Project Management Fundamentals: 40 minute Outline of the Project Management Process

[@Onlinepmcourses]

This video collates a four video series into one single intro to PM - a mini-course all on its own!

[@Onlinepmcourses]

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[@ytpah9823]

🎯 Key Takeaways for quick navigation: 00:33 🎯 The goal of a project is crucial and should be crafted to inspire the team and stakeholders. 01:53 💼 Project objectives set constraints on how the project will be delivered, including time, cost, and quality considerations. 02:36 📋 The scope defines all the tasks and activities required for project success, while exclusions specify what will not be part of the project. 04:54 📦 Identify all the deliverables or products your project will produce, representing the tangible results. 06:05 🌐 Dependencies and constraints dictate planning choices, considering external factors that impact the project. 07:11 ⚠️ Risks are uncertainties, and issues are certainties that can affect the project's outcome; identify and address both. 08:36 🤔 Note uncertainties and assumptions; assumptions should be validated, and uncertainties should be clarified as you move forward. 09:59 👥 Identify key stakeholders, those with significant impact, and plan your project around their needs, preferences, and priorities. 10:53 🏢 Identify key project team roles, even if you can't name all team members, and consider the necessary skills for success. 11:41 📄 In a project plan, include the scope of work using a work breakdown structure (WBS) to break down activities into manageable parts. 13:02 📜 Document all deliverables and their specifications, ensuring they meet quality and regulatory standards. 14:10 ⏰ Use milestones to represent key project points, decisions, or external events on the project schedule. 14:41 💰 Create a project budget, possibly using a cost breakdown structure, to allocate costs to work breakdown structure elements. 15:24 🔍 Implement quality assurance and quality control processes to ensure deliverables meet specified standards. 16:21 📅 Develop a project schedule, combining milestones and activities, often represented using Gantt charts. 17:06 👤 Allocate resources to project activities using an organization breakdown structure (OBS) or a RACI chart. 18:48 🗣️ Create a stakeholder communication plan detailing who receives what communications, when, and in what format. 19:45 📝 Establish governance roles and responsibilities, ensuring transparent decision-making processes. 20:53 📊 Use a risk register to manage and track risks throughout the project, taking action as needed. 23:06 🔄 Implement a monitor and control cycle to continuously monitor project progress, intervene when necessary, and keep the project on track. 23:35 📊 Regularly report project progress and issues for transparency, governance, and decision-making. 25:12 🔄 Continuously manage risks and issues, updating the risk register and addressing emerging challenges. 26:46 🤝 Conduct regular team meetings to share knowledge, address issues, and maintain team engagement. 27:51 😃 Maintain team morale through meetings, communication, recognition, and support. 28:19 🧐 Harvest lessons learned throughout the project and adapt team meetings as the project progresses to meet evolving needs. 28:58 🔄 Frequent lessons learned meetings are essential to acknowledge and understand project problems early and share positive discoveries across the team. 29:53 🔑 Continuous stakeholder engagement is crucial during project delivery to maintain enthusiasm, address concerns, and leverage their knowledge. 30:50 🔄 Implement a strong change control process to manage requests for change effectively and adapt to evolving project circumstances. 32:14 📝 Practice the "Next Bend" process by periodically taking time to think ahead and anticipate upcoming project challenges or opportunities. 34:55 🤝 Handover and sign-off of deliverables mark the beginning of the project closing stage, ensuring the client's requirements are met. 36:21 💡 Conduct lessons learned reviews with the entire project team to institutionalize good practices and correct poor ones. 38:00 🌟 Provide individualized feedback to team members to offer praise, recognition, and guidance for career development. 39:12 🗂️ Address all outstanding project admin tasks, including invoicing, to ensure the project is truly completed. 40:24 🎉 Always celebrate project completion to boost team morale and confidence, even with simple and budget-friendly activities. 41:47 ✅ Create and sign off a project closure memo to officially acknowledge the project's completion with client or sponsor approval.

[@Onlinepmcourses]

Wow - good job!

[@meorthejob]

THIS WAS EXCELLENT! I'm starting to realize I've been managing projects all my life, but I've been doing it poorly. As I watched, I immediately had insights into how my current projects can be improved. Thank you so much for making this available. I really appreciate it.

[@Onlinepmcourses]

You're very welcome. The four modules have been online for a while, but I realized some people are up for watching through. So I love that you got so much from it!

[@titiogunleye]

Thank you so much Dr Mike for the detailed Project management fundamental mini course.

[@Onlinepmcourses]

You're very welcome.

[@shayonsmith]

Thank you, Thank you, Thank you, Thank you,....did I say "Thank You?" well thank you for these videos! The pace and content has been so helpful!

[@Onlinepmcourses]

Welcome, welcome, welcome - you're very welcome!

[@Astronomynatureandmusic]

I used this video to give immediate input into a mini project I'm leading. Thank you for your time and effort; it helped me!

[@Onlinepmcourses]

Fantastic!

[@gavinkelleher294]

Brilliant online course. You get more out of this then you would paying for an online course where you don't know what to expect. Thank you Doctor Mike. I am going to look at more of your videos

[@Onlinepmcourses]

Thank you, Gavin. There are nearly 400 videos covering just about every aspect of Project Management.

[@gdesalew2021]

Dera, Dr. Mike Clayton thank you for your excellent and detailed explanation regarding to project planning. Dear, I am health professional and a bignner for project management. If you support this with example that may amazing. Thank you

[@Onlinepmcourses]

Thank you. Unfortunately, I have limited experience in the Healthcare sector and nothing specifically about PM min this sector.

[@ruikuanli]

Just wow, this video series is really an eye opener for me as a newbie in the project management world. Really appreciate your effort in making this video.

[@Onlinepmcourses]

Glad it was helpful!

[@VibesnDecor]

This was amazing... thank you. i hope you celebrated after this video because its a hit.

[@Onlinepmcourses]

Thank you.

[@maikbanner7552]

Good Re-Fresher on PM Fundamentals.

[@Onlinepmcourses]

Thank you very much, Maik.

[@topat3]

Excellent overview. Thank you!

[@Onlinepmcourses]

Glad it was helpful!

[@staceylarter7029]

very helpful from a Marketing Director's point of view. Thanks so much. This will help to manage my projects and look professional at the same time.

[@Onlinepmcourses]

That's great - it's exactly why I made the video!

[@RzzgarIzzat]

Well done doctor thank you for this great video could you please record recommend me which video talk about all project management in one hour

[@Onlinepmcourses]

Thank you. If I have understood you correctly, the video you want is Project Management Beginners' Introduction [Video Compilation] - kzbin.info/www/bejne/a6Obd4GYmZZ2rbM

[@env_d_ak]

Just Brilliant ! Thanks a lot 👍

[@Onlinepmcourses]

You're welcome.

[@samyrG26]

What an awesome course. Thank you so much Mike

[@Onlinepmcourses]

Glad it was helpful!

[@sarahalfdanardottir1947]

Brilliant course! Thank you so much!

[@Onlinepmcourses]

You're very welcome.

[@timw4432]

You are such an amazing teacher

[@Onlinepmcourses]

Thank you, Tim.

[@ysuchi]

Your videos are so easy to understand and super clear. Helped me a lot during my interviews.

[@Onlinepmcourses]

Great to hear!

[@rijaspa]

Great Video

[@Onlinepmcourses]

Thank you.

[@aissabendjedda1974]

Please I'm having trouble understanding point five " Closing Your Project, which is Clear the Admin"

[@Onlinepmcourses]

The point here is that there is always a lot of administration and simple details to tidy up at the end of a project. It's not fun, but it is necessary. If you have a specific question, reply to this and I will try to answer it for you.

[@arnoldfunez2945]

Amazing video! Thank you!

[@Onlinepmcourses]

You're very welcome.

[@alessandramel6072]

This video helped me immensely. Thank you!

[@Onlinepmcourses]

You’re very welcome

[@craigrobertsonmsc.6260]

I hope my lecturer from Uni has watched this (& took copious notes), it might just put him in the picture.

[@Onlinepmcourses]

Ha-ha - that's brilliant. I hope so too. Glad you like this, Craig.

[@Isolina_2023]

Liked and subscribed

[@Onlinepmcourses]

Thank you.

[@bankinmypocket]

Hmm, Inspiring

[@Onlinepmcourses]

Thanks

[@penjanilungu196]

Very insightful and well elaborated

[@Onlinepmcourses]

Thank you.

[@zahidkhan123456]

Outstanding explanation.

[@Onlinepmcourses]

Thank you very much.

[@carinanoyade7743]

Thank you much Dr Mike

[@Onlinepmcourses]

You're welcome.

[@OmarArts-qn1nl]

Interesting. Thanks a lot.

[@Onlinepmcourses]

You're very welcome.

[@temia7944]

Thank you Sir for your voluntary and impactful service.

[@Onlinepmcourses]

You're very welcome.

[@jefflu8316]

Really appreciated your great insight on PM,❤🎉 by the way,do you have plans to launch PRINCE2 webinar

[@Onlinepmcourses]

I have covered aspects of PRINCE2 on this channel and also on my blog: onlinepmcourses.com/project-management-articles/ and onlinepmcourses.com/project-management-certification-programs/study-prince2/ I will consider a webinar on the topic, but am not able to offer formal PRINCE2 training.

[@natanimkore]

thank you sir

[@Onlinepmcourses]

Most welcome

[@cameronrodway6885]

Another great video! I Also have a couple video requests (but it's up to you wether you want to make them): 1.Advantages and disadvantages of the project tools eg. gantt chart, pert chart, wbs, cpm 2. Roles of stakeholders within a project eg. executive sponsor, project sponsor, project team members Once again its up to you but it would really help me and others i believe You may already have made videos on these topics, and if you have, could you please comment what names the videos are under! Thank you.

[@Onlinepmcourses]

Thank you, Cameron. Both great ideas. I tend to plan a long way ahead (as you'd expect from a Project manager!) But I'll add them to my list of ideas. Watch this space!

[@Onlinepmcourses]

By the way, I have done some individual videos... What is a Gantt Chart? kzbin.info/www/bejne/nHOTqKaaortmidk What is a PERT Chart? kzbin.info/www/bejne/n2KZYZSXd71qo6c What is a Work Breakdown Structure? kzbin.info/www/bejne/l5yyY3-cZst7o68 What is the Critical Path Method (CPM)? kzbin.info/www/bejne/qKmqlIlmqdqriLc What is a Critical Chain? kzbin.info/www/bejne/eX24mquPi5yVpc0 What is a Senior Responsible Officer? kzbin.info/www/bejne/Y6DLaoaGjtOibrc

[@tommasoferlalodigiani3198]

Doctor thank, you very much for your effort and outstanding work. I had a question, the Workstream leader can be considered equivalent to the Integration manager? Thanks for your kind answer

[@Onlinepmcourses]

You're welcome. A workstream leader is a different role from that of an integration manager. So these are not equivalent. However, you may choose to make integration a workstream. In which case, the integration manager would be the w/s leader for that workstream!

[@amahrizal]

Thank you a lot

[@Onlinepmcourses]

You're welcome - a lot!

[@santoshkafley5772]

It was excellent. However you have not explained how to explain project management in interview stage?

[@Onlinepmcourses]

Thank you - I guess you'll need to do some work, but maybe this video will help you: What is Project Management? kzbin.info/www/bejne/joWQqJVsl5tnlac

[@chetanasin9150]

Thanks

[@Onlinepmcourses]

No problem, Chetana.

[@beverlygilalta]

Thank you very much

[@Onlinepmcourses]

You are welcome