Hybrid Livestream Behind The Scenes - Zoom Webinar + Zoom Guest Speakers

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In this behind the scenes video we'll be showing off a hybrid livestream setup for an educational institution. The streaming destination is Zoom Webinar but we will leverage a Zoom Meeting on an HD enabled account to bring in remote presenters.
By using two ATEM Mini Extremes, we can feed both the live show and in-house screens. I'll also show off how we use the original model of the web presenter to send mix minus audio back to our Zoom remote presenter.
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My FAVORITE Converter: amzn.to/3MP3alW (Decimator MD-HX)
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Atomos Shogun 7: amzn.to/38OdVGE
HDMI 1x4 Splitters: amzn.to/39D2r9r
AJA HDMI Fiber Converters: amzn.to/3FenBWT
Evo 4 Audio Interface: amzn.to/3MNrl4h
Canon XA55: amzn.to/3s7PjPZ
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This video description contains external affiliate links to products or services that I have used. There is no additional cost to you if you purchase products using these links. I may receive a commission if you purchase this helps me continue to create free content on this channel!

[@KevinKurek]

Really great to see actual event setup like this, very valueable. I hope you keep it coming.

[@user-ty6yg5ve6z]

By far the most efficient and clear description of all the elements in a hybrid set up. Good on you mate.!

[@zephanmoses]

Thank you!

[@jaysonprice6425]

Incredible. Thank you for that insight! I'm so excited to be stepping into the world of livestreaming and events

[@zephanmoses]

Thanks for watching!

[@jcarson117]

Excellent show and tell! Not only did you explain every piece, but you are the first (and only?) one who shows how to connect the control desk and equipment (fiber) that is a long distance away (farther than HDMI can be run). Thank you so much, this is a great video!!

[@zephanmoses]

Thanks for watching!

[@bicktoriousmedia4667]

Amazing setup, thank you for sharing!

[@zephanmoses]

Thanks for watching

[@HansDeuze]

Very nice and informative video thanks Zephan!

[@zephanmoses]

Thanks for watching!

[@TeachDem]

This was a really great watch

[@zephanmoses]

Thanks for checking it out!

[@Jongraphs8600]

So good

[@faraikativu4959]

I'm obsessed with your BTS videos. I pickup a new trick each time you do it. Thanks!

[@zephanmoses]

Thanks for watching! I was worried if I keep recording on an iPhone and didn’t give the “production value” that people might not like it but I guess if there’s good tips it won’t matter! I’ll do these when I can!

[@faraikativu4959]

@@zephanmoses You could upload these in 360p and I would still get something out of it haha Thanks.

[@aLgProduction]

wow! Very mice. I love it.

[@zephanmoses]

Thanks for watching

[@etavsolucoeslda8558]

😍😍😍

[@deanhome1]

nice set Zephan question for the zoom laptop do you use a shure x2u usb xlr or Direct input box from headphone jack of laptop to xlr in mixer or a focus right and DI box

[@zephanmoses]

We're using the Evo 4 (linked in the description) when we're hopping onto the handheld mic to speak with the Zoom guest. Otherwise it's the XLR going into the Web Presenter that is feeding them program (mix minus) audio.

[@PhakeNam]

Have you ever set up a macro to make changes on both switchers for this type of setup? I do this with a Mini Extreme but only have an OG Mini for my secondary switcher. It cannot be networked with ethernet (ugh) and only control via USB. To the best of my knowledge. I can't figure out if there is a way for me to write macros that will run on both switchers in one button push. On a streamdeck for what that is worth. Great video!

[@zephanmoses]

You can’t have macros in the atem software do it. But there’s probably a way with companion.

[@rulingreigning8066]

Zephan, Thank you! As always, top notch training. What Midas desk are you using on this gig?

[@zephanmoses]

Hey to be honest I couldn’t tell you, it belongs to the sound tech I had on the gig!

[@jp3young]

Thanks for posting this Zephan, do you have any frame sync issues mixing those two cameras? HDMI latency on the output of the EOS R?

[@zephanmoses]

None

[@mealeaFlowers]

Great

[@zephanmoses]

Thanks for watching!

[@JeffBousquet]

Hey - Firstly, just want to say this is a fantastic video walkthrough of a livestream setup, thank you!! I have one quick question regarding audio specifics. I fully understand the concept of only sending a mix-minus back to the zoom call which includes the mics in the room but not the return audio from the zoom call, but how do you handle the voices of the remote zoom presenters coming out of the PA speakers in the room and then getting picked up by the microphones the presenters in the room are using and causing feedback over zoom? I have tried to set up a zoom call in a space with a PA system before and ran into this issue, any tips would be super helpful!

[@zephanmoses]

I bring the best audio tech in town to handle that one! But for the most part, he places his PA speakers in front of the panel or speakers at the front of the room and he uses cardioid lavaliers instead of omni directional lavaliers. This prevents the lavs from picking up the PA speakers and he is also running the sound board the entire time so when someone in the room is speaking, he can bring down the zoom levels and when someone on zoom is speaking, he'll bring down the levels of the people in the room. So 1) PA placement 2) the right microphone pickup pattern and 3) a really talented A1 that mixes live events all the time!

[@tmcarter3]

Zephan: Thank you so much for the detailed overview of how you are doing what your preparing for. I am the tech guy for a small church in Eastern NC and we are doing our messages straight to Facebook live; but it is SO not working because of the frequent changes FB makes to the settings; and we are also only using one IPhone to record. Your equipment list is spot on; and I would just like to say Thank you... Your overview gave me exactly what I needed... My only other hurdle is how to overcome our PA guy.. We have a AH / QU-16Mixing board and the guy running it is struggling.. I would welcome ANY suggestion on how I could subtend the mixer to I can control our own audio without having to have to have two seperate mixers and mic setups?? There has to be a way to accomplish this; I just dont enough about the audio side of the house... We have our stream coming in from the House Out to a Presonnus iTwo feed by dual XLR and then we output to USB into iphone and mix the feed from the FB Live stream. I am a working pro with OBS; but the sound side of the house is above my paygrade.. Im all IT; and no Sound engineering; but if things stay on pace im getting ready to displace the sound guy if I can find a workable solution to ensure our stream output can reliabily be mixed without reinventing the entire process. Sorry to unload with this; but I cant stress enough how much your overview as helped push me in the right direction. Keep up the great work.. You just got a new sub..

[@zephanmoses]

Hey thanks for sharing your setup with me! I know that audio is certainly not my specialty so that’s why I turn to an expert but I know his mixer allows for him to mix virtually over an iPad. It connects to a little router that makes a small private network and then he can walk around the room doing his mixing no matter where the physical board is. Does that sound like something that you’re looking for?

[@wilsonbatuyong1147]

amazing video! just wanted to ask, is there an alternative device to aja hdmi fiber converter?

[@zephanmoses]

Blackmagic makes fiber converters too but don't look for anything cheaper. They're expensive!!

[@robkrissel7162]

Thanks for the behind the scenes. Curious how you bring it in to Zoom webinar? As a webcam or shared?

[@zephanmoses]

The main ATEM Mini Extreme has a USB-C output into my Macbook Pro which is in the Zoom webinar as the main host/presenter. So it is a webcam feed. We got their account to enable 1080P via contacting Zoom support.

[@florianbel6791]

Amazing video, very helpful! One question I have is what does the person on the Zoom call see? Do you send them a separate camera feed, or just use the webcam? And if you are running the slides from the stage, how do they see the slides? Is the slides computer also a zoom "participant" and the remote guest can spotlight it?

[@zephanmoses]

Sometimes we feed them the program feed so they will see themselves to know when they’re live. Other times we return them just a wide shot of the room so they can see that the room is watching them speak on a screen. It’s up to the person. We can also return slides to them if needed. The slides computer is not on the same zoom call it’s local in the room.

[@florianbel6791]

Great, thanks for that, and so if the slides are separate from the zoom call, do you just rely on them being on the program for them to say when they need the next slide?

[@zephanmoses]

@@florianbel6791 there’s various ways for people to advance slides remotely. chrome.google.com/webstore/detail/remote-for-slides/pojijacppbhikhkmegdoechbfiiibppi

[@yemmyrichard7511]

That was such a detailed walk-through Zephan. Appreciate all you do. Two things... 1. Can you confirm if a cable comes with the Aja box that adapts the fiber to HDMI as an input?. 2. I will appreciate if you could also give a link to the yellow fiber cable you've used.

[@zephanmoses]

Here’s the cable: www.bhphotovideo.com/c/product/992948-REG it doesn’t come with the AJA converter, it’s a separate product.

[@zephanmoses]

Here’s the fiber input converter: www.bhphotovideo.com/c/product/1259212-REG

[@zephanmoses]

You’ll still need the LC to ST cable

[@GAVOBCN]

Great set up! How much do you charge per day of service with that set up?

[@zephanmoses]

Hey Gabriel! I mentioned my pricing in my how much to charge video but it comes out to about $1500-2500 per finished hour of the event all depending on the complexity of our projects. I believe this one was about $10K over two days.

[@kurtnaslund]

What a great video and setup! I am doing something similar soon, but I dont have a webpresentrr-unit. How would you solved it without that unit?

[@zephanmoses]

Check out the description under the audio mix minus video I made and you’ll see I shared that you can use a camlink and a usb audio interface.

[@kurtnaslund]

@@zephanmoses Thanks a lot. I will investigate :-) Its just that part left for me to figure out

[@zephanmoses]

@@kurtnaslund It's pretty easy. You could do it with either an original ATEM mini because it has HDMI input and 1/8th audio input with a USB output. Or you could get a Camlink 4K for the visual and an audio interface like the Focusrite Scarlett for the audio.

[@kurtnaslund]

@@zephanmoses yeah, I have an extra ATEM, so I might use that one :-)

[@HansDeuze]

Question what is the make and model of the fiver converter that you use in this setup?

[@zephanmoses]

It’s from AJA

[@DJSINCEER]

How much would this set up be. For a 9-5 event? And are you in or near NYC?

[@zephanmoses]

Thanks for the question. I'm in Maryland so I do travel to NY occasionally. Are you asking how much we would bill the client or are you asking how much the equipment costs?

[@pierrejeanjean9355]

Why are you using fiber and not SDI? By the way, nice set up!

[@zephanmoses]

Fiber only would need one cable. SDI would need two cable runs. There's a PowerPoint feed going from the front of the room where the laptop is on the podium to the back of the room where we are and then from us we are sending a feed to the projector and TV at the front of the room. So there would be two cable runs if we used SDI.

[@pierrejeanjean9355]

@@zephanmoses Ok :-) Thanks

[@adamshuck]

What are the advantages of using those specific SDI/HDMI converters versus the BM micro ones?

[@zephanmoses]

Reliability and the ability to scale and split a signal. I have the blackmagic ones as well. It's really just a matter of which ones I pull out of the case but I'll almost always go for the MD-HX first. I typically will bring a bunch of the BM bi-directionals, Decimator bi-directionals and the Decimator MD-HX which has a built in scaler. The MD-HX has HDMI in, HDMI out, SDI in and multiple SD outs, so you can use it as a scaler, converter and splitter all in one. It's also a great troubleshooting tool because you can tell it to send a color (Red/Blue/Green, etc.) out if it's not receiving a feed.

[@patrichardmvp]

@@zephanmoses What model converters are those? I'm familiar with the micro converters (and have a pile of them, including the 12G BiD ones). Thanks!

[@zephanmoses]

@@patrichardmvp they’re linked in the video description

[@chriswhite5342]

I take it the zoom webinar is for getting remote guests into the in-room meeting. If you wanted a remote set of guests to watch the event, would you connect an additional laptop to the PGM (or 2nd USBC out) out of the Atem ?

[@zephanmoses]

The Zoom Webinar is where the audience is watching the show. The Zoom Meeting is for bringing in virtual presenters and is receiving PGM via the web presenter because it requires mix minus audio which you cannot do with the ATEM's USB PGM output.

[@chriswhite5342]

@@zephanmoses Thanks - if you have multiple sequential presenters, I assume they turn off their camera and mic and watch the feed (as putting them in a holding room would prevent them from seeing or hearing what is currently on). What in-room camera do they see in their meeting?

[@chriswhite5342]

Sorry - correctly read your reply - PGM feed (same as is going to webinar). Still interested in how you manage your guest presenters

[@zephanmoses]

@@chriswhite5342 we work with the client to use live shots, full screen graphics or anything else to cover the gap. If it’s a bigger event with multiple virtual speakers we just use a Tricaster and then it’s no problem.

[@emmanuelfrancis]

Could you please elaborate a bit more on exactly how you set up(connect) the audio interface to be able to talk to the zoom guest? . P.S. Great video BTW. Thank you

[@zephanmoses]

The audio interface is just usb into the computer. It feeds a single handheld mic into the computer and when in zoom we can simply switch the microphone settings to use that mic and start talking to anyone else on the zoom meeting. The web presenter is also usb into the computer and contains the livestream audio minus the zoom feed. If we want our guest on zoom to hear the livestream all we do is just change the microphone setting in the zoom settings to be the web presenter.

[@emmanuelfrancis]

@@zephanmoses Thank you so much for the quick answer. But what if you have multiple guest and you want to talk to one of them in the middle of the show, like to tell him/her to get ready or to change a setting before going live, all while the web presenter is sending the main audio to zoom? You can't change the zoom audio settings to that of the interface so that you can use the mic. How would you handle that situation? Thanks in advanced for all the help you provide us. I appreciate you.

[@zephanmoses]

@@emmanuelfrancis you can’t. That’s when we would use the chat function and type it in.

[@khadeedarasho777]

Hallo, ich bin Fotograf. Ich möchte Blackmagic Television Studio Pro 4k kaufen. Ich weiß nicht, ob es gut ist oder technische Probleme hat oder was besser ist. Danke.

[@zephanmoses]

Hello, I translated your comment since it looks like it was published in German. I understand that you're looking to buy a Blackmagic TV Studio Pro 4K but you are wondering if it's a good choice. It's a good option if you are using 4K cameras, however if you don't need 4K cameras, then you could look into getting the ATEM SDI Extreme ISO or the ATEM 2M/E Constellation switcher. Unfortunately without more information I cannot provide a good answer for you. It's important to share things like what type of equipment you already have, if live streaming in 4K is worthwhile to you (and your audience) and how much of a budget you have to spend. If you are just starting out, I recommend the ATEM SDI switchers and then you can later work your way up. In case you need this response translated back to German, I've used Google Translate. My apologies if this did not translate well: Hallo, ich habe Ihren Kommentar übersetzt, da er anscheinend auf Deutsch veröffentlicht wurde. Ich verstehe, dass Sie eine Blackmagic TV Studio Pro 4K kaufen möchten, sich aber fragen, ob dies eine gute Wahl ist. Es ist eine gute Option, wenn Sie 4K-Kameras verwenden. Wenn Sie jedoch keine 4K-Kameras benötigen, können Sie sich den ATEM SDI Extreme ISO oder den ATEM 2M/E Constellation-Mischer ansehen. Leider kann ich Ihnen ohne weitere Informationen keine gute Antwort geben. Es ist wichtig, Dinge zu teilen, z. B. welche Art von Ausrüstung Sie bereits haben, ob sich Live-Streaming in 4K für Sie (und Ihr Publikum) lohnt und wie viel Budget Sie ausgeben müssen. Wenn Sie gerade erst anfangen, empfehle ich die ATEM SDI-Mischer und dann können Sie sich später hocharbeiten.

[@deanhome1]

Who makes the fiber converter

[@zephanmoses]

It's linked in the description. It’s from AJA.

[@odwarojok5892]

Help me to make the tv station in KZbin

[@Calvarydima]

How many guys ? Each doing what ? How much did you charge ? What what’s the session like ? Hours events . What portions of the event ? What dud go well - costumer liked , did you how did you invite the zoom guests. Prepared them ahead of time etc. just share more details please . Very interesting

[@zephanmoses]

How many guys: 4 (Livestream switcher, audio mixer, camera operator, zoom virtual guest manager) How much did we charge: A typical event like this might be $5-7K for the full day What's the session like? A lecturer sharing a presentation and research with PowerPoint slides. Hours? Full day - about 8am-5pm What portions of the event? All of it. We livestream the entire day except for lunch and coffee breaks. What went well? Everything What did the customer like? That we were able to provide the service that their in-house AV couldn't. They invested over a million dollars into a room that wasn't designed to handle a hybrid environment the way their people wanted it to work. How did I invite the Zoom guests? A zoom link in an email How did we prepare them ahead of time? We got on a Zoom call with them 1-2 weeks prior to the event and we walked them through changes to make for better audio, lighting and made sure their internet connection was stable.

[@flightstatic4662]

1:47 am I missing something or is there not actually a web presenter in that rack?

[@zephanmoses]

It uses the original model web presenter before Blackmagic made it into an encoder, back when it was just a capture device but I pointed directly to it.

[@flightstatic4662]

ah, didnt know that was a thing

[@zephanmoses]

@@flightstatic4662 the original was way better you could inject xlr audio to sdi or hdmi signals and it acted as a two input switcher with one sdi input and one hdmi input. It wasn’t an encoder at all so I was shocked when they released a “new” web presenter and it didn’t do the same things whatsoever. So I’ve always kept an original one on hand for this use. Only downside is it’s 720p capture but it works fine for most of our needs because we only use it on virtual hybrid setups like this. With the creation of the Rode Streamer X you can basically do the same thing now but it’s hdmi only.

[@RobertoRaymon]

Nobody talks enough about wireless audio from the main presenter as well as the guests in the audience and in addition to PA system audio.

[@zephanmoses]

Yea I typically leave that to my audio guy because he truly is the master. I've been requiring that he's with me on most livestreams for events like this.

[@odwarojok5892]

Make KZbin TV zoom tv