PROPERLY Share Your Screen in a Microsoft Teams Meeting (For BEST Experience!)

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Struggling with effective screen sharing in Microsoft Teams? Discover essential tips to ensure your presentations are clear and engaging, no matter what device your audience is using. Ideal for remote workers and digital presenters.
👉 Key Highlights:
▪️ Understanding Viewer Perspective: Realize that what's visible and clear on your large monitor may not be the same on a participant's smaller screen.
▪️ Choosing Between Desktop and Window Sharing: Learn the pros and cons of sharing your entire desktop versus a specific application window in Teams.
▪️ Adjusting Screen Resolution for Clarity: Find out how to change your screen resolution to ensure that all participants can easily view and read your shared content.
▪️ Utilizing Windows Magnifier for Detail: Use the Windows magnifier tool to zoom into specific areas of your presentation without losing audience engagement.
▪️ The Power of PowerPoint Sharing: Explore how sharing PowerPoint directly within Teams differs from sharing it as a desktop or window, and its impact on audience interaction.
00:00 Common Mistakes When Sharing Screen in Microsoft Teams
03:18 How to Share Desktop in Microsoft Teams
05:47 Windows Magnifier to zoom in
06:34 How to Share Window in Microsoft Teams
08:45 The problem with sharing windows in Teams
10:35 Different Methods to Share PowerPoint in Teams
12:06 How to include System Audio when Screen Sharing in Microsoft Teams
12:38 How to Annotate Screen in Microsoft Teams
13:36 How to Share PowerPoint Slides in Teams
16:01 Wrap Up
Complete article on XelPlus: www.xelplus.com/teams-meeting...
LINK to Microsoft Teams for Beginners video: • How to Use Microsoft T...
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#MicrosoftTeams #TeamsMeetings

[@shivaheidaripoor703]

As an IT instructor, which try to update my knowledge frequently, this is one of the best videos in this topic I seen so far! Very professional and high quality! Thank you!

[@evascargill37]

Am I tempted to send this to my online teacher? Yes.

[@Liv-uy9jg]

Thought exactly the same thing! 🤭

[@SKESE789]

Do it!

[@ruofficial3829]

Thinking the same 😀

[@rathinavel0904]

😀

[@crystalsingleton8993]

You should. Its frustrating not be able to see what they are presenting. You miss out on so much.

[@LeilaGharani]

GOOD NEWS: Presenter View has gotten an update! You can now play videos when you share PowerPoint. I'll make a video about it soon. For a COMPLETE GUIDE to Teams (specially good for beginners): kzbin.info/www/bejne/sGeshpyXoqpmY7c Sign up to our free newsletter and start your week with Excel hacks, Office tips, and the latest AI updates.: link.xelplus.com/yt-c-newsletter

[@ElenioGaming]

Hi can the teams give some information about who turn off the camera like icon mic on teams?, because we need information audience who turn on the camera

[@flash6738]

Hi Leila Thanks for the video. Its the best video I have seen on internet to explain something. Explaining everything and still being to the point. Hope to see more of this great content :)

[@kimjalun]

Thank you for enumerating what the presenter can do to improve the screen sharing experience. Meeting attendees can _also_ impact what they can see. They can zoom in to whatever you are sharing by pressing the Control key and scrolling on their wheel mouse (+). Once zoomed in, they can left-mouse-click and drag the screen around.

[@susannemallmann2018]

Additionally, in Teams they can click 'Focus' to enhance the shared screen or click the 'Full screen' option. 🙂

[@icy11theway19]

No

[@mikescottttt]

Q

[@vpasoquen4257]

This is so informative. We go thru so many presentations and there is time wasted when people do not know what they are doing. Such great info, concise and to the point. Very easy to understand...thank you for doing these!! I love them!

[@vijayarjunwadkar]

I am amazed Leila! You never fail to deliver on the contents of any subject! The detailing in this video is superb and it was like watching it "live" both as a participant and presenter experiencing how it "feels"! Your efforts literally "show" through! Thanks once again, you are great! 😊👍

[@LeilaGharani]

I discussed a lot with my team how to best show both sides in the video. I'm relieved to hear the experience came across :)

[@tomdarling-fernley3178]

Great content, thank you, especially resizing windows and variables with displaying Excel. One approach I use is to drag the Teams meeting and anything I want to present to the laptop display - that way it'll usually be well-sized for audience displays plus I'm still looking at the camera.

[@duviababu9429]

Thank you Leila for taking out the time to explore the main issues that we face in teams on a daily basis. I never thought there was a solution to the problem of viewing things small except to have a big screen at both ends or zoom in. Also great tips on presentation as well. Surely will come in handy!

[@LeilaGharani]

My pleasure :)

[@chh8860]

Tuesday Mornings w/Leila ... w/a mug of hot black coffee. " ... If you learned something new from this video, please ..." Of course I did ... it's a Leila video ... how can you not learn something new? I'm a novice ... so I've already watched many many Teams training videos and tutorials. Once again Leilia's videos are the best (no surprise to anyone who has followed her other Excel videos). I am better with Teams than a week ago ... still have quite a ways to go ... but the content and delivery are so helpful ... thank you ... thank you ... thank you ...

[@Welliam-eh7pu]

Is how people look at people cell phones

[@801DJVIC]

As a Talent Development Consultant I deliver virtual training everyday and your video had increased my knowledge and be more creative with Teams Share/presentation! Thank you

[@JonMcLeodMelbourne]

Perfect. I have shared this video with everyone in our branch. With COVID we're using Teams intensively and every meeting we have we are fumbling around because we don't know how to use Teams. The knowledge shared in this video covers every key skill we need to learn about using Teams correctly. Thank you.

[@selvaganapathy6945]

when it comes to any productivity tool, you always cover the hidden features and it saves a lot of time and makes our work more efficient.

[@LeilaGharani]

I'm glad to hear that :)

[@paulaanncoombes5085]

This is really helpful, thank you very much. I'm totally new to Teams and I need to learn how to use it quickly for a session with a client - this is a great start!

[@tamilarasanpichaikannu7384]

Hi Leila, I was quite confused about the different platforms of sharing screens. You have explained very clearly the differences. Now I could share screen confidently. Thank you for your great effort:)

[@fairlymoon448]

I need to show this to every single teacher I know!!

[@fnsmike]

I do remote training through Teams and had to figure all these tips out through trial and error over the past year. I know about a dozen people I'm going to forward this video to right away and save them the same hassle!

[@donnaassenza3025]

thank you for that - working from home I decided early on that I needed 2 monitors but some of my coworkers did not. I actually hear the 'i can't see that' or 'its not clear to me' a lot. at least i now know how to accommodate others. i will be sharing this video with my coworkers. you never fail me & i always learn something new & USEFUL. thank you again

[@LeilaGharani]

I'm very happy to hear that Donna! Thank you for sharing.

[@jeanlucfcn6876]

Tellement vrai. Une bonne communication passe par une bonne lecture des supports. Il fallait le rappeler. Merci Leila

[@achieving.excellence]

I agree with your point on sharing documents. Be mindful that the size one sees on his/her screen is not what others see on theirs. Great tips!

[@daraoladapo]

A thousand thank you-s will be too small for how much I learnt in this video. Thank you very very much. I just upped my presentation style as a trainer with this.

[@johnfelixable]

The recipient of a shared screen can make the shared image larger by choosing the "Focus" function (under the 3 dots menu). For me, it's one of the greater downside of Teams (compared to e.g. Skype) that it wastes so much of the screen away from the shared content - that broad black frame.

[@mariuspretorius2130]

Thank you Leila! You saved me from having to test it myself. I have a scenario where the presenter needs to present both to a live audience and a remote audience, using Teams. From your video I could determine that the PowerPoint slideshow shared as a window will work best in this case. Since the presenter (including the data projector audience) and the remote audience will have the same view.

[@mmatthews5707]

Thanks Leila, really useful! I’ve been on so many meetings where the first words are “can you zoom in a bit please, I can’t read that...”

[@akshataarvindghadi6050]

Thank you so much Leila. It's beneficial & informative. I'll use these tricks when sharing the screen to my teammates & seniors in proper way. 👍

[@dct1339]

Thank you Leila. My hopes are up now. You have inspired me to move on with my work. All the best!

[@nicolamennino7601]

Double Thumps up @leila Gharani ! It was very instructive and very clear ! you do more than just telling which are the functionality, you also share a great experience on what is the best to do !

[@yashaswigupta8421]

Thank you so much for this, I've a group presentation tomorrow and now I know what to do.

[@hernanperez912]

I've been struggling with this x months. No more. Thnaks Leila.

[@WETrustInHim]

Thank you, Leila. This information was beneficial as usual. It's always a pleasure to learn when you're teaching.

[@SavageGothamChess]

You are not just good in Excel. You are the best in everything. Excellent and very useful tutorial. 👍🙂👏🔥

[@ezequielbosch1321]

Excellent tutorial!

[@sanelamitrovic9275]

Q

[@keithbowcott6231]

Love your presentation style, straight forward and easy to understand, many thanks

[@TylerStanczak]

Thank you for sharing this. Teams is becoming such a multipurpose tool :)

[@LeilaGharani]

Absolutely! Thank you for dropping by.

[@billthomson7468]

Finally an excellent fact filled straight to the point guide on sharing. Been Googling this for a while, and Microsoft is no help at all. Explained some of the exact issues I’ve been having. Thank you.

[@billminckler6550]

Whew! You make a complex topic straight forward. Thank you. 👏👏👏

[@VDash-Slesinski]

Fabulous! I’m on Teams working with clients all day long.

[@kt16621]

So glad I found you!! Your tips are so practical!! Very helpful! 🙌🏾

[@jordanreabold2566]

This was an extremely detailed, fantastic presentation on how to present ppt, doc, and xcel files! Thank you!

[@saraasadi8602]

Mersi Leila joon. This was sooo helpful! We just switched to Microsoft 360 and need to learn everything including Teams which we use daily. I'll now go to watch the completer guide to teams :)

[@354dw]

Very useful, I've been using Teams for 2 years and didn't know 50% of this. Thank you!

[@LeilaGharani]

Great to hear!

[@mayabagade]

This video answered a lot of my questions and so clearly explained things. The summary at the end was ossum!!

[@brunootilio3599]

With Home Office day to day, this video is a must. Thank you so much.

[@LeilaGharani]

Glad you enjoyed it, Bruno!

[@HachiAdachi]

Love the video. Love the sleek geek mug ☕. Thanks for sharing, Leila!

[@sundrop27]

Hi Leila. Thanks for the great content I've enjoyed for so long! Have learned so much! On this topic, how about the inverse - presenters sharing screens using a laptop to both other laptop users and large monitor users? What process do you recommend? Thanks again

[@daspriyabrata3]

New style of summary at the end of video is great initiative

[@shinaxia7474]

I'm facing my first presentation on Teems and this video really helped me. Thank you!

[@barttitulaerexcelbart9400]

Thank you Leila, all issues were familiar but very good that you summerize them all! I just changed te screen resolution. Did not know that. Great tip. I use two monitors and you can use different resolutions per monitor. Most students have a laptop, so this is a really nice feature !!

[@lornarhagnanan685]

Training and the lady presenting it is awesome and presented herself professionally.

[@mintahatlantic2267]

Everything is so simply explained... thank you.

[@mathiasjohansson5803]

Thanks for this video. You just helped me solving the mystery of missing dialog boxes when sharing my screen. Big thank you Leila.

[@LeilaGharani]

Glad I could help!

[@1Chitus]

Whew! You make a complex topic straight forward. Thank you.

[@ifiknewthen13]

There is never a time, after watching your vids, something isn't learned!! U R amazing!!!

[@LeilaGharani]

Wow, thank you!

[@Binh_Tran356]

Excellent video, Leila. You have made things easy to understand and follow. Thank you.

[@DZ-fy9wi]

Thank you for your video. Great content, this video is very helpful for me as am going to do presentation using teams soon.

[@shajupauljohn3244]

Hi Leila, Thanks for sharing your knowledge with all of us. You are very very good in excel. God Bless you.

[@NiKo-ig2td]

An additional and useful feature is on the user viewing shared screen. From the … menu (three dots menu at the top of teams window) and select ‘Focus on content’ which will gain some window real estate by hiding the attendees icons which are rather large.

[@AfzalShad]

Thank you for making my online classes better than earlier. ❤️❤️

[@hibaalshawi5636]

That was a great explanation for screen sharing, thank you.

[@whmills02]

Leila perfect video topic and presentation method. This has been an unspoken mystery since our transition to Teams! THANK YOU !

[@LeilaGharani]

Glad it was helpful!

[@contactJT1]

Fantastic stuff. Great detail, especially the different functionality in the different sharing modes. Huge thanks!

[@LeilaGharani]

My pleasure, John!

[@anjuthomas9997]

Its really informative one . Never knowed how my window could be visible to others .Will definitely make these changes from now on !! Thanks Leila

[@LeilaGharani]

My pleasure 😊

[@donalcunningham1225]

Thanks Leila!🤙Helpful navigation! Hoping to use teams soonish!🦁

[@richarddomasig514]

Thanks Leila! great topic, it really helped me a lot and will certainly start applying it. Blessings!

[@gloriafuentes-zuniga2252]

Thank you very much for the tips. Your explanations are very detailed and clear.

[@firdousansari9442]

A much needed video for me. Always wanted to learn all the ways of sharing on teams. Thank u so much for the video.

[@LeilaGharani]

My pleasure!

[@bhimpokhrel3479]

Thank you for guiding. Awesome.

[@rajeshmanivannan5313]

Thank you for making this video. This is very useful 👍👍👍

[@chelseaokf]

this clip is very useful, clear and concise! thanks!

[@Sanduskinator]

Great information. I did expanded my arsenal of options for ensuring good presentations. Unfortunately, the biggest thing I learned is that MS has alot more work to do on Teams. I should never have to change my screen resolution to impact my audience view. Most people "share desktop" because the experience when sharing sharing multiple applications as windows stinks. They need to allow switching between files without stopping presentation. Screen annotations should work THROUGHOUT the experience, including the PowerPoint view with those nifty audience control features.

[@RationalCreed]

I always use the sliding magnifier bottom right in Excel. I have a huge screen and most of my audience have much smaller screens. I liked your tip on sharing just the application window but reducing the window size

[@PaulDziomba]

Thank you for all of your tips!

[@MarsoestraDiaries]

I learned so much from your videos. Great content. Please talk about the proper way of sharing ppt in ms teams in presenter view. I made a mistake of sharing my desktop and thought the audience can’t see my notes 😅

[@limkientiong]

Every tutorial should be done with voice-over like this.

[@robertplante2911]

This is yet another, very practical and helpful presentation. I am quite impressed by your knowledge and presentation skills. Thank you for sharing your talent online!

[@LeilaGharani]

Thank you very much, Robert!

[@paulratterich5128]

Dear Leila, thank you so much for all your videos. They are all very helpful, useful, easy to understand and informative. I have a question: what is the best way to share an excel dash board in teams, so that it is clearly visible and legible to all?

[@bebekkartal]

Bloody genius. Why are you so helpful, I love it

[@hacimuratozkan2471]

Thanks Leila very useful for the users-

[@aaronorosz7726]

Very Helpful, thank you

[@oDeskbusiness]

Fantastic! Applicable content, and clearly explained. Thank you.

[@rickf4401]

This was so, so helpful! Thank you.

[@miumueller]

Thx for this video. Using teams in presentation mode each day and appreciate your hints

[@LeilaGharani]

Glad to help, Michael.

[@kristisaunders3009]

This is incredibly helpful! Thank you for your excellent approach to teaching.

[@LeilaGharani]

You're very welcome, Kristi!

[@rhaps2008]

I learn so much from you, you are awesome and so so easy to listen to...I am so tired of saying I can not see that its too small lol! now I will just say change your resolution or share as a window, thank you!

[@LeilaGharani]

That's great to hear, thank you!

[@Echod404]

Thank you for the tips. It would be useful to have a mention of the focus option that the person seeing the presentation has.

[@tatapanawasebi]

Like this as I use MS Teams every day and find screen sharing a bit confusing!

[@lileshbagul7565]

Very clear explanation Leila. Thank you.

[@kaladharnaidusompalyam851]

Thank you Dear Gharani. Loved your tone and tone. Thankx for content 👍👏

[@a.davidg4719]

Again, excellent instruction thank you.

[@juliocruz7919]

Once again, a very useful video with assertive speech, thank you very much

[@jimwlouavl]

I had no idea not every visual was shared when I shared a window. Wow. It seems like it would be a good idea to sign in as an audience member when presenting to see what the audience sees. Thanks.

[@EasyRico99]

Ms. Gharani, you just saved the day! You are amazing, thank you.

[@LeilaGharani]

Happy to help!

[@skeginaldp1533]

Very good breakdown. Thank you.

[@Galileo2pi]

We use this software in my company, and it is pretty easy, even with the mobile app.

[@shabeershiyamshabeershiyam6066]

Thank you!!! This video is really helpful.as a student I could get collect lots of knowledge from this.keep doing like this!!Good luck🥰

[@JimboSRP]

I just set everything up as scenes in OBS studio and use the virtual webcam feature in any meeting software - Teams, Zoom, collaborate, etc. That way you get complete control of what you show people, from your desktop to an app. I've setup a green screen as well so that every scene has a live video of my head in the corner as I present. I've found this approach makes me completely independent of specific software's (and OS's) idiosyncrasies, and I only need to focus on how I compose my scenes in OBS. I even have different scene collections and profiles in OBS for different situations./meeting types.

[@georgiagiannini3530]

I truly learned a lot from you. Thank you!!!

[@johannesmp3]

Incredibly well presented as usual. Very heavy. One would think that Microsoft would have one way is best solution. Why is that if you reduce the size of the screen on your side, your audience can see more

[@zah-fay]

thank you for the wonderful tutorials ...really helped me with my ms team experience :)

[@LeilaGharani]

You're very welcome!

[@wayneedmondson1065]

Thanks Leila. Awesome idea to show what is seen by both presenter and audience. Thanks for sharing these tips and insights :)) Thumbs up!!

[@LeilaGharani]

Thanks, Wayne!

[@WeekendMuse]

This video is so useful. Didn’t expect some dialog boxes are not showing to the viewers in Excel when sharing a window. When presenting I try to join the meeting on two computers. One to present and the other to monitor what viewers can see.

[@LeilaGharani]

That's great practice!

[@marcelximenes410]

Hi Leila, I'm from Brazil and I would like to thank you very much to sharing your know how, it's has helped me a lot :) I love your Excel tips ❤

[@LeilaGharani]

Thank you for your support Marcel! I'm glad you're enjoying the tutorials :)