🤫 7 Apple Notes Secrets and Tips You Need to Know - Maximize Your Productivity 🎯

📱💡Unlock the Power of Apple Notes with The MacWhisperer! 💡📱
Think you know all there is to know about Apple Notes? Think again! I'm Dylan Stewart, your friendly neighborhood MacWhisperer, and today I'm revealing 7 secret tools to revolutionize your Apple Notes game. Don't skip out early, or you'll miss my MacWhisperer power tip, which will change the way you use Apple Notes forever!
👇 Jump to the Tip you need👇
[00:00] 🎬 *Introduction*
[00:37] 📍 *Secret #1: Pinning Notes*
[02:41] 🔄 *Secret #2: Sorting and Viewing Notes*
[04:20] 🖼️ *Gallery View*
[05:56] 🔒 *Secret #3: Locking Notes*
[07:39] 🔗 *Secret #4: Linking Notes*
[09:39] 🔎 *Secret #5: Smart Searching*
[10:42] 📝 *Secret #6: Quick Notes*
[13:24] 🖨️ *Secret #7: Scanning into Notes*
[16:16] ⏰ *MacWhisperer Power Tip: Sending a Note to Reminders*
From pinning notes and sorting folders to locking notes and linking between them, I've got you covered. And wait until you discover the power of smart searching and Quick Notes! Stick around to learn how to scan right from your iPhone camera and uncover the magic of sending a note to Reminders.
If you find this guide helpful, please hit that like button 👍 and consider subscribing for more awesome content. Drop a comment below with your thoughts or any questions you might have. Your feedback is what keeps these tutorials relevant and helpful! 💬
Remember, your Apple Notes app is more powerful than you ever imagined. Let's unlock its potential together. Until next time, keep exploring and keep learning! 🌈📱
🔗 Connect with the MacWhisperer:
👨‍💼Linked IN: linkedin.com/in/macwhisperer
📸Instagram: the_macwhisperer
🗣️Facebook: AmericasMacAuthority

[@BommeltjeNL]

I use Apple Notes all the time but I still learned a bunch of new things thanks to your video 👍

[@TheMacWhisperer]

That's what I love to hear! Thanks for watching!!

[@claireviens3772]

Ditto !!!

[@michelleoverington9038]

I stumbled across the video and sooo glad I did. I have learned a ton of stuff. Awesome. Subscribed

[@VixSy333]

Amazing and useful. Thank you.

[@bobmcadams3951]

The animated finger pointer is very helpful.

[@TheMacWhisperer]

Thanks! I always find it frustrating when KZbinrs show their actual phone and touch it with their hands (which are always in the way), so we created the finger to show the right section of the phone without getting in the way. We use that finger in most of our videos these days! Thanks for watching!

[@marie-claudethellend6125]

I totally agree. Earlier I watched a similar video and had a hard time understanding because I couldn't always see what was happening. The pointer is VERY helpful. I subscribed and will continue to seek your videos for further learning.

[@robingifford2393]

This is the best Apple notes tutorial I’ve ever watched. Thank you! 🎉

[@TheMacWhisperer]

Wow, thanks! I really appreciate that!!!

[@AlanLarkin5063]

Wow, these Apple notes and Apple reminders videos are amazing

[@TheMacWhisperer]

Glad you enjoy them! There are more in the pipeline! Let me know if there is a feature or tool you would like to explore!

[@bobmcadams3951]

Thanks for the clarity and the pace of your instructions. It’s easy to follow along and understand you.

[@TheMacWhisperer]

Great to hear! Thanks for watching!

[@danilott794]

Fabulous! Saved this one for frequent reference!

[@TheMacWhisperer]

Nice! Glad it was helpful!

[@akifmirza6802]

Thanks a lot, that's an awesome piece of information!

[@kryssygee4814]

Wow!!! Subscribed! Locking! Pinning! So much to learn - for over five years i have ended up with copies of the mostly the same list bcuz i hit Done instead of notes in the top left corner! Pinning will help me recognize that latest list -- i still keep adding to it😮😂 afraid of erasing the done ones in case I need something from those earlier lists.

[@TheMacWhisperer]

Welcome aboard! Glad to have you here. The next video I am releasing will be about organizing notes, which I think will help you figure out what is and is an important and start to eliminate some of the old stuff so that you can find the things you're actually looking for. Notes can get really cluttered and overwhelming without a little bit of organization.

[@RonnieGreher]

Thanks Dylan. I’ve been using reminders lots. Now I can use notes and be reminded as well. The bonus tip is awesome

[@TheMacWhisperer]

What i lovve about Apple is how the tools all interact and work together. Reminders and Notes is a great example of this! Thanks for watching!

[@angelb63]

Thank you for tip #4! That’s a real time saver for me as I embed subproject notes into a larger project.

[@TheMacWhisperer]

It's a gamechanger. When they first announced it I didn't really see the value, but as I started using it I understood how powerful that tool can be! Thanks for watching!

[@joeleong1719]

Very helpful tips. TQVM

[@TheMacWhisperer]

Glad it was helpful! Thanks for watching!

[@user-lm4de7db8z]

Thank you for your tips! I have found them to be useful such as scanning documents and linking notes!

[@TheMacWhisperer]

Awesome, glad you are getting good value out of my videos. Keep watching, there are lots of great lessons about to be released!

[@missann0906]

Good information, Thanks for sharing

[@TheMacWhisperer]

My pleasure! Glad you enjoyed it!

[@spenceandretti5135]

Will def say this is more in-depth video. I wasn't expecting to hear tips and tricks that I had no idea existed. Great work!!

[@TheMacWhisperer]

So glad to hear it. Any particular tip that caught your attention?

[@nildasuzette2]

I learned a lot, thanks

[@TheMacWhisperer]

So happy to have you in the Academy. Please let me know if there is a specific topic you would like to learn more about!

[@donbiagio1]

Great tips again Dylan. Stay safe Your friend 👕😎❤️👍

[@TheMacWhisperer]

Awesome! Thanks for watching!!!!

[@Mickey-jn8hz]

We do 6 months in FL and 6 in Canada so I bave my recipe book in notes and share it with my husband. We love notes!

[@TheMacWhisperer]

That's so awesome!

[@striker262]

I’ve watched a lot of Notes tutorials and learned several things from your video. Very well put together with good information.

[@TheMacWhisperer]

That's great! Thanks for watching! Any particular tips that stood out for you?

[@user-mo1qj3bv9m]

I can honestly say I didn’t think I would learn anything new, but I really did! Thank you! New follower! 🎉

[@TheMacWhisperer]

That's what I love to hear! There's always something new to learn when you really dig into these tools!

[@jesusrivera838]

Excellent explanation

[@TheMacWhisperer]

Glad it was helpful!

[@susansouthard]

Great video! I use Notes for a lot of things and I actually learned a couple good tips here, thank you.

[@TheMacWhisperer]

I love hearing that! Any particular tip that stood out for you?

[@susansouthard]

@@TheMacWhisperer moving a reminder to notes and the short cuts.

[@TheMacWhisperer]

Total gamechangers!!!

[@rajansomanathan7517]

I learnt how to add web page that I am looking at to apple notes. Thank you

[@TheMacWhisperer]

Awesome! Great job!

[@enriquediaz7547]

Notes is incrementally getting so good! I’d really like notes to have cascading/dropdown capability. I learned a few tips here! Thanks… subbing!

[@TheMacWhisperer]

That's a great suggestion. Fortunately Apple is always updating and upgrading the app, and next week we will hear what they have in store for iOS 18! Maybe we'll get lucky and they will implement your suggestion!

[@enriquediaz7547]

@@TheMacWhisperer yeah! Can’t wait for WWDC!

[@TheMacWhisperer]

So, what did you think about the keynote? I have downloaded it to most of my devices... looking forward to playing around with the new tools tomorrow.

[@magicmanj32]

Subscribed ;)

[@TheMacWhisperer]

Love it!! Thanks for watching. Let me know if there are any specific topics you would like me to make a video on.

[@marciazeigler3161]

Great tips here. Is there anyway to organize Folders in Notes…? mine are a mash mash….

[@TheMacWhisperer]

Absolutley. The next video i release will be all about how to organize notes, and folders is a big part of it!!! You can create a new folder easily from the bottom left corner on the phone (you have to be on the folders view), or on the bottom left corner on the Mac Notes App.

[@user-uk9no4vb4z]

Worked great on Iphone but not on IPad Pro both with latest OS 😮

[@callmeNeno]

I am psyched for updates for Apple’s native apps, so I can drop third party subscriptions services.

[@TheMacWhisperer]

I'm always excited about the new OS releases for precisely that reason. What 3rd party apps are you still subscribing to? Apple will be revealing iOS 18 to developers on Monday, so i can't wait to hear what new features they'll be adding.

[@callmeNeno]

@@TheMacWhispererthree months ago I made the transition from Evernote to Apple Notes . It was a tedious task however when you put your mind into something, it’s fantastic felt therapeutic and free. I am looking to dropping Microsoft Office 365 personal and just stick to Apple native apps like numbers, pages. New enhancements coming to pages notes. So I am excited and save some money and peace of mind.

[@TheMacWhisperer]

Yeah, those third party apps are never quite as good as the Apple native apps!

[@sharonkulick7307]

I tried to add a webpage link to notes on my iPhone but the option to add the link did not come up? Loved the rest of your tips

[@TheMacWhisperer]

How did you do it? It should work....

[@sharonkulick7307]

⁠@@TheMacWhisperer I followed your steps exactly and just tried again, but that option doesn’t come up when quicknotes is opened on my iphone. On my ipad however, it does, and I am easily able to add the link. I checked updates and it’s updated to the latest version of iOS on my iphone. It’s a mystery.

[@Mickey-jn8hz]

One thing we would like to do is some sort type for our favorite recipes, haven’t figure out how to do that yet, hope you will solve my problem…..

[@TheMacWhisperer]

I would suggest using a hashtag to sort things. You could have one tag called: #Recipe and one called #Favorites then you could create a smart folder that collects anything that has both of those hashtags. Then anytime you tag a recipe as a favorite it would show up there. you could also create a single hashtag that is #Recipe-Favorites, but personally I always prefer shorter tags and the ability to combine them. Hope that helps!

[@stillhoneymoonn7316]

When sharing note and I press copy not collaborate the reminders icon disappears.

[@bradbuek764]

Thank you. Great tips

[@TheMacWhisperer]

Glad it was helpful!

[@wot-a-noob7257]

Would be nice with a shared note and two face id unlock on two phones.

[@errole]

How can i use it on Android. I use Keep and Onenote cross platform

[@TheMacWhisperer]

It's not made for Android. Technically, you can use the webapp version through iCloud.com, but that defeats the purpose. If you are using an Android, you should stick to Google tools.

[@lordhumungus8528]

Yeah, man, I dig it! I onetime made a poem. It was called an Ode to a Cow Dying. (clears through) I wouldn’t say I like the sound of a cow dying; moo moo, let me put it out of its crying. It's not much fun watching a cow dying. And one last thing, get a haircut.

[@sbeckas]

how do I search to find only AI and not all notes that have ai (such as AirPods, AirTags etc. I tried "AI" but it failed to narrow it down. I have taken alot of classes about AI (artificial intelligence ) and want to find them only. Learned a lot from this lecture-thanks.

[@TheMacWhisperer]

Unfortunately, there is no way to do that... yet. Hopefully iOS 18 will help, but I kind of doubt it. You can leave feedback for Apple on this topic here: www.apple.com/feedback/ (which I have also done)> Apple cares about feedback but doesn't always prioritize it.

[@sbeckas]

@@TheMacWhisperer Thanks for taking your time to reply! I too could not find anyway to do it. So I just had to create a folder, then drag & drop them to AI folder. 😋

[@user-uk9no4vb4z]

Make that Quick Notes did not work on IPad Pro wit latest OS

[@TheMacWhisperer]

What happened when you tried? Works fine on my iPad Pro. So I’m wondering if it’s a setting.

[@user-uk9no4vb4z]

I finally found my problem I had my browser set to Private mode. It makes sense now that I think about it but it really had me scratching my head for a couple of days. Wish it might have been mentioned in the video.

[@henrifischer1119]

looks like adding an existing note to an existing reminder (or a calendar item) is not possible. will IOS18 solve some or all of that?

[@TheMacWhisperer]

Hard to know... I have been playing with the Beta version of iOS 18, but so far, it's the same issue. Hopefully, as they continue to develop it, they will add that... but for now, it's still missing.

[@TheUnofficialMaker]

some of these don't work, like #6. I get no link. model 13, 17.5.1

[@TheMacWhisperer]

In order for quick links to add a link you have to be in a supported app. The supported apps are Apple apps like Safari, notes, contacts, messages, email reminders… Etc. It may work on other third-party apps, but not reliably. When you are in one of those apps and pull down the control panel to click quick note it should give you the option of adding the link. If you're still having trouble please let me know what app you are in and I will test it on my side.

[@Trackhoe075]

I am nothing like you period!!!!!!!!!

[@TheMacWhisperer]

That's totally fine. One of me is plenty.

[@Mickey-jn8hz]

No I did not get an answer to my sorting favorites in my Notes recipe book.

[@TheMacWhisperer]

I would suggest using a hashtag to sort things. You could have one tag called: #Recipe and one called #Favorites then you could create a smart folder that collects anything that has both of those hashtags. Then anytime you tag a recipe as a favorite it would show up there. you could also create a single hashtag that is #Recipe-Favorites, but personally I always prefer shorter tags and the ability to combine them. Hope that helps!

[@cheska9999]

I would have enjoyed this video if it hadn’t been for the Muzak in the background. Makes me feel I’m on hold the whole time. No music is much better than Muzak.

[@TheMacWhisperer]

Yeah, I hear you. We have changed the music for future videos. Thanks for the comment! Sorry about the elevator music.

[@michellewilliams1625]

thank you, especially that POWER TIP. I’m often wondering where to put things into reminders or notes. Can you do a video just on this please?

[@TheMacWhisperer]

Sure... can you elaborate a little? Are you asking about how to organize them?

[@rgmartin1040]

The three dots on my Notes app only shows view as gallery, select notes, and view attachments. I can get to what you see only by going into settings and choosing the Notes app. Is there some way to change that so it shows up the way yours does?

[@TheMacWhisperer]

Are you on the latest OS (iOS 17?) - Do you have the text size set higher than normal? Not sure why you are seeing it differently...

[@TheMacWhisperer]

Also, are you looking from the folder view or from within as note itself? The options change depending on what screen you are on....

[@rgmartin1040]

I am on the latest version of iOS; however, I was looking at folders on the iCloud, which did not show the options you had. But when I looked at the folders on my phone it did. So I’m guessing that’s the issue.

[@TheMacWhisperer]

Yeah, iCloud has different tools, and is not quite as powerful as the Mac, iPad and iPhone!

[@YungMalick]

So useful sir !! Thank you !!!

[@TheMacWhisperer]

Awesome! Glad to help! I would love to hear what tip or trick really stood out for you!

[@DavidJackTumusiime]

Thank you for the informative video as always. Isn't using hashtags much easier than linking notes?

[@TheMacWhisperer]

Hashtags are great, but it is an entirely different tool. Hashtags are to make searching easier by giving you simple tags to find notes scattered across your notes library. Linked notes are to access or allow you to reference a specific note (not all the notes with a hashtag) from within an existing note. Both are very helpful tools but for completely different reasons. Are you actively using hashtags? how are you using them?

[@DavidJackTumusiime]

@@TheMacWhisperer Hullo! I was not aware one could link notes until your video! Yes, I use hashtags a lot and find them invaluably useful as I was already familiar with them from the old X (Twitter). I will be trying out how to link.

[@TheMacWhisperer]

Good to hear!

[@iankastelic5146]

Please set chapters. Thank you!

[@TheMacWhisperer]

Good suggestion! I will make that happen.

[@victormartinez3250]

Clump, clump, chunk part

[@TheMacWhisperer]

Ok... do you care to elaborate?

[@victormartinez3250]

@@TheMacWhisperer It was just catchy when you said it… didn’t see it coming lol

[@TheMacWhisperer]

LOL!!!!!

[@ZcqS]

Or just get capacities, you wont look back once switching. Apple notes is not secure and apple can see what you wrote down which could lead to insecure data breaches.

[@TheMacWhisperer]

I'll stick with Apple. The integration with Siri and the easy synchronization and connection to everything in Apple's ecosystem will always win the day for me. I like to keep it simple.

[@ZcqS]

@@TheMacWhisperer That’s valid, comparatively there are better options out there. Good to have options at the end of the day.