How To Best Use Apple Notes (iPhone)

[@JRPittman]

One of my favorite things about notes is scanning and editing PDFs. i.e. my wife had a doctor appointment recently. We got copies of the paperwork to be filled out ahead of time. Rather than writing everything by hand (usually hard to read because the lines for everything are so small) I scanned them with my iPhone into notes, edited them so I could type everything neatly, inserted her signature and initials where appropriate, and, finally, printed out the completed forms. The receptionist was amazed how easy it was to read compared to those she usually had to transcribe into the chart.

[@Hage8025]

Man, you saved my life

[@JRPittman]

@@Hage8025 here’s another thing I use. In my area any time a new water well is drilled or the property changes owners the well water must be tested for bacteria. That’s one of the jobs I do. 4 ounce sample in a special bottle goes to the lab with a “request form” listing the current owner, address, Environmental Services Department permit number (if it’s a new well), time and date the sample is taken, and the person taking the sample. And signatures of the sampler in a couple of places. You know what government required forms are like. Instead of getting a form for each sample I had the lab email a PDF of the form and saved it to a new note with one line of text that shows as the title. I.e. “Request Form Templet” I edited the PDF to include all the base information. Each new sample I edit the name, address, time & date, and ESC # if there is one and print out a nice neat copy for the lab. I used to insert my signature (that’s in the edit function and once you sign the first time it stays saved) and initials, but I let it slip to the tech and they demanded that I have to manually sign it even though they never could tell the difference before I told them 😂. Back when I manually filled it out they sometimes read my writing wrong and we had to go through the trouble of correcting the information on the result certificate. Now it’s printed neatly and legible

[@evrensburg]

Can you make the form fillable in notes or do you do a text box insert?

[@JRPittman]

@@evrensburg I have a text box that I edit each time. Not the most convenient, but it works

[@isabelsison560]

You just saved me money from buying overwhelming note-taking apps. I’ve been happy using Apple Notes and you just made me love it more. I didn’t know of 90% of what you said here! Thank you!!!

[@TechTips437]

Happy to help!

[@jzderf]

The scanning feature has been a gamechanger for me. Whenever I had papers by my desk, I previously had to walk to my printer/scanner, do that whole thing, etc, open the scanning app on my PC, scan, get the pds, load up email client and send. Now, I just do that all without moving and its already on my phone to email. Love it!

[@TechTips437]

Same!!

[@kontor15]

If you have a macbook. You can use your phone as a scanner too. Believe both phone and laptop have to be on same wifi. On the macbook, right click anywhere on the home screen. Your iPhone or iPad will pop up to take photo or use as scanner. When you click on what you want example-scanner your phone will automatically open up to scan your first document. It will drop what you save on the desk to as a pdf or image. Need to try the notes scanner.

[@zeusinaz4571]

I use notes daily and never bothered exploring what it can really do🤦🏽 Thank you, I appreciate it!

[@razvan-valentinmoldovan6826]

I love the format and the fact that it has sections, makes it stand out from similar videos

[@TechTips437]

Appreciation that man 👍🏽

[@Softail17]

Thanks, I never knew this, I always thought this app was only for notes lol. My Mac mini comes tomorrow and I have been trying to learn everything apple to get off windows and pc. I will admit from being a trucker for 30 years and now working for my wife who is training me on all this tech stuff lol it is pretty cool to remembering how to use your brain like this instead of always getting cut off on the freeway and only using hand gestures LOL thank you

[@TechTips437]

😂😊

[@jakelanger1456]

This is amazing. First video that explains everything properly. Never knew how helpful Apple notes could be

[@TechTips437]

Thanks dude!

[@heinandwilson]

Same!

[@jwf3148]

Please keep helping me to improve my life and life experiences...Much appreciated...

[@Education-sw2wg]

Two extra tips: - Swiping a note to the right also pins it - When you hard press brightness the bottom left icon also turns your screen to dark mode Great video Thanks!

[@kjzmusic]

Great tutorial!

[@MS-1994]

This was very helpful... I use Notes all the time and I gained a few tidbits from this. Thanks.

[@heinandwilson]

I second that ^

[@elanamarie]

Thank you! Love notes but have not been using properly! Learned a lot.

[@SaulFearnley]

Just spent an hour after watching this sorting my notes out and it’s been mildly life-changing. Thanks mate.

[@TechTips437]

Yew!

[@24kprincep]

Sammee😂

[@devenchambers8003]

First time on the channel and YEAH I had to like and subscribe. I had no idea all of that could be done with the Notes app. Thank you for sharing.

[@MrRoberts1989]

I rarely write comments on KZbin videos, but had to write for this one - THANK YOU! I learned so many previously unknown things...I spent the past hour or so organizing and re-organizing the mess in my notes, which are now structured and even more useful. You also got a new subscriber to the channel!

[@TechTips437]

YUS! Love comments like this. Thank you and welcome!

[@Ransomed77]

Thanks! I've used Notes for years but didn't know several of these tips.

[@TechTips437]

🙃

[@RahulGone]

I loved the idea of GIFs popping up once in a while.

[@carlosmera4793]

Dude these videos are fantastic!! Thank you!! One thing, the volume of your voice keeps spiking up and down and it's distracting.

[@brandnaqua]

this is a really nicely put together video!! Notes is very capable!

[@lioncat731]

Great one! Never knew this before and I have been using iPhone for 7 years. Thank you!

[@jayasurian123]

The scanning feature was life-changing for me :) I was using the notes for almost all the features but I never knew it would make scanning so easy. Thank you!

[@TechTips437]

😊😊

[@bekesize]

Thanks, I learned several new tricks. Do you know how to sort checklists, so a checked item drops to the bottom of the list? I found it accidentally once and have never found it again.

[@ChelseaSymonds]

Go to notes in settings. There is an option there

[@bekesize]

@@ChelseaSymonds thanks!!!

[@draparnasinha9315]

You give excellent tips I specially loved the control centre and adding notes and then scan documents directly from the control centre too good

[@heinandwilson]

I also enjoyed it

[@puddytatpurr]

I've had iPhones since they came out - I didn't know about the subfolders thing! Nice vid!!

[@TechTips437]

Thanks!

[@nicoleh8979]

I already used and loved notes but you just changed the game!! Totally going back and updating my practices!! Thanks so much for the great content!!

[@timothymckinley7362]

I’ve been using Notes for several months and watched lots of great KZbin presentations. Your presentation was the best to date. Thank you.

[@brice32]

Great content but you should invest into a better mic mate 👊🏼👊🏼

[@TechTips437]

100% thanks bro

[@pinktree8492]

You’re Not Using A Microphone Properly

[@pinktree8492]

Lol

[@TechTips437]

😂

[@RobertBarry1969]

You just sound far away.

[@nakulmohan115]

Oh, Man. I wish I knew all this earlier. I have a paid subscription of various Notes apps with half the features here, but there was a gem hiding in plain sight all this time!

[@TechTips437]

Ikr!

[@theofficialleorose]

Dude, this video is amazing. Best video about iOS notes that I´ve seen. Made my trips to the Grocery Store much easier. And seriosly, where are the next ones? About reminders, for example?

[@TechTips437]

It’s on the way !

[@umeshshetty6799]

@@TechTips437 is it out?

[@Powaup]

Mind blown! I use notes a lot but no idea about all this!!!!!!

[@TechTips437]

So glad to hear! Next vid drops in a few days

[@heinandwilson]

Same!

[@winks2910]

Great tips! Also, if you've made an error or deleted something in a note by mistake, quickly shake the iphone a little and you can undo what you did!

[@heinandwilson]

Ah yes! Thanks!

[@annaszapovalova8413]

OMG,thats cool

[@inkaseppanen9118]

Yes, or by tapping the screen twice with three fingers

[@classof2011]

@@inkaseppanen9118 THANK YOU i didnt know this

[@syedzaidani]

That’s cool!

[@gayemarianesfox2405]

I was glad this video came up. I hadn’t thought to look for a tutorial lol. Very helpful.

[@dakdur1126]

Thank you so much, still waiting on the Reminders app video, I hope this reaches you well

[@ChelseaSymonds]

Same

[@NielReitmann]

He just uploaded it!

[@raven15ibya]

"the reminders app, coming soon!" loved the outro!

[@heinandwilson]

Thought so too!

[@julesw1403]

I only knew of and use about three of those features. Thank you for the very helpful assistance!

[@TechTips437]

😁😁

[@leilanisymonds2995]

Wow! so informative thank you man keep making more videos

[@heinandwilson]

I second this

[@TechTips437]

Thank you Leilani

[@reddevilian]

great video and really useful. in my opinion the gifs are slightly distracting and not needed.

[@heinandwilson]

Yeah I agree.

[@lagarrachapina]

I love to see the reminders app tips video, that would be nice.

[@heinandwilson]

Same hey

[@janmuller8552]

Awesome tuturial, can you make a tutorial for CollaNote please? this free app is so much better than other paid note-taking apps

[@TechTips437]

I’ll look into it bro

[@KittyBaxter251]

Great video looking forward to more great tips thanks!

[@TechTips437]

Thanks!

[@DreamPrashant]

The Shah Rukh Khan 👍🏽 GIF caught me by pleasant surprise :)

[@TechTips437]

Gotchu

[@willbuschmann]

Can’t believe I just watched an 8 minute video on apple notes and actually enjoyed it. Considering I have a Samsung. 😂. Wish google keep notes or Samsung notes did half of this.

[@heinandwilson]

Lol haha. Same

[@rahulsharma3911]

Welcome to the dark side.. I mean, Apple* 😎🤣

[@TellurdogIsayhi]

Samsung notes has a TON of great features! I’m almost sure it can do a majority of these things already!

[@paulcritchley464]

@@TellurdogIsayhi No it can't do anything like Apple, especially from device to device. your not sure what it can do? 😳😂

[@TellurdogIsayhi]

@@paulcritchley464 “it can’t do anything like apple” Cool, clearly you’re a fanboy who hasn’t ever used it. GTFO. Samsung notes syncs between samsung devices perfectly fine, you’re just a little cult sheep.

[@wendyfulton6922]

Very helpful. Question: if I have typed up a not and want to use my pencil to add to it after is has been closed. How do I do that?

[@TechTips437]

I believe just Click the marker icon on the bottom right of the screen and it will draw a thin line underneath what has previously been typed so that you know have room to write with a pencil

[@RajOCEAN]

Very useful info. Thanks man

[@TechTips437]

Thanks for watching!

[@elizabethchamberlain6893]

Wow! I had no idea how versatile the Notes app was until I saw your video. I am definitely going to put this video in my Favorites file. Thanks for making this.

[@TravelTipsbyLaurie]

So helpful! Loved the Reminders one too. Going to refer back many times to these!

[@Alex-uy8zx]

Great review and reminder of all of Notes capabilities. Thanks!

[@mfundomkhize2337]

10 years of using notes like an exam pad, didn’t know I had a whole data management system.

[@rhw2005]

Great info! Why someone would give a thumbs down is beyond me??!

[@ChelseaSymonds]

I know right!

[@sandvich9]

Android user

[@Mike-ev2eb]

You’re awesome man!!!!! The scanning function will save me money for real👌 Thank you so much!!!

[@heinandwilson]

Same! Hahaha. Amazing

[@TechTips437]

Yew! Glad to hear brother

[@clarellclarke]

Passwords can also be saved on iCloud Keychain.

[@heinandwilson]

I just found that out too haha

[@clarellclarke]

@@heinandwilson right? I mean, it’s way safer than saving it on your notes app. 😅

[@Verklunkenzwiebel]

@@clarellclarke You are right, and secure notes have been a part of OSX since day 1. But Secure notes are very, VERY secure and can't be shared to your other devices over iCloud. Notes can. If you want to share a super secret note, get GNUPG and encrypt the text before pasting it into a note. Makes it a bit of a do, but there are use cases for this method if you think about it.

[@cre8tivity06]

How do you save them there or is it automatic?

[@clarellclarke]

@@cre8tivity06 you have to enable it from the iCloud settings on your phone.

[@MxGouda]

I knew some of these already but the subfolder and scan option!! 🤯

[@TechTips437]

😇

[@davesuccess]

dude perfect video. gonna take some cues from your video and add them to mine

[@heinandwilson]

Same hey haha

[@crystalrodriguez126]

First time watching in your channel and I’ve subscribed. Extremely useful tips! Running to find the reminders tip video. Thank you! 👌🏾

[@crystalrodriguez126]

Okay, just realized there isn’t one... hope to see a new video from you soon.

[@heinandwilson]

Same hey. I think he said it’s in the making

[@jimmybondy1140]

congratulations on the first video. I hope you will understand that you can only get better through criticism. On the one hand, you should make sure that your audio is consistent. then and that is the most important point you should speak noticeably more slowly. you looked rushed. that would also bring the matter more attention. I am sure that if you pay attention to these points you will have a great success

[@TechTips437]

Wow, appreciate this feedback mate. I'll take extra care to get those right in future videos. Cheers!

[@jimmybondy1140]

@@TechTips437 👍 one more... between the next sentence.. take 2 seconds time. Do this with the Actions, what you will show too. So it is fast enough... and not get into a racetrack... it makes this getting seriously 😉 everyone can follow you doing the same on screen. And I know you get all very well Greetings from Germany 🇩🇪 and Happy Easter...

[@Pocket.Maai.57]

Loved your video, very helpful. I wanted to apply the lock note option to my password one but when I swipe, there’s no lock option appears, why is that? I have always have my iPad up to date, what should I do? Is there any other ways to lock the note on iPad?

[@TechTips437]

Ah, new update means you have to hold the note down now

[@jmuniz2104]

Super helpful. Thanks, bud!!

[@TechTips437]

Thanks! New vid this week

[@ctwhaley]

Excellent video...very useful! little feedback...might want to get a better mic. Appreciate the information!

[@andresalgadomarques]

So many great tips! Didn’t know a bunch of them! Thank you so much for sharing this, awesome video! :)

[@heinandwilson]

I second this^ Great work mate!

[@terilearned3794]

Excellent video! Very well done. I finally get so much of what I didn't before.

[@beauvance]

Well done! Love that you added time stamps and descriptions in the description too. Thank you! Can't wait for the Reminders video! Cheers

[@heinandwilson]

I second that ^

[@SavageChip810]

Great vid, great content. Fix the audio and you’re laughin! I subscribed.

[@treediddy]

Subject matter content is good. You really need to do something about the sound if this video is any indication of future efforts.

[@davegoodo3603]

I found this very helpful. I'm going to have to watch it a few more times to get all the tips. Thanks mate.

[@TechTips437]

😊😊😊

[@isiahfriedlander5559]

You’re going to be huge, keep up the good work

[@7ank0v1c]

Im just noticing your hillsong folder... sweet 😉

[@TechTips437]

Up the hillsinggg

[@tommypham1127]

Thanks so much ! Never know these before !

[@pynckx101]

new iPhone user here... great that your vid appeared in my timeline and I'm looking for an app that can help me list and organize all of what I did for the day and it's just in the corner of my phone hahaha thank you! you deserve a sub 😉😎

[@TechTips437]

Thank uu! Hope you get heaps of of the app

[@OMEDFOY]

Great tutorial........ and love the time stamps.

[@heinandwilson]

Agreed 👏🏾

[@TechTips437]

Thanks mate!

[@rachitpant3357]

Great video and content .. you can improve the video quality further by having a consistent sounding voice. It's easy to tell it was recorded in different rooms.

[@TechTips437]

Thanks for the feedback friend. I’ll get on that🙌🏼

[@Quilts4fun]

Really helpful video. Can’t believe all I was missing

[@TechTips437]

Crazy hey haha

[@Cashias_clay]

Never thought I’d need this in my life. Great video!

[@kylepayne1091]

This video is perfect for someone (me) who came from android and didn’t know how to do most of all of these on iOS! Thanks

[@deebea6364]

One of my favourite part of notes is that I can type it up on my phone or iMac or MacBook Pro, and it is instantly on all my devices, no need for browsers etc, it’s the same with calendars :)

[@TechTips437]

Apple got you in the ecosystem

[@UkeCan1]

You can copy-paste across Apple devices too. Sa-weet!

[@mikldude9376]

Good job mate , as a 9 year android boy recently into the dark side , this has given me some good tips . Thanks mate , looking forward to your next one ! Ps you probably already know , but yes on occasion your mic was banging around a bit on occasion . Cheers .

[@heinandwilson]

Yeah I agree. Good video except for the audio quality

[@pascalrousseau5919]

Thanks mate! Great video. The Lock option works differently though on my iPhone SE version 14.6. I need to edit my note, tap the 3 dots at the top left corner to see the Lock icon.

[@TechTips437]

Glad I can help mate!

[@philiprennert]

Wow! Thank you. I use notes all the time. These are terrific tips. Especially the lock feature for Passwords. But really, all of them combined are terrific and will enhance and change so many tasks I’ve done with cave wall and stone.

[@pmelchman]

great job. just started using apple products and notes for is very useful. thanks

[@TechTips437]

Thanks for watching!

[@ridwanslife]

This is brilliant. Thanks for the tips! Didn't know Notes app could do so much!

[@TechTips437]

Welcome brooo

[@susanharrison2941]

Thank you. Learned a lot.

[@Kennardy]

DUDE, Fantastic video! Very helpful! Thank you.

[@DanMills7]

Great tips! You need to do that Reminders video after iOS 14.5 is released. ;)

[@chajam]

great tips! thanks for sharing

[@rakeshyadla3231]

Informative☺️☺️!!

[@TechTips437]

😊😊

[@heinandwilson]

Agreed

[@LuxrayLloyd]

SUBFOLDERS?!?!? I NEVER knew this existed! This is super helpful!

[@TechTips437]

Glad I could help!

[@MichaelColeman]

Wow, this was super informative. I had no idea about most of these features/capabilities. Thanks!

[@heinandwilson]

Also loved it. Bravo

[@TechTips437]

Thanks 🙏🏻!

[@raedbilbessi4397]

Wonderful tips. Thank you so much for sharing.

[@heinandwilson]

I second that

[@TechTips437]

Thanks for joining me!

[@Hiddeny.2044]

Thanks for the checkmark selection tip. I thought I knew everything about notes ✅

[@heinandwilson]

Same hahaha

[@priyankavachhani9771]

Thank you so much I never knew that Scan button existed in 12 pro ❤️

[@TechTips437]

Welcome !

[@sylvionac]

Thank you so much for the tips, they were really useful :)

[@deepondroid]

Thanks. Could you help sort camera roll by size. Does, iOS intentionally doesn’t let us do that?

[@giolleabsin9055]

Love the content tech tips. Please keep making videos! Who else loved this?

[@TechTips437]

Thanks dude!

[@heinandwilson]

Me!

[@richiebambara3980]

Love the note lock feature.

[@suryaimanmuhammad8024]

OH COME ON BRO, i used iphone for a years, but now i just realize how overkill notes is :””)))) Thanks for sharing

[@heinandwilson]

same hey! Hahaha

[@TechTips437]

Gotchu bro 😎

[@LuckyLulubelle]

@@TechTips437 My notes is considerably different. I’m using iOS 14.4.2. Which iOS were you using here? This is wonderful info and I want to utilize it! Thanks.

[@suryaimanmuhammad8024]

@@LuckyLulubelle of course an up to date IOS bro

[@YannickRoy76]

Love the video content pretty useful I do admits! Constructive criticism...the audio need some work there... seems it’s your mic setup cause you’ve hit your mic 🎙, the table and the mic stand a few times. There also proximity being constantly close to the mic 🎤 is key (3”) this remove room acoustics and reverb!! I’m looking forward to the Reminder video.

[@TechTips437]

Thanks for the feedback bro. I’ll get straight on it

[@parasthapa770]

You know you're a tech freak when you've been using all these tricks long before watching this video. Anyways, very informative video mate nicely explained. Liked that Bunnings receipt GANG GANG

[@utubeuser7314]

Subtle flexing

[@jamesb1412]

Nice job mate!👍

[@tonyuser1562]

Do you have any tips on how to export all Notes at once to other apps such as Microsoft OneNote. Thank you very much ch in advance.

[@TechTips437]

To export a single note: Tap the ⓘ in the upper right of a note to display the Information Panel, then check the format options at the bottom. Tap any one to preview it, then tap the share arrow in the upper right To export multiple notes: You can select multiple notes with the Drop Bar, then tap the Export Notes option. You can also long-tap on a tag in the Sidebar, then tap Export to export all notes in that tag. To export all notes: Tap Settings at the bottom of the Sidebar, then Import & Export, then Export All Notes.

[@tonyuser1562]

@@TechTips437 What about Note app on iPhone? I don't see the ⓘ in the upper right of a note except the 3 dots. When I tap the 3 dots in the upper right on iPhone, there was no options except to move within folder or to iCloud. Are there any ways around it? Thank you so much in advance for your kind attention.

[@djtailor]

Thanks. I didn’t know about scanning feature it’s really useful!

[@italiangspot]

Wish they allowed for coloring text

[@heinandwilson]

Same hey :(