OPENTEXT VIM FOR SAP | BASIC PROCESS AND TCODES | OCR, E-INVOICING, ICC, 3WAY MATCH, ETC.

[@sharanyashetty7988]

Can you make more videos on SAP VIM,, like solving the incidents, end to end workflow,, as I'm new to this technology, finding difficult to do the work

[@Techlorean]

Hi Sharanya, I will try and add those to my list :) I hope you were able to learn.

[@josephdebella995]

There is a missing issue here. Ingestion is via EDI channel goes to SAP genegteres and IDOC which in-turn creates a DP document with the Imbedded VIM SAP which preprocess and upon approval;e get POST to SAP. SO you understand the non approved invoice would not show in in SAP only in VIM

[@tizakurian2544]

A very very explained and detailed VIM learning ... Thank you and would appreciate if you could do more videos on Solving issues in VIM , more about ICC, BCC . Also in other topics like FIori, UI5 .

[@Techlorean]

Thank you, Tiza for the feedback and suggestion. Glad this video helped :)

[@gaurisankpal4907]

Hello can you let me know where we can have VIM material or courses ... ?

[@frankikea7119]

Hi Techlorean, Thank you for the clear explanation. Please do you do one on one training on VIM? if not do you have the complete VIM configuration video and PDF including the user manuals?

[@bhupendrabissa2883]

Thank you 😊.

[@Techlorean]

Glad to help, Bhupendra! :)

[@mandalaneniram4952]

Good explanations thx.

[@Techlorean]

Glad to help :) Thank you for the kind feedback

[@Chia-ChuanHuang]

thanks

[@shaik2323]

Thank you

[@SandeepDara06131A0342]

What is the difference between DP Doc in Indexed/Created status? And if workflow went into Error is there anyway around to re-trigger the workitem (item level)?

[@Techlorean]

Hi Sandeep, There is a concept called "indexing invoice metadata" or "document indexing. You can think of it as a task where the system processes / fills up the invoice details in the DP document. The system also tries to associate the linked info and files so that it can be easily found later on. So for indexed status, system has done the document indexing. For created status, it just means (straightforward) that the DP has been created. For the re-trigger workitem, feel free to check this post if applicable: techlorean.com/2020/01/17/re-trigger-workflow-in-opentext-vim/ or try using SWPR if you know the specific workflow ID. Please try testing on it first and doing the necessary impact analysis beforehand.

[@SandeepDara06131A0342]

Techlorean thanks for the reply but only doubt is even though I’m using same application for DP creation why sometimes the status will be in Indexed and not created.. When will system decides this DP/Invoice to be indexed?

[@Techlorean]

Hi @@SandeepDara06131A0342 The way I see it, Indexing comes first. The index is pre-processing the data prior to creation. Feel free to email me as it is easier to explain with screenshots. Anyway, you can check /n/OPT/VIM_1CX1 go to the DP Document Type > select the magnifying glass (more details) > check basic configuration Document Index Type. This is where you set "how" or "if" the doc will be indexed. You can click on the field and press F1 for more info on the options. In the same tcode, you will see additional index configurations in the dialog structure. I hope this helps :)

[@PaviRam1000]

@@Techlorean thanks please add more videos in VIM

[@PaviRam1000]

Can you post a video in VIM O which has price mismatch etc mainly PO ones?

[@PaviRam1000]

How can we archive the invoice? Is that possible?

[@Techlorean]

Hi Pavithrra, it is possible to archive the invoice. Feel free to search on Archive Link Configuration for OpenText. You can browse through /n/OPT/SPRO for related settings. Some details need to be ironed out first before you set it up as the settings will differ. For example: Where will you archive the invoice? Will it be in an external server, SAP Content Server, etc.

[@yaminit7612]

Very detailed explanation 👍can you explain the difference between icc and bcc?

[@Techlorean]

Hi Yamini, thank you for your feedback. I would refer you to the official blog post of OpenText. blogs.opentext.com/announcing-opentext-information-extraction-service-16-ep5/ where you can refer to "an innovative approach to capture" section. In essence, ICC would relate to VIM while BCC would relate to BC / business central. Some are still using ICC/BCC as they have not upgraded to IES. :)

[@mohammedmanan]

how to recall invoice to cockpit or how to recall the invoice because the user left the company

[@Techlorean]

Hi Mohammed, I would refer you to this post techlorean.com/2020/01/17/re-trigger-workflow-in-opentext-vim/ as a suggestion. Basically it involves using SWUE to retrigger the workflow and send it back to the default AP PROCESSOR where it can undergo the approval process again. Please keep in mind that if you are not an approver, do not follow the "Workplace Approver Proper" steps. If necessary -- It is also good to note that if the user left the company and is a higher level approver, please ensure that the company COA setup in SAP VIM is updated with a replacement. Kindly consider the SAP details in your concerned environment before working on the above suggestion. For example, it is safe to test it out in the QA / sandbox environment. I hope this helps :)

[@denisestergakos5547]

What about IES? ICC is being deprecated.

[@Techlorean]

Hi Denise, IES basic information is available in the official opentext website. For those who will be implementing / upgrading, official documentation should be provided. For those who prefer to remain with ICC for the time being, this video should still be applicable. Will add IES to my list of content suggestions. Thanks!

[@paulcollins3848]

Hi, I started a new job with invoice vendor management, are you able to provide some email support If I email my job role over it is with SAP