📅 iOS 18 Calendar Tips Organize Like a Pro

[@TheMacWhisperer]

Want to meet the MacWhisperer Live? Register for his live Black Friday lessons. 👉www.themacwhisperer.com/digital-declutter-3class-workshop👈 11/29, 11/30 & 12/1, hang out with Dylan and learn how to become a productivity SuperStar!!! Free gifts and special offers will be announced during the class.Replays only available to registrants.

[@Drstephenstokes]

Beautiful content, nice presentation, pleasant personality that makes it easy to watch al the way through.

[@jeffreychewchoonhai8136]

Awesome, very clear and easily to follow, make my life easier and better,.

[@ben.c137]

If you put your flight number in notes, it will turn it into a link that shows the flight status, and even shows the plane's location on the a map. It even shows the terminal when you're leaving and the baggage reclaim when you land.

[@TheMacWhisperer]

Wow! I had no idea. What a fantastic tip. Thanks!

[@ben.c137]

@@TheMacWhisperer You're welcome. There are probably other things that get hyperlinked, I know phone numbers and emails do, but I don't know all of them. You can put flight numbers into spotlight search too by the way.

[@johncoakleyjr]

You can do the same thing in messages as well. I do it when I go on business trips so my family can track my flight.

[@ben.c137]

Great tip. Cheers!!

[@pmurph5]

I tried “Spirit 1852” but it didn’t hyperlink. I had to use the airline’s 2-letter code NK. “NK1852” worked. Same for other airlines. For example use DL2863 instead of Delta 2863, AA1896 instead of American 1896, etc.

[@ralphmilleriii9957]

Nice video. Here’s another tip… You can also pinch and spread between the compact, stacked and details views. This is most useful in details view because you can spread beyond the default 3 rows of events to show up to 12 rows of events.

[@mosijahi3096]

Thanks for the tip, I just tried it!

[@dwaynekeus6582]

This was an amazing video. Thanks for sharing with us.❤

[@TheMacWhisperer]

Thanks! Let me know what other lessons you'd like to see.

[@terrancekalloo6103]

You are the best. So excited to move forward with your videos.

[@TheMacWhisperer]

I’m so glad you got good value out of it. Any particular takeaways you’d like to share?

[@karenbiggs6054]

Your videos are amazing. I’m learning so much! Thank you!!

[@jimgrant1776]

Dylan, another excellent video. - - - Again,, you presented more tips than I've seen on other similar videos. I particularly love the tip on how to shrink the screen on the today view.

[@lofigueroa]

Excellent video! You are very thorough and clear. Continue the great work!!!

[@TheMacWhisperer]

Thank you! I'm glad you enjoyed it. Any future lessons you'd like to see me cover?

[@JDKaye]

I’m happy I discovered your calendar video and your channel. Excellent information. You’ve got yourself a new follower!

[@TheMacWhisperer]

Welcome to the channel! Please let me know if there are any tips or specific lessons you’d like to learn! Thanks for watching!

[@dennislindenbach4066]

I really enjoy the new technology in my Apple products. I'm glad ran across your channel. You just gained a new subscriber. Thanks!!!!

[@TheMacWhisperer]

Welcome! Glad you found it and I hope you enjoy the tips! Let me know if you have questions or any topics you'd like me to cover.

[@1monagale]

I live by the calendar, thanks for more information 🎉

[@TheMacWhisperer]

Me too, my life runs by the principle if it’s on my calendar it happens, if it’s not it doesn’t. But Reminders is a really important piece of my productivity system as well… Do you use it? Or just calendar?

[@sandraoconnor5700]

Wow, Wow, and Wowwwww❤❤❤ Soooooo incredibly helpful for retired elderly new techys❤❤❤

[@TheMacWhisperer]

Awesome, glad you got value from it. As always, one of the best ways to learn is to share the lessons you got. Anything you'd like to call out from this video?

[@AlexandriaLucero-d2m]

I was there for the Niners game in Seattle also !

[@thewebstylist]

Great video! 📱🎉

[@TheMacWhisperer]

Thanks, glad you liked it! Any specific takeaways you'd like to share?

[@1997LT1Camaro]

Great video

[@judysbakeryandtestkitchen1654]

Thank you! I wasn’t sure that this would help me because I use Google Calendar. But I was able to quickly make widgets for Google Calendar and my water drinking app! Thank you, thank you thank you. Great tip

[@TheMacWhisperer]

Glad you found it valuable. FYI, you can use the Apple Calendar with your Google Calendar. You don't have to use the Google Cal app if you don't want to.

[@Davidsedge1]

Awesome 👏 Video very informative. I taught i was well versed with the Calender app. I will watch this video several times . Thank you for making this informative videos .

[@Davidsedge1]

PS: I will suscribe

[@yedidahisrael1892]

Great video thank you so much for the lesson. Do you have any videos on how to use the shortcut app that comes on the iPhone?

[@wendyrae4694]

So helpful! Thank you. I’ve not utilized Siri well and this helps. Also learned some great Calendar tips. As always, content-rich video.

[@TheMacWhisperer]

So glad to point you in the right direction. Have you seen my videos about how to use Siri? Siri is going to get a major upgrade in the next six months, so the people who have learned how to use her now will be light years ahead of the people who just start trying to figure her out when she gets "smart".

[@Oddingen]

Thank you very much! This was very instructive.

[@TheMacWhisperer]

That's the goal: entertaining and informative. What was your biggest takeaway?

[@abhay21849]

Good job, Dillon.

[@julieh9234]

Great info!! Thanks

[@TheMacWhisperer]

So glad it was helpful. Any tips you want to share from the video?

[@helainefossier]

Thank you so much for this video for people like me who are technologically challenged 😂

[@TheMacWhisperer]

I'm really glad you got a lot out of it. Any specific takeaways you'd like to share?

[@ciscorodriguez1910]

Your videos provide great information,but why the background music? Not necessary. A little distracting.

[@richbassin820]

Can calendar colors be changed

[@advisorandres]

Guess what? You just gained a subscriber! I’m a financial advisor, and let me tell you, I’m not the best at managing my time. But I found this and totally changed my game.

[@TheMacWhisperer]

Amazing! I'm so glad you found me. Please let me know if there's anything I can do to help you at managing your time better.

[@advisorandres]

@@TheMacWhisperer maybe a good deep dive on focuses!

[@advisorandres]

@@TheMacWhisperer oh, and files! A deep dive into files would be good.

[@TheMacWhisperer]

It's on my list. Thanks for the suggestion.

[@TheMacWhisperer]

Have you seen my current files video? If not, it's right here... I may update it in the future, but at this point it hasn't changed since I made the video: kzbin.info/www/bejne/e3vEipSsdt6to5o

[@harvard6969]

Great Job

[@TheMacWhisperer]

Thanks for watching, how are you liking the new calendar features?

[@pmb0001]

Happened upon your channel by chance. A very informative and concisely presented tutorial on maximising the power & flexibility of an overlooked app, so much so you made a subscriber of this first time visitor.

[@denniss1211]

WOW Just outstanding Thanks

[@TheMacWhisperer]

Glad you enjoyed it! Any specific takeaways you'd like to share?

[@mannym7849]

Another EXCELLENT video Dylan 😁😁😁, your tutorials are so well done and explained. I have learnt so many great things just by watching what you do and trying it while watching your videos. Your ⚡️POWER TIPS⚡️ at the end is something I look forward to as they’ve led me to improve my own productivity experience. Thoroughly enjoy the MacWhisperer live broadcasts every Thursdays and I look forward to the Halloween 🎃 triple bill on Monday/Tuesday and Wednesday this week. Thank you so much, you are a great teacher 😁👊🏻

[@TheMacWhisperer]

Glad to have you on board, Manny! Let's see what we can do to supercharge your learning even more in the next month. And thank you for stepping up and becoming one of my first KZbin members. If anybody else would like to join you can do that by clicking here: kzbin.info/door/soApqvjdsckFU5JgTM2_2Ajoin

[@suec9938]

This was really helpful.

[@TheMacWhisperer]

Glad you got great value from it. Any specific lessons you'd like to share about?

[@mariecarpenter3371]

Dylan, once we select our primary calendar, how can we integrate the appointments from other calendars? I consult with several companies that assign me an Outlook account. I have not been able to combine appointments automatically on my primary calendar.

[@YolandaLowe-r4u]

Great video! Is there a way I can merge this calendar with Google calendar?

[@TheMacWhisperer]

Absolutely, go to settings, and on the computer go to Internet accounts… On the phone go to apps, calendar. Add your Google information into that section and the calendar appointments will show up in the Apple calendar app.

[@ColinMcauliffe-y5v]

That’s why I love Apple

[@TheMacWhisperer]

Me too! Thanks for watching! Let me know if there’s any specific lessons you’d like me to cover in the future.

[@artieshell9205]

Is there a way to make calendar entries “all day” events by default? Without having to click the “all day” button every time?

[@OoochocuatrooO]

thank you

[@TheMacWhisperer]

You're welcome. Any takeaways you'd like to share?

[@nares2005]

This guide is great. Subscribed!!

[@TheMacWhisperer]

So glad it helped you out! What was your biggest takeaway?

[@nares2005]

@@TheMacWhisperer I haven’t used Calendar much and started using it more after watching your video. Love 2 days Today View. Never known about that. Your video is thorough, easy to understand and fun. A rarity. 👍

[@fjfjrfjfjr]

Thank you Sir! 😀

[@TheMacWhisperer]

You're welcome! What was the best thing you learned in this video?

[@fjfjrfjfjr]

@ The explanation of the different views was very interesting. Thank you!

[@curtisemery807]

Excellent video. Be more productive if there was an option for Siri to read out the individual events in a schedule rather than just the total number of events.

[@TheMacWhisperer]

It can be done, but I didn't show it in this example. When it gives you the total number of events, you can just say "Read all events" and it will walk you through everything.

[@karenbiggs6054]

Can I get some guidance on sharing my husband’s google calendar with my apple calendar? You mentioned it, but I’m doing something wrong and can’t get them to share.

[@hcramer3641]

Great video! Learned a ton and I’m a Mac nerd. Question? Can “Past Due” reminders carry forward on the calendar. In other words I was supposed to wash the car yesterday but forgot. On today’s view can it be shown as not completed?

[@TheMacWhisperer]

You're the second person to ask me that. I don't actually know the answer and I'm researching it. I will let you know what I find out.

[@laurabechstein1448]

that is exactly what i came here looking to find out. I wish that was an option in reminders app (Move undone reminders to next day) type of thing.

[@boines]

i just have mine on lock screen with face to unhide info. i have day by day bc don't want to be worried about next day i live in now. for adding events etc i use siri or a shared google cal where ppl can see my day add themselves co,or code things etc. once month is done it auto archives the past info to save room, time, privacy reasons etc. good tips tho passed to a few ppl who needs to learn basics lol.

[@TheMacWhisperer]

I'm glad you shared your process! It's important to find the system that works for you.

[@WikiPal]

Thanks for the video, excellent, as all your other precious videos. I found disturbing that there is not a way to let the day start at, say, 7.00 am. On every day I have an empty space from 0.00 to 7 am that are times where I do usually sleep. There was an add-on that allowed to set the starting time of the day, but, it disappeared or it is not available in Italian language. Thanks to your other wonderful video about reminders, I now switched all my activity about calendar to Reminders, which is now powerful and really performing.

[@TheMacWhisperer]

Yes, some third party apps have the option to select when your day starts... Unfortunately, that is not one of the features that Apple has set up. It doesn't really get in my way... But I understand that it can be problematic for some people. Unfortunately, it's just not something we can do without a different application.

[@Dribbbleee]

What music do you use in your intro

[@topbitr9603]

Can you get Siri to create a custom US Holidays function with only the major holidays?

[@TheMacWhisperer]

That’s not something that I can make Siri do, but if you look online there are thousands of holiday calendars that you can subscribe to with all sorts of options like major holidays only, Jewish holidays, or even all of the upcoming Lakers or Dodgers game… Just do a Google search for iCal Subscriptions and you should find one to your liking.

[@JimFantazzia]

Great tips, once thing I wish Apple would allow us to do is invite people via text to an event, rather than email, I feel like people rather get a text than an email that gets lost in the mix of their many other emails, plus the younger folk in my life, don't use email nearly enough as they do text.

[@TheMacWhisperer]

I totally agree that that would be a great way to do things… Unfortunately the vast majority of people have their calendars tied to their email address (not their phone) which means it’s not really an Apple system… We need to change its the way the entire world registers their calendars… Which is a way heavier lift. For the time being the best thing that you can do is send them the information about the event in text, and let them create their own calendar appointment for it… Hopefully somewhere in the future calendars can be shared directly to mobile numbers and simplify this process, but it’s gonna take more than Apple flipping a switch to accomplish that.

[@jbkendrick]

This was really great info. I am a bit confused on two points. I’m on 18.1 and when I check off a reminder in calendar it is not removed as it is in your demo. Also, should reminders not completed on the day scheduled move to the next day?

[@TheMacWhisperer]

Inside the calendar settings is a section called "Show Completed Reminders." Uncheck that, and they will disappear when they are clicked. As far as reminders moving forward to the next day, I am looking into that...

[@jbkendrick]

@@TheMacWhisperer Thanks so much for that, I was looking in Mail and Reminder settings but missed the app. Working famously now. J

[@tomgalusha5201]

Great video full awesome tips. With the integration of Reminders into the Calendar does not leave much reason to choose an alternate calendar app. I will say I am frustrated that Reminders that are not completed do not rollover to the next day in Calendar. This is a big omission that Apple should add. Looking forward to future videos!

[@rezaeefamily]

Is there a way to combine 2 calanders into one

[@TheMacWhisperer]

Absolutely! But you need to do it from the computer. If they are calendars on Apple, you can right-click on them and choose "Merge". If they are calendars on a different system, you go into the file menu, export it to your desktop, go back to the file menu, import it in, and add it to an existing calendar.

[@ayhamk]

Thanks for the extended explanation. First time watching your channel. One observation you don’t need a lot of computation to remove your background 😅

[@TheMacWhisperer]

Thanks for watching! I'm not sure what you mean about removing my background. Can you elaborate?

[@ayhamk]

I mean you don't have hair to deal with

[@TheMacWhisperer]

Sure, that's true... but my wife, kids, parents, siblings all have hair and I've been able to do a pretty good job with them... I have an actual green screen, not a virtual green screen, so that also helps.

[@ayhamk]

@ cool stuff, just kidding, as I lately had some difficulties with my hair and cluttered background. Good luck

[@user-lo7jz2px9t]

How to subscribe to your site?

[@TheMacWhisperer]

You can become a member of this channel by clicking here: kzbin.info/door/soApqvjdsckFU5JgTM2_2Ajoin Or you can join my membership by clicking here: www.themacwhisperer.com/tmw-30daysfree

[@skirolf]

I only have three view options on the size of the widget. (iPhone 16 pro). Hov to get the four option like you?

[@TheMacWhisperer]

There are only 3 sizes for widgets (small, medium and large)... the 4th option is not actually a widget. It's the ability to change something into an app, but you will only see that option when starting with an app and turning it into a widget, not when clicking on a widget itself.

[@jenniecurtis2663]

Great video!! I have always used the Google calendar because I could make each event as I enter it a certain color (so birthdays are red, boarding dogs is always green etc). When I go to the Apple calendar it looks like all my events are on this calendar but looks overwhelming. How call I clean it up to look less confusing. If I create a calendar for birthdays hire do I get that event under the right color? I have to find that calendar and then enter it?

[@troytmd]

Thanks! Question As you mentioned, I would go back and forth with Fantasical for reminders.. Honestly, was giving up Using the IOS Calendar App, no longer need to do so! Some clarification please If I want to use IOS and google Calendar How do I or can I sync? If I enter an event and or reminder IN IOS, can I have them BOTH sync to google calendar as well Sorry if this is confusing

[@karenbiggs6054]

I just asked the same thing 😊

[@jclamy]

Is there a way to create a reminder on a specific date/time that will transfer automatically to the next day if it is not checked off on the day it was programmed initially? Something I would describe best as a sliding to do list. That feature existed on Palm Pilot over 20 years ago but I have not seen it offered on any device I have owned since. Can't wait to see it coming back one day. Also, reminders take a lot of space on the calendar display. I typically enter back to back 15 minute events in my calendar. One reminder takes as much space as two events. Any way I can reduce the size of a reminder down to the equivalent of a 15 minute event? Thank you.

[@TheMacWhisperer]

Those are really good questions and requests. Here’s the best I can do with answers. The Calendar/Reminders integration is brand new… And at the moment there isn’t a way for the reminders to slide forward to the next day if they’re uncompleted. It’s a feature I hope they add because it’s being requested a lot. As far as changing the size of reminders, that’s also something that I’ve heard a lot of requests for, but at the moment there’s no way to do it. Hopefully as they continue to refine and update these features it will get added.

[@danielcaple4022]

Can you add notes to a calendar by using Siri?

[@TheMacWhisperer]

Not directly… You can dictate them in but you can’t have added it to a specific event. Hopefully that will change as Siri gets the 2.0 upgrade coming later this year… But for now it’s a little more manual.

[@mikephotos225]

The only difference I see in your video - great information BTW - is that when I click on a reminder in the calendar app to show it completed, it does not disappear from the calendar listing. This is true whether it's a repeating reminder or a single instance. All that happens is that the reminder dims a bit and the circle is filled in, but the completed reminder is still there cluttering up the calendar events listing. I'm using ISO 18.0.1. Is this something that changes in 18.1?

[@TheMacWhisperer]

You know Mike, that's a good question. I didn't test it on 18.0.1, all I know is that it properly clears completed reminders in 18.1... Maybe there was a glitch on your phone, or maybe it's something they fixed. I'm not sure... But on Monday when Apple officially releases 18.1, go ahead and upgrade, and see if it fixes for you, and then we'll both have an answer.

[@angelb63]

I’m on 18.0.1 and it clears. 🤷🏻‍♂️

[@daviddevaus436]

@@TheMacWhisperer I think if you go to the reminders app and click the three dots in the right hand top and you toggle the "show completed" or "hide reminders" switch it will deal with the issue. I have 18.01 and this hides the completed reminder in both the calendar and reminders

[@karenbiggs6054]

I just tested mine (18.0.1) and it only dims. But I like it because then I know it’s done. Sometimes I refer back to something. But I get what you’re saying about cluttering the calendar. I just don’t have that much on my calendar 😂

[@TheMacWhisperer]

The answer is to go into the calendar section in calendars and at the bottom there is a check box that says show completed reminder reminders. If you unelect that they will disappear.

[@capcompass9298]

Have Apple really 'turned off' the ical search facility beyond 2 years, and if so, why?

[@alvarezz09]

travel time only works if you are at the starting location you selected? or does it update based on where you currently are? So if i original selected my home it would be different from my work location is an example

[@TheMacWhisperer]

You have the option to select it as home, another location, or even your current location, so it's very flexible.

[@alvarezz09]

@@TheMacWhisperer yes but on current location this does not change as you may be in a different location?

[@TheMacWhisperer]

@@alvarezz09 current location will take into account where you are right before the meeting, not where you are when you set the event up. Therefore it should update regardless of your existing location right before that meeting.

[@alvarezz09]

@@TheMacWhisperer thank you! That's what I was trying to clear up! Thank you so juch

[@podnuh]

I wonder why they haven’t added natural language entries

[@TheMacWhisperer]

It gets much better in 18.1, and continues to improve an 18.2. The natural language process has been slow to get out, but it’s finally on its way. That being said, I still think it’s easier to just press and hold on the correct date and time to create an event.

[@lauriefoss]

I'm not finding a way to add attachments??

[@TheMacWhisperer]

It depends on which service you are using your calendar through. If you’re using a Google calendar you will have fewer options. The Apple calendar should have the attachment option.

[@fabiofieri854]

hi! i don’t have “add an attachment” . i am on last update ios 18

[@TheMacWhisperer]

What service is your calendar connected through? Google? Some features are only available when you are using the Apple calendaring service.

[@Pdblee]

I don’t understand when you held your finger on the empty spot to create a new event it gave you the option to add travel time but I can not get this to work on mine, is there something I need to do?

[@TheMacWhisperer]

There are many ways to create an event, for me I prefer holding your finger down, but you can really do it anywhere you want. The event needs to have a location set in order for travel time to be available. So once you create it put a physical location in the location section and you should see the travel time option.

[@Pdblee]

@ I have done that put in the location and still don’t see it, only way I see it is if I use my older iPad but this still doesn’t make sense because it is running iPadOS 18.1 that is why I thought that there is something in settings that I have missed but I looked in calendar settings under apps but nothing there.

[@Pdblee]

@ I hope that you will see or receive this message, but I was able to fix my problem with the calendar not showing travel time when I created an appointment, I called apple support and the tech shared my screen and we went through everything that I had already done and he look in one or two different options but was still unable to determine the cause, he then put a senior advisor on the line with me and she looked at some things, and I showed her what I was talking about not being able to add travel time to my appointments, and I was tell her that I was able to make appointments in my calendar on my iPad and they would have the option to add travel time. It was then that I noticed that the types of calendar was different when I switched to my home calendar and not the basic calendar it changed and then I was able to add travel time to my appointments, I hope that you understand and maybe you could update your video, I wish I understood how to make KZbin videos I would make one myself, anyway maybe you could give me a shout out. I don’t go by that Pdblee any more I use maybe you will get this some don’t I have gone by this for a very long time. iPh5Kid this is my new one. Well I hope you see this… thanks for your videos.

[@TheMacWhisperer]

Yes, if you are not using the Apple Calendar, but are using Google or some other tool, it doesn't have the same functionality. So my guess is that the calendar you were trying to do was not an Apple Calendar and then didn't have that option. It's hard for me to update an existing video, but when I do a new version of it in the future I will add that information. In the interim, at least we have your comment here to help people with similar questions. Thanks for that! Thanks for watching, and I look forward to talking to you again soon.

[@craig7256]

I have uploaded 18 , but not getting multi calendar? Why

[@TheMacWhisperer]

Make sure you are on iOS 18.1. I've also seen that text size can affect that ability, so it depends on the size of your phone, the size of your text, and the operating system. Let me know if you can't figure it out.

[@foki_official]

Not a fan of the new design. It could learn a lot from Google Calendars design. -Fit month per page rather than resize screen -Gridlines between days make for a much better design that's easier to read (like pretty much every other calendar that exists 🤣) -Option to colour to events. Different colours per calendar is useless to most users.

[@TheMacWhisperer]

I hear you, and don't disagree. Personally, I never used the month view, so that doesn't matter, and I never had the experience of gridlines, although that sounds helpful. With regards to coloring events, that's useless to me because I would rather color the categories and have the events automatically line up with the categories. I just have too many events that are in specific categories for me to individually color-code every one of them... but I get the concept.

[@herb601]

S-U-B-E-R-B, Dylan. Subscribed. I had the very first iPhone and this will serve me very well. It only took 17 years. Thank you and BTW, I'd love to phone my mother, but she's been gone for almost 33 years. Great suggestion though to all that still have theirs. 🙂

[@TheMacWhisperer]

Sorry to hear about your mom! But glad you've got a new iPhone and are learning how to use it. You should make sure to check out some of the other videos on my channel, and if you want some additional help you should check out my iPhone master class… I teach all about everything you need to know about the iPhone!

[@herb601]

@@TheMacWhisperer I just turned 78 on the 11th. I still build PC's so I'm a computer nerd. I teach classes in my community on iPhones and iPads, but I would love to check out your master class. I opted not to get this year's 16. I have a 15 Pro Max because I didn't think the upgrade was worth the $$$. Thanks for responding. That means a lot. 🙂

[@TheMacWhisperer]

Stay tuned for a new release of the iOS 18 version of the iPhone Master class. Also there’s a ton of other resources. Just let me know how I can help.

[@herb601]

@@TheMacWhisperer That's very kind, thank you. BTW, I passed your calendar tips on to my 83 and 80 year old sisters. We all love learning something new every day.

[@colsudipmukerjee4484]

This was very helpful. Thank you!