How to Create a Custom Email Signature in Gmail (2024)

[@ShawhinTalebi]

FAQs -------- It says "The signature is too long"! What do I do? - Your image might be too large. Ensure that it's a proper size (I used 100x100 px and 21 KB). White border looks bad in Dark Mode. How can I fix that? - You can select no color for the border in Google Sheets. How to resize rows? You can click and drag the edge of a row to resize it. In other words, move the mouse over the grey line under the row number (e.g. 2) then click and drag to resize. When I select my social media icons, I’m unable to insert a link! Try adding links to the social icons into Google Docs first, then pasting into Gmail (courtesy of @fourfouille3896)

[@sohrabansari2438]

there must be extra spacing in the end of your signature

[@martinp.1129]

I have looked at a lot of e-mail signature generators. None really convinced me. And they came with a lot of limitations. Thank you so much for getting immidiately to the point: highlighting all options and work arounds. You didnt miss out on anything. I very much appreciate your guidance. Now I can make my own one with all possibilities. Great work!

[@SmilinAislinn]

I just watched I don't know HOW MANY videos to learn how to do exactly this and you're the only one that actually answered my questions quickly and easily! THANK YOU 🙏🏻

[@ShawhinTalebi]

I'm glad it helped! I was in the same boat before I made this video 😅

[@mmmarinakis]

Thanks! That was awesome. I had a template from someone's blog and couldn't find it again. Now, I know how to make my own so I'm completely empowered!! Thank you!

[@santz12]

Thank you for getting straight to the point. This video is a golden nugget on the internet. ❤

[@ShawhinTalebi]

Happy to help! Thanks 😊

[@michellezavarella5421]

WOW! Thank you so much!! I've struggled with this mystery for so long! I appreciate your high-value content!!

[@Shahrukhsports123]

The way you're teaching absolutely outstanding love you from Pakistan ❤

[@HaileyHawkes]

You changed my life. I've tried everything lol. Thank you!

[@ShawhinTalebi]

Happy to help :)

[@StephanieGarza-ug4qt]

this video was exactly what i needed! thank you!

[@elisan320]

Wonderful! Clear and concise explanations

[@vgtgoat]

Thanks dude! It was useful the two times I found this vid a year apart. I'm a data scientist too so I'll keep tabs on your content.

[@Shori16]

Thank you so much, I made mine following your instructions and turned to be good 😊

[@skillerbeatbox]

Thank you !

[@RexMasada]

This is exactly what I need! Really helpful and very direct to the point! Thanks man!

[@DesignHub-gc9hi]

You are a good teacher, i love that.

[@crazyjunglestudios]

thank you so much for this! That tip with the columns made everything soooo much easier! Really appreciate it!

[@ShawhinTalebi]

Happy to help!

[@blueeyedvisuals]

Extremely helpful. Thank you!

[@mitchellnurseproductions]

The best! The column trick is HUGE!

[@ShawhinTalebi]

Glad you liked it :)

[@jyotkachhadiya]

you are doing such a nice work i am strugling to 5 to 6 day but when i seen your video i've got comletely knowledge about this stuf thnk you for making this type of content man you are doing such a nice work

[@ShawhinTalebi]

Thank you for the kind words. I'm glad the content has been helpful!

[@ChristopherShipe]

So clutch, thank you Shaw 🤜

[@petrzajkas337]

Great tutorial mate! Thank you.

[@coachwithrose]

Thank you - This was super helpful !

[@yulissalara7679]

This was the best tutorial! Thank you so much for sharing your knowledge

[@Jsellers322]

Extremely helpful! Does not work on iPad but once I got my computer it was smooth sailing. Thank you!

[@wacha-ni-kushow]

Thank you for taking time to create and post this

[@victoriar7331]

Thank you so much for this video, you were amazing providing all the steps in detail. I learned new ways of doing things and also you refreshed my memory on some things!

[@ShawhinTalebi]

Great to hear!

[@writerbyluck]

this helped me soooooooo much! hugs to you!!!!!!!!

[@taekxm]

mine shows up only after someone clicks the 3 dots to show more in the email. Is there anyway to get around this? I used the same amount of lines and same size photo so idk if it's still a size issue or not for the formatting.

[@lukejohnson6592]

Great video.Helpful and to the point!Thank you!

[@marcialgt3754]

Great video Brother, i followed you all step of the way and the result was fantastic. Thanks

[@ShawhinTalebi]

Thanks, glad it was helpful!

[@shaunpollington2106]

Awesome Shaw, thanks heaps. The signature apps can be quite limiting and if going pro, bloody expensive. Cheers mate. Shaunie

[@carolintaurer1929]

Comprehensive and to the point. Great and thanks. I loved the advice on the pixel size!

[@ShawhinTalebi]

Thanks for the comment. Glad it helped!

[@Lalunablanche]

Thank you for explaining the process so clearly.

[@ShawhinTalebi]

Glad it was helpful!

[@J2HMinistries]

Thank you so much! Could not figure it out. Your made it easy! Thank you!

[@nikolagavrilovic7815]

You rock, man! This is just what i was looking for. Thank you so much!

[@ShawhinTalebi]

Great to hear! I’m glad it helped 😁

[@lil.creative]

Very straight to the point! Thank you SO much! :)

[@TheAndreealascar]

I seem to have difficulties when pasting from sheets to the signature portion. When I try to replace the image the text portion slides down and I cannot seem to be able to realign the cells. Please advise. Thank you!

[@esperanzazagal7241]

It did make my life a little easier ☺ thank you!

[@OffsetLiving]

Thanks for the video. I followed all steps but every time I move down a line to add text the image moves too and now the image is half way down the page while the text is above it. Do you no what the issue is?

[@DoctorDevify]

A fantastic video with a simple explanation! Thanks!

[@ShawhinTalebi]

Thanks! I'm glad it helped 😁

[@EduardodeAssisPassos]

It helps me a lot, thank you

[@EmilyHamlin-o7t]

Thank you for this video! Very helpful. I do have a question I'm hoping you can answer. Is there a way to remove underlines from linked text? Very messy with the email address, phone number, etc. underlined. Thanks for your help!

[@quophibartels]

This is a very helpful video. loved it

[@itskrystle]

This was so helpful! Thank you

[@christianesantos6873]

Is there a way to share the template I've created with the other team members so that they just change their info?

[@pablorivas3963]

You're the man.

[@aicendio]

GREAT video - fyi.... it can be very tricky and time consuming. Espceially the little icons with links and overall spacing.

[@rejene2683]

Very helpful. Thank you

[@rhenicejayhemildas8571]

Hi Shawhin, this was a great help for me. Thank you :)

[@ShawhinTalebi]

Awesome, happy it helped!

[@estheroluwaseun8378]

What was the initial step on thw google spreadsheet

[@DomBurgess]

Thanks! This was a great tutorial and it was still a ball ache! Shouldnt be so hard in 2024.

[@ShawhinTalebi]

Right... I'm sure there are better ways too

[@Edge-Field]

Thanks ... Very Helpfull 🤩

[@Sanjeevkhatoi]

That’s what is called a quality content. Cheers 🍻

[@ShawhinTalebi]

Thanks, glad you got value from it :)

[@dialonger]

This is so cool! I'm just having trouble vertically aligning my image on the left with the text in the right column. The image just wants to stay at the bottom with lots of white space above it. Any ideas?

[@aldairpadilla6696]

is this works with a power automate flow ?

[@briansoulkeys_sa]

Thank you for taking the time to teach this was very helpful......😎

[@yuvikagupta10]

this was easy!!! thank you so much

[@abelwealthdiary]

Thank you so much, this really helped, have been trying to figure out how it's done

[@ThaZinLin-kv9tv]

Love you . Thankful for helping me solved

[@chanelalgrabli884]

I face an issue when I am using my iPhone on dark mode I can see the borders and it looks not good, I tried to make them invisible, but it doesn't work

[@stevenng4037]

What are those two dashes/underscores that appear above the image? Why do they appear? I am getting them.

[@ShawhinTalebi]

That is an automatic divider added by Gmail to any email signature

[@chasebcates]

This was super helpful, thank you! But I'm wondering if there's a way to remove the border instead of changing it white. When I email the signature to anyone using "dark mode", the white cell lines are visible and ugly.

[@ShawhinTalebi]

Happy to help! You should be able to set the boarder as no color in Google Sheets.

[@letmebreakitdown2u152]

Do you mean it looks bad when the person on the receiving end is in dark mode? Or you? Just wondering because if I am using dark mode but sending it out to people who don't have dark mode , then should I go with invisible boarders just because 'I" see it in dark mode? Ps We never know if the receiver of our emails has it on dark mode or not, right? So we may be changing it to invisible boarders for naught, because they may not even be on dark mode.

[@adrian-laurentiuboicu9009]

Thank you for your tutorial!

[@bustamovemoving455]

Everythings Working Great - Except for when a browser (IOS) has dark mode on, there seems to always be a big white square around the entire signature (despite having selected "No Border" on Spreadsheet). Ideas?

[@ShawhinTalebi]

Try adding a border but making it colorless.

[@natalieclark1662]

My picture turned out really blurry once added to the excel, any idea why? (I tried several high res images) I’m not versed in excel is there’s a setting I’m missing maybe?

[@ShawhinTalebi]

High res images won't work here. I used 100x100 px image. The original (high res) image looked blurry here so I took a screenshot of the area with just my face and that worked for me.

[@johnsantos2360]

VERY HELPFUL THANK YOU SO MUCH

[@mimi-en2qy]

Thanks for this video it really helps☺️

[@ShawhinTalebi]

Great to hear! Thanks for watching 😁

[@StunShockMedia]

So super helpful, THANK YOU!

[@ShawhinTalebi]

Great to hear!

[@LolaLandPhotographyAtlanta]

Super helpful, thank you!

[@ChelseaCooper-s1k]

I am only having luck adding one link, any suggestions?

[@JPElliottPhD]

Thank you! Nicely done!

[@Conormk4]

Great guide dude! Once this is done though, how do I use the same signature in my outlook app in windows 11? My old signature is still attached there...

[@ShawhinTalebi]

Glad you liked it. Unfortunately, I don't know how to do this in Outlook.

[@ifycadeau]

you’re incredible!!❤

[@ShawhinTalebi]

Happy to help!

[@STEPHANIEBOLDON]

Shawhin, I couldn't see how you enlarged the cell size to insert your picture. Please tell me how to do that. I think I've got the rest. Thank you for the information.

[@ShawhinTalebi]

Sorry I skipped over that. You can click and drag the edge of a row to resize it. In other words, move the mouse over the grey line under the row number (e.g. 2) then click and drag to resize. (You can do a similar thing for columns)

[@rapha_AI]

Awesome video!

[@alexisrendon1355]

Thank you for the help!

[@yoonbibaby1122]

This is so helpful, thank you!

[@ShawhinTalebi]

Glad it was helpful!

[@trendz9200]

very helpful thanks Shaw.

[@taylormorgan2822]

Hi Shaw! I heard that you may need to use code/html to ensure that email signatures are compatible when sending to different email platforms (gmail/outlook/etc.). Any tips for this? Have you had any issues with people viewing your email signatures after you created your design?

[@ShawhinTalebi]

I haven't run into any issues like that, but I'm sure using HTML would lead to better formatting across platforms.

[@shawnnajanehodgson8242]

Really helpful, thank you

[@yungdaddydk]

I followed every step as mentioned and the result was amazing but there's an issue, when viewed in the gmail app on iOS it doesn't exactly translates the intended way and looks slightly different than on the web. I have a logo and have 4 lines next to it which include my name, designation, company name and mobile number but on the iOS app it only shows the logo and the first two lines for some reason.

[@KatherineMackenzieSmith]

This worked so well, thanks! Only issue is that when I tested it on my phone (that has dark mode on) the table outline comes up! Any suggestions for how to get it so the outline doesn't come up on a light OR dark bg? I tried just removing the outline but unfortunately that didn't work.

[@ShawhinTalebi]

Good question. You can make the border have no color in Google Sheets.

[@AbigailDayak]

Upon saving changes, the image doesn't show afterwards

[@yuting386]

Thank you so much this was a life saver!

[@3Degree_Burns]

Is it just me or does this bread enthusiast have David Cross’ vocal sound 😂. Thanks for being so clear, comprehensive and genuinely helpful!

[@ShawhinTalebi]

LOL you aren't the first to make that connection. I guess I need to rewatch Arrested Development to investigate further 😂

[@3Degree_Burns]

@@ShawhinTalebi do yourself a flavor and revisit the glory that is Arrested Development and Dr. Tobias Funke. Arguably David Cross’ funniest role. (I am biased though, being from Orange County, CA where the show is set).

[@judesullivan7837]

I appreciate this very much! Sadly, I am running into Gmail messages that signature is too long. Are image sizes responsible? Will shrinking social media icons further or head shot solve this issue?

[@ShawhinTalebi]

Reducing the image size worked for me, maybe try experimenting with that

[@InfantRonald]

Awesome Video.. Really helpful

[@ShawhinTalebi]

Glad it was helpful!

[@ahmedyassin01]

keep making beneficial videos!

[@ShawhinTalebi]

Thanks, glad it was helpful!

[@LiliBaross]

SUPER helpful, thank you!

[@ShawhinTalebi]

Glad it was helpful!

[@fourfouille3896]

Hi ! Thank you for this tutorial ! I have a problem, when I select my social media icons, I’m unable to insert a link, even when using the Ctrl + K shortcut. Do you have any idea why? Thanks !

[@WorkAnywhereGo]

Same issue

[@fourfouille3896]

@@WorkAnywhereGo Hi, I ended up using Google Doc instead of Google Sheet and it works perfectly

[@ShawhinTalebi]

Thanks for sharing!

[@NeptuneBackflow]

How do you add that bar between Homepage an Book a Call? Thanks a lot!

[@zebulanharper532]

There should be that bar on your keyboard

[@NeptuneBackflow]

@@zebulanharper532 Thanks

[@carlynefournier3462]

amazing!!! Thank you so much

[@GeorgiaGallagher-he3vw]

Hi there, this is a great tutorial thank you. I have the email set up, but when I try to save it says the "The signature is too long. Please try a shorter signature." is there a solution to this? Thanks

[@ShawhinTalebi]

Often the culprit is the image. You can try 1) ensuring the image is a reasonable size (I use 100x100 here) and 2) troubleshooting by building signature element by element to see where issue is coming from.

[@nickarmia]

Everything else is working, but the picture of me isn't loading after I've saved the signature and I send an email with it. Do I need to insert the photo in Google Sheets in a specific format???

[@ShawhinTalebi]

You could try reimporting the image within Gmail.

[@ademolawizsmith4298]

how did u add the gap on the sheets

[@ShawhinTalebi]

You can click and drag the edge of a row to resize it. In other words, move the mouse over the grey line under the row number (e.g. 2) then click and drag to resize. (same thing for columns)

[@andresfelipehiguera785]

Nice trick, thanks!

[@ShawhinTalebi]

Glad it helped 😁

[@Sunshineandwhiskeybevsvc]

Thank you! Do you have a video on how to make your photo into a circle? I did mine using PicsArt on my phone but I think it probably would've been quicker to do it on the computer. Thanks!

[@ShawhinTalebi]

No video at the moment, but I was able to do it easily using Canva

[@Minh14093]

Thank you so much for the instructions!

[@edmundramos6563]

Hi Shawn, I’m trying to create a signature for Business Gmail address. I followed your KZbin tutorial exactly, but when I save changes… I get a message that says..” Signature too large.” It says at the outset that there is only 320 characters???

[@ShawhinTalebi]

Not sure what's going wrong without seeing it. You can try troubleshooting by removing elements one by one, until you don't get the error. For me, using a smaller image fixed this issue.

[@navjotsingh7360]

Today I spent 4 hours at office, trying to make one. Couldn't get the formatting right. Some woman on internet told me to use Google docs to create the sig and copy it in Gmail. It worked for her. Not for me