How to make changes to an Invoice when it's linked to an Estimate (Progress Invoicing) - QBO

You've created an Estimate and you're ready to invoice the customer.
Here are 3 common scenarios and how to do each one in QuickBooks Online:
A) The invoice has not changed since the Estimate.
Estimate: $800 Invoice: $800
B) The amount you want to invoice is different than the original Estimate, but you don't want to make any changes to the original Estimate.
Estimate: $800 Invoice: $1,000
C) The amount you want to invoice is different than the original Estimate, but you want to update the Estimate so it's the same as the Invoice.
(Use this option for Progress Invoicing.)
Estimate: $1,000 Invoice: $1,000
This playlist has more help for Estimates and Progress Invoicing:
• A/R Invoicing Scenario...
QuickBooks provides free access to a sample QB Online account. You can use it to explore and test features before using them in your real account.
quickbooks.intuit.com/learn-s...
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When your business finances are in order, you can make better business decisions. If you'd like to work with me virtually, my list of services and my email are on the About tab of my KZbin channel.
Kayla
Certified QuickBooks ProAdvisor (QuickBooks Online)
This video is for informational purposes only. This video is not intended to provide financial advice.

[@GloryFloralDesigns]

Hello! If I am using progress billing and need to make a change to an estimate AFTER the first deposit has been collected, what is the best way to make that change? thank you for your help!

[@smallbusinessfinancewithkayla]

On the old estimate/invoice layout, you could easily do this. However, on the recently updated layout, it seems they're still working out the details. Here's an example of what you can do: - Estimate = $2,000 - Invoice = $1,000 Since the whole estimate amount hasn't been turned into invoices yet, then you can still make changes to the estimate. - Estimate = updated to $2,500 It will still let you create a new invoice for the remaining rows/amounts . It sounds like you should be able to make changes. However, there may be a situation where you run into the example below. Here's an example of what's not working now: - Estimate = $2,000 - Invoice = $2,000 (or even if you split this amount into several invoices) In this example, since you sent invoice(s) for the full estimate amount, if you try to go back to edit the estimate's amount or add lines items for new amounts, you can save it. However, it doesn't allow you to create a new invoice from it. It still thinks you've fully invoiced the estimate total. In this case, until they fix this issue, you may need to create a separate estimate for the additional amount and label it in the Reference # field or the Memo field so you know it belongs with the same project.

[@GloryFloralDesigns]

@@smallbusinessfinancewithkayla ok... so are you saying it shouldn't matter if i make a change to an estimate after a portion has already been invoiced and collected, as long as it was not the whole amount?

[@smallbusinessfinancewithkayla]

That's right. Keep in mind, since this is due to a glitch from their recent update, QBO users may have different experiences. Before you resend/email the updated estimate, you could try it out and see if the option is there to make an invoice after the changes.

[@GloryFloralDesigns]

@@smallbusinessfinancewithkayla ok thank you very much! I will try this with a test client =)

[@smallbusinessfinancewithkayla]

You've created an Estimate and you're ready to invoice the customer. 0:22 Create a new Estimate Here are 3 common scenarios and how to do each one in QuickBooks Online: A) The invoice has not changed since the Estimate. 1:52 Estimate: $800 Invoice: $800 B) The amount you want to invoice is different than the original Estimate, but you don't want to make any changes to the original Estimate. 4:58 Estimate: $800 Invoice: $1,000 C) The amount you want to invoice is different than the original Estimate, but you want to update the Estimate so it's the same as the Invoice. (Use this option for Progress Invoicing.) 8:13 Estimate: $1,000 Invoice: $1,000