Three Ways to Schedule Meetings in Microsoft Teams

[@LeilaGharani]

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[@SavageGothamChess]

This is an amazing video. Side note : Congrats on 700K subscribers.

[@VisionKnowledge]

Hay how are you

[@graduategator7]

Excellent video!

[@shellyzheng8187]

Thank you Leila! I’m learning with you every morning. Really helpful! 👍

[@VisionKnowledge]

Hi shally

[@chh8860]

I now look forward to Tuesday's videos as much as I have (for years) the Thursday videos ... and even recent addition of Saturday videos (Sundays??? ... nah ... not so much ...😂🤣😂) Mega-congratulations on reaching 700K+ subscribers ... no surprise to me ... you deserve it and it will continue to grow.

[@thilokm522]

Another way of scheduling a meeting is via channel meetings in teams. In this case the meeting data e.g. notes and shared files is stored in the channel's sharepoint instead of your personal onedrive which is very important to know imo

[@dianekmk]

It would be great if you could do this with a subset of members. For instance, the Team is a project and the members include sponsors, BAs, PMs, developers, and business SMEs. We have a channel for testing, and we want it to include those involved with the testing process and schedule channel meetings with them. The standalone chats are annoying.

[@user-vs6mc5pd6z]

Thank you , i like your way in explaining , it is easy and straightforward. thank you

[@charliepaynter]

Ditto.

[@dineshajgaonkar4984]

Hello Leila, Thanks for the MS Teams Meeting setup information, quite helpful 👍

[@ahmedtareq5342]

My favorite channel ❤

[@davidkiran7515]

This my favourite channel ❤️

[@teekay2525]

Thanks for the information presented in such a calm fluent manner. How does one send a reminder of a scheduled meeting via Teams>

[@quiettech1]

I rarely make comments on KZbin. I have had a ticket in my queue since 8/27 trying to figure out how to make his request work and you solved my problem. One thing I will not though is that if the User is MacOS, they have to turn off the "New Outlook" toggle to get the functionality. If I ever come across you in real life I owe you a drink!

[@Madd0g5148]

Something new in under 1min. Awesome 👌

[@EDU4519Computing1]

The disadvantage of using Outlook to schedule a Teams meeting is that you cannot choose the channel in which the meeting will take place. This also removes some features of setting up the meeting. It is silly of Microsoft that they have not managed to add this functionality from Outlook.

[@zembo529]

ive been looking for how to setup a meeting in a specific existing channel or group. its frustrating this UI/UX.

[@usmanali81]

Microsoft doesn't care about customers or whether u call them silly/nonsense a thousand times. Their products are selling 🙂

[@vijayarjunwadkar]

Nice video! Knowing more than one ways is always good, so thanks for covering! BTW, the coffee mug is almost like a jar (extra large) and has a picture for a change, and well it matches the meeting topic! (telephone booth to call people!) 😊👍

[@HNLCreatives]

I love yours and Kevin’s videos

[@purushothamansrinath1214]

Thanks for the information on using teams meeting when using in outlook web, it was helpful

[@chadiyadinesh3550]

Thank so much information Sister

[@clarintaafiefah3462]

Thank you so much! Your video is really helpful as you show how to schedule it on the browser too!

[@jessicapena1948]

Ne

[@markymark443]

3:45 I have Activity, Chat, Teams, Calls, and Files on the left-hand side there but not Calendar.......................

[@wilclif]

I tempted to share this with my teams.....

[@jeanmorin4580]

Super, as usual! Will you talk about scheduling meeting with the add-on "Reply with Meeting Poll" ? That's a god send! Keep up the great work!

[@JAYPAYofficial]

Cheers for the video, Leila. Is there a way to simply get a Teams link (without having to setup a meeting) and send it to internal and external participants? Hopefully we can do this. Cheers, Jaymes

[@ninettegiunta6100]

Thankyou very much, you've helped me greatly!

[@combojerman28]

thank you for sharing this. i just have a question. do you know why I dont have the calendar icon on my desktop teams app? this is missing .

[@viveksingh4]

Omg your videos are really helpful... Specially your PowerPoint presentation tutorials are just awesome 🔥🔥🔥... I can't Explain how happy I was after watching your tutorial 😀😀 Thank you so so much🙏🙏

[@LeilaGharani]

My pleasure 😊

[@vinayakumarmukundan2065]

Thanks for sharing, Very useful!

[@Bishtworld]

Perfect 👍

[@darshitthakar7999]

thanks for the nice tutorial 👍👍

[@damienstewart5840]

Great video...clear and concise. Great to share with staff new to Teams.

[@LeilaGharani]

Much appreciated!

[@alxmen]

As always excellent video

[@levindof]

Nice vídeo Leila! There's one I'd like to do but I guess Teams isn't able to. When creating a meating, include everyone from a channel in a team as required for that meating.

[@marchanselthomas]

Amazing Tutorial

[@agupta3842]

very helpful

[@noush4283]

Thank you Leila that’s very helpful And time saving.

[@kirandas1287]

Great tutorial👨‍🏫📓👨‍🏫📓👨‍🏫📓👨‍🏫📓

[@ahbarnardprim2037]

Very helpful video.

[@chandikagunathilake838]

Thanks. It was very useful

[@ElijahHunter77]

Leila, hello! I am a professor who created a Team for a course and who wants to create and ADD ALL THE STUDENTS to the meeting (not one by one but) in bulk. Does Teams allow such a natural option? I do NOT want these students to be in my address book in Outlook. I created a Team with these students SPECIFICALLY for the course. I want to invite them all to a meeting all at once! What's wrong with Microsoft (MS) that it creates problems on the way of logical thinking!? I don't like MS! It is absolutely NOT user-friendly and uses a logic of its own. But I like your videos :-)

[@MsMPil]

Thanks for the tips. How to copy a meeting to do a follow up without creating a series. I used to find this option in a dropdown in previous versions and looks like it's now lost

[@nelsondelarosa5490]

Very nice from you. Thanks so much.

[@RandyHanley]

Always top-notch content, Leila!

[@kabarokolelydia3706]

Very helpful, thank you

[@dhanashreekhobragade302]

Great Video, learning a lot..Thanks Leila👍

[@LeilaGharani]

My pleasure!

[@MrRichardlobo]

Very Helpful, Once by mistake I invited Whole region for Teams meeting. :-D

[@LeilaGharani]

Must have been a crowded meeting 😁

[@MrRichardlobo]

@@LeilaGharani could have.. But I cancelled and only invited teammates later after realising.

[@IvanDoherty1]

This is very good. I want to arrange a meeting for two external contacts (outside of my org. that I want to get talking directly to each other) and I don't want to attend the meeting, how is this done? I have tried 'unticking' my required attendee status, but won't let me. Any help is appreciated, I can't see how to do this,

[@suhail5701]

What a good topic... Thanks

[@mugwerimicheal7495]

Thank you for the presestation

[@CB-dl6hz]

Hi thank you 😊 how can I set up a meeting for internal team but keep 3 apprentices in a lobby and add them only when it is time for their presentations

[@peacelove4150]

Thanks for sharing this Leila. Your contributions to the world of learning are very valuable!

[@mohammadashiq9996]

Nice to know this video it helps

[@sameer150846]

We have daily follow up meetings at indefinite time interval and how nice it would have been to copy previous meeting invite and create new meeting invite (keeping invitees and content same). Appreciate if you shed some light if there feature like this.

[@noahd8673]

hey, there is no calendar option for me

[@achrafoumghar4372]

I love all your videos... thank you!!! Quick note: I think from outlook you have an easy way by using the convert to meeting button which allows you to convert the email received into a meeting invite, similar to what you showed on the outlook option but it’s already populating the attendees taking them from the email received :)

[@VisionKnowledge]

Congrets Liala for 700k

[@xozeintk8093]

Thank you Leila

[@anjaliadvani207]

I ❤ your voice…..😊

[@pgkannan]

Thank you so much for sharing

[@RMalai]

super helpful, I could not do it using the first method. may be my outlook is not up to date.

[@arey5785]

Stupid question. Is there a different setup for Placeholder meeting? or is it simly adding the word Placeholder on the subject?

[@fbifido2]

@1:18 - you should tell the users about the different participant's field (Required and Optional).

[@PavanKumar-un7mn]

Thank you Madam you are Awesome 😎😎

[@LeilaGharani]

Thank you! 😃

[@SyedMuzammilMahasanShahi]

Thanks for the share ...

[@LeilaGharani]

My pleasure.

[@mharkjr.belgica517]

thankyou so much ,😊✅

[@LeilaGharani]

Always welcome

[@yulinliu850]

Thanks Leila 👍

[@LeilaGharani]

You’re most welcome 😊

[@rahuls55555]

Hi Leila, I watch your channel a lot and keep learning new stuff. Can you help me with the following issue I have with hybrid Teams meetings. Example:I have a team meeting planned with about 10 participants. It will be a hybrid meeting so I need to send a Teams meeting link but also a physical location. However I have no idea how many people will attend live and how many via Teams. Therefor I don't know what size room to book. This has already lead to a situation that the physical meeting room was too small. Is there a way that my team members can accept either the physical or Teamsmeeting? Please not I lead about 14 teams therefor with similar problems. Thx, Rudy.

[@denvermartin9656]

Can't add an attachment to a Teams meeting created in Teams. I tried the method of opening a meeting I had already created but there is no 'Files' tab, just chat tab where you can add files, however these files can't be accessed from the Outlook invite.

[@SaltLifeGeo]

Hello I have an issue where I can’t view my scheduled teams meeting on the app, but I can see it on Microsoft outlook on the email calendar. Is there anything I need to do in order to see it on the teams app? The meeting scheduled..

[@patriciadorman382]

Patricia Dorman 6 days ago If I schedule a meeting for a colleague but I don't need to be on the meeting I'm just the organizer. They often cannot connect without being allowed by me the organizer. How do I fix this so that i don't always have to join to allow them access to the meeting.

[@pdaniaful]

Hey Leila, can we use your links in our internal org as a way of keeping our users up to date with O365 tips and tricks? I personally subscribe to your channel 😊

[@LeilaGharani]

Feel free to link to the videos. I hope your colleagues will enjoy the content.

[@pdaniaful]

@@LeilaGharani thanks very much, much appreciated 👍

[@translate2travel-traducciones]

Hi, Leila, I am a personal assistant and I need to schedule meetings on behalf of my boss so that he is the organiser of the meeting (as I am NOT going to participate in the meeting.) I have permission in his Outlook calendar as an EDITOR, which is quite high a category, but still every time I want to schedule a meeting in Teams there's a sign coming up saying I don't have permission. What does my boss have to do to authorise me to organise meetings on his behalf? Thank you in advance!

[@stevequinn6666]

Silly question perhaps but, does this work with a MS 365 Personal account and a basic Teams account. I've gotten conflicting info from MS saying this only works with a Teams for Business account. Anothe insisted that I need a MS exchange account (imap email he said won't work).

[@patriciadorman382]

If I schedule a meeting for a colleague but I don't need to be on the meeting I'm just the organizer. They often cannot connect without being allowed by me the organizer. How do I fix this so that i don't always have to join to allow them access to the meeting.

[@thomasrpokorny]

Confirming, I don't believe there's any way to add the members assigned to a Team / Channel to a meeting invite en masse, is there? Was not an option a few years ago when we first started using teams, and it seems like a HUGE oversight.

[@LivingOrganismFromMarsAndVenus]

I don't have that Teams meeting button in my outlook. Every time I have to open teams app to schedule from the calendar in the app.

[@issiewizzie]

looks like channel based meeting can only i be scheduled n teams

[@nitishtrikha1260]

@leilagharani Is there a way to populate meeting rooms in the add location option while scheduling meetings through the teams app?

[@a121100a]

Hi Leila, I really like your video! It's quite clear😍 But I,m curious whether I could schedule a meeting when my colleagues are not on shifts? Thanks!!

[@EDWARDFIELD]

I am a Manager of 15 Team members working on several projects. It has been working well to schedule Tasks out of Teams and to have Tasks scheduled for me. I can see, in my own ACTIVITY icon, the Tasks that I have received. But I have not found a method to see the Tasks that I have assigned grouped by person across many Team Channels into one convenient area. This would be ideal for management of following up. Thank you in advance for any suggestions you may have.

[@Gentlemans_sport]

Leila, what if I dont have calendar in Teams? What do I have to set up in order to have it (like you) ?

[@sudirman26]

Nice

[@chinacetacean]

I don't like channel meeting notification - why can't the meeting still sync into the calender without seeing & accepting it inside the channel? That's not real life effective. Can this be done somehow? Without adding all team members individually, that's why you created a team in the first place

[@nodi1813]

I'm trying to schedule a meeting for 200+ people, and not all of them are in my organization. I can't type, nor do I have, all those emails now can I.

[@adamr8628]

Teams invites DO NOT say the timezone on the invite. This is a major error that MS needs to fix. it tries to guess my time zone but gets it wrong, and I have no way to know its wrong. the only work around is if the meeting host will type out the time and timezone of the meeting and put it in the text of the email.

[@oeneroorda2699]

I have a personal account and am unable to follow these instructions to schedule a meeting with business clients. Please help.

[@DilipKumar-rz8gq]

Hi Leila, could you share some tips for adding video in Microsoft ppt and compiling videos in presentations?

[@SoPiPz]

How do we get a generated Microsoft Teams call in phone number when creating a meeting?

[@gosmart_always]

This is subject to only if you have teams licence. Now if I don't have a licence can I create team meetings /

[@quanpm]

How can I schedule a meeting and invites all of the member of a channel? Help me.

[@chadiyadinesh3550]

Now Your New Subscribar

[@Lbervis]

Is there any way for meetings to be added to your calendar when you've started the meeting in a channel? (a non-scheduled meeting)

[@jasoncockington7709]

Hi Leila, Another great tutorial. We're thinking of moving away from Zoom to Teams, but have encountered a road block. When I schedule a Teams meeting and invite a guest, the guest gets blocked from joining the meeting: "Only people with access to this org can join its meetings" I am sure I have just missed a setting here. Do you know how to fix this?

[@LeilaGharani]

There is an admin setting that controls this. If it's a company you need to check with your IT department.

[@jasoncockington7709]

@@LeilaGharani Thanks for the reply Leila. We are a small company, so I have been delegated the role of IT Department in this respect. I was able to fix the issue by changing admin.teams.microsoft.com/meetings/settings, then under Participants, I enabled "Anonymous users can join a meeting". While this seems to work, it feels like a band aid fix. Surely if I have specifically invited a guest, they are no longer anonymous. Is there a better approach?

[@LeilaGharani]

Anonymous just means that they join the meeting via a link. They aren't logged in with their Microsoft account. There is another setting for guest access in the Teams admin center you may want to check: Org-wide settings > Guest access > Allow guest access

[@agh6452]

I sent an invitation from outlook but it wasn’t indicated in my teams calendar why

[@robertarisz8464]

Sorry to ask this since it is not related to the content - what is the watch you are wearing? (sorry if that was asked before.)

[@LeilaGharani]

That's an Apple watch :)

[@Alynrochelle87]

Can I add a file while creating the meeting in Teams? Outlook allows you to do that. Also, the categories don't copy from Outlook or not available when creating a meeting in Teams.

[@tony1l11]

every time I try this in Outlook 365 , the addon pops a message asking me to sign out of Teams first

[@priyahp6803]

How to create another invite jus above the previous invite?

[@Rumah1shorts]

I've put out the same red one

[@NeshaStanic]

When creating a Teams meeting from Teams, there is very useful option "Add channel". PS I have Office 365, all updated, still no button "Teams Meeting" withing Outlook :( Have no Idea why, can't google the solution.

[@KaranTheBond007]

I need help for the same in outlook for Macbook. I'm not getting the microsoft teams option.