TOP 10 Outlook Tips EVERY Professional NEEDS To Know

[@LeilaGharani]

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[@arnaud8992200]

On Outlook how can I extract all data from signatures contacts (name, function, phone, company, address...) and put it on a excel ?

[@ashwinleonard]

Im a senior guy in my office, and am very well versed with MS tools. However, Leila is just AMAZING with her tips. Every video of hers deserves a slow clap.

[@sandyhamberger9312]

I colour code messages from my CEO and a separate colour from my line manager. These messages stand out from the crowd and dealt with first so really recommend it. I also showed staff how to add national holidays to their calendars - a real game changer as you only need to select once and no endless rearranging meetings booked on bank holidays. Love Leila’s presentation style - I have learnt so much in nice easy steps; thanks Leila - can’t wait to try these tips I will definitely try the sports calendar for the World Cup.

[@robgrant01]

Leila, you are always teaching me something new. Thanks for the great tips. I use the Quick Steps to help process email quickly. Each Quick Step is assigned a shortcut with CTRL+SHIFT then numbers 1-9 after. 1-Archive, 2-Action (sends to a folder named Action), 3-Read Later, etc. I even have a couple of them set up to forward repetitive emails that need action to my team with a pre-written message that I adjust slightly based on the situation. I also use rules to automatically process some emails to other folders. For instance, I have a CC folder and all emails with my name in the CC automatically go to this folder. I process my inbox down to zero 3-4 times/day. I process the CC folder once per day.

[@N5279X]

Thank you, Leila. Great tips!

[@LeilaGharani]

Thank you!

[@wxkh1193]

gods, I’ve been using the ms office suite for years and still every time I watch your videos there is always something new to learn from them. you’re my go to channel on ms office content !

[@LeilaGharani]

Thank you for your support!

[@PhoenixRealOne]

100% agree

[@andreabenoit3482]

This woman is a gift. Thank you so much, Leila! I'm excited to get colour coding my calendar.

[@rosa_gilly]

Sending the calendar and Clean up will change my life!!!

[@scottz6052]

Love that I can add my daughter's HS and college school schedules to the Calendar function! Wow. Thank you, Leila!

[@harshsheth2248]

Color coding calendar invites is by far the best thing happened to outlook, thank you very much. Very helpful ☺️

[@LeilaGharani]

You're so welcome!

[@martinw.lipworth697]

Colour coding is fabulous, but for some reason, those that I’ve set up using Conditional Formatting in the Desktop app calendar show up only in colour on the Desktop app calendar, but not in the chosen colours on my iPhone. Have you experienced that, too? PS. Your examples are so practical and easy to follow. Your efforts are so appreciated! Thanks!!

[@roxanna3779]

Everything Leila teaches is so incredibly helpful. I wish I had discovered these tips years ago, it'd have made my working practices so much more efficient. Thank you Leila!

[@karenmoreland3453]

My favourite Outlook tool is rules. It is so good to have emails for different projects land in different folders.

[@LeilaGharani]

True, rules rule 😁

[@eduardopassos9928]

from time to time I try to find something new in office to improve productivity and just learn a little bit more. Yesterday I came across your videos! they are great and really easy to understand in the way to link with our current work. Tks a lot! And I still have many videos to watch! :)

[@drylunch6400]

I started work at 5am this morning to put all these tips into action. Small things make a big difference. Thank you. Favourite tip, is the first. Ipswich Town FC fixture list added to my calendar.

[@LeilaGharani]

Glad you liked the tips. The tractor boys :)

[@dean-fx]

I’ve used outlook for YEARS; and still this video was informative and showed me some nice tips that I can heavily use for both work and personal e-mail productivity. Thank you very much!

[@erikhanson3458]

The to do Bar and send your calendar are my favorite features you have shared. Thanks!

[@alain001]

Don't clean up your folder. Rather enable the 'conversation' feature. All mails on the same chain will be grouped and indented depending on how many branches the convo is making. Much easier and using it for years!

[@Athreana]

Hello, besides you preferring the conversation feature, do you have a reason as why the clean up may be bad? Could you please let me know reasons specifically against cleanup? I'm working with projects and invoicing, so many of my emails have the subject like XYZ-0001 invoice approval, or invoice request. I'm not sure how outlook handles emails with same subject in different months, so I haven't yet dared to clean up. I'm also a bit concerned about the conversation feature of 'branches' and ' indentures' as it may be confusing. Thank you in advance if you reply.:)

[@JillBayno]

How do you do that

[@dumitrescudaniel374]

@@JillBayno View > choose "Show as Conversations" (it's in Messages tab)

[@BalrogsHaveWings]

I find Conversation View is vital. Rule #1 should always be: Get your tools to work FOR you.

[@hariharanarunachalam6165]

Yeah... I used those features for many years

[@runwiththerunners8152]

I could listen to you all day - you always help - but you are so engaging. Thank you.

[@LeilaGharani]

Wow, thank you!

[@NeilWoodSales]

I never knew I could add color codes and sport team calendars. Brilliant!! Thank you Leila. Very helpful video!

[@DeltaSanjula]

Reducing photo size has always been my issue! This has been a game changer, thank you!

[@Spudgun81]

OMG. How did I not know these features before today?! THANKS

[@LeilaGharani]

My pleasure :)

[@themusicalmyth698]

Hai Leila Gharani, I am working on Outlook, Every day i try to explore new things, This video is very useful and informative.

[@ChargingIronBeaver]

Not that it's my favorite for productivity, but being able to link sports and school schedules to my Outlook calendar is absolutely awesome! Thanks for the great video.

[@LeilaGharani]

My pleasure, Rebecca!

[@FarhanMerchant]

Resizing pictures seems to be the most essential in day to day usage. Thanx a ton for this valuable tip.

[@LeilaGharani]

My pleasure 😊

[@jaikumarbohara7964]

7 out of these 10 tips are total game changer for me. Hard to figure out which one I like the most. That, I believe is sign of a very useful and well researched video. Keep up the great work.

[@unkillablespirits8582]

girl you gone from excel to outlook , love seeing you do this , great tips

[@BBALLHOOPSTAR2015]

Thanks!

[@LeilaGharani]

Thank you, Alex!

[@Maryanad1505]

The cleanup option is great!!! Can't believe I've never used it. Would have made my life so much easier in my last job. Thank you for these great tips! 😊

[@marthalorenasoto1692]

Fabulous tips Lelia! I've had you "saved" so I can take the time to listen and learn. I loved the Drag & Drop from Outlook to Teams! Thank you again for putting these together.

[@timrubio6592]

amazing!! thank you do you have a TEAMS tips video?

[@LeilaGharani]

Yes. I have a playlist for Teams on the channel.

[@ChangesOfTomorrow]

Clean-up is my fav, will be extremely useful to me. Thank you!

[@dmhipkins]

I appreciate you for teaching us how to use MS Office more effectively. Thank you!

[@syedirfanahmad9626]

Watched few of your videos just now. One thing I noted is your presentation style is very soft, simple, and effective 👍

[@LeilaGharani]

I appreciate that!

[@mandomoncada6917]

I'm a Dallas Cowboys fan and now I know how to use Calendar to keep track of all their games. Thanks, Leila.

[@kbalaji9516]

I have been using outlook many years but I didn't know all these features..thank you..I learned today.. every day is learning..

[@LeilaGharani]

So true 👍

[@internet_wanderer8316]

You are an inspiration as to how much hard work you put in creating these videos at-least for me. Most ladies put pics on Instagram and try to make a living. But women like you establish the right path to use their mind and brain instead. Hats off to you and thanks for enlightening us and making our lives easy through your videos.

[@LeilaGharani]

Thank you so much 🙏

[@ysb2026]

You're a godess. I struggle a lot managing my calendar, any detailed video would be very helpful.

[@blazehouserecords5378]

05:15 How to Show Total Number of Items in an Outlook Folder - That would be kinda useful to me, however when i press right click on the folder my menu looks different, for example i don't have the "properties" option in there, i'm using mac as well, why it would be different?

[@angelstrawn5493]

Leila, I love your videos. You present material in an easy to follow way and your diction is superb. I spent an hour trying in vain to follow another you tuber who was talking about patches and batches with little distinction.

[@darkspeed62]

This video was seriously good. I was thinking they're gonna be 10 obvious tips that everyone already does. This was absolutely epic! Thank you.

[@LeilaGharani]

Glad you liked it, Freddie!

[@EmekaAmuta]

Simply the best. Love the delivery

[@karenzhou1083]

Thank you Leila! I try to learn at least a couple of tips from you per day. Amazing.

[@LeilaGharani]

Fantastic!

[@ageloskolaitis7821]

Thanks for the tips! Number 9 would be by far the best for me, BUT how does it handles attachments on prior mails? Does it delete them? I guess it does. Having an option to not delete the mails that include attachments would be ideal!

[@LeilaGharani]

I tested that. It will keep the message with the attachment.

[@ageloskolaitis7821]

@@LeilaGharani That is great! Thanks for checking that!

[@joewilson3393]

I was wondering how it would handle stray or orphaned messages. For example, someone replies, but the next person replies to a previous thread.

[@gulsoomyusafi3195]

Keep m

[@gulsoomyusafi3195]

@@LeilaGharani poi please mhguolyffo

[@yossiea]

These are really good. What I'm looking for and haven't figured out yet, is to conditionally format where I'm the only attendee. I can't only use the "boss" conditional format because I am one of a dozen attendees, I'd love to see highlighted the 1on1 meetings.

[@phampetert]

Hello Leila, Thank you for the video. Do you know if the cleanup feature keeps the attachments? also is there a way to use that feature in archived folders?

[@Tburna02]

Never knew about conditional formatting in Outlook. Oh that's a game changer! Thank you!

[@LeilaGharani]

Happy to help!

[@alemayehuwoldu]

Just landed on this channel and it is more than helpful. Hope to watch many more videos!

[@victorguzman3768]

Thank you so much... Learn something new every day

[@daveclark1478]

Started using her videos in our company . People are starting to use them to improve their productivity

[@danthesafariguy]

Being able to show available time slots in my calendar has been a game changer for sure. Third part apps tend to have issues when using multiple calendars, this works much better.

[@LeilaGharani]

Glad it was helpful, Dan.

[@MrVolosauro]

Thank you Leila. I get a triple advantage looking your videos: 1. for the very interesting tricks and tips, 2. because I learn english (I'm italian) and 3. (last but not least) because you're awesome. Bye

[@OntarioAndrews415]

Thank you. You are a genius. Again, thank you. Not sure which one is my fav just yet, but I will review this video again at my office this week and try a few of them. Cheers!

[@mirach274]

Thank you Leila your work is just AMAZING.👍💖

[@Marafox2]

You always save me and solve my problems. Many thanks and a happy New Year.

[@shaynaonthego364]

Wow. This is by far the best got me motivated video I've ever watched, to get my butt in gear in organizing and time management. Thank you so much. I'm actually excited to start my Outlook journey. P.S. cute shirt btw 💜

[@LeilaGharani]

Yay! Glad I could inspire you.

[@rajeshpg99]

Hi Leila, Most of your videos are highly useful and resourceful. Thank you for creating such amazing content. Highly appreciated.

[@suzanneearth]

I love that you can drag an email directly into your calendar to make the body of the email the body of an appointment. :)

[@LeilaGharani]

👍

[@jeseekahpen]

If I ever have any specific queries about Microsoft Office you are my go to You Tube Channel. I wondered though if you would consider doing series of videos tailored to a specific role. For example I am a Personal Assistant and unsure of how best to use outlook to maximise it's capabilities in this way.

[@annetted5794]

Thanks...you make it so easy to understand.

[@sameshbisen]

Those are pretty cool features. Thank you so much for sharing!!

[@kellermediainc]

Splendid! You're awesome! I've watched two now and you are so helpful. Much appreciated.

[@jamiediy4982]

First of all I love your voice😊 Thank you for the tips, so helpful.

[@LeilaGharani]

You're so welcome!

[@azeemshoukat5854]

Hi Leila, I’m new to your channel and I’m getting new tips from your videos. Please keep posting new tips and tricks. From this video I didn’t know about no.6 Schedule shorter Meetings, and I always think why outlook give us minimum 30 minutes times for meeting. Thank you very much for helping people in technology. God Bless you.

[@LeilaGharani]

That's great! Glad you found something new.

[@lyl3645]

Cool tips! My favorite is #5, adding quick action next to the flag.

[@nohemirodriguez2896]

my favorite too

[@kbalaji9516]

Will start using few of these.. immediately thank you it's great video

[@cristiangirbea]

I just discovered you, searching for ways to improve my teams outlook skills. Turns out that even after I've used outlook for 6 years, I still did not know about 6 of the tips in this video. Will certainly subscribe and watch older videos :)

[@TessRobinson]

Love the resize images tip. So good. thanks!!

[@LeilaGharani]

Glad it was helpful, Tess!

[@eshetudebash6623]

Leila, You're the best - Thank you a lot........... Dragging an email and create a meeting is quite interesting!

[@colleencarter1977]

Awesome, straight to the point tips, I loved them all! Thank you.

[@RocksteadyVideoArea]

Thank you for your great tips, I will try out the conditional formatting directly tomorrow. I really like your way explaining all this Office topics.

[@douglasharding6944]

I loved tip #3 and a life saver with calendar scheduling for meetings. This will help me with multiple projects at one time and keep organized.

[@LeilaGharani]

Happy to help, Douglas!

[@ahamedshah5967]

Hi , your videos on excel and outlooks are very easy to understanding, start watching your videos recent days onwards, it’s very supportive to me. If you give the guided videos for outlook then it would be more supportive for us

[@phreload1]

My biggest find? Drag emails on to the calendar tab to create a meeting from the email. If someone sends an email with lots of info and says we need a meeting take the email and drag it it down to the calendar icon. Outlook will do several things automatically. It will create a new calendar appointment with the email copied into the meeting invite. It will also keep the subject line for the meeting. Then you can select a time and add some people and voila!

[@harshadpatil1243]

As usual.. Leila videos are always helping to work it better

[@LeilaGharani]

Glad you think so!

[@rajbarathkr2397]

Great video! One question on cleaning up conversations. If there are attachments in the mails in conversation that are not part of the latest email, when I clean it up, will I lose the attachments?

[@waqaryounis9861]

@Leila Gharani, Thank You very much for sharing your knowledge on various Office 365 programs. I am continuing to explore your demonstrated videos and will highlight key skills to be implemented in my CV and will soon carry the skills to my working life. Overall please memorise @Leila Gharani videos no point in viewing if you don't understand or memorise. Inshallah the Almighty Allah SWT will increase her wealth even more and keep her on good tidings Amen. You're a Star!

[@mialy]

the #9 tips loving it. I will apply tomorrow at work. Thank you 🙂

[@sebastienemir151]

Great Leila. I will improve my productivity :)

[@umeshsultanpure499]

From this video I learned Lot's of things but clean folder and subfolder this one great learning for me

[@barryryan6722]

Is it possible to add an outlook calendar to power point? Great hints and tips

[@rodrigomachado4686]

Hi Leila. Thx for your tips. Since I follow you I have learnt so much.

[@LeilaGharani]

That's great to hear, Rodrigo!

[@femazik]

I like adding new, free text column, where I can make notes/short description - I am finding it useful if I have responded to a user and I know it will take a long time for the user to come back with required additional information - it is a good reminder and also very useful in shared inboxes to let other members of the team know the current status of a specific request.

[@blakemiller8084]

How did you make this happen? Sounds good

[@femazik]

@@blakemiller8084 create new note style column, add to your visible columns and enable 'in field editing'... all in view settings

[@genek21]

#9 is my favorite. Thank you for sharing

[@tanvirshaikh3676]

Hey, this was very Informative, I do have a question how can I change color of today column when I am looking at work week calendar, thank you in advance

[@charlieramz3126]

LOVE your videos, they are so informative!! Thank you!!

[@SatishKumar-vq7ms]

Awesome topic. Simply superb. It's helpful to me.

[@ahmedawad563]

LOVE these tips! Thank you Leila. I became a big fan in a short amount of time following your videos. Keep up the excellent work :=)

[@LeilaGharani]

You're so welcome, Ahmed!

[@florak1087]

Great video. Question about cleaning up the folder. When you get rid of the old connected emails, will you lose any attachments as at times, the email that was sent to you, from someone else is gone. Am I wrong on that> or is that an issue?

[@barados2006]

Thanks Leila, you videos are very informative and interesting, keep it coming.

[@mtflyfisher8344]

Wonderful video. Please post even more Advanced Outlook Tips and Tricks videos.

[@datityte]

You are my hero. I really appreciate your videos but this one had some great help.

[@carmenwyoming5610]

So hard to pick a favorite, this is an awesome video. I’ll go with 2, because I didn’t know you could automate the color coding! Thank you!

[@ameenallibhoy]

You’re a star! Learnt a lot from your videos❤

[@LeilaGharani]

Thank you so much!

[@shamimhussain2925]

Great tips!!! The one I liked the most was the coloring option for calendars and for emails. Thank you so much!

[@LeilaGharani]

You are so welcome!

[@Artur...]

The tip number 9 is fabulous!

[@saxenankur79]

Thank you Madam... Auto suggest Shorter meeting is the one which I liked most. Thanks again for tips 🙏🙏

[@LeilaGharani]

👍

[@sadafansariaa]

Thanks you so much Leila! Top 9 tips were new to me and the most liked one calendar color coding 😀 Keep doing good work! Keep posting ..

[@LeilaGharani]

Thank you! Will do!

[@paraparasolian6484]

Loved each tip! (I am so sad because I use the Mac and I don't seem to have any of the options you discuss, except including web calendars!)

[@sanjayaais8495]

Helpful insights to make efficient use of available resources. Thanks for taking the initiative do these videos.

[@LeilaGharani]

My pleasure!

[@TheManukaYT]

Great video. Question: When using cleanup, what happens to email attachments if you don't want to lose them?