recommending it but as a small business owner I do recommend it. Lots of people use multiple Google accounts to get around storage restrictions and don’t think twice about it, so it’s somewhat similar

[@disruptceo]

⚡️💎🚀

[@PeterJohnston42]

Is there an AWS product in this space?

[@bearded365guy]

No, Amazon don’t have a product to compete

[@brittanyparker-vaughan2881]

But what if you have a Mac? My husband and I have three businesses - two of which we’re partners, one of which I own - and we’ve been using Go Daddy’s limited Outlook email. That’s up for renewal and I’m doing an audit of our tools. So many of the separate subscriptions we’re paying for would be covered by a true workspace suite - docs, files, spreadsheets, calendar booking, phone…and I’m really not sure what to do.

[@bearded365guy]

You will know my answer! Microsoft 365 with Dell laptops running Windows 11

[@brittanyparker-vaughan2881]

@@bearded365guy I can appreciate a Windows stan but we are an Apple house and will most definitely not be switching. 😂 What say you, then?

[@user-tm3xw5kl3e]

If you go with Microsoft, you still need to create a KZbin / GOOGLE business profile + ADS for your website. How to do it then? Using a mix of two? Because creating google with microsoft = bad experience ;/

[@XilK28]

Microsoft has a different tabs for everything which makes it difficulty and not user friendly. Microsoft is also difficult to use for beginners and is very slow and hard to use. Separate for chats, separate for emails and separate for teams or group chats. While google have all 3 in 1 tab and is faster to use and doesn't lag nor slow down as much as Microsoft does. So google for me is for the win. The ease of work(everything works out), and fast and very user friendly.

[@greeeklover12]

Microsoft 365 has bad customer support when they lock your email business accounts for no reason. Considering moving to Google or going back to our server for hosting our emails.

[@bearded365guy]

I’ve not heard that before. What reason did support give?

[@josuemarks]

top

[@blee0518]

How are you a pro when you say you have to have Outlook desktop? OWA…. The first web based email UI. It in M 365 as Outlook Online. I can guess guess who he suggests.

[@bearded365guy]

As a Pro who has worked with businesses for over 20 years, 99.9% of them use Outlook desktop.

[@philipperostin]

Except for 2tb vs 1tb google lacks a lot and is more expensive

[@KenPatterson-vw9yj]

Uhh, why would I want to put my Gmail into Outlook?? Centralization, hello?

[@ContrerasFamily831]

What do you get for being a non profit? Is it free?

[@bearded365guy]

Up to a certain point, yes it’s free. You then get vastly reduced licenses

[@ContrerasFamily831]

What about for a little league football team that is a non profit? What do they get for free?

[@bearded365guy]

I think the first 10 licenses are free, so you should be ok!

[@dominiccarthy3815]

Jonathan how do people contact you?

[@bearded365guy]

Hi, drop me an email. [e-mail]

[@azmo_]

Did you even test the two? Google drive 30gb

[@bearded365guy]

That’s the Google Starter package…. I said that “with most Google packages….” - as a business we don’t tend to sell the starter packages because they lack security features.

[@ghytu476]

خسته نباشی

[@itsjulieneee]

You forgot about us Mac users in your recommendations

[@bearded365guy]

Mac users are hard. Apple don’t have a business collaboration suite, so you have to use Google or Microsoft